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Promise Date;

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Grappone Ford Grappone Ferd
PO Bex 1200 PO Box 1200
Concord, NH 03302-1200 Concord, NH 02302-1200

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THE CITY OF NASHUA The Gate City’

Financtal Services

Purchasing Department

September 29, 2016
Memo #17-062

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CONTRACT AWARD FOR THE NASHUA PUBLIC LIBRARY WEST WING
RENOVATIONS (VALUE: $468,913)
DEPARTMENT: 179 NASHUA PUBLIC LIBRARY; FUND: CAPITAL PROJECTS
ACTIVITY: WEST WING RENOVATIONS

Please see attached communication from Jennifer McCormack, Library Director dated September 27,
2016 for the information related to this contract award.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Library Director and the Purchasing Department recommend awarding this contract to Project
Resource Group of Francestown, NH in an amount of $468,913.

Respectfully,

Purchasing Manager

Cc: J McCormack J Graziano

229 Main Street » Nashua, New Hampshire 03061 e Phone (603) 589-3330 e Fax (603) 589-3344

aw Nashua
a@B™ Public
Ge CLibrary

September 27, 2016

To: John Griffin, CFO
From: Jennifer McCormack, Director
RE: IFB0475-083116 West Wing Renovation

Mr. Griffin:

After years of planning the library Board of Trustees is moving forward with the renovation of the West
Wing of the library to create the Chandler Memorial Wing. This renovated wing will include 6 meeting
rooms, an expanded computer training room and will continue to house our media collections,
Incorporated into the design are elements agreed to with the Chandler heirs, including some
architectural details that are similar to the design of the Chandler building and some artifacts from the

building itself.

An invitation for bids (1FB0475-083116) was sent to 19 contractors and posted on the city’s website on
Friday July 22, 2016. A mandatory pre-bid conference was held on Thursday, July 28, 2016 and was
attended by representatives from 12 general contractors and 5 subcontractors. We received bids from
6 firms: please see the attached bid tabulation and evaluation sheets for the details on the bids

received.

The Board of Trustees reviewed the proposals with the assistance of their architect Peter Tennant and at
a special meeting on September 22, 2016 voted to award the contract to Project Resource Group from
Francestown, NH and include alternates 3 (column surrounds) and 4 (bathroom) for a total cost of
$440,583. Alternate #1, moisture mitigation, will be added via change order if it is deemed necessary
after testing at a cost of $28,330 bringing the potential total project cost to $468,913.

This project will be entirely paid for from the Chandler, Hickey and Locke trust funds which are managed
by the Board of Trustees and the proceeds from the sale of the Chandler building. Construction is
expected to begin in mid-October and be completed in March, 2017. We are seeking approval of a
contract with Project Resource Group in an amount not to exceed $468,913.

Sincerely,

Jennifer McCormack, Library Dire

2 Court Street | Nashua, NH 03060 | 603.589.4600 | www.nashualibrary.org

September 22, 2016

Nashua
Public
Library

Director’s Report: Budget available for Chandler Wing construction

| spoke with the Treasurer’s office last week about the funds available for the Chandler
Wing construction project. According to the trust accountant, as of 7/31/16 there is
approximately $533,000 available in the various accounts assigned to this project:
e $379,000 (Market Value ~ will fluctuate) in investments and principal cash, and
about $6,800 in income cash in the Chandler, Hickey and Locke Trust Funds.
e $147,252 cash available from the sale of the Chandler building that is in a special
revenue fund.

She recommends that we expend the account from the sale of the Chandler building
first and then the trust funds.

The proposal that ranked the highest in our evaluation has a potential total cost of
$496,790: the board will need to select which alternates to include in the project with
the exception of the moisture mitigation, which may be required after moisture testing
is completed on the concrete floor.

Base Bid 412,357
Alternate 1: moisture mitigation (if required) 28,330
Alternate 2: Aluminum storefront walls (3,123)
Alternate 3: Upgrade to columns 2,696
Alternate 4: New ADA bathroom 25,530
Architect fees 10,000
Contingency (5%) 21,000
Total 496,790

Once the Board takes a final vote on the contractor and alternates selected, the project
will go before the Finance Committee. Their next meeting is on Wednesday, October 5",

2 Court Street | Nashua, NH 03060 | 603.589.4600 | www.nashualibrary.org

1FBO745-083116

Nashua Public Library - West Wing Renovations August 31, 2016
Bid Tabulation

Score Construction, Londonderry, NH

Base bid : $334,600

Alternate No. 1: Slab Moisture Mitigation

$12,800

Alternate No. 2: Upgrade Walls to Aluminum Storefront
$18,155

Alternate No. 3: Upgrade Column Surrounds

$11,941

Alternate No. 4: Add "New ADA Bath 04" Renovation/Installation

$17,984

SmartATI Construction, Rochester, NH
Base bid: $383,862.36

Alternate No. 1: Slab Moisture Mitigation

$49,525.13

Alternate No. 2: Upgrade Walls to Aluminum Storefront
$52,433.65

Alternate No. 3: Upgrade the Column Surrounds

$23,288.01

Alternate No. 4: Add "New ADA Bath 04" Renovation/Installation

$20,772.74

Monadnock Commercial Building Co. Jaffrey, NH

Base Bid: $381,991

Alternate No. 1: Slab Moisture Mitigation

Alternate No. 2: Upgrade Walls to Aluminum Storefront

$87,550

Alternate No 3: Upgrade the Column Surrounds

$11,330

Alternate No. 4: Add "New ADA Bath 04" Renovation/Instailation
$23,690

Project Resource Group, LLC Francestown, NH

Base bid: $412,357

Alternate No. 1: Slab Moisture Mitigation

$28,330

Alternate No. 2: Upgrade Walls to Aluminum Storefront

Deduct $3,123

Alternate No. 3: Upgrade the Column Surrounds

$2,696

Alternate No. 4: Add "New ADA Bath 04" Renovation/Installation

$25,530

Structure Tone, inc, Boston, MA

Base bid: $424,000

Alternate No. 1: Slab Moisture Mitigation

$52,500

Alternate No. 2. Upgrade Walls to Aluminum Storefront

$62,000

Alternate No. 3: Upgrade the Column Surrounds

$18,000

Alternate No. 4: Add "New ADA Bath 04" Renovation/Installation

$20,500

DL King, Nashua, NH

Base Bid: $419,900

Alternate No. 1: Slab Moisture Mitigation

$50,675

Alternate No. 2: Upgrade Walls to Aluminum Storefront
$100,350

Alternate No. 3: Upgrade the Column Surrounds

919,500

Alternate No. 4: Add "New ADA Bath 04" Renovation/Installation

$33,000

‘

June 22, 2016

Nashua Public Library West Wing Renovation

Nashua, NH Project #1309

SECTION 000306 -- BID FORM -

Project identification: Nashua Public Library West Wing Renovation es et
Nashua, NH

Bid To: The Board of Trustees

The Nashua Public Library
Nashua, NH

Project Resoune Gimp LLC
po Box 43 ~ 431 Peasant Pond Rh

Francestoun NH O230y 3

Telephone No. ((H3-Z2l- 5000

The undersigned hereby submits a bid for the Contract for the Nashua Public West Wing Renova-
tion in Nashua, NH.

Bid From: Name

Address

ng Documents prepared by Tennant/Wallace Architects, AIA,
g addenda received to date and numbered L, B-Ad-IOlte _;
n-site conditions that may affect the work; the undersigned

equipment and services necessary to complete the work in
for the Base Bid Sum as follows:

Having examined the entire Biddi
P.A., dated June 22, 2016, includin
and having inspected the existing 0
proposes to furnish labor, materials,
accordance with the said Bidding Documents,

Fourhundred twelve tnoSand Hoeeetnnaeed FP, Seven, Dollars
¢ 4a. 357

The above does not include any alternates or substitutions.

The Bidder agrees to, at the Owner's option, the following alternates as specified substitutes for the
following changes in the Contract Sum:

ALTERNATES

Alternate No. 1: Slab Moisture Mitigation.

Add $__A%,330.09

BID FORM 060300 - 1 of 4

1

Nashua Public Library West wing Renovation
Nashua, NH

June 22, 2016
Project #1309

Alternate No. 2: Upgrade Walls to Aluminum Storefront.
eauct
baat (3143.00)

) Choene tates dolla

Alternate No. 3: Upgrade the Column Surrounds.

Add $___ Ato Fin 60

ctwo thousand. Six huwdved. tusoty Dollars

Stix dollars
Alternate No. 4: Add “New ADA Bath 04” Renovation/installation.

Add $__A5i, 530.00

The Bidder agrees to, at the Owner's option, the following unit prices as specified for the follow-
ing:

The undersigned further agrees to the following:
1. To hold this bid valid for thirty (30) days from the date of bid opening.
2. To deliver the contract in accordance with the "Instructions to Bidders."

3. To accept the obligations stipulated in “Instructions to Bidders" and the time for substantial
completion unless modified below.

4, The undersigned understands that the Owner reserves the right to reject
any and all bids.

5. To substantially complete the work of the Contract within 180 calendar days of signed
contract.

BID FORM 000300 - 2 of 4