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Finance Committee - Agenda - 12/6/2017 - P2

By dnadmin on Mon, 11/07/2022 - 10:18
Document Date
Wed, 12/06/2017 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 12/06/2017 - 00:00
Page Number
2
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__120620…

THE CITY OF NASHUA “The Gate City

Financtal Services

Purchasing Department

November 30, 2017
Memo #18-061

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE OF NPD INVESTIGATIVE EQUIPMENT PURCHASE (VALUE: $13,140)
DEPARTMENT: 150 POLICE; FUND: DEPARTMENT OF JUSTICE EQUITABLE
SHARING FORFEITURE ACCOUNT

Please see attached communications from Karen A. Smith, Business Manager dated November 20, 2017
for the information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (9) “Special Police Department Purchase”.

The Nashua Police Department and the Purchasing Department recommend the purchase of this
equipment in the amount of $13,140.

Purchasing Manager

Co: K Smith A Lavoie

229 Main Street « Nashua, New Hampshire 03061 » Phone (603) 589-3330 e Fax (603) 589-3233

Page Image
Finance Committee - Agenda - 12/6/2017 - P2

Finance Committee - Agenda - 12/6/2017 - P3

By dnadmin on Mon, 11/07/2022 - 10:18
Document Date
Wed, 12/06/2017 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 12/06/2017 - 00:00
Page Number
3
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__120620…

NASHUA POLICE
Date: 20 November 2017

Intradepartmental Communication

To: Dan Kooken, Purchasing Manager
From: Karen A. Smith, Business Manager

Subject: Narcotics Unit Investigative Equipment

The Nashua Police Department is requesting an undercover investigative equipment
purchase to be use by the Narcotics Investigation Division. Three comparable quotes
were received and found this equipment best to meet our investigative needs. The
funding for the purchase will be from the Department of Justice Equitable Sharing

Forfeiture account.

The Nashua Police Department recommends the purchase in the amount of
$13,140 under NRO5-84(A)(9) Special Purchase Procedures.

Sincerely,

aa : A _f i
KG tof YS

Karen A. Smith
Business Manager

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Finance Committee - Agenda - 12/6/2017 - P3

Finance Committee - Agenda - 12/6/2017 - P4

By dnadmin on Mon, 11/07/2022 - 10:18
Document Date
Wed, 12/06/2017 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 12/06/2017 - 00:00
Page Number
4
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__120620…

Nashua Police

gamer

‘ae Drive: P.O. Box 785
Nashua, NH 03061-0785
Phone (603) 594-3500

Main Fax: (603) 694-3516
Administration Fax (603) 594.3615
Detective Bureau Fax. {603} 594-3616
Legal Bureau Fax (603) 594-3571

Mr. Dan Kooken
Purchasing Manager
229 Main Street

Nashua, NH 03061-2019

Dear Mr. Kooken:

Andrew J. Lavote
5 a
Chief of Potice

November 20, 2017

Subject: Police Department Purchase — Special circumstances

The purchase of investigative equipment for use by our Narcotics Investigations Division
is requested under the special purchase procedures in accordance with Ordinance NRO
5-84 (A}(9) per NH RSA 91-A. In compliance with the ordinance, please accept this
letter as approval as Chief of Police to authorize the $13,140 purchase for the

investigative equipment.

Sincerely,

Aste uy

A dre J Lavoie.
hief of Police

A NATIONALLY ACCREDITED LAW ENFORCEMENT AGENCY

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Finance Committee - Agenda - 12/6/2017 - P4

Finance Committee - Agenda - 12/6/2017 - P5

By dnadmin on Mon, 11/07/2022 - 10:18
Document Date
Wed, 12/06/2017 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 12/06/2017 - 00:00
Page Number
5
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__120620…

THE CITY OF NASHUA “The Cate City

Pinanctal Services

Purchasing Department

November 30, 2017
Memo #18-059

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: WASTE WATER FACILITY HVAC UPGRADES CHANGE ORDER NO. 3

(VALUE: $54,099)
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER

Please see the attached communication from Noelle Osborne, Plant Operations Supervisor Wastewater
Department dated November 20, 2017 for the information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the iowest responsible bidder, after due notice inviting bids.

The Plant Operations Supervisor Wastewater Department, the Board of Public Works (11/20/2017
meeting) and the Purchasing Department recommend the approval of this change order to Manadnock
Commercial Building Co. of Jaffrey, NH in the amount of $54,099.

Purchasing Manager

Cc: N Osborne L Fautuex

229 Main Street « Nashua, New Hampshire 03061 e Phone (603) 589-3330 e Fax (603) 589-3233

Page Image
Finance Committee - Agenda - 12/6/2017 - P5

Finance Committee - Agenda - 12/6/2017 - P6

By dnadmin on Mon, 11/07/2022 - 10:18
Document Date
Wed, 12/06/2017 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 12/06/2017 - 00:00
Page Number
6
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__120620…

To:

From:

Re:

C. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: November 20, 2017

Noelle Osborne, Plant Operations Supervisor
Wastewater Department

Waste Water Facility HVAC Upgrades

To approve the change order to the HVAC Upgrades contract with Monadnock Building
Company in the amount of $54,099.10. Funding will be through: Department: 169 -
Wastewater; Fund: Wastewater; Activity: AC & Air Handling.

Change Order 3 Backup

The contract with Monadnock Builders to rebuild the HVAC system in the Control and
Grit Buildings at the Wastewater Treatment Facility is currently for $896,956.00. This
includes the first two change orders, which were phased in work of the original scope.

This is the first change order beyond the original contract bid amount, and is for three
items. The first item is for additional duct and appurtenances needed for RTU-3 on the
roof due to an existing beam in the way of the original location. The second item is for
additional controls needed to operate a new air handler and heater in the basement of the
sludge processing building. The third item is for new duct heater, enthalpy economizers,
additional controls and electrical connections for the 3 roof top heating and air
conditioning units. This resulted from vendor and contractor feedback on a better method
to install and operate these 3 units.

The total amount of this change order comes to $54,099.1. Wright Pierce and the
Wastewater Department have reviewed these costs and it appears to be reasonable for the
work involved. The new value of their contract following approval of this change order
will be $951,055.10.

Page Image
Finance Committee - Agenda - 12/6/2017 - P6

Finance Committee - Agenda - 12/6/2017 - P7

By dnadmin on Mon, 11/07/2022 - 10:18
Document Date
Wed, 12/06/2017 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 12/06/2017 - 00:00
Page Number
7
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__120620…

B-6.1

CHANGE ORDER
No. 3
PROJECT: _HVAC Upgrade DATE OF ISSUANCE:
OWNER: City of Nashua
229 Main St, Nashua, NH 03062
(Address)
CONTRACTOR: Monadnock Building Co. OWNER’s Project No. _1IFB0292-041017
CONTRACT FOR: _HVAC Upgrade ENGINEER —_ Wright-Pierce

ENGINEER’s Project No. _13089K

You are directed to make the following changes in the Contract Documents.
Description: Refer to the attachments.

Purpose of Change Order: Refer to the attachments.

Justification: This work was not included in the original contract documents.
Attachments: Change Order No. 3 back-up documentation.

CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIME
Original Contract Price Original Contract Time |
$ _ 566,717.00 330 days
(days or date) |
Previous Change Orders Net change from previous Change Orders |
$ 330,239.00 0

(days)

Contract Price prior to this Change Order
$ 896,956.00 .

Contract Time prior to this Change Order

330 days
(days or date)

Net Increase (Decrease) of this Change Order
$ _ 54,099.10

Net Increase (decrease) this Change Order

0
(days)

Contract Price with all approved Change Orders
$ 951,055.30

Contract Time with all Change Orders

330 days
(days or date)

This document will become a supplement to the CONTRACT and all provisions will apply hereto. The

attached Contractor’s Revised Project Schedule reflects increases or decreases in Contract Time as

authorized by this Change Order.

Stipulated price and time adjustment includes all costs and time associated with the above described change.
Contractor waives all rights for additional time extension for said change. Contractor and Owner agree that
the price(s) and time adjustment(s) stated above are equitable and acceptable to both parties.

RECOMMENDED: APPROVED:
weal By:
Owner

5. Ldn
By:
Ci

O

gineer
UPI?
te Date

Date

T3ANROK

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Finance Committee - Agenda - 12/6/2017 - P7

Finance Committee - Agenda - 12/6/2017 - P8

By dnadmin on Mon, 11/07/2022 - 10:18
Document Date
Wed, 12/06/2017 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 12/06/2017 - 00:00
Page Number
8
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__120620…

CITY OF NASHUA, NEW HAMPSHIRE
WWTF HVAC UPGRADE PROJECT

Change Order No. 3 Summary

Item No.|Description Reason Amount Notes
Additional work related to the installation of RTU#3 due to unknown MCBC Change Proposal 0501, dated
1 RTU#3 Ductwork existing conditions. $ 11,983.12 |09/05/17
SAHOU #1 Electrical & New Additional work related to replacement of existing (non-functioning) MCBC Change Proposal 0504, dated
2 Controls pheumatic controls and electrical work for SAHU-1. $ 19,967.73 ]09/27/17
MCEC Change Proposal 9505, dated
3 RTU #1, #2, #3 Additional equipment required for the rooftop units to function properly. $ 22,148.25 } 10/20/17

Total

$ 54,099.10

Page Image
Finance Committee - Agenda - 12/6/2017 - P8

Finance Committee - Agenda - 12/6/2017 - P9

By dnadmin on Mon, 11/07/2022 - 10:18
Document Date
Wed, 12/06/2017 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 12/06/2017 - 00:00
Page Number
9
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__120620…

MER OCI a &

ae 2 oe oe a,
Be, SU ener & Ch
BLD &. h CLI eae

Serving the Connmercial end Retail ladusiry

32 FITZGERALD DRIVE, UNIT #10 JAFFREY, NEW HAMPSHIRE 03452
PH. 603-878-0810 FAX 603-878-0809

ADDITIONAL WORK
LUMP SUM PROPOSAL

October 27, 2017 REVISED Page 1of9
City of Nashua

Central Purchasing

229 Main Street

Nashua, New Hampshire 03060

RE: Nashua Wastewater Treatment Facility HVAC Upgrades
2 Sawmill Road
Nashua, N.H. 03060

Complete work in accordance with plans by Wright Pierce Engineers dated “Issued For
Bid 3/17”, Addenda 1&2, verifications of existing conditions and subsequent
conversations with Wright-Pierce Project Engineer Kristen Lemansey as it relates to
EWO #0501 for RTU #3. Should you have any questions, or need further clarification,
please feel free to contact me at your earliest convenience.

TOTAL LUMP SUM PROPOSAL AMOUNT $ 11,983.12
(Eleven Thousand Nine Hundred Eighty Three Dollars and Twelve Cents)

Respectfully Supmitted

Dan Callahan — Vice President
Monadnock Commercial Building Co.

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Finance Committee - Agenda - 12/6/2017 - P9

Finance Committee - Agenda - 4/6/2022 - P188

By dnadmin on Sun, 11/06/2022 - 21:44
Document Date
Fri, 04/01/2022 - 08:56
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 04/06/2022 - 00:00
Page Number
188
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__040620…

42. Subcontractor--An individual or entity having a direct contract with CONTRACTOR or with any other
Subcontractor for the performance of a part of the Work at the Site.

43. Substantial Completion--The time at which the Work (or a specified part thereof) has progressed to the point
where, in the opinion of ENGINEER, the Work (or a specified part thereof) is sufficiently complete, in accordance
with the Contract Documents, so that the Work (or a specified part thereof) can be utilized for the purposes for
which it is intended. The terms “substantially complete” and “substantially completed” as applied to all or part of
the Work refer to Substantial Completion thereof.

44. Supplementary Conditions--That part of the Contract Documents which amends or supplements these
General Conditions.

45. Supplier--A manufacturer, fabricator, supplier, distributor, material man, or vendor having a direct contract
with CONTRACTOR or with any Subcontractor to furnish materials or equipment to be incorporated in the Work by
CONTRACTOR or any Subcontractor.

46. Underground Facilities--All underground pipelines, conduits, ducts, cables, wires, manholes, vaults, tanks,
tunnels, or other such facilities or attachments, and any encasements containing such facilities, including those
that convey electricity, gases, steam, liquid petroleum products, telephone or other communications, cable
television, water, wastewater, storm water, other liquids or chemicals, or traffic or other control systems.

47. Unit Price Work--Work to be paid for on the basis of unit prices.

48. Work--The entire completed construction or the various separately identifiable parts thereof required to be
provided in the Contract Documents. Work includes and is the result of performing or providing all labor, services,
and documentation necessary to produce such construction, and furnishing, installing, and incorporating all
materials and equipment into such construction, all as required by the Contract Documents.

49. Written Amendment--A written statement modifying the Contract Documents, signed by OWNER and
CONTRACTOR on or after the Effective Date of the Agreement and normally dealing with the nonENGINEERing or
nontechnical rather than strictly construction-related aspects of the Contract Documents.

1.02 Terminology

A. Intent of Certain Terms or Adjectives

Dod

1. Whenever in the Contract Documents the terms “as allows,” “as approved,” or terms of like effect or import are
used, or the adjectives “reasonable,” “suitable,” “acceptable,” “proper,” “satisfactory,” or adjectives of like effect
or import are used to describe an action or determination of ENGINEER as to the Work, it is intended that such
action or determination will be solely to evaluate, in general, the completed Work for compliance with the
requirements of and information in the Contract Documents and conformance with the design concept of the
completed Project as a functioning whole as shown or indicated in the Contract Documents (unless there is a
specific statement indicating otherwise). The use of any such term or adjective shall not be effective to assign to
ENGINEER any duty or authority to supervise or direct the performance of the Work or any duty or authority to
undertake responsibility contrary to the provisions of paragraph 9.10 or any other provision of the Contract
Documents.

Dod

B. Day

1. The work “day” shall constitute a calendar day of regular working hours except Saturdays, Sundays and any legal
holiday.

GC-7of 55

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Finance Committee - Agenda - 4/6/2022 - P188

Finance Committee - Agenda - 12/6/2017 - P10

By dnadmin on Mon, 11/07/2022 - 10:18
Document Date
Wed, 12/06/2017 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 12/06/2017 - 00:00
Page Number
10
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__120620…

Vonadnock

COMMERCIAL

Building Co.

Serving the Commercial and sain industry
BILL TO = _ City of Nashua, N.H. DATE 9/57
229 Main Street, Nashua, N.H. 03060 JOB # 01705
JOB NAME NWWTF - HVAC Upgrades ADDITIONAL WORK

JOBLOCATION 2 Sawmill Rd., Nashua, N.H, 03060
|
Additional work related to the installation of RTU ue to

AUTHORIZATION # 0501

reg premium | premium
tradesman # of men hours rate hours rate SubTotal

1 4 75.00

vendor

misc material /

order #

cu
in curb & tall cone

su

ruck/Driver. Rentals
Fuel
Architectural Fees

FEE
TOTAL
BONDING
TOTAL
to same
in the original contract unless otherwise stipulated.

Monadnock Commercial Building Co. date

City of Nashua Authorized Representative date

32 FITZGERALD DRIVE, UNIT 10 JAFFREY, N.H. 03452 Ph 603-593-5311 Fx 603-593-5314

Page Image
Finance Committee - Agenda - 12/6/2017 - P10

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