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®) THE CITY OF NASHUA ‘The Gate City’

Financtal Services

Purchasing Department

September 29, 2016
Memo #17-058

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: REPLACE THREE (3) TRADES CARGO VANS (VALUE: $100,742)
DEPARTMENT: 191 SCHOOL; FUNDS: CERF

Please see the attached communication dated September 29, 2016 from Shawn M. Smith, Plant
Operations Director for the information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmental purchase agreements with other governmental jurisdictions.

The School Department Operations Director and the Purchasing Department recommend.awarding these
purchases in the amount of $100,742 to the Grappone Automotive Group of Concord, NH.

Respectfully,

Purchasing Manager

Ce: S Smith J Graziano

229 Main Street « Nashua, New Hampshire 03061 « Phone (603) 589~3330 » Fax (603) 589-3344

Nashua Shawn Smith, Director

ot ra! a Plant Operations Department
school District hmenany
EDUCATE. INSPIRE. EMPOWER. Fan 603-594-4361

smithsha@nashua. edu

TO: Janet Graziano
FROM: Shawn Smith, Plant Operations Director
DATE: September 29, 2016

SUBJECT: Purchase of Three Replacement Trades Vans

We are scheduled to replace three trades vans this fiscal year under the CERF program. All three are 2003 Ford
Cargo Vans (E350), and are beyond their projected service life of ten years. $99,431 was set aside for replacing
these vehicles per the CERF detail as of 2/2/2016.

We are requesting the replacements as follows: One (1) Ford Transit, T-350 Low Roof, long wheelbase cargo
van, equipped with the racks and bins (plumber) package; and two (2) Ford E-350 Cutaway SD Chassis with a

12ft. Rockport body (basically what is commonly called a “box van”). The cost for the Ford Transit is $31,764 with
the Plumbers Package and each Ford “Box van” is $34,489.

The total cost of this purchase is $100,742, which is municipal pricing. This price falls within the required 10%
threshold for CERF purposes as per O-14-025.

The purchase will be done through the Grappone Automotive Group of Concord, NH. Their quotes are attached.

Thank you for your consideration.

Shawn M. Smith

Grappone Ford

§30 Route 3A, Bow, New Hampshire, 033043104
E> Offica: 603-224-2501

Gary Connors

Nashua Schoo! District

141 Ledge St

Nashua, NH 03060

Office: 603-345-7710

Email: connorsg@nashua.edu

Re: Vehicie Proposai

Hi Gary,

September 8th, 2016
Per your request, quote for 2017 Ford E-350 Cutaway Chassis with a 12' Ft Rockport Body

‘Installed and total of 4-keys. | have attached a vehicle profile and a copy of the body quote for you

to review. Note this truck with 12' Ft body will be 10,050 GVWR and the fuel tank will be 40 gallons
because of the shorter wheelbase required with the 12' Ft body. Your email said 4-keys and an
outlet?? Not sure what outlet you wanted, so | added the 110V AC Outlet. Let me know if this is not
what you wanted. Thanks again.

Quote Price: $34,489

Sincerely,

Jeff Harsin

Fleet Mgr.
603-226-8010
jharsin@grappone.com

Prepared for: Gary Connors, Nashua School District
By:

Jeff Herein Date: 09/08/2016 | Price Level: 725

Grappone Ford
Sree
Office: 603-224-2501

Selected Options

oute 3A, Bow, New Hampshire, 033043104

2017 E-350 Cutaway, SD Chassis
SD Chassis 138" WB SRW Base(E3F)

Code Description MSRP
Base Vehicle
ESF Base Vehicle Price (E3F} _ $30,445.00
Packages
780A Order Code 780A NC
Powertrain
99S Engine: 6.8L EF) Triton V10 Included
44P Transmission: Elactronic 6-Speed Included
Automatic wi0D
tncludes tow haul.
XE6 Limited Slip w/4.10 Axle Ratio $270.00
20X GVWR: 10,060 Ib Payload Package Included
Wheels & Tires
T38 Tires: LT245/75Rx16E BSW AS Included
642 Wheels: 16° x 7" Steel Painted Gray Included
Seats & Seat Trim
214 Dual High Back Buckets Included
A Vinyl Seat Trim included
Other Options
PAINT Monotone Paint Application sTD
138WB 138” Wheelbase » STD
901 110V AC Outlet ® $100.00
Replaces iP mounted 12 powerpoint and lighter,
63M Heavy-Duty 155-Amp Alternator $80.00
S4E jalescopic Trailer Tow Mirrors w/Flat $230.00
ens
Manual with power adjust fat fans.
$03 Power Windows & Locks Group $465.00
inctudes 1-touch dawn power driver window.
587 included

Radio: ETR AM/FM Siterec/Dicgital
Clock

includes 2-speakers and audio input Jack.

Prices and content avallabillty ag shown are subject to chani
may vary {rom this estimate because of spacial local pricing

salesperson for the most current information,

Prepared by: George Harsin Date: 09/08/2018 | Price Level: 725

g¢ and should be treated as estimates only. Actual base vehicle, package and option pricing
» availability or pricing adjustments not reflected in the dealer's cormputer system. See

Grappone Ford 2017 E-350 Cutaway, SD Chassis
CEP 530 Route 3A, Bow, New Hampshire, 033043104 SD Chassis 138" WB SRW Base(E3F)
_Office: 603-224-2501

Selected Options (cont'd)

Code Descrintion MSRP

47Z Ambulance Prep Package Not N/G
Required

BA : High Series Exterior Upgrade $105.00
Package

47R Reduced Fronial Area Package NIG

includes Vehicle Emission Controt Information fabel with 64.75 sq fi frontal area restriction,
interior Colors

AE 02 Medium Flint N/C
Primary Colors

YZ_01 Oxford White

SUBTOTAL
Destination Charge

TOTAL $0500.

x Roe bpoet /.!' Badly do Be olihe/, Aayy)
¥ py cluded is gud peice

Piees and content availability a3 shown are subject to change and should be treated as estimates only. Actual basa vehicle, packaga and option pricing
may vary from this estimate because of special local piicing, avallability or pricing adjustments not reflected in the dealer's computer system. Sea
salasperson for the mast current information.

Prepared by: George Harsin Date: 09/09/2016 | Price Level: 725

Rock

JEFF HARSIN

wa
Ort
COMMERCIAL VEHICLES
JOHN GRAPPONE FORD by Forest River
506 STATE ROUTE 3A
EXIT12S @ INTERSTATE 93 & RT3A
P.O.BOX 850 CONCORD, NH 03302
BOW, NH 03304

Body Quotation

Date

Quote Number:

Quote Expires on:

ROCKPORT COMMERCIAL VEHICLES
2323 MIDDLEBURY STREET
ELKHART, IN 46516
PH: 888-711-1600 FAX: 574-295-3974

045925
9/8/2016 .
10/8/2016

www. forestriverinc.com

TERMS: ALL ORDERS ARE COD

Phone: 603-226-8016
__www,fockporttrucks.com
Description = Price
Fi6E 138 FORD DRW 2017 E 350 CUTAWAY CHASSIS 138” WHEELBASE, DUAL REAR WHEELS, $0.00
CRUISE, 6.8 L GAS ENGINE, 11,500# GVWR
RPAA1270 THE ROCK FEATURES: $5,695.00
12'L x 98'W x 84"H ALUMINUM SHEET & POST
-040 ALUMINUM SIDEWALL
Z SHAPED GALVANIZED SIDE POSTS ON 18" CENTERS
12" ALUMINUM FRONT RADIUS
&" EXTRUDED ALUMINUM VERTICAL CORNERS
5° TUBE SHAPE LONG SILLS ;
3" FORMED CHANNEL CROSSMEMBERS ON 18" CENTERS
-032 ALUMINUM ONE PIECE ROOF
ROOF BOWS ON 24" CENTERS, REAR MUD FLAPS
FULL HEIGHT 3/8" PLYWOOD UNING
LED RECESSED CLEARANCE LIGHTS
FLUSH REAR SILL WITH DRAIN TROUGH
E- COATED REAR STRUCTURE
REAR LED LIGHTS IN SIDE POSTS, FULL UNDERCOATING
T 1/8" LAMINATED HARDWOOD FLOOR
3 YEAR 36,000 MILE LIMITED WARRANTY
COMPOSITE REAR ROLL UP DOOR WITH STAINLESS STEEL FASTENERS
HIGH IMPACT FRONT RADIUS CORNERS
TRUE NOMINAL BODY LENGTH BEHIND SET BACK WALL
E-COATED STEP BUMPER
SLIDING BULKHEAD BOOR, 3 WAY LED CARGO LIGHT Wi CAB SWITCH
8 TIE RINGS, 2 GRAB HANDLES
RPOOOO REAR BACK-UP ALARM $75.00
RPO246 DIMENSION DUI-12A400N PURE SINE INVERTER (1,600 WATT} $2,265.00
RPO182 110V INTERIOR POWER OUTLET behind driver seat In box $60.00
RPOSES FRONT END ALIGNMENT OPTION WAS DECLINED BY THE DEALER $0.00
THIS QUOTE WILL BECOME AN ORDER WHEN SIGNED AND RETURNED Sub-Tota! $8,125.00
TO ROCKPORT COMMERCIAL VEHICLES, OPTIONS SELECTED MAY ub-To tee.
OVERRIDE STANDARD ITEMS. PLEASE VERIFY THE ACCURACY OF THE
‘QUOTE BEFORE SIGNING, THIS IS THE DEALERS RESPONSABILITYIII Freight $1,117.00
ROCKPORT IS NOT RESPONSIBLE FOR THE ACCURACY OF CHASSIS
PRICING.
SIGNED: DATE: Total $9,242.00
NAME: TITLE: j
ROCKPORT SALESMAN:
DEALER CODE

dep.

1 2016 12:37PM No, 1o>f OP 2

Grappone Ford
530 Route 3A, Bow, New Hampshire. 03304
Office: 603-224-2501

Re: Vehicle Proposal

Jerry LaLiberte
Nashua School District
141 Ledge St

Nashua, NH 03066
Office: 603-589-2782

Hi Jerry,

July 22nd, 2016

Per your request, quote for 3-Transit T-350 Low Roof, long wheelbase cargo vans. Vans will be
equipped with steei Racks & Bins with steel partition and door. One van will also have a plumbers
pka which will include extra drawers and bins. | have attached a vehicle profile and copies of the
cks & Bins quotes for you. Let me know if you need more info. Thanks again,
Quote Price: $28,869 Van Only
+ 1,985 Regular Racks & Bins Pkg

Total Price: “$30,654

Quote Price: $28,869 Van Only
+ 2,895 Racks & Bins with Plumbers Pkg

Total Price: $37,764

Sincerely,

Jeff Harsin

Fleet Mgr
803-226-8010
jharsin@grappone.com

Prepared for: Jerry LaLiberte, Nashua Schoo! District
By: Jeff Harsin Date: 07/22/2018 | Prica Leval: 728 Quote ID: nashuasche

veep, § 2UTO FZ:377M No. Tbb/ OP 3

Grappone Ford 2077 Transk-350, Low Reo Gargs Yan
530 ind 3A, Bow, New Hampshire, 03304 Low Roof Cargo Van 148" WB Base(W2Z)
Office: 603-224-2501 ;

Selected Options

Code Description MSRP
Base Vehicle
W2Z Base Vehicle Pries (W2Z) $35,465.00
Packages
1A Order Code 101A NIC
Powertrain
99M Engine: 3.7L TEVCT Ve included
Inehudos SEIC capability.
446 Transmission: &-Speed Automatic Included
wiOD & SeiectShitt
X?7L 3.73 Limited-Slip Axle Ratio $325.00
STDGV GVWR: §,500 Ibs Included
Wheels & Tires
STOTR Tires: 235/85R16C AS BSW included
STOWL Wheels: 16" Steel w/Black Hubcaps Included

Seats & Seat Trim

216 Dual Bucket Seats Included
ree: Zoey munis orerahirecting) Oniver and front-passeiiger seats and driver-gite armresi.
includes:

+ Driver & Front Fussenger Side Front Aimags
- Safaty Canopy Side-Curein Airbags
Vv Vinyl Front Bucket Seats Included
Other Options

PAINT Monotone Paint Application STD

148WB 148" Wheelbase STO

543 Power Mirrors w/Long-Arm $65.00

176 Fixed Rear-Door/Fixed Pses-Side $250.00

Cargo-Door Glass

BGF 2 Additional Keys (4 Total) $75.00
Jncludes kay fobs.

§8U Radio: AM/FM Stereo Included
inciudes digital clock fio on.
int ee. igitad and autiio input js
- 4 Front Speakers

Na resr spearer's.
Prices and content availabili shown ard subject {o ch nd should be ireated i : b icla, i ich
may ary. from this ectimate because of cla pa pricing evellabiliy or pricing Sqiusimente not remote thee vente Pi esoyincprhg ool BSA
Salesperson for the most current inormanon

Prepared by: George Harsin Date: 07/24/2018 | Price Level: 725 4

dep, |. 2016 12:32'M No 1557 Pod

Grappone Ford 2017 Transit-250, Low Roof Cargo Van
530 Route 3A, Bow, New Hampshire, 03304 Low Roof Cargo Van 148" WB Base(w2Zz)
Office: 603-224-2501

Selected Options (cont'd)

Code Description MSRP
Emissions
425 50-State Emissions System 8TD

interior Colors

VK_01 Pewter NIC
Primary Coiors

UX_02 ingot Silver Metallic $150.00

SUBTOTAL
Destination Charge

TOTAL

Aad pale + Bias Ph

Prices and content availability as shown ara subject to change and should ba treated as estimates only. Actual base vohicl, package and open pricing
eystem.

may vary from this estimate bacause of spacial Jooal pricing, availability or pricing adjusimants not ranectad In the dealer's computer
salesperson for the most current information.

Prepared by: George Horsin Date: 07/21/2016 ) Price Level: 725 2

Rohe fn fy S
Sep. 1. 2016 12:32PM Gi Kequing jededy No. 1557 PL 5
ng Page: 1
Quoie
dilehican altousriearrenua Order Number: 0020057
UNHAM ROAD, BILLERICA, MA thz#
oe one Order Date: 7/21/2016
TOLL FRRE; 866.783.6222 Salesperson: 0900
FAXNO.: 978.528.2123 Customer Number: 0000578
E-MAIL: billing@aaaworktrucks.com Rec'd Date:
Promise Date:
Sold To: Ship To:
Grappene Ford Grappone Ford
PO Bax 1200 PO Box 1200
Coneord, NH 03302-1200 Cancord, NH 03302-1200
Confirm To:
Jeff
Customer P.O. Ship VIA F.0.8. Tamms
NO TERMS
tam Coda Unit Ordered Shipped Back Order Price Amount

Ford Transit LR 148W8
x2 Vehicles

MR-LR Trangit Bare Bin Kit
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Nei Order: 1,985.00
Less Discount: 0.00
Freight 6.00
PLEASE NOTE: Special Order Producie (ems aoted 2s Special Order) are noa-cancellahle or Sales Tax: ert
returnable. Deposit/Purchese Ordor/Authurized Sules Order will be regnired. Order Total: 1,885.00

Pricing showa above is valid fur 30 days from Quote date,