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27 Tanglewood Dr.
Mashua, NH @3062
Office: GUI-BER-5R80
Pax: G05-883-5061

Dan Kooken
Central Purchasing
229 Main Street
Nashua NH 03061

Dan,

D.L. King and Associates, Inc. is please to submit the following bid for the Project, Window
Replacements -- Nashua Police Department (NPD) IFB1075-010319.

D.L. King’s Bid: $134,500.00
Scope of Work per attached invitation to bid.
Specify the manufacturer and installation warranties for the windows and installation:

The window manufacturer is Kawneer, Kawneer offers a Two-Year Manufacturer's Warranty.
D.L. King will provide and 1-year warranty on labor and material.

Specify the lead time to receive the windows:

The windows have approximately a 10-12 week lead time.

Specify the installation time frame:

Install will take approximately 4-6 weeks.

Specify their experience installing similar casement windows:

Manchester Armory Project — Installed 89 replacement windows

Nashua City Hall Window Replacement ~ Installed 120 replacement windows
Nashua Sullivan Terrace Window Replacement — Installed 240 replacement windows
Specify what previous casement windows they have installed:

Manchester Armory Project — Winco Series 3250 Window

Nashua City Hall Window Replacement - New England Window Systems - Inline Series 325
Window

Nashua Sullivan Terrace Window Replacement ~ Champion Window and Door — 2500DH
Series

- General Contracior & Construction Manager, EDWOSB, NH DOT DBE

27 Tangieweod Dr.
Nashun. NH 62062
Office: 605-883-5880
Pax: G0)-H83-A66)

Specify contact names, telephone numbers, and business names that you have installed casement
windows to (3 contacts are preferred}:

Manchester Armory Project

Branden 8. Hunter

NHARNG Project Manager, Construction & Facilities Management Office (CFMO)
Phone: 603-715-3552

Nashua City Hall Window Replacement

Jay Hunnewell

Nashua City Hall Building Manager

Phone: 603-966-7674

Nashua Sullivan Terrace Window Replacement

Scott Costa

Nashua Housing Authority - Assistant Executive Director
Phone: 603-883-5661

Specify any exclusion of exception to this bid specification:

We request Substantial Completion to be 4-6 weeks after receiving the new windows for install.

Please feel free to contact us with any questions.

Curt Spencer

, ’ eg y Z a ee

D.L. King and Associates, Inc.

General Contractor & Construction Manager, EDWOSB, NH DOT DBE

s THE CITY OF NASHUA

Digan tal Services

“The Gate City”

Parhasnn Demartetce?

November 26, 2019

Invitation for Bids

Window Replacements-Nashua Police Department (NPD)
iFB1075-010319

The City of Nashua, Police Department, is seeking bids for a Window replacement project
at the Nashua Police Deparimeni {NPD}, 0 Panther Drive, Nashua, NH 03060.

The building has 47 casement windows that are approximately 39 years old and are in need
of ranlacement with new windows to match windows currenily installed within the rest of the
building.

INSTRUCTIONS TO BIDDERS:

The City is naw accepting submilials electronically via Bid Express. Please review the
attachments, Bid Express Vendor Guide and Vendor Set-up Guide for more information
if a Bidder chooses to submit a paper copy, they must submit three (3) copies (one {1}
original and two (2) copies} in sealed envelope(s) or package(s) clearly marked
“4FB1075-010319 NPD Window Replacement’. Bids must be submitted in the forma!
provided and address the item(s} specified in the bid package. Regardless of the method of
submission, bids musi be received no later than 3:00 pm on Thursday, January 3, 2019 at
Central Purchasing, 229 Main Streat, Nashua, Room 128, NH, 03061. Please do not submit
an electronic bid and a paper bid,

Postmarks or other timestamps will not be accepted in heu of actual dalivery. The Bidder can
use whatever delivery mechanism it chooses as long as it remains clear that the Bidder is
responsible for submissions prior to the date and time. Further details are available on the
City’s web site, www. nashuanh.gov. under Services; Bid Opportunities; Current Bids and on
the Bid Express websile: (Refer to Document IFB1075-610319 MPD Window
Replacemetn). Gids will be opened in public on the due dale and time. Results of the bid
opening will be posted on the City’s web site, www.nashuanh.gov, under Services; Bid
Opportunities: Bid Results and on the Bid Express website; (Refer to Document 1FB1075-
010319 NPD Window Replacement) within twenty-four (24) hours of ihe opening.

A MANDATORY pre-bid conference to discuss the project is scheduled to begin prampily
on Thursday, December 06, 2078 at 11:00 AM at the Nashua Police Department, 0
Panther Drive, Nashua, NH 03060. You or your representatives are required to attend this
meeting if you intend to submit a bid. The meeting is an opportunity for the City to provide
an overview of the project and its objectives, and for participants to request additiona:
information directly from City staff managing or participating in the project.

To be eligible for an award, a bidder must be Geemed “responsible”. A responsible bidder 13
has the ability, capacity and skill to provicie [he goods or services required; 2} can provide
the goods or services within the time frame specified: 3) has a satisfactory record of
integrity, reputation, judgment and experience: 4) has sufficient financial resources to
provide the goods or services; 5) has an abilily lo provide juture maintenance and support
as required; and 6) has developed a positive track record within the City of Nashua to the
extent the bidder has previously pravided goods or services.

Delivery of bids shall be al the vendor's expense. The time of receipt shalt be considered
when 2 bid has been officially dacumented by the department. in accordance with its
established policies, as having been received at the location designated above. The City of
Nashua accepts no responsibility for mislabeied mail. Any and all damage that may occur
due to shipping shall be the vendor's responsibility.

Postmarks or other timestamps will not be accepted in leu of actual delivery. The firm can
use whatever delivery mechanism it chooses as long as if remains clear that the firm is
responsible for submissions prior to the date and time.

The City of Nashua assumes no liability for payment of costs and expenses incurred by any
bidder in responding lo this request for bids. All bids become the sole property of the City of
Nashua. This request for bids is not a contract and alone shall not be interpreted as such
but rather serves as an inslrument through which bids are soliciied,

The project timeline its as follaws:

Retin a Sse oo ffimelPiace hc

Mandatory Pre-bid Meeting —=-[12/06/2078 17:00 am

0 Panther Drive,
_|Nashua, NH 03060 _

Bids Due

Bid Award

Deadline for Vendor Questions to 12/13/2018 12:00 NOON
be submitted in writing’ . des sensy os ne of eens
Answers/Clarifications posted (12/20/2018 8:00 pm

|

1038/2019 8:00 pm Purchasing Dept.
Tobe determined INA

* All inquiries concerning this Invitation for Bids including, dul not limited to, requests for
clarifications, questions, and any changes to the IFB. shall be submitted in writing io
the NPD's project manager:

Gerry Pilon. Building Maintenance Supervisor
0 Panther Drive
Nashua, NH 03060
Email: PilonG@nashuapd.com

Vendors aré encouraged to submit questions via email: however, the city assumes no
liability for assuring accurate/complete email lransmission/receipt and is not responsible
to acknowledge receipt. Inquiries must be received by the NPD's project manager (see
above) no later than December 13", 2018 at 12:00 NOON. Inquiries received later
than this date shali not be considered properly submitted. The City will consider all

1FB1075-010319 NPD Window Replacements

timely-received questions and requesis for change, and, if reasonable and appropriate,
will issue an addendum to clarify ar modify this IFB.

Answers to vendor submitted questions and other addenda will be posted under
document IFB1075-010315 on the City of Nashua website: waww.nashuanh.gov, under
Cilizens Favorites, Current Bid Opportunities, no later han Wednesday, December
20, 2018 at 3:00 PM.

Completion time for the project will be calculated as calendar days from the date
specified in the “Natice to Proceed” as follows:

90 calendar days for substantial completion
180 calendar days for final completion.

Liquidated damages will be in the amount of:

$500 for each calendar day of delay from the date established for substantial
completion, and,

5500 for each calendar day of delay fram the date established for final
cormipletion.

The City of Nashua may reject any or all of the bids on any basis and without disclosure
of a reason. The failure to make such a disclosure shall not resull in acerual of any right.
claim or cause of action by any unsuccessful bidder against the City of Nashua. The city
reserves the right to wave any irregularities when the public interest will be served
thereby. The city also reserves the right to negotiate any change or amendment in any
bid withoul soliciting further bids if the action is necessary for the best interest of the
City.

All bids are binding for sixty (60) days following the deadline for bids, or unlil the
effective date of any resulting contract, whichever is later.

The successful bidder must maintain the following lines of coverage and policy limits for
the duration of the coniract. Any subcontractors used by the contractor are subject to
the same coverage and limits and is a subcontractor to ihe CONTRACTOR and nat the
OWNER, It is the responsibility of the Contractor to update Certificates of Insurance
during the term of the contract.

The City of Nashua must be named as Additional Insuracd.

Provide coverage for not less than the following amaunts or greater:

e General Liability: $1,000,000 per Occurrence

$2,000,000 Aggregate
» Motor Vehicle Liability. $1,000,000 Combined Single Limit

Coverage must include all owned, non-owned and hired
vehicles.
« Workers’ Compensation Coverage according to Statute of the State of New

Mampshire:

$100,000 / $500,000 § $100,000

1FB1075-010319 NPD Window Replacements

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All bidders and subcontractors al every tier under the bidder will fully comply with NH
RSA 281-A, “Workers’ Compensation’. itis the responsibility of the CONTRACTOR to
submit to the OWNER, certificates of insurance for all other subcontractors prior io the
start of the project. It is the responsibility of the CONTRACTOR ito pravide the OWNER
with updated certificates of insurance for the CONTRACTOR and all subcontractors ten
(10) days prior to expiration of coverage. The OWNER may, at any time, order the
CONTRACTOR to slop work, suspend the contract or terminate the contract for non-
compliance. All subcontractors are subject to the same insurance requirements as Ihe
CONTRACTOR,

No bid will be considered unless accompanied by a bid security in the form of a Bid
Bond, in an amount not less than five percent (59) of the bid

The successful contractor will be required fo post a 100% Performance Bond and a
100% Payment Band within ten (16) days of Notica lo Proceed.

Cost of bond premiums to be included in the Lump Sum Bid Proposal.

The Cily is exempt of ail taxes. All bids must be FOB Nashua, NH. All bidders must
comply with all applicable Equal Employment Opportunity laws and regulations.

Pursuant to NRO5-71 (A), the City of Nashua supports the concept of purchasing
products which are biodegradable, can be or have been recycled, or are environmentally
sound. Due consideration will be given to the purchase of such products. If you are
bidding on any such products which qualify, please so indicate in a cover sheet by item
number and deseription.

Pursuant lo NRO 5-78 (F), ihe purchasing manager shall not solicit a bid from a
contractor who is in default on the payment of taxes, licenses or other monies due the
city. Therefore, this bid request! is void as to anyone who is in default on said payments.

Please submit any questions on this Invitation for Bid in writing to Gerry Pilon, at

PilonG@nashuyapd corn.

Respecttully,

Dan Kooken-Purchasing Manager
City of Nashua, NH

kookend(@nashuanh.gov

(FB 1075-010319 NPD Window Replacements

Specifications
The project consists of the replacement of 47 casement windows at the Nashua Police
Department ihal are approximately 39 years ald. Some of the windows have had water damage
fron failures in the seals. The project includes, bul is not limited to, the installation. removal and
disposal of 47 windows casement windows. The windows are to be replaced with Kawneer
Model 82257L aluminum outswing casement windows cotor bronze, no substitutions. The
windows will lock internally and have a crank type opener (hat is standard with the model. The
windows will also include interior screens. 33 of the windows measure 32" X 72”, the ather 14
measure 32” X 32”. Five of the 32” X 72” windows must be frosted glass for privacy. The
installation of the windows will include all industry standards for installation to include perimeter
trims, stools, accessories, shims and anchors, and perimeter sealing of all window unils. All
windows must be properly sealed from the exterior follawing industry standards for installation
Additionally furnish and install 8 32° X 72" and 11 32° x 32" Dark Bronze finished aluminum
interior screens for existing Kawneer 8225TL windows within the building.

Bidders are responsible for ensuring (hal the measurements listed above are correct prior to
ordering the windows.

Bidders must specify in their response:
specify the manufacturer and installation warranties for the windows and installation.
Specify the lead time to receive the windows.
Specify the installation time frame.
Specify their experience installing similar casement windows.
Specify what previous casement windows they have installed.

Specify contact names, telephone numbers, and business names that you have installed
casement windows to (3 contacts are preferred).

Specify any exclusion of exception to this bid specification.
installation must be completed prior to July, 1" 2019
The successful bidder will be responsible:

For ensuring that the measurements listed above are correct prior to ordering the
windows.

Dataching and removing existing identified 47 casement windows
Disposal of the 47 windows to be replaced.

installation of all windows, including all costs associated with the installation, including
lifts, ladders etc. lo access 2nd and 3rd floor windows

1FB1075-010319 NPD Window Replacements

we

Providing insulation to ensure the windows are properly weatherproofed
Providing proper weather sealing during the installation process.
Ensuring all windows are properly weather sealed from the exterior and critter sealed

Repairing any interior damage caused during the removal and/or installation process
(Existing interior damage will not be the bidder's responsibility }

tFB1075-010319 NPD Window Reglacements

THE CITY OF NASHUA ‘he Gate rin

Btentiect? Serpe cs

Punta Denartuct

December 17, 2018

{FB1075-010319
NPD WINDOW REPLACEMENT

ADDENDUM #1

Information included in this document becomes a part of the original RFP.

If you are submitting a paper bid, please sign below to indicate receipt of this additional information and include this
page with your bid submittal. f you are submitting a bid via Bid Express please be sure to acknowledge the addendum
on the website before submitting your bid.

ADDENDUM 1 is being issued ta update disposition of windows removed as shawn on page 2,

All other aspects of the original document remain the same.

Failure to acknowledge the addendum will result in the bid submittal being disqualified.

Sincerely,

wer
{ Dan Kooken
City of Nashua — Purchasing Manager

kookend@nashuanh.pov

Addendum #1 received and incorporated into bid submittal for |FB1075-010319.
Please sign and include this addendum in your bid package.

(sted carly ee
{Authorized Signature}

{/ B/ make
(Date}

Di. Kk fag aad A SkeeiyteS , Taf.
4 f
(Name of Firm} 7

IFBIO75-010319 ADDENDUM | Page 2 oof %

{FB1075-010319
NPD WINDOW REPLACEMENT

Addendum 1

The successful bidder will not be responsible for disposai of the 47 windows if removed with the glass intact. All intact
windows will be retained by the department for their use. Any other debris associated with removal of the windows and
installation of the new windows will be disposed of by the winning bidder.

FETO75-O1091S ADDENDUM 1 Pape 2 at 2