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A. The Grantee shall comply with all applicable program requirements. Such program
requirements include the Act, Regulations, Notice CPD-17-02 (“Procedural Guidance for
Fiscal Year 2017 HOPWA Permanent Supportive Housing Renewal Grant Applications”’),
other program directives, HUD Handbooks and Notices, and any other applicable Federal
requirements,

B. Other applicable Federal requirements with which the Grantee must comply include, but
are not limited to:

1.

2 CFR part 200 (“Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards”);

Section 3 of the Housing and Urban Development Act of 1968 and 24 CFR part
135 (“Economic Opportunities for Low- and Very Low-Income Persons”);

31 U.S.C. 1352 and 24 CFR part 87 (“New Restrictions on Lobbying”);

Requirements established by the Office of Management and Budget (OMB)
concerning the Unique Entity Identifier and the System for Award Management
(SAM) database, including Appendix A to 2 CFR part 25; and

Federal Funding Accountability and Transparency Act of 2006 (Transparency Act),
Pub. L. 109-282, as amended, and Appendix A to 2 CFR part 170 (“Reporting
Subaward and Executive Compensation Information”).

C. The Grantee shall comply with requirements of sections V.C. of the Fiscal Year 2017
General Section, including the Drug-Free Workplace requirements in Section V.C.11.

ARTICLE V. Subawards

The Grantee shall comply with 2 CFR 200.331, when making a subaward, which includes an
award of Grant Funds to an eligible nonprofit organization or housing agency of a State or unit
of general local government (“Project Sponsor”). The Grantee shall provide a Project Sponsor
with information in writing on all requirements to which the Project Sponsor is subject so that
the subaward is used in accordance with the Act, Regulations, other program requirements, and
these Terms and Conditions of the Agreement. The Grantee must ensure that its Project
Sponsor(s) agree in writing to comply with the Act, Regulations, other program requirements,
and these Terms and Conditions of the Agreement in carrying out activities under the Grant.

ARTICLE VI. Financial Management

A. Grantee shall draw down Grant Funds not less than quarterly. The Grantee shall make
timely payments to each Project Sponsor upon request, provided the requesting Project

Sponsor is in compliance with program requirements.

B. The Grantee shall comply with HUD instructions regarding use of and reporting in the
Integrated Disbursement and Information System (IDIS) or its successor.

C. A request by the Grantee to draw down Grant Funds under the IDIS system or any other
payment system constitutes a representation by the Grantee that it and all participating
parties are in compliance with these Terms and Conditions of the Agreement.

ARTICLE VII. Allowability of Pre-award Costs

A. Pre-award costs may not be incurred except in accordance with 2 CFR 200.458, including
the requirement that the Grantee obtain HUD’s written approval.

ARTICLE VIII. Amendments

A. Amendments to the Agreement, including amendments to the Renewal Application, may
only be made in accordance with 2 CFR part 200, 24 CFR part 574, and Notice CPD-17-02
(‘Procedural Guidance for Fiscal Year 2017 HOPWA Permanent Supportive Housing
Renewal Grant Applications”).

B. Except for amendments for which Grantee is not required to obtain prior HUD approval, the
Grantee shall submit a written request through GMM for HUD approval. The effective date
of any amendment to this Agreement that requires HUD approval shall be the date of
execution in GMM.

C. Changes to the Grantee’s Form HUD-40110-B Renewal Budget must be made in
accordance with 2 CFR 200.308.

ARTICLE IX. Performance

Grantee shall:

A. Carry out, and ensure that any Project Sponsors carry out, eligible activities under the
Grant and use Grant Funds as described in the Renewal Application, in accordance with
the Act, Regulations, other program requirements, and these Terms and Conditions of the

Agreement;

B. Use at least 51 percent of the Grant Funds awarded under the Agreement to undertake
eligible program activities that provide permanent supportive housing to HOPWA
eligible persons for the planned annual outputs;

C. Comply with and meet the performance measure benchmark outputs and

substance abuse treatment and counseling. Admission may be denied, or eviction
initiated, for persons engaging in illegal drug activities, where such activities threaten the
health, safety, or right to peaceful enjoyment of the premises by other residents. Grantees
must establish procedures for project ineligibility and evictions;

L. Obtain a certificate of completion of the HOPWA Oversight Training Curriculum by at least
one of its employees within twelve months of the execution of the Agreement. The online
training can be accessed at: https://www.hudexchange. info/trainings/hopwa-oversight-

training/;

M. Obtain a certificate of completion of the CPD Financial Management 201 Training
Curriculum by at least one of its employees within twelve months of the execution of the
Agreement. The online training can be accessed at:
https://www.hudexchange.info/news/welcome-to-financial-management-201/;

N. If Grantee is providing direct services, obtain a certificate of completion of the Getting to
Work Training Curriculum by at least one of its employees within twelve months of the
execution of this Agreement. If the grantee does not provide services directly, then the
Grantee must ensure that its Project Sponsor(s) must, within twelve months of the
execution of the sub-award agreement, obtain a certificate of completion of the Getting to
Work Training Curriculum by at least one of the Project Sponsor’s employees. The
online training can be accessed at: https://www.hudexchange. info/training-events/dol-
hud-getting-to-work-curriculum-for-hiv-aids-providers;

O. Comply with 2 CFR 200.311 and any disposition instructions that HUD may provide to
the Grantee; and

P. Comply with such other terms and conditions, including recordkeeping and reports
(which must include racial and ethnic data on participants) for program monitoring and
evaluation purposes, as HUD may establish for purposes of carrying out the program in
an effective and efficient manner.

ARTICLE X. Indirect Cost Rate

If Grant Funds will be used to pay indirect costs pursuant to 2 CFR part 200, Subpart E, Grantee
shall attach a schedule in the format set forth below as an application note titled “Indirect Cost
Rate” in the GrantSolutions Grants Management Module (GMM) as part of the executed
Agreement. The schedule shall identify the applicable indirect cost rate(s) (including if the de
minimis rate is charged per 2 CFR 200.414) and the direct cost base to which the rate will be
applied. Grantee shall not include indirect cost rates for Project Sponsors. The Grantee’s indirect
cost rate schedule as submitted to GMM is incorporated herein as part of the Terms and
Conditions of the Agreement.

Grantee (or Administering Direct

Department/Agency, if applicable) Indirect cost rate Cost Base

%

%

%

ARTICLE XI. Records

A. The Grantee shall maintain all programmatic records and any other documents required
under this award in its files for a period of not less than four years in accordance with 24
CFR 574.530. The Grantee shall retain records for a longer period of time when any of the
exceptions in 2 CFR 200.333 apply. Upon reasonable notice, the Grantee shall make
records available for audit or inspection by authorized representatives of HUD.

B. The Grantee shall maintain records of beneficiary and program activity eligibility,
including documentation that evidences compliance with program requirements and
these Terms and Conditions of the Agreement. In the case of participant eligibility
records, the Grantee shall update records no less than annually.

C. The Grantee shall comply with 24 CFR 574.440 and all applicable Federal, state,
and local laws regarding privacy and confidentiality of health-related information.

ARTICLE XII. Reporting

A. The Grantee shall submit an Annual Progress Report (APR) in accordance with 24
CFR 574.520. The Annual Progress Report (APR) is due to HUD within 90 days of
the end of the designated 12-month period. The APR must be submitted in paper
form and must include the number of individuals assisted, the types of assistance
provided, a description of the resources made available, the investment of available
resources, the geographic distribution and location of investments, the families and
persons assisted (including race and ethnicity of persons assisted), and actions taken
to affirmatively further fair housing.

B. The Grantee agrees to comply with the award term and condition for reporting of
matters related to recipient integrity and performance at Appendix XII to 2 CFR

part 200.

ARTICLE XIII. Research and Development

This Grant is not for research and development (R&D), as defined at 2 CFR 200.87.

ARTICLE XIV. Contact Information

A. HUD notifications to the Grantee under this Agreement shall be sent through GMM,
unless the Grantee otherwise notifies HUD in writing.

B. Grantee notifications, including requests for amendments to this Agreement, shall be
addressed through GMM.

C. The Grantee agrees to update GMM account information, including creation of new user
accounts for staff working directly with the Grant, when staff changes occur. Instructions
for requesting a GMM user account can be accessed here:
https://home.grantsolutions.gov/home/home/customer-support/getting-star….

ARTICLE XV._ Default

Default shall occur when the Grantee fails to comply with the Act, Regulations, any other
program requirement, or these Terms and Conditions of the Agreement. In the event of a default,
HUD may take one or more of the actions in 2 CFR 200.338 after providing the Grantee with an
opportunity for informal consultation in accordance with 24 CFR 574.500(c).

Nothing in this Article shall limit any remedies otherwise available to HUD in the case of a
default by the Grantee. No delay or omissions by HUD in exercising any right or remedy
available to it under this Agreement shall impair any such right or remedy or constitute a waiver
or acquiescence in any Grantee default.

ARTICLE XVI. Termination

The Grant may be terminated in accordance with 2 CFR 200.339, including for convenience
when HUD and the Grantee agree that continuation of the award would not produce beneficial

results.

ARTICLE XVII. Award Date and Period of Performance

A. The Federal award date of the Grant Funds that HUD agrees to provide through this
Agreement is the date listed in Box | of the Notice of Award indicating the execution of
this Agreement on behalf of the Secretary of Housing and Urban Development.

B. The term of this Agreement may not begin until the original grant agreement identified in
Box 4 of the NOA has expired. The Period of Performance for this Agreement is the date
range identified in Boxes 6 and 7 of the Notice of Award.

ARTICLE XVIII. Grant-specific Conditions

The following conditions are put on this grant due to deficiencies in the submitted Renewal
Application:

A. The final approved budget for this award is attached to this grant agreement. The grantee
must implement this grant in accordance to this final approved budget, unless an
amendment is executed.

B. Inthe application’s Descriptive Budget Justification Narrative, under PHP personnel
costs for New Hampshire HIV/AIDS Task Force, activities listed include “apartment
search”. This activity is considered housing information and must not be billed to PHP.
Either take out the housing information activities from under the PHP line item and
resubmit the Descriptive Budget Justification Narrative with those costs under a housing
information line item, or take out the housing information activities completely and
resubmit the Descriptive Budget Justification Narrative with those changes reflected.

C. Inthe application’s Descriptive Budget Justification Narrative, under TBRA for Harbor
Homes, activities are listed as “Rent payments for 31 units with average rent and utility
costs of $771.23 per month”. A HOPWA client cannot receive both TBRA assistance
and utility assistance. The calculation for resident rent payment includes a utility
allowance deduction. A payment of an additional utility assistance on top of the utility
allowance deduction would be considered double dipping.

OMB Approval No. 2506-0133
exp. 12/31/2017

Final Approved Form HUD-40110-B FY17 Renewal Budget

Grantee Name (“Grantee”): City of Nashua
Unique Entity Identifier (DUNS Number): 066758343

Insert application package page number 1 Form HUD-40110-B (Expiration Date 12/31/2010)

SPECIAL BOARD OF ALDERMEN

SEPTEMBER 14, 2016

6:45 PM Aldermanic Chamber
PRESIDENT BRIAN S. MCCARTHY CALLS ASSEMBLY TO ORDER

PRAYER OFFERED BY CITY CLERK PATRICIA D. PIECUCH

PLEDGE TO THE FLAG LED BY ALDERMAN-AT-LARGE DANIEL T. MORIARTY

ROLL CALL

COMMUNICATIONS

From: Brian S. McCarthy, President, Board of Aldermen
Re: Special Board of Aldermen Meeting

ADJOURNMENT

City of Nashua

Information Technology Department (603) 589-3300
Administrative Services Division Fax (603) 594-3434
229 Main Street - Nashua, NH 03060

To: Amy Girard
Purchasing Manager, City of Nashua
229 Main St
Nashua, NH 03061-2019

Date: August 2, 2022

Re: New Era -Palo Alto Firewall for backup Internet line 3-year Software and Hardware
Maintenance Renewal

Ms. Girard,

The Information Technology Department is presenting the 3-year renewal of the Palo Alto Firewall
for backup Internet line. By going to a 3-year renewal, the City will realize a savings of approximately
$3,000 over the 3-year term.

This is the firewall device that offers the first line of defense against cyber security threats on the
City’s backup Internet line.

The Information Technology Department recommends renewing the Palo Alto Firewall for backup
Internet line through New Era Technology of Portsmouth, NH for a total amount of $24,522.80.
Funding for this is available in 122 Information Technology, Software Maintenance, account
22.1.535 — 54407 for $18,702.80, and Hardware Maintenance, account 22.1.535 — 54414 for
$5,820.00

Sincerely,

Nick Miseirvitch
CIO, Information Technology

Cc: Kimberly Kleiner, Director of Administrative Services

OMB Approval No. 2506-0133
exp. 12/31/2017

Application Budget Summary (al! applicants)

Applicant | City of Nashua, NH Number of | 2 Plan dates for 5/1/2018-4/30/2021
Name Project grant agreement
Sponsors and activities (mo./yr.)
A. Eligible Activity HOPWA Request Leveraged Funds
A. Year 1 IB. Year 2 C. Year 3 D. Total
= 1. Acquisition
2
Bs
3 5 > |2. Rehabilitation, Repair & Conversion
& EB, =
a =a °
£ E 3. New Construction (for Community
3 = {Residences and SRO dwellings only)
ey
~ 14. Operating Costs for Housing Facility
Bs
a
= & 5. Leasing
°
a 6, Tenant-based Rental Assistance $309,677 $309,678 $309,678 $929,033
[=<]
&
2 7. Short-term Rent, Mortgage, & Utility
5 Payments to Prevent Homelessness
e
wn
t 8 8. Supportive Services $114,995 $114,996 $114,996 $344,987 $532,984
=a
5 5
AW
|: Housing Information Services
a
Bi
S 10. Permanent Housing Placement $8,660 $8,660 $8,660 $25,980
a
111. Resource Identification to Establish,
E Coordinate & Develop Housing
bp Assistance
a 12. Other Housing Costs (please
& = {specify in narrative; requires HUD
= 1
5 approval)
13, Total Program Costs: 5 1,300,000
(total of lines 1-12)
2 '/14. Grantee’s Administrative $39,000
z¢
&S&
E & |15. Project Sponsor’s Administrative $91,000
= |costs
<
16. Total HOPWA Request 1,430,000
(total of lines 13-15)
Insert application package page number 2 Form HUD-40110-B (Expiration Date 12/31/2010)