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Finance Committee - 10/02/2019 Page 2
ON THE QUESTION

Mayor Donchess

| believe we have a couple people from the PD in case you'd like to, why don’t you just come on up? There
may not be any questions but at least you get to say hello. Just sit down in the chairs, that’d be good. I’m not
sure everyone has heard about this project, so maybe just tell us a little about it.

David Bailey, Captain Nashua Police Department

Thank you. My name is David Bailey, I’m a Captain with Nashua Police Department. | will try and make this
brief but it is a project going back, starting in 1977. Obviously our original building was built in 1977; it was a
water source heat pump system. In 2000 or 1999 the Department doubled in size; they put an addition on. At
that time, the HVAC for that addition was a totally separate system, it’s called an invariable air volume system.
So the Department has been working on two different systems. In 2005 we had some modifications that were
completed by a mechanical engineering company called SMRT. What they did was they upgraded all the
1977, they call them water source heat pumps systems, they are separate pumps there are 47 of them in the
building along with some piping and some other exhaust upgrades.

In November 2018 we contracted with SMRT to come up and do a HVAC assessment of the Department
system once again. Part of this was due to areas of the building that had been failing; for instance we had a
cooler tower on the building that would cool the air before it would enter the building and hit these water source
heat pumps. That broke and was condemned so when the water, I’m sorry, when the air enters the building it
is not coming in at 80 degrees and hitting those, it’s coming in at whatever the outside air is. If it's 105 outside
it’s hitting those things which is causing the compressors to break and break down so we are having to replace
those on a quicker basis than we anticipated.

We also had concerns about range safety, especially our officers that had been working down there. They get
tested for lead and their lead levels had tested very high. Part of the concern was that the original 1977 portion
also, on top of the water source heat pump, had HVAC for the range as well as the heating for the garage
system for the mechanics. So we had a report done by SMRT and we also had a separate report done by a
company out of Illinois called Carey’s Small Arm Range Ventilation Systems. SMRT did the whole building;
Carey’s concentrated on the range itself. They both recommended upgrades and repairs to the system;
Carey’s recommended the whole range be upgraded and replaced. SMRT came out with a lot of upgrades
and repairs. Basically everything that was built in 1977 is past its life expectancy and should be upgraded and
replaced.

On top of that, the water source heat pumps that were added in 2005 they all carry refrigerant called R22: eight
years ago R22 was basically prohibited by the Federal Government. In 2020 you will no longer be able to
purchase or import R22. So all of those systems that we have currently have the R22 refrigerant in them. That
also affected the addition in 1999 because of those variable air handlers also run R22. After we got a report
from both of them and | had cost estimates for the upgrades and repairs in July of 2019 we solicited bids for an
architectural engineering firm to come in and design plans and drawings based on the construction
management project based off of SMRT and Carey’s Small Arm Range report. We did a pre-bid walk through;
the only company that showed up was Eaton & Associates Incorporated. They submitted a proposal which we
received for that amount, the $217,500.00. It is broken down architectural drafting, schematic design, design
developments, contract questions, bid questions, basically bid preparation for the construction itself and then
construction administration to see the project all the way through to the end.

On top of that we met with the owner of the company, Wayne Fillion, and the mechanical engineer manager in
August of 2019, Ryan Nealley and discussed their proposal along with members of NPD and Finance to make
sure that even though we only received one proposal that we understood what exactly their proposal was
going to be. They also provided 5 references which was part of the bid process.

Finance Committee - 10/02/2019 Page 3
| interviewed 4 of the 5, | had trouble tracking down one of the gentlemen, so | spot checked two other ones
including NFR Project that is currently going on. | spoke with the Deputy Chief regarding their project.

Everybody had very positive reviews, long term work with Eaton & Associates, | didn’t receive any negative
feedback on the company and the firm itself.

Mayor Donchess

Already well thank you. Any questions or discussion?

Alderman Laws

Just coincidentally one of your employees at NPD was at my house earlier today and | ran this by him and he

said that it was necessary. | don’t quote him directly but something that to the effect that people are dropping

like flies in there. So | support this 100%.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager

Re: Contract for Purchase of Winter Road Salt (Value: $455,000) Department: 161 Streets; Fund:
General

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACTS TO

GRANITE STATE MINERALS, INC. AND EASTERN MINERALS, INC. INEQUAL AMOUNTS OF $227,500

FOR A TOTAL OF $455,000 FOR WINTER ROAD SALT. SOURCE OF FUNDING IS DEPARTMENT 161

STREETS; FUND: GENERAL —- 61 SUPPLIES AND MATERIALS

ON THE QUESTION

Alderman O’Brien

Just a comment, here we go, that time of year again.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: 2019 Pipeline Assessment Project (Value: $154,600) Department: 169 Wastewater; Fund: Bond

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
TED BARRY COMPANY, LLC IN AN AMOUNT OF $154,600 FOR THE 2019 PIPELINE ASSESSMENT
PROJECT. SOURCE OF FUNDING IS DEPARTMENT 169 WASTEWATER; FUND: BOND

ON THE QUESTION

Mayor Donchess

And we have our Assistant City Engineer here. Maybe you could tell us a little bit about this one?

Peter Kohalmi, Deputy City Engineer

Good evening, my name is Pete Kohalmi, Deputy City Engineer. So we know we have a lot of bad pipes, bad
sewer pipes. We don’t know exactly where, well we have a pretty good idea of where, but we don’t know
exactly how bad the condition of them is. So we are looking to hire this Company, Ted Barry to video some of
the suspect sewer lines.

Finance Committee - 10/02/2019 Page 4

So they will clean the sewer pipe out a little bit with a water jet and they will put a remote camera down the
pipe. After they get the video, they send it to our Department for review. | think we are looking to video 60,000
linear feet which should identify quite a bit of old sewers that need rehab or replacement.

Alderman O’Brien

This company, will they check the diameter of the pipes, what | mean the pipe itself, it is going to for
tuberculation and wear and tear and everything else that’s in the pipe, but it also check the thickness of the
wall of the piping and make a judgement on that?

Mr., Kohalmi

No it is just a video, you really can’t tell the thickness of the pipe but from the video you can get a really good
idea of the condition of the pipe.

Alderman O’Brien

Ok.

Alderman Caron

Yes thank you. Can you tell me what part of the City we are looking at?
Mr. Kohalmi

The inner city.

Alderman Caron

So Ward 4, 5.

Mayor Donchess

7.

Alderman Caron

7 — because | know we have had some real issues this year.
Mr. Kohalmi

Yeah the downtown area probably | think most of it is going to be on the West Side of Main Street. Most of the
work is probably going to be within 20 blocks of City Hall.

Alderman Caron

OK.

Alderman O’Brien

Yeah thank you Mr. Mayor and a follow up, because of those Wards it is not, basically it is a combination

system not like there is no drainage to it. So this has been there, I’ve bet you’ve got some pipes that have
been there since 1800's.

Finance Committee - 10/02/2019 Page 5
Mr. Kohalmi

Sure, sure, late 1800’s, yeah.

Alderman Klee

Thank you. When | was looking at the bids | noticed that from the lowest to the highest we were looking at
about $100,000.00 difference. What would be that significant that they would literally almost double?

Mr. Kohalmi

| think there are contractors who are really hungry for work and other contractors have plenty of work. So
some contractors will really sharpen their pencil and put in the lowest bid they can and other ones will just
throw a number out and say, “If we win great: if you don’t, no harm no foul’.

Alderman Klee

So just a quick follow up; so there is nothing more that one was really was going to give us over the other then,
we are really looking for just a straight on video.

Mr. Kohalmi

It is pretty simple, yeah.

Alderman Klee

OK, thank you very much.

Alderman Caron

When is this going to start, before the snow flies?

Mr. Kohalmi

This is going to start very soon, probably 2 to 3, maybe 4 weeks.

Alderman Caron

Thank you.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager

Re: Monica Drive Drainage Improvements Project Change Order No. 1 (Value: $42,980) Department: 169
Wastewater; Fund: Bond

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE CONTRACT

CHANGE ORDER NO. 1 TO RWC ENTERPRISES IN AN AMOUNT OF $42,980. SOURCE OF FUNDING IS
DEPARTMENT 169 WASTEWATER; FUND: BONDED

Finance Committee - 10/02/2019 Page 6
ON THE QUESTION
Mr. Kohalmi

So we had a partial sewer pipe collapse back three or four, five months ago, Commercial Street; but under the
old railroad bridge. We went out and inspected the area and there are 3 or 4 structures that need to be
replaced and 3 or 4 pipes that need to be replaced as well. So this is a contract that’s going to take care of
that.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Contract for Energy Recovery Upgrades — Construction Services — Change Order 2 (Value: $21,181)
Department: 169 Wastewater, Fund: Wastewater

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT FOR
ENERGY RECOVER UPGRADES — CHANGE ORDER 2 TO METHUEN CONSTRUCTION COMPANY IN
THE AMOUNT OF $21,181. SOURCE OF FUNDING IS DEPARTMENT 169 WASTEWATER; FUND:
WASTEWATER

ON THE QUESTION

David Boucher, Superintendent of Wastewater

I'll describe a little bit of the project; Dave Boucher Superintendent of Wastewater. The Energy Recovery
Project is the project where we are removing the old generator that burned biogas to produce energy. We are
replacing it with some new generators. Unfortunately in the room that these new generators are going into,
there was a lot of demolition, a lot of pipes taken down and after everything was removed from the building,
there were a lot of holes in the ceilings, they had to remove all the hangers. The walls are in pretty bad shape,
the floor was in bad shape. So this is a change order to have all the holes filled, have everything pressure
washed in this room, have the ceilings, the walls and the floor painted with an industrial paint. It also covers
change in the lighting to the LED lighting.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Contract for Gas Tank Diaphragm Upgrade (Value: $311,507) Department: 169 Wastewater; Fund:
Wastewater

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
METHUEN CONSTRUCTION COMPANY FOR GAS TANK DIAPHRAGM UPDATE IN THE AMOUNT OF
$311,507. SOURCE OF FUNDING IS DEPARTMENT 169 WASTEWATER; FUND: WASTEWATER

ON THE QUESTION
Mr. Boucher

This project is for a gas storage tank on site that holds the biogas. It is a large, steel tank with a diaphragm
inside. It helps maintain the pressure throughout the digester complex. The diaphragm that’s inside has
exceeded its useful life and recently it tore. This has to be replaced before the new generators go on line. So
this monies is for the company to come in, remove the old diaphragm put in a new diaphragm and make some
modifications to the diaphragm, how it connects so that in the future it will be easier to replace.

Finance Committee - 10/02/2019 Page 7
Alderman O’Brien

How long out of date of its life expectancy did we travel?

Mr. Boucher

We are at about 19 years right now. We contacted other facilities, it's hard to say because the particular model
we have, you know, there’s very few out there. But the diaphragm is expected to last about 15 years so we
went beyond that. We talked to some facilities, larger facilities, they just change them out every 10 years
whether it needs it or not. But you should be able to get 15 years out of this, at least.

Alderman O’Brien

Follow up if | may, because we talked before and like | say, now that the climate has changed, maybe to get
into a better, healthier, preventative maintenance type of program that we are not getting hit so heavy.

Mr. Boucher
Correct.
Alderman O’Brien

We can anticipate the cost and | know you are working to that goal and | compliment you on that. But this is
another indication why we should have a good PM program. Thank you.

Mr. Boucher

Yes.

MOTION CARRIED

UNFINISHED BUSINESS — None
NEW BUSINESS — RESOLUTIONS

R-19-180
Endorser: Mayor Jim Donchess
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Ken Gidge
Alderman Patricia Klee
Alderman-at-Large Brandon Michael Laws
Alderman Tom Lopez

AUTHORIZING THE CITY OF NASHUA TO ENTER INTO A LEASE AGREEMENT WITH 131 BURKE
STREET, LLC FOR 141 BURKE STREET

MOTION BY ALDERWOMAN KELLY TO RECOMMEND FINAL PASSAGE
MOTION CARRIED

RECORD OF EXPENDITURES

MOTION BY ALDERWOMAN KELLY THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD
SEPTEMBER 13, 2019 TO SEPTEMBER 26, 2019

MOTION CARRIED

Finance Committee - 10/02/2019 Page 8

GENERAL DISCUSSION
Alderman O’Brien

| think we have all seen it on the news and | think we saw like a tragedy just this weekend, we had those
historic flights at the Nashua Airport. | particularly enjoyed watching some of that vintage aircraft that flew
overhead and it is something to see of a bygone era. Personally a friend of mine’s father was a cutter in the
B17 which was not a very good position. But | think we all saw the news today where one crashed at the
Bradly Airport. | hope that wasn’t part of the crew that did entertain us up here. But if it is, my thoughts and
prayers are with the family of that tragedy, thank you.

PUBLIC COMMENT - None

REMARKS BY THE ALDERMEN

Alderman Laws

It is my first time seeing Alderwoman Kelly since she had her son. Just wanted to welcome you back, to say it
is good to see you and congratulations.

Alderwoman Kelly

Thank you.

Alderman O’Brien

Yes and if | may say welcome back too.
Alderwoman Kelly

Thank you, nice to be back.
NON-PUBLIC SESSION - None
ADJOURNMENT

MOTION BY ALDERWOMAN KELLY TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:22 p.m.

Alderwoman-at-Large Shoshanna Kelly
Committee Clerk

FINANCE COMMITTEE
OCTOBER 2, 2019

7:00 pm Aldermanic Chamber

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

From:
Re:

From:
Re:

From:
Re:

From:
Re:

From:
Re:

From:
Re:

From:
Re:

Mayor Jim Donchess
Emergency PO Change Order Request —- Changer Order 2 for Water Booster Station Project for
WWFTF for $24,765

Dan Kooken, Purchasing Manager
NPD HVAC Repairs System Upgrades — Professional MEP Engineering Services (Value: $217,500)
Department: 150 Police; Fund: Capital Improvement

Dan Kooken, Purchasing Manager
Contract for Purchase of Winter Road Salt (Value: $455,000) Department: 161 Streets; Fund:
General

Dan Kooken, Purchasing Manager
2019 Pipeline Assessment Project (Value: $154,600) Department: 169 Wastewater; Fund: Bond

Dan Kooken, Purchasing Manager
Monica Drive Drainage Improvements Project Change Order No. 1 (Value: $42,980) Department:
169 Wastewater; Fund: Bond

Dan Kooken, Purchasing Manager
Contract for Energy Recovery Upgrades — Construction Services —- Change Order 2 (Value: $21,181)
Department: 169 Wastewater; Fund: Wastewater

Dan Kooken, Purchasing Manager
Contract for Gas Tank Diaphragm Upgrade (Value: $311,507} Department: 169 Wastewater; Fund:
Wastewater

UNFINISHED BUSINESS — None

NEW BUSINESS — RESOLUTIONS

R-19-180

Endorser: Mayor Jim Donchess
Alderman-at-Large Michael B. O'Brien, Sr.
Alderman Ken Gidge
Alderman Patricia Klee
Alderman-at-Large Brandon Michael Laws
Alderman Tom Lopez

AUTHORIZING THE CITY OF NASHUA TO ENTER INTO A LEASE AGREEMENT WITH 131

BURKE STREET, LLC FOR 144 BURKE STREET

RECORD OF EXPENDITURES

GENERAL DISCUSSION

PUBLIC COMMENT

REMARKS BY THE ALDERMEN

POSSIBLE NON-PUBLIC SESSION

Request(s) for Non-Public Session

ADJOURNMENT

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

July 27, 2022
Memo #23-312

TO: Mayor Donchess
Finance Committee

SUBJECT: Fall Protection Unit in the amount not to exceed $46,202 funded from Wastewater
Capital Project: Davit Arm Replacement; Wastewater Fund

Please see attached communications from David Boucher, Superintendent of the Wastewater Department,
dated July 28, 2022 for project specific details related to this purchase. Below please find a summary of
the purchase approval request:

Item:
Value:
Vendor:

Department:
Source Fund:

Ordinance:

Gorbel Road Ranger Fall Protection Unit

$46,202

Mass Crane and Hoist Services

169 Wastewater

2048.69.19.30 Davit ARM Replacement/ Wastewater Fund

Pursuant to § 5-78 Major purchases (greater than $25,000) A. All supplies and
contractual services, except as otherwise provided herein, when the estimated
cost thereof shall exceed $25,000 shall be purchased by formal, written contract
from the lowest responsible bidder, after due notice inviting bids.

Vendor Unit Amount
Safe Rescue X1250 Mobile Grabber $52,000
Mass Crane and Hoist Gorbel Road Ranger $46,202

The Board of Public Works (7/28/2022 BPW meeting), Division of Public Works: Wastewater, and the
Purchasing Department respectfully request your approval of this contract.

Regards,

Amy Girard

Purchasing Manager

Ce: D Boucher
C O'Connor