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RESPONSE TO Request for References

Name of firm:

Paxor Construction, LLC

Note: The use of this form is NOT required. Offerors may respond to the Evaluation Factors
using any format they desire. This format is provided as a convenience for offerors to
organize their response to the technical requirements.

RELEVANT PAST PERFORMANCE

What contracts has your firm performed which are similar in scope, magnitude, and complexity to this
project? (You need not list more than 5.)

iName of Project Type of Scope/magnitude Work performed for Completion
Project Date
8025 Door Replacement] Door Replacement $30k CPManagement |11/30/2016
Perimeter Road Door Replacement | Door Replacement $2 OK Modern Pest 4 2/30/20 4 6
Replacement Doors | Door Replacement $50k Town of Merrimack} 12/31/2015
Hampshire Drive | Door Repaicement $40k Hampshire Drive LLC} 11/26/2016
436 Amherst Street 2nd Floor | Remodel Office Suites $45k 436 Amherst LLC |12/81/2015

Whom may we contact concerning your performance on the projecis listed above? (If reference is for
a subcontractor or key person, identify which subcontractor/key person is referenced.)

Name Address Phone FAX e-mail Project(s)
Mark Aubin | * counsweer exeter. wz 02833 | 603-365-5262 | 603-778-6331 | comarrauinggnait.cam 1,2,4,5
Xenia Simpson | m-taeteeeines ewe | 603-424-7075 | 603-424-051 6 | omodnenmaon 3

THE CITY OF NASHUA “The Cate Cy"

Financial Services

Purchasing Department

September 27, 2018
Memo #19-069

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: WINTER ROAD SALT (VALUE: $455,000)
DEPARTMENT: 161 STREET; FUND: GENERAL

Please see the attached communication from Jon Ibarra, Superintendent Street Department, dated
August 20, 2018 for information related to this purchase.

Pursuant to § §-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Superintendent of Street Department, Board of Public Works (September 20, 2018 meeting) and the
Purchasing Department recommend the award of this purchase in an amount of $455,000 to be split
between Granite State Minerals, Inc. of Portsmouth, NH and Eastern Minerals, Inc. of Chelsea, MA.

Purchasing Manager

Cc: J Ibarra L Fauteux

229 Main Street ¢ Nashua, New Hampshire 03061 © Phone (603) 589-3330 e Fax (603) 589-3233 |

To:

From:

Re:

A. Motion:

Attachment:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: August 20, 2018

Jonathan Ibarra, Superintendent
Street Department

Winter Road Salt

To approve the purchase of winter road salt from Granite State Minerals of
Portsmouth, NH and Eastern Minerals, Inc. of Chelsea, MA for a total amount of
$455,000. Funding will be through Department: 161 Streets; Fund: General;
Account Classification: 61 Supplies and Materials.

State of NH Notice of Contract for Salt.
Quote from Eastern Minerals

Granite State Minerals has been awarded the State of NH salt contract with a price
of $49.50 a ton delivered. Eastern Minerals has agreed to supply salt to the City of
Nashua at the State Bid price of $49.50 per ton. Both Eastern Minerals and
Granite State minerals have been contracted with the City in the past years and
have a great track record of on time salt deliveries. For this reason the
Superintendent recommends we continue to do business with Granite State
Minerals and Eastern Minerals. Also worth mentioning is this year’s salt price per
ton has dropped from last year’s salt price of $54.00 per ton delivered.

The City budgeted for a total of 9,191 tons or a budgeted value of $455,000.

Granite
State
Minerals

2018-19 ICE CONTROL SALT QUOTATION
CITIES/TOWNS OF NEW HAMPSHIRE IN DISTRICT 5

Based on the award of the NH Department of Transportation, State Minerals is pleased to
extend the delivered price of $49.50 per ton of bulk road salt for the 2018-2019 season. This
price will remain firm until August 31, 2019. For inventory planning purposes, we would
appreciate if you return a completed and signed copy of this form via mail, fax 603-436-2458, or
email jharrington@gsmsalt.com by September 30, 2018.

Orders may be placed 24 hours a day by calling 603-436-8505, via email, or by faxing 603-436-
2458. Please note my contact information below for order and delivery questions. Our physical

mailing address is 227 Market St., Portsmouth, NH 03801. Payment terms are Net 30 days
from invoice date.

Please call with any questions. We look forward to working with you this season and greatly
appreciate your business!

Kind regards,
Janet

Janet Harrington

Granite State Minerals, Inc.
(P)603-436-8505
(F)603-436-2458
iharrington@gsmsalt.com

Customer Info:
Town: é ity Of AJASHUA

Ship To Address: FT STADIUM BRAVE
NASHIA | AH OFOCL

Contact/Phone/Fax: bO8-£89- GIT

A595 Teds

Signature Estimated Usage

STATE OF NEW HAMPSHIRE
BUREAU OF PURCHASE AND PROPERTY
STATE HOUSE ANNEX
25 CAPITOL STREET
CONCORD, NEW HAMPSHIRE 03301
DATE: September 4, 2018

NOTICE OF CONTRACT
COMMODITY: ROAD SALT - ROCK SALT & SOLAR SALT
CONTRACT NUMBER: 8002359
NIGP CODE: 775-4573
CONTRACTOR: GRANITE STATE MINERALS INC. VDR# 154316
227 MARKET STREET
PORTSMOUTH, NH 03801
TELEPHONE NO.: 888-846-9177
FAX NO. 978-251-8244

CONTACT PERSON/e-mai Jason Archambault
jarchambauli@eastersatt.com

CONTRACTOR TEST RESULTS E-MAH: jarchambauli@easternsait,com

CONTRACT PERIOD: 8/13/2018 THROUGH 8/31/2019

F.O.B.: DESTINATION

ORDERING: ORDERS SHALL BE PLACED DIRECTLY TO CONTRACTOR.

PAYMENT & TERMS: Payments shall be made via ACH. Use the following link to enroll with the State

Treasury: hites://www.nh.govfreasury

INVOICING:
The Contractor shall submit a maximum of one invoice monthly on the last day of
the month. Payment willbe made via ACH.
Said invoice shall contain:
A single District or Central Turnpikes or Eastern Turnpikes
ALL deliveries by delivery location
Delivery date
Product {Rock or Solar)
Quantity
Contract price
Extended price

N&O PWN >

Additionally the following backup information shall accompany the invoice.
1. Weightslip
2. Proof of delivery slip

INITIAL FILL-UP DEADLINES

Completion dates for the ‘initial fil-ups’ of salt have been established to ensure that all Dept. of Transportation salt
sheds, other state agencies and Eligible Participanis are filled before the onset of freezing weather conditions. All
locations with inifial fill requirements including all NHDOT sheds in Disiricts 1, 2, 3 shall be completed no later than
October 29, 2018. Districts 4, 5, 6 and the central and eastern turnpikes shall complete no later than November 12,
2018. Failure to complete ihe required initial fill-ups by the required dates will result in penalties as outlined in ihe
section of this RFB titled “PENALTIES AND PRICE ADJUSTMENTS’.

SCHEDULE FOR BALANCE OF SEASON REQUIREMENTS

State agency location contacts, Eligible Participants location contacts as well as NHDOT District Engineers, or their
designated agents, shall be responsible for placing additional orders, prioritized by district location during the
remainder of the contract period. Contractor shall be responsible for providing the location contact / district
engineer with a weekly delivery schedule. Said schedule shall be sent no later than Wednesday of the week
preceding scheduled deliveries.

Primary Contractor
Orders shall be delivered within FIVE (5) business days after notification fo Contractor, Requested deliveries shall

not be required to exceed 3,000 tons per week per district. This requirement is in effect even if Primary Contractor
did not supply the initial fill at a specific location.

Secondary Contractor
Orders shall be_delivered within TWENTY (20) business days after notification to Contractor. Requested deliveries

shall not be required to exceed 3,000 tons per week per district.

source Specifications:

Contractor is required to provide the source of where the salt is being produced. If the source of the salt
changes, the Contractor is required to contact the purchasing agent prior to salt being delivered. The State
has the right fo reject any salt that comes from a different source without prior approval.

Storage Specifications:

Contracior is required to provide location of where the salt is to be stored at prior to being delivered to
NHDOT. If the location of the salt storage changes at any time throughout fhe contract, or if deliveries come
from a different location, the Contractor is required to contact the NHDOT Winter Maintenance Program
Specialist prior to salt being delivered. Salt piles are required to be covered at all times while at the Contractor's
storage areas, except during active loading of delivery vehicles. Salt that is not covered could be considered
cause for rejection. NHDOT has the right to reject any salt that comes from a different storage area without
prior approval.

PRICING:
Highway District Rock Salt/ton solar Sali/ton
Hwy District 1 $69.95/ton
Hwy District 2 $65.95/ton
Hwy District 3 $56.50/ton NA
Hwy District 4 $56.25/ton $56.25/ton
Hwy District 5/Central Turnpikes $49.50/ton $49 .50/ton
Hwy District 6/Eastern Turnpikes $47 00/ton $47.00/ton
QUESTIONS: Laura Ingram, Purchasing Agent

Tel: 603 271-2009
Email: iaura.ingram@nh.gov

OFrice:

PLANT:
134 Middie Street, Suite 210 37 Marginal Street
Lowell, MA C1852 Cheisea, MA 02156

Phone: 978 ® 458-6420
Fax: 978 = 251-8244

Phone: G17 = 884-0027

“~

vt ade em ety oO = et 4 ;
Fastern Minerals, lac.

September 10, 2018

Jon Ibarra, Supt. Of Streets
City of Nashua

Division of Public Works
9 Riverside Street

Nashua, NH 03062

Dear Mr. Ibarra:
The following quote on Bulk Road Salt is offered for your consideration.

Delivery of Bulk Salt: minimum truckloads of 25 to 30 tons delivered to the City of Nashua,
NH at: $49.50 per ton.

To arrange for delivery call our salt terminal in Chelsea, Massachusetts:
1-800-331-0131 OR 1-617-884-0027

Payment terms are Net 30 days.

Prices quoted will remain firm until June 30, 2019, if accepted and acknowledged within 30
days. We would also ask you to provide an estimate of the tonnage you may order to help us
plan our inventory accordingly. Please sign and fax back to 978-251-8244 at your earliest

convenience.

homas b. Sullivari
Sales Representative

Sincere

Estimated Tonnage:
Accepted by: . Date:
Jon Ibarra
Supt of Streets

REPORT OF THE FINANCE COMMITTEE

SEPTEMBER 5, 2018

A meeting of the Finance Committee was held on Wednesday, September 5, 2018, at 7:00 p.m. in the
Aldermanic Chamber.

Mayor Jim Donchess, Chairman, presided.

Members of the Committee present: Alderman Michael B. O’Brien, Vice Chair
Alderwoman-at-Large Shoshanna Kelly
Alderman-at-Large Brandon Michael Laws
Alderman Patricia Klee
Alderman June M. Caron
Alderman Linda Harriott-Gathright

Also in Attendance: Dan Kooken, Purchasing Manager
John Griffin, CFO/Comptroller
Karen Smith, NPD Business Manager
Brian Rhodes, Nashua Fire Chief
Justin Kates, Emergency Management Director
Brian Sojka, NPD Supervisor
Tim Cummings, Economic Development Director
Mandeep Gill, Senior Staff Engineer
Jonathan Ibarra, Superintendent of Streets
Jeffrey LaFleur, Superintendent of Solid Waste
Sarah Marchant, Director Community Development

PUBLIC COMMENT - None
COMMUNICATIONS

From: Dan Kooken, Purchasing Manager
Re: 2019 Ford Police Interceptor Sedan Front Wheel Drive Vehicle (Value: $26,706)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE PURCHASE
FROM M-H-Q MUNICIPAL VEHICLES IN THE AMOUNT OF $26,706. FUNDS ARE AVAILABLE IN
DEPARTMENT 150, NASHUA POLICE DEPARTMENT; CERF

ON THE QUESTION

Mayor Donchess

We do have Karen and company from the PD here if anybody has any questions. We do have a number of
Police issues so maybe come on up in case there are questions. And because not everyone maybe has met
you, why don’t you each introduce yourselves to the committee?

Karen Smith, NPD Business Manager

Good evening, | am Karen Smith the Business Manager for the Police Department.

Brian Sojka, NPD Supervisor

| am Brian Sojka, Police Supervisor.

Finance Committee - 9/5/2018 Page 2
Mayor Donchess

So we have the 2019 Ford Police Interceptor, is there any discussion or questions about that?

Alderman O’Brien

Thank you Mr. Mayor. If one of you folks could answer, the question is before us, but there are other vehicles
that will come up later this evening too. But looking at the mileage, it is a 2007, it has 95,000 miles on it which
| agree needs to be replaced. That is about the life expectancy, particularly a front line vehicle such as used

like that. But could you just touch base, what is the Department policy when these vehicles should be cycled
through and to seek for replacement that they come up?

Mr. Sojka

We actually look to try to replace when they get up to around 100,000 miles. Usually 10 years is a magic
number before we start seeing a lot of rust issues and stuff like that. But if it is still in good shape at 10 years
we will definitely keep it. So we try to keep it at the 100,000 mark, try to keep it a little bit under that or at that
point before we start seeing a lot more repairs to these cars.

Alderman O’Brien

Thank you.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: 2019 Ford Police Interceptor Utility All Wheel Drive Vehicle Marked K9 (Value: $35,659)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE PURCHASE
FROM M-H-Q MUNICIPAL VEHICLES IN THE AMOUNT OF $35,659. SOURCE OF FUNDING IS
DEPARTMENT 150, NASHUA POLICE DEPARTMENT; CERF

ON THE QUESTION

Alderman O’Brien

Yes, so this one is a 2014 and it has 84,000 but the 84,000 is getting close to the 100,000 mile on this
particular vehicle?

Mr. Sojka

Yes realistically we probably wouldn’t see the vehicles until the beginning of next year sometime at that point.
Alderman O’Brien

Thank you Mr. Mayor.

Alderman Harriott-Gathright

| saw that there was a pretty good trade-in for that particular vehicle, that was $4,300.00 compared to the other
ones.

Finance Committee - 9/5/2018 Page 3

Mr. Sojka

Because of what it is, yes. It is a very popular vehicle and they can re-sell them fairly easier than the Crown
Vics that we are actually are trying to trade in too.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: 2019 Ford Police Interceptor Utility All Wheel Drive Vehicle Marked K9 (Value: $45,603)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE PURCHASE
FROM M-H-Q MUNICIPAL VEHICLES IN THE AMOUNT OF $45,603. FUNDS ARE AVAILABLE IN
DEPARTMENT 150, NASHUA POLICE DEPARTMENT; CERF

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Two (2) 2019 Ford Police Interceptor Utility All Wheel Drive Vehicles Marked (Value: $79,997)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE PURCHASE
FROM M-H-Q MUNICIPAL VEHICLES IN THE AMOUNT OF $79,997. SOURCE OF FUNDING IS
DEPARTMENT 150, NASHUA POLICE DEPARTMENT; CERF

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of One (1) New Special Hazards Rescue Vehicle (Value: $650,000)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE PURCHASE
FROM PIERCE MANUFACTURING IN THE AMOUNT OF $650,000. FUNDS ARE AVAILABLE IN
DEPARTMENT 152 FIRE; GRANT FUNDS

ON THE QUESTION

Mayor Donchess

Chief Rhodes is here. We just reached your item Chief but since it is a big item and since we have a grant,
maybe you should come up and just briefly explain the good work you did in saving the City a lot of money.

Brian Rhodes, Nashua Fire Chief

Good evening, thank you, Brian Rhodes Fire Chief. So this request this evening is as you know, the Board has
previously approved a Federal Assistance to Firefighters Grant in the amount of $650,000.00 for a multi-
purpose vehicle that will replace 3 vehicles that we will remove from future CERF liability to the City.

Historically when the City has purchased fire apparatus, we pre-pay and by pre-paying we achieve a savings
from the interest that accrues on the vehicle. In this particular case, we will be saving $28,500.00 if we pre-pay
the vehicle versus waiting until the end, upon delivery. So in conversation with the CFO’s office, they are in full
agreement of this plan. We are looking to save that $28,500.00 and put that into the actual vehicle instead of
just paying it to the manufacturer.

Mayor Donchess

Alright, that sounds good. Are there any questions or comments?