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REPORT OF THE FINANCE COMMITTEE
MARCH 2, 2022

A meeting of the Finance Committee was held on Wednesday, March 2, 2022, at 7:00 p.m. in the Aldermanic Chamber
and via Zoom. The meeting link information can be found on the agenda.

Mayor Jim Donchess, Chairman, presided.

Members of the Committee present: Mayor Jim Donchess
Alderman Patricia Klee, Vice Chair
Alderman Alex Comeau
Alderman Tyler Gouveia
Alderwoman-at-Large Gloria Timmons
Alderman-at-Large Melbourne Moran, Jr.

Members not in Attendance: Alderman-at-Large Ben Clemons

Also in Attendance: Alderman Derek Thibeault
John Griffin, CFO/Comptroller
Kim Kleiner, Administrative Services Director
Kelly Parkinson, Purchasing Manager
Jonathan Ibarra, Superintendent of Street Dept.
Daniel Hudson, City Engineer
David Boucher, Superintendent of Wastewater Dept.
Jeff Lafleur, Superintendent of Solid Waste Dept.

PUBLIC COMMENT

Laurie Ortolano

Laurie Ortolano, 41 Berkeley Street. | see tonight you have the Inception Technology quote before you to continue the
scanning records project and | would just like to state that | think we get into projects of this magnitude that the city owes
us a little more information about the big total picture cost on a project like this. You Know it came up 2 years ago almost
or about 22 months ago and we funded it in July as about a $60,000 project and it needs another $50,000 to take to
completion plus a little more for software. But the redaction piece of $1.3 million that is going to cost a lot of money when
it comes to personnel time. | wish we had not done it because it was sent to us to allow assessors to be able to work from
home during COVID to access this information.

Well that’s over and 2 years that never really happened with the records and the excuse that the Administration is giving
now you know this is taking a lot of time is because we had COVID, we have a measure list, and we had staffing issues.
We that is exactly what was going on when we voted the project in. We were four months into COVID. We had no Chief
at all and no prospects of finding one. People were not knocking down to come to Nashua and we had the State
mandated and ordered measure list with State oversight on it from the BTLA and the DRA and we took it on and now
we're saying hey, you know what, we don’t know when these files are going to be available because we’re burdened.

| went to Assessing Department a few weeks ago and | left an Assessing meeting to get records on the Art Center. |
didn’t realize that they had entered into a scanning project, but they were actually able to download the documents | was
looking for and give me the scanned copies as | waited there. They worked with me. You can’t get that kind of service in
the Assessing office and this is where the project started. So this is going to be a $300,000 or more project and it was
spoken to us as a pitch to us as a $60,000 deal. | think some of the redacting you should look at for necessity because
it's costing a ton of money - totally agree with e-mail...

Alderman Comeau

30 seconds but now they're redacting the addresses of the private prior property owner. | look at some of that,
Laurie Ortolano

... but now they're redacting the addresses of the private property owner. | look at some of that. (inaudible) the taxpayers
are going to pay and the time it takes to get the records. Thank you.

If BIDDER is:

An Individual
Name (typed or printed): /

By: (SEAL)
inaividal 's Signature)

Doing business as:

Business address: /

l

Phone No.: / Fax No.:

/

A Partnership

Rid Farm

Partnership Name: / (SEAL)

Date and State of Organization

Names of Current General Partners
Name Title

Type of Partnership
(] General [(] Publicly Traded
(] Limited [(]} Other (describe):

By:

(Signature of “Te Partner — attach evidence of authority to sign)

Name (typed or printed):

Business address:

[

Phone No.: / Fax No.:

/

BF 4 of 8

A Corporation

)
Corporation Name: “DD efehcx Cs Ye ooo (SEAL)

Date and State of Incorporation: Fubc ary 2, S@u N\n53 nth sulle
qT F

List of Executive Officers

Name Title
G COBY TL DRX C3 ™. Test Kui . Tr Ra sutev, Gaertn
Robert WD, Dayar Vit Poe stuart

Gin) s, Professional, Service, Limited Liability): Geneve Bu SNA4

(Signature -- attach evidence of authority to sign)

Name (typed or printed): Gen RE OL eA \ts. w
Title: er Cs\O' awh N _s __(Corporate Seal)

Attest: _* J } ] )
() (Signatur pf Corporate Secretary)

Business Address:_“2'8 Sv | ve Lane

Dect, Me ol Te
Phone No. ATPUS2 FAV? Fax No: ATE'USZ = 6 F03
Date of Qualification to do business is Eebrnin 3, ! 58BY

A Joint Venture
Joint Venture Name: 4 (SEAL)
Date and State of Organization: |

|
l

Name, Address and Form of Organization gf Joint Venture Partners: (Indicate managing partner

by an asterisk *)

[
|

/

BF 5 of 8
Bid Form

DeFelice Corporation

28 Silva Lane * Dracut, Massachusetts 01826
Tel. (978) 452-6967

Fax (978) 452-6803

email: dcorp@defelicecorp.com

CLERK’S CERTIFICATE

Ata Duly authorized meeting of the Board of Directors of the DeFelice Corporation held on
January 3, 2017 at which all voted that George DeFelice II, President of this Company, be and
he hereby is authorized to execute contracts and bonds in the name and behalf of said Company
and affix its Corporate Seal thereto, and under seal of the Company, shall be valid and binding

upon this Company.

A true copy,

ATTEST: Hampel
(dferk)

Place of Business: 28 Silva Lane
Dracut, MA 01826

pair | 2,207
I hereby certify that | am the Clerk of the DeFelice Corporation that George DeFelice III is the

duly elected President of said Company, and that the above vote has not been amended or
rescinded and remains in full force and effect as of the date of this contract.

“(Clerk(s Signature)

Corporate Seal

By:

(Signature of joint ventured a attach evidence of authority to sign)

Name (typed or printed):

Title: |

Business Address: |

Phone No.: / Fax No.:

Address for receipt of official com nications:

(Each joint ventured must sign. The manner of signing for each individual, partnership and

corporation that is a party to the joint venture should be in the manner indicated above).

BF 6 of 8
Bid Form

LIST OF SUBCONTRACTORS
(to be submitted with bid)

The name and address of each subcontractor who will be paid at leat five percent (5%) of the prime
contractor's total bid shall be listed below. To be deemed a responsive bid, this form must be submitted
even if no subcontractors are required to be listed. In that case, the tidder should state “None” (or similar
language stating that no subcontractors need to be listed) in the space below. (Refer to General Condition

6.09.H)

Address of Subcontractor Portion of Work ©

Name -
635 Low) SA ,
Favex Methoen, wa olsay Paving
. GL Ager WW) TUsee) . ™ ,
Th Shade Corb Wer SBP 0328 Curbing |silewalls
' 1377 Pe Steud ‘

Warren Envithwed..| Middiclvr my 0234 A e manhler ep
Su Feder) (Leasl . .

Ted erry Livermurt, ME oYess Z\se Lining

BF 7 of 8

Bid Form

BID BOND
PENAL SUM FORM

BIDDER (Name and Address):

DeFelice Corporation

28 Silva Lane
Dracut, MA 01826

SURETY (Name and Address of Principal Place of Business):

Arch Insurance Company
300 Plaza Three
Jersey City, NJ 07311

OWNER (Name and Address):

City of Nashua - Purchasing Department
229 Main Street

Nashua, NH 03061

BID
BID DUE DATE: April 12, 2017
PROJECT (Brief Description Including Location):
2017 Sewer Replacement Program IFB 0779-041217 in Nashua, NH

BOND
BOND NUMBER:_‘N/A
DATE: (Not later than Bid Due Date): _April 12, 2017
PENAL SUM: Five Percent of the Bid 5%
(Words) (Figures)

IN WITNESS WHEREOF, Surety and Bidder, Intending to be legally bound hereby, subject to the terms
printed on the reverse side hereof, do each cause the Bid Bond to be duly executed on its behalf by its
authorized officer, agent, or representative.

BIDDER SURETY

DeFelice Corporation (Seal) Arch Insurance Company __{Sea!)

Biddgq’s Name and Corporate Seal Surety’s Name and Corporate Sea!
Signatu d-Fitle, - : Laden Bomntsra erfiture and Title
Coore Re) (cs SA Ffesebrt Attornéy.in-Fact (Attach Power of Attomey)

Attest: “ Attest:
gnaturé and Title Surety Account Signature and Title
Lt Manager

Note: (1) Above addresses are to be used for giving required notice.
(2) Any singular reference to Bidder, Surety, OWNER or other party shall be considered plural where applicable.

BB - 1 of 2

Bidder and Surety, jointly and severally, bind
themselves, their heirs, executors, administrators,
successors, and assigns to pay to OWNER upon
default of Bidder the penal sum set forth on the face
of this Bond.

Default of Bidder shall occur upon the failure of
Bidder to deliver within the time required by the
Bidding Documents (or any extension thereof
agreed to in writing by OWNER) the executed
Agreement required by the Bidding Documents and
any performance and payment bonds required by
the Bidding Documents and Contract Documents.

This obligation shall be null and void if:

3.1. OWNER accepts Bidder’s bid and Bidder
delivers within the time required by the
Bidding Documents (or any extension thereof
agreed to in writing by OWNER) the executed
Agreement required by the Bidding Documents
and any performance and payment bonds
required by the Bidding Documents and
Contract Documents, or

3.2 All bids are rejected by OWNER, or

OWNER fails to issue a notice of award to

Bidder within the time specified in the Bidding

Documents (or any extension thereof agreed to

in writing by Bidder and, if applicable,

consented to by Surety when required by
paragraph 5 hereof).

3.3

Payment under this bond will be due and payable
upon default by Bidder and Within 30 calendar
days after receipt by Bidder and Surety of written
notice of default from OWNER, which notice will
be given with reasonable promptness, identifying
this Bond and the Project and including a statement
of the amount due.

Surety waives notice of and any and all defenses
based on or arising out of any time extension to
issue notice of award agreed to in writing by
OWNER and Bidder, provided that the time for
issuing Notice of Award including extensions shall
not in the aggregate exceed 120 days from Bid Due
Date without Surety’s written consent.

No suit or action shall be commenced under this
Bond prior to 30 calendar days after the notice of
default required in paragraph 4 above is received by
Bidder and Surety, and in no case later than one
year after Bid due date.

BB - 2 of 2

11.

Any suit or action under this Bond shall be
commenced only in a court of competent
jurisdiction located in the state in which the Project
is located,

Notice required hereunder shall be in writing and
sent to Bidder and Surety at their respective
addresses shown on the face of this Bond. Such
notices may be sent by personal delivery,
commercial courier or by United States Registered
or Certified Mail, return receipt requested, postage
pre-paid, and shall be deemed to be effective upon
receipt by the party concerned.

Surety shall cause to be attached to this Bond a
current and effective Power of Attorney evidencing
the authority of the officer, agent or representative
who executed this Bond on behalf of Surety to
execute, seal and deliver such Bond and bind the
Surety thereby.

. This Bond is intended to conform to all applicable

statutory requirements. Any applicable requirement
of any applicable statute that has been omitted from
this Bond shall be deemed to be included herein as
if set forth at length. If any provision of the Bond
conflicts with any applicable provision of any
applicable statute, then the provision of said statute
shall govern and the remainder of this Bond that is
not in conflict therewith shall continue in full force
and effect.

The term “Bid” as used herein includes a Bid, offer
or proposal as applicable.

AIC 0000181818

THIS POWER OF ATTORNEY IS NOT VALID UNLESS IT IS PRINTED ON BLUE BACKGROUND.

This Power of Attorney limits the acts of those named herein, and they have no authority to bind the Company except in the
manner and to the extent herein stated. Not valid for Mortgage, Note, Loan, Letter of Credit, Bank Deposit, Currency Rate,
Interest Rate or Residential Value Guarantees.

POWER OF ATTORNEY

Know All Persons By These Presents:

That the Arch Insurance Company, a corporation organized and existing under the laws of the State of Missouri, having its principal
administrative office in Jersey City, New Jersey (hereinafter referred to as the "Company") does hereby appoint:

Newton S. Johnson and Oscar B. Johnson of of South Waltham, MA (EACH)

its true and lawful Attorney(s)in-Fact, to make, execute, seal, and deliver from the date of issuance of this power for and on its behalf as
surety, and as its act and deed:

Any and all bonds, undertakings, recognizances and other surety obligations, in the penal sum not exceeding

Ninety Million Dollars ($90,000,000.00),

This authority does not permit the same obligation to be split into two or more bonds |In order to bring each such bond within the dollar
limit of authority as set forth herein.

The execution of such bonds, undertakings, recognizances and other surety obligations in pursuance of these presents shall be as
binding upon the said Company as fully and amply to all intents and purposes, as if the same had been duly executed and
acknowledged by its regularly elected officers at its principal administrative office in Jersey City, New Jersey.

This Power of Attorney is executed by authority of resolutions adopted by unanimous consent of the Board of Directors of the Company
on September 15, 2011, true and accurate copies of which are hereinafter set forth and are hereby certified to by the undersigned
Secretary as being in full force and effect:

"VOTED, That the Chairman of the Board, the President, or the Executive Vice President, or any Senior Vice President, of the Surety
Business Division, or their appointees designated in writing and filed with the Secretary, or the Secretary shall have the power and
authority to appoint agents and attorneys-in-fact, and to authorize them subject to the limitations set forth in their respective powers of
attorney, to execute on behalf of the Company, and attach the seal of the Company thereto, bonds, undertakings, recognizances and
other surety obligations obligatory in the nature thereof, and any such officers of the Company may appoint agents for acceptance of
process.”

This Power of Attorney is signed, sealed and certified by facsimile under and by authority of the following resolution adopted by the
unanimous consent of the Board of Directors of the Company on September 15, 2011:

VOTED, That the signature of the Chairman of the Board, the President, or the Executive Vice President, or any Senior Vice President,
of the Surety Business Division, or their appointees designated in writing and filed with the Secretary, and the signature of the
Secretary, the seal of the Company, and certifications by the Secretary, may be affixed by facsimile on any power of attorney or bond
executed pursuant to the resolution adopted by the Board of Directors on September 15, 2011, and any such power so executed,
sealed and certified with respect to any bond or undertaking to which it is attached, shall continue to be valid and binding upon the

Company.

0OMLO0013 00 03 03 Page 1 of 2 Printed in U.S.A.

AIC 0000181818

in Testimony Whereof, the Company has caused this instrument to be signed and its corporate seal to be affixed by their authorized
officers, this 18" day of March, 2016.

Attested and Certified Arch Insurance Company

2 bool Abel Dads Fall

Patrick K. Nails, Secretary David M. Finkélstein, Executive Vice President

STATE OF PENNSYLVANIA SS
COUNTY OF PHILADELPHIA SS

|, Helen Szafran, a Notary Public, do hereby certify that Patrick K. Nails and David M. Finkelstein personally known to me to be the
same persons whose names are respectively as Secretary and Executive Vice President of the Arch Insurance Company, a
Corporation organized and existing under the laws of the State of Missouri, subscribed to the foregoing instrument, appeared before me
this day in person and severally acknowledged that they being thereunto duly authorized signed, sealed with the corporate seal and
delivered the said instrument as the free and voluntary act of said corporation and as their own free and voluntary acts for the uses and

purposes therein set forth.
elen Szafran, Nétary Public!

My commission expires 10/03/2017

BYLVANIA

Sh Ft LE dod.
NOTARIAL SEAL
Cc Sead ee

a, }

by Cofnnioaion 8 October 3, 2017

EXD

CERTIFICATION

|, Patrick K. Nails, Secretary of the Arch Insurance Company, do hereby certify that the attached Power of Attorney dated March 18
2016 on behalf of the person(s) as listed above is a true and correct copy and that the same has been in full force and effect since the
date thereof and is in full force and effect on the date of this certificate; and | do further certify that the said David M. Finkelstein, who
executed the Power of Attorney as Executive Vice President, was on the date of execution of the attached Power of Attorney the duly
elected Executive Vice President of the Arch Insurance Company.

IN Le aah of DO | have hereunto subscribed my name and affixed the corporate seal of the Arch Insurance Company on

this \2AY\ day of __, 20 VL

Patrick K. Nails, Secretary

This Power of Attorney limits the acts of those named therein to the bonds and undertakings specifically named therein and they have
no authority to bind the Company except in the manner and to the extent herein stated.

PLEASE SEND ALL CLAIM INQUIRIES RELATING TO THIS BOND TO THE FOLLOWING ADDRESS:

Arch Insurance — Surety Division
3 Parkway, Suite 1500
Philadelphia, PA 19102

00ML0013 00 03 03 Page 2 of 2 Printed in U.S.A.