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STATE OF NEW HAMPSHIRE
COUNTY OF HILLSBOROUGH

Onthis day of , 2021, personally appeared the above-named, James W.

Donchess, Mayor of City of Nashua, known to me (or satisfactorily proven) to be the person
whose name is subscribed herein and acknowledged that he/she executed the foregoing
instrument for the purposes contained therein.

Notary Public/Justice of the Peace
Print Name:
My Commission Expires:

STATE OF NEW HAMPSHIRE
COUNTY OF HILLSBOROUGH

On this day of , 2021, personally appeared the above-named,
John W.S. Creedon, Jr., President and LLC Manager of Granite Diamond, LLC, known to me (or
satisfactorily proven) to be the person whose name is subscribed herein and acknowledged that
he/she executed the foregoing instrument for the purposes contained therein.

Notary Public/Justice of the Peace
Print Name:
My Commission Expires:

RESOLUTION:

PURPOSE:

ENDORSERS:

COMMITTEE

ASSIGNMENT:
FISCAL NOTE:

LEGISLATIVE YEAR 2021
R-21-172

Authorizing the Mayor to enter into a Second Amendment to
Concession Agreement with Granite Diamond, LLC

Mayor Jim Donchess

Finance Committee

This Second Amendment to Concession Agreement will
generate a maximum of $28,000 in game fees for the use of
Holman Stadium per baseball season. The City will also receive
40% of net profits of concession sales from City non-league
games and sponsored events. Having this Concession
Agreement does require an increased cost for utilities, grounds
maintenance and overtime.

ANALYSIS

This resolution authorizes the Mayor to enter into a Second Amendment to Concession
Agreement with Granite Diamond, LLC. This Second Amendment extends the Concession
Agreement for an additional year, through December 31, 2022, continuing all the other terms of
the Concession Agreement. The per game fee remains the same.

Approved as to form:

Office of Corporation Counsel

By: Dp. Coa Bs
Date: Septendae. dd, aoe-l

REPORT OF THE FINANCE COMMITTEE
SEPTEMBER 15, 2021

A meeting of the Finance Committee was held on Wednesday, September 15, 2021, at 7:00 p.m. in the
Aldermanic Chamber and via Zoom. The meeting link information can be found on the agenda.

Mayor Jim Donchess, Chairman, presided.

Members of the Committee present: Mayor Jim Donchess
Alderman Patricia Klee, Vice Chair
Alderman-at-Large Michael B. O’Brien
Alderwoman-at-Large Shoshanna Kelly
Alderwoman Elizabeth Lu
Alderman Linda Harriott-Gathright

Members not in Attendance: Alderman-at-Large Brandon Michael Laws

Also in Attendance: John Griffin, CFO/Comptroller
David Fredette, Treasurer/Tax Collector
Kim Kleiner, Administrative Services Director
Jim Testaverde, Deputy Police Chief
Brian Sojka, Fleet Maintenance Supervisor
Karen Smith, Business Manager
Jeff Lafleur, Solid Waste Superintendent
Dan Hudson, Engineer
David L. Boucher, Wastewater Superintendent

PUBLIC COMMENT - None
COMMUNICATIONS

From: Kelly Parkinson, Purchasing Manager
Re: Ford Police Interceptor Vehicles in the amount not to exceed $83,503.90 funded from accounts 81500
Vehicles/FY22 CERF (Police Department)

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE AND APPROVE THE
REQUEST TO REPLACE TWO UNMARKED VEHICLES WITH THE 2022 FORD POLICE INTERCEPTOR
UTILITY VEHICLE IN AN AMOUNT NOT TO EXCEED $83,503.90. FUNDING WILL BE THROUGH
DEPARTMENT 150 POLICE DEPARTMENT; FUND: 81500 VEHICLES/FY22 CERF

ON THE QUESTION

Mayor Donchess
All right and | think Deputy is here on this.

Jim Testaverde, Deputy Police Chief

Good evening, Mr. Mayor. | believe Brian Sojka the head of our fleet maintenance and Karen Smith are on for
this on here for the language line, Sir.

Mayor Donchess

Oh okay. So are they - Karen Smith are you on Zoom? | mean, it's pretty self-evident but.

A special meeting of the Board of Aldermen was held Monday, July 25, 2016, at 7:43 p.m. in the
Aldermanic Chamber.

President Brian S. McCarthy presided; City Clerk Patricia D. Piecuch recorded.

Prayer was offered by City Clerk Patricia D. Piecuch; Alderman-at-Large Mark S. Cookson led in the
Pledge to the Flag.

President McCarthy

Before | ask the Clerk to take the roll, Alderwoman Melizzi-Golja is participating by telephone and
under the terms of the state law that allows her to do that, she needs to explain why she can’t
attend, if she can hear us, and who she is with, if anyone.

Alderwoman Melizzi-Golja stated the reason she could not attend, confirmed that she could hear the
proceedings and stated who was present with her.

President McCarthy

Acknowledged that those present could hear Alderwoman Melizzi-Golja as well.

The roll call was taken with 13 members of the Board of Aldermen present; Alderwoman Mary Ann
Melizzi-Golja was not in attendance but participated in the meeting via telecommunication; Alderman
Clemons and Alderman Moriarty were recorded absent.

Mayor James W. Donchess and Corporation Counsel Steven A. Bolton were also present.
COMMUNICATIONS
MOTION BY ALDERMAN WILSHIRE THAT ALL COMMUNICATIONS BE READ BY TITLE ONLY
A Viva Voce Roll Call was taken, which resulted as follows:
Yea: Alderman Wilshire, Alderman Deane, Alderman Cookson,

Alderman Dowd, Alderman Caron, Alderman Siegel,

Alderman Schoneman, Alderwoman Melizzi-Golja

Alderman McGuinness, Alderman LeBrun,

Alderman O’Brien, Alderman Lopez, Alderman McCarthy 13
Nay: 0
MOTION CARRIED

From: Brian S. McCarthy, President, Board of Aldermen
Re: Special Board of Aldermen Meeting

MOTION BY ALDERMAN WILSHIRE TO ACCEPT AND PLACE ON FILE
A Viva Voce Roll Call was taken, which resulted as follows:

Yea: Alderman Wilshire, Alderman Deane, Alderman Cookson,
Alderman Dowd, Alderman Caron, Alderman Siegel,
Alderman Schoneman, Alderwoman Melizzi-Golja
Alderman McGuinness, Alderman LeBrun,
Alderman O’Brien, Alderman Lopez, Alderman McCarthy 13

Finance Committee — 09/15/2021 Page 2

Alderman Harriott-Gathright

| don't see either one.

Alderman Klee

Karen Smith was on if she's still there.

Alderman Harriott-Gathright

Oh, yes,

Karen Smith, Business Manager

Hi Mr. Mayor. I’m here and Brian Sojka is to be calling in the Fleet Maintenance Manager.
Mayor Donchess

All right. Great. Thank you.

Brian Sojka, Fleet Maintenance Manager

| am here.

Mayor Donchess

Alright. So we're on this Police Interceptor item.

Karen Smith, Business Manager

Go ahead Brian.

Brian Sojka, Fleet Maintenance Manager

Aye yes - Brian Sojka Fleet Supervisor. What questions do you have? |'m sorry?

Mayor Donchess

Well, | mean, it's fairly obvious but usually we just you can give like a short explanation of what the purchase
is.

Brian Sojka, Fleet Maintenance Manager

Yeah we're looking to replace to detective units. We actually have two Impalas and we're replacing them with

two utilities and these are actually going to be Detective units .with fully lighted equipment inside the vehicle,
not outside but inside the vehicle.

Mayor Donchess

Alright and this is funded from CERF meaning the Capital Equipment Reserve Fund, correct? Yes, it is. All
right. Any questions, comments? Alderman O'Brien.

Alderman O’Brien

Thank you, Mr. Mayor. | see you're going to accept communications later and this and that will be a motion to
MHQ which | assume that's going to be the lighting portion for these particular cruisers. Am | correct?

Brian Sojka, Fleet Maintenance Manager

They're actually doing all the lighting equipment for those vehicles and we're purchasing them from them of
course too.

Alderman Klee

They’re two separate Memos.

Finance Committee — 09/15/2021 Page 3

Mayor Donchess

Alderwoman Klee.
Alderman Klee

| believe those are two separate Memos so if I'm not correct. Yes, they were two separate items. The lighting
is a separate item from the purchase of the vehicles.

Brian Sojka, Fleet Maintenance Manager
Correct.

Mayor Donchess

Yeah | don’t know if you have the agenda but we’re just on the $83,000 purchase at this point. All right any
other comments or questions? Alderwoman Kelly.

Alderwoman Kelly

Yeah so a number of months ago we talked about the fleet and there was a comment that there was you guys
looked at hybrid. | asked that as we continue to replace these that we would think about looking at hybrid as
we try to be more mindful with carbon emissions. Was it was it looked at for these vehicles?

Brian Sojka, Fleet Maintenance Manager
| actually looked into them briefly. | Know this is very new to Ford right now so I'm trying to get a little bit of

input. Actually State Police of Massachusetts is using the hybrid. So I'm just trying to give a little bit of time to
see how these are working out for them before we actually go forward with anything at this point.

Mayor Donchess
All right. Any other questions, comments?

MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Ford Police Interceptor Vehicles in the amount not to exceed $40,619 funded from accounts 81500
Vehicles/FY22 CERF (Police Department)

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE AND APPROVE THE
REQUEST TO REPLACE ONE FORD INTERCEPTOR UTILITY VEHICLE MARKED WITH THE 2022 FORD
POLICE INTERCEPTOR UTILITY VEHICLE IN AN AMOUNT NOT TO EXCEED $40,619. FUNDING WILL
BE THROUGH DEPARTMENT 150 POLICE DEPARTMENT; FUND: 81500 VEHICLES/FY 22 CERF

ON THE QUESTION

Mayor Donchess

Alright. Is the Fleet Manager could you tell us briefly about this item.

Brian Sojka, Fleet Maintenance Manager

Brian Sojka, Fleet Supervisor. This is a marked unit fully marked unit is the sergeant's vehicle. So it will be
including all new equipment for inside the vehicle except for the MDT and department radio and State radio

because we're be able to repurpose that into the new vehicle because it is a redesigned vehicle from going
from the older vehicle to the newer vehicle.

Mayor Donchess
Right and this is coming from CERF again | see. Any questions or comments?

MOTION CARRIED

Finance Committee — 09/15/2021 Page 4

From: Kelly Parkinson, Purchasing Manager
Re: Multi Year Interpreting Services Contract in the amount not to exceed $3,500 funded from accounts
55699 Other Contracted Services (Police Department)

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE AND APPROVE A
MULTI- YEAR INTERPRETING SERVICE CONTRACT WITH LANGUAGE LINE PHONE SERVICES, INC.,
IN AN AMOUNT NOT TO EXCEED $3,500. FUNDING WILL BE THROUGH DEPARTMENT 150 POLICE
DEPARTMENT; FUND: 55699 OTHER CONTRACTED SERVICES

ON THE QUESTION

Mayor Donchess
Deputy, thank you.

Jim Testaverde, Deputy Police Chief

Thank you, Mr. Mayor. Good evening ladies and gentlemen. This contract with Language Line Solutions, Inc.
allows us to further attain the Chief's goal of having a culturally effective organization and there are many
facets to this. This falls directly under language and communication access plan, which is something for years
that we have strived to improve. We've been using emergency 911 for interpretations and translations and
we've been told by emergency 911 they can continue to do this on an emergency basis but for a very in depth
investigation, it is taxing their resources.

Currently NYPD uses this company. NYPD has invested approximately $800,000 to do this. It is an app
based platform. We're going to be using cell phones and iPads that have been donated to the Police
Department. Myself and Lieutenant Pat Hannon came before the aldermanic circle | believe 2020 and you
approved a contract through Verizon called “The Heroes Project”. So the phones, the iPads, and the actual
service program are at no charge to us. This $2,500 fee is a one-time unlimited use, which means we can put
it on as many devices as we want. This would allow us to do interpretations for approximately 240 different
languages to include American Sign Language. We're very excited about this. We're going to put these
devices in the front lobby with our Victim Advocates, patrol units, Detective Bureau, and in booking. Right now
we have applied for a grant through Governor Shaheen's office, the Department of Justice discretionary
funding. We'll find out the end of October if we get it but they complimented us on the use for this. It's pay as
you go. It's approximately $1.90 a minute for the service so it can be costly but we have an obligation to the
community to, you know, be able to take any call for service despite any barriers we have.

| can entertain any questions you may have.

Mayor Donchess

Any questions, comments? Alderman O’Brien?

Alderman O’Brien

Thank you, Mr. Mayor. | applaud you for this. | think there's definitely a need but looking at that, and | think
you know my background Chief, could just be, you know, shared with another Division. | mean, particularly
with Fire. Let's say they do go to a situation could be a medical or something like that where not necessarily
an officer may be there at the time, can it be shared?

Jim Testaverde, Deputy Police Chief

Absolutely. So this is ideal for police, fire, EMTs, social services, any city any public health, any city entity that

is having difficulty making a comprehensive communication due to a language barrier or an impairment of
some sort.

Mayor Donchess

Alderman Harriott-Gathright.

Alderman Harriott-Gathright

Okay you stated $2,500 but | actually said $3,500 so.

Finance Committee — 09/15/2021 Page 5

Jim Testaverde, Deputy Police Chief

Yes Ma’am. | apologize. You're absolutely correct. The $2,500 is the initial cost to do the unlimited service
and the other $1,000 that we're asking to be appropriated is to actually start to use the translation while we
wait to see if we get the grant.

Alderman Harriot-Gathright

Okay.

Mayor Donchess

Alderwoman Kelly.

Alderwoman Kelly

Thank you. So you said this is a one-time fee to get started but its $1.90 every time you use it?
Jim Testaverde, Deputy Police Chief

Yes Ma’am.

Alderwoman Kelly

Is that where you're hoping that grant money will cover.

Jim Testaverde, Deputy Police Chief

Yes, Ma'am.

Alderwoman Kelly

And | know you talked about it being in the front lobby. I'm just interested in terms of where you guys would
use it. Would be over 911, would it be during interrogations, like how would it...?

Jim Testaverde, Deputy Police Chief

It would be it would be all inclusive. So if someone walks into the front lobby, we're going to have devices in
records and reception in order to bring an officer out in order to communicate. If an arrest was made and we
need translation services or interpretation services in booking, we're going to use it in booking. If Detectives
are working a case and they're going to do a very formal in depth interview, it can be used during the interview
process while it's all being video recorded. Officers can use it street side. It will be used by Domestic Violence
Victim Witness Advocates. Any need we have within the agency or if requested by another agency, we can
easily because we're talking about cell phones and we can just drive them right over.

Alderwoman Kelly

I’d like to follow up.

Mayor Donchess
Go ahead.

Alderwoman Kelly

| mean, | think obviously, it makes a lot of sense given some of the priority, again, that the department has put
out. | guess my concern is a little bit of around the if you're paying for each time. There's a really hard - how
are you going to know how much it's going to cost and do you know...?

Jim Testaverde, Deputy Police Chief
Yes. | can give you a ballpark answer. So what we did was from January 2019 to mid-May when we started to

crunch these numbers, we ran the amount of interpretations that we did and it came out to be 237. Of that, the
average time duration was about 43 minutes and we based those numbers and just to the multiplication on the

Finance Committee — 09/15/2021 Page 6

per minute. The lowball number | was told we got was about $32,000. We are hoping to use this more, and
more, and more for - we're hoping to use this every day to fully communicate with the community. So we're
hoping if we get our maximum ask for the grant that would be much higher than the 30,000. Like | said,
Governor, I'm sorry, Senator Shaheen’s office they were very excited about this idea.

Mayor Donchess

All right, Alderman Harriott-Gathright.

Alderman Harriott-Gathright

I'm excited that you know that Nashua PD has decided to go in this direction so that you can be responsive to
all of Nashua because of, you know, the multi generations here. But what! would really like to see is that you
hire people into that clerk position, okay, that can do some of this. | don't feel as though we should be paying a
company when we have people that live in the city that are capable of doing things of that nature

Jim Testaverde, Deputy Police Chief

Are you talking about the receptionist position?

Alderman Harriott-Gathright

Yeah exactly, exactly. Those that take the calls. So | would like to see that happen and that the a part of the
future for Nashua PD that you're looking to really diversify, which | know you are as far as the Police
Department, in terms of the police. But | would like to see that internal piece because I've been there several
times, and | know what it looks like and I'm just saying it should be more diverse because this is a city of
welcoming and diversity.

Jim Testaverde, Deputy Police Chief

Yes. | am in agreement with you which is why we're striving for this.

Mayor Donchess

Alderwoman Klee.

Alderman Klee

Thank you, Mr. Mayor. | think this is an incredible idea and I'm sure that you've thought of and tried other
alternatives. | do have some anxiety about the average of 43 minutes 32,000 hoping to get a grant but not
knowing whether or not we're going to get a grant and we're going to commit into doing something like this
without knowing how we're actually going to pay for it if you don't get the grant. That's the big thing that |
mean, | would have rather see it come through once we know we get the grant but then | know that doesn't
always happen that way. We have to take advantage of the things that we have.

So if this came to $32,000, you were only asking for $3,500 to kind of get this started but then you're going to
have this unfunded - | don't want to say mandate - but you're going to have this unfunded bill that's going to be
coming through. Are you going to be coming back to us and asking for $32,000 or?

Jim Testaverde, Deputy Police Chief

That's not our plan. | don't foresee it. First of all, we are obligated whether or not we go with this to
communicate with every member of the community and | know you know that. Using emergency 911, |
remember vividly being a patrol officer and if you asked me what do you do? We call emergency 911. We
have been striving at diversity. Currently, we have officers and employees that speak Spanish, Portuguese,
Cantonese, French, American Sign Language, and assuming the hire goes through, an Advocate can also
speak a form of it was explained to me as Costa Ricans. It's not American Sign Language by its Costa Rican
sign language and she is in the process of also learning American Sign Language.

So that is the vast majority of languages that we do encounter. But out of this 237, and | have the different
languages here I'll share it with you if you’d like through e-mail or | can read it if you'd like, but the vast majority
of languages | just mentioned, but there are obviously we have a very culturally diverse community and it's not
going to catch everything. If we don't do this, if we don't do this at all, we still have an obligation to try to get
those interpretations. And what we have been doing for major cases is we have to subcontract out, out of our
budget, to accompany and have an interpreter come up from Concord, Manchester, Boston, depending on how

Finance Committee — 09/15/2021 Page 7

unique the dialect may be, and those are extremely costly. The benefit of this is once we sign the contract, we
are under no obligation to use it moving forward. Meaning if six months from now we can't use it, then there's
no more service charges. We can end the contract or it can just sit in limbo until we have the funding for it.

Alderman Klee

May | follow up?

Mayor Donchess

Yes.
Alderman Klee

| appreciate that. That actually makes me feel a little bit better. But | know that hospitals use certain types of
interpretations and so on. | mean do they have people that they call up that work there or do we know how
they do it versus what this is going to be? | don't know what the cost of their programming is either but | guess
I'm asking more of this has all the bells and whistles and it's wonderful. And | think it's really worthwhile and as
my colleagues have pointed out, it's important. | live in a very diverse Ward where sometimes it is very difficult
to communicate with people that | don't speak that language. So for you to have something like this, | know it's
going to make your job easier because you're going to be in my Ward and so on. So | do appreciate that.

I'm just have a little bit of anxiety of this unfunded where's the money going to come from this $32,000? | know
you said we don't need to worry about it but we do because at the end of the year are you going to come back
and say is ended up costing us $32,000. And not that $32,000 in the grand scheme of things is it worth every
penny of it? | don't mean that. I'm just saying is that we have to come up with the money at some point.

Jim Testaverde, Deputy Police Chief

Mr. Mayor may |?

Mayor Donchess
Yeah.

Jim Testaverde, Deputy Police Chief

Alderwoman | don't disagree with what you're saying but let's take it into what we're currently doing today.
Alderman Klee

Okay.

Jim Testaverde, Deputy Police Chief

Right now today if you said well what would you do because this is happening on a daily basis, we would have
to either use emergency 911 if it was for an emergency or if it was for a more in depth investigation, we are
going to subcontract a company and that usually can take depending on the issue a couple of days and we
muddle through and at times we've used family members in an emergency situation just so we can take control
of the situation and that any investigator, it's kind of common sense, it is not an ideal situation to use a family
member or loved one to interpret. We understand that and we avoid it at all costs. That's currently what would
happen. We would use one of our officers or employees. We would call the other agencies. Ve would call
the Manchester. We'd call down to a more diverse agency like Boston and we can do that but these are very
time consuming. So if we didn't do this, | understand when you talk about the unfunding, but right now we
have an obligation to do it regardless. So then plan of the Captain of the Detective Bureau that did all the
research on this was until we understand what the standing is with the grant, we will scrutinize this as much as
possible. We're not going to turn people away, of course, but we're going to use this for the most dire need.
Hoping to get the grant, then we can use it hopefully, you know, three times the amount and really surpass this
number.

Alderman Klee

Thank you. Just one more follow up.