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| THE CITY OF NASHUA “The Cate Cty

Financial Services

Purchasing Department

May 11, 2017
Memo #17-119

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: 25 CROWN ST PARK AND RIDE CONSTRUCTION ENGINEERING SERVICES
(VALUE $169,229)
DEPARTMENT: 181 COMMUNITY DEVELOPMENT; FUND: NEW HAMPSHIRE DOT;

CONGESTION MITIGATION AND AIR QUALITY PROGRAM

Please see attached communication from Sarah Marchant, Community Development Division Director,
dated May 3, 2017 for information related to this contract award.

The Community Development Division Director and the Purchasing Department recommend the approval
of the contract extension to McFarland Johnson of Concord, NH in an amount of $169,229 to complete
construction engineering services for the completion of the 25 Crown Street park and ride project.

nol Ne,

C4, Y by tile —_-

urchasing Manager

Ce: S. Marchant J. Graziano

{

229 Main Street ¢ Nashua, New Hampshire 03061 e Phone (603) 589-3330 e Fax (603) 589-3233

City of Nashua eonncenae
Community Development Division Code afar nent
City Hall, 229 Main Street, PO Box 2019 Franeportation Department
Nashua, New Hampshire 03061-2019 Waterways

FAX
www.nashuanh.gov

589-3095
589-3090
589-3080
589-3100
589-3085
880-0100
589-3092
589-3119

Date: May 3, 2017
To: John Griffin, CFO; Daniel Kooken, Purchasing Manager
From: Sarah Marchant, Community Development Division Director

Re: Contract for Construction Engineering Services for Park and Ride

The City of Nashua was awarded a NH Department of Transportation (NH DOT)
Congestion Mitigation Air Quality (CMAQ) program grant in fiscal year 2012, to design
and construct a new Park and Ride facility located at 25 Crown Street. This Park and
Ride facility will allow for ride sharing and would also provide parking for a passenger
rail station in the future. The City purchased the property at 25 Crown Street in 2012
using funds from this grant for the purpose of developing this Park and Ride facility.

In compliance with the NH DOT funding for this project, the selection of an engineering
firm followed the Local Public Agency rules through a Request for Qualifications
process, with McFarland Johnson being selected. Due to the expedited timeframe for
this project the construction engineering services, required to ensure construction meets
all requirements, were also included in the original RFQ.

NH DOT has approved an amendment to McFarland Johnson’s original contract to
provide construction engineering services to complete the project. The amended
contract totals $169,229.11. The Community Development Division would like
recommend approval of the contract extension to McFarland Johnson to complete
construction engineering services for the completion of the 25 Crown Street park and
ride project.

~o- % « - 53 Regional Drive
McFarland Johnson Concord, NH 03301
Fax: (603) 225-0095
www.mjinc.com

Date: May 5, 2017

Project No.: 18189.00

CONTRACT AMENDMENT

Amendment No.: 2
PROJECT NAME: NASHUA 13117 — Crown Street Park & Ride Project FEE
ADJUSTMENTS
Additional Scope
Scope of Work: Construction Engineering Services. (See attached scope in Exhibit A). $169,229.11]
FEE ADJUSTMENT THIS AMENDMENT: $169,229 11
TOTAL PRIOR FEE ADJUSTMENTS: $6,500.00
ORIGINAL CONTRACT AMOUNT: $198,274.73
TOTAL ADJUSTED CONTRACT AMOUNT: $374,003.84

Last agreed upon Date of Completion: N/A | New Date of Completion: N/A
: BASIS OF AUTHORIZATION TO AMEND CONTRACT

Copy will be appended to existing McFarland-Johnson, Inc. Contract dated — Jul. 15,2016 as a Contract Amendment.

Received verbal authorization from client to proceed on change in project scope described herein.

Per:

Name Date

J Client to sign and return one copy of this form

For Client: MeFarland-Johnson, inc.: / iy he
Signature: Signature: PAY | Fa SY > OS, [5 / IF
F Ray

Name Date Date

Type or Print Type or Print Michael D. Long, P.E.

Name/Position: Name/Position: — Regional Office Manager

Exhibit A
NASHUA 13117 — Crown Street Park & Ride Project
Detailed Scope of Services — Construction Services

This scope of services covers the construction phase of the project to construct the Park & Ride
lot at 25 Crown Street. The following scope of work and descriptions outline the tasks
McFarland Johnson (MJ) will perform for the City of Nashua.

Construction Support Services Tasks:

Task 4 Project Management & Coordination

Task 2 Construction Observation

Task 3 Review of Shop Drawings and Submittals

Task 4 Respond to Request for Information (RFI) Requests
Task 5 Preparation of Change Orders

Task 6 Compliance Reviews

Task 7 Preparation of Record Drawings

Task 8 Environmental Testing

Task 1 — Project Management & Coordination

MJ will provide project management and coordination services throughout the Construction
Support Phase of the project, as identified by the following tasks:

e Meetings & Coordination — MJ staff will attend meetings with the City, including
progress meetings every other week, a preconstruction conference and other project
related meetings, and prepare and circulate copies of the meeting minutes. This scope
of services assumes two staff members attending up to ten (10) meetings.

e Monthly Status Reports — MJ will prepare and submit status reports on a monthly basis
to the City during the construction phase of the project. The estimated duration of the
construction phase is five (5) months.

Task 2 — Construction Observation

MJ will perform full time construction observation of the work performed by the contractor to
ensure satisfactory compliance with the Contract Documents. MJ has assumed oversight for
five days a week, for nine (9) hours a day for a construction duration of eighteen (18) weeks.
The resident inspector will prepare daily reports, photograph project progress, collect product
certifications, measure material quantities, and monitor construction personnel, as well as
assisting the City with verification of the monthly progress payment requests. This includes
certification of the payment requests that the work was performed to the best of our knowledge.
MJ has assumed a maximum of five (5) monthiy progress payment requests.

Task 3 - Review of Shop Drawings and Submittals

MJ will review shop drawings, submittals and/or certificates of compliance for materials. This
scope assumes the Contractor/Subcontractor will use due diligence in preparing the submittal
documents, and multiple reviews per submittal will not be required by MJ staff. For the
purposes of this scope, it is assumed that ten (10) submittal reviews will be required by MJ staff.

fin

vf 5
S McFarland Johnson Page 1 of 3 February 10, 2017

Exhibit A
NASHUA 13117 — Crown Street Park & Ride Project
Detailed Scope of Services — Construction Services

Task 4 - Respond te Request for Information (RFI) Requests

MJ staff will provide responses to formal Contractor Requests for Information (RFI) on project
related issues during the construction phase, as requested by the City. For the purposes of this
scope, it is assumed responses will be required by MJ for up to five (5) contractor RFI’s.

Task 5 — Preparation of Change Orders

MJ will prepare and execute necessary change orders, as needed. For the purposes of this
scope, it is assumed that up to three (3) change orders will be required. In addition, a final
corrective change order will be prepared based on the final quantities and the final payment
request.

Task 6 — Federal Aid Compliance Reviews

MJ will review certified payroll submissions from the Contractor. This effort assumes NHDOT’s
Office of Federal Compliance will be performing payroll review services consistent with other
LPA projects. MJ will review the Certified Payrolls against the Daily Sign-in sheets and be
responsible for compiling the Certified Payrolls for NHDOT review.

Task 7 — Prepare Record Drawings / Project Closeout Documentation

MJ will prepare a “punch list” of items to be completed, repaired, or redone by the Contractor to
achieve substantial completion and final completion. It is anticipated that the City and NHDOT
will accompany MJ during the walk-through inspections and assist MJ in developing the “punch
list.”

MJ will prepare Record (As-Built) Plans to address construction changes that occur in the field,
based on information provided by the Contractor and the City. Prior to the final inspection of the
project, MJ will meet with the Contractor and the City, turnover draft Record (As-Built) Plans for
their review and comment, and revise the plans accordingly. Upon approval of the Record (As
Built) Plans by the NHDOT, the project will be considered complete and the contract ended.

Task 8 — Environmental Testing

This task will include drilling/logging of six soil borings at the approximate locations indicated on
Figure 2. A NH-licensed Water Well Contractor will be retained to drill the soil borings using
either direct push or hollow-stem auger drilling methods. Depth to groundwater at the proposed
locations is estimated at 15 to 20 feet. Therefore, the soil borings will be advanced to a depth of
up to approximately 30 feet, and each boring will be completed as a 2-inch diameter PVC
monitoring weil with a 10-foot long slotted screen set at the bottom of the boring to allow for
subsequent collection of groundwater samples. Soil samples will be collected during drilling to
assess general subsurface soil conditions. The soil borings/well installations will be
observed/logged to include a textural/geologic description of the splitspoon soil samples (based
on visual classification), PID readings, and a summary of well construction.

S McFarland Johnson Page 2 of 3 February 10, 2017

Exhibit B
The Doty Group, Inc.

e Do
26 Plain Road

Hollis, NH 03049
603.490.0103 Incorporated

contactthedoty group@gmail.com Landscape Design, Compiwction, and Maintenance

Estimate

1507
City of Nashua, N.H. - Office of Economic Development 02/11/2022
P.O. Box 2019 10/31/2023
Nashua, NH 03061

ACTIVITY QTY RATE AMOUNT

Scope of Work 100,000.00
2022 Landscape

Seasonal maintenance of growth, Library to Pan Am Pedestrian Bridge

To be done with long reach excavator and flail mower

Seasonal May - October

Completed weekly with laborers and hand powered gas tools OR with excavator and flail mower/mulcher

when available (both will yield same results)

Scope of Work 35,000.00
2022 Landscape

Seasonal maintenance of walk from Peddlers to Margaritas, and along upper edge length of BAE parking lot.

(Nothing below edge level on the slope)

Seasonal May - October

Completed weekly with laborers and hand powered gas tools OR with excavator and flail mower/mulcher

when available (both will yield same results)

Scope of Work 45,000.00
2022 Landscape

Seasonal maintenance of growth, both sides of river behind 53-59 Main Street to Cottonmill Bridge

Seasonal May - October

Completed weekly with laborers and hand powered gas tools OR with excavator and flail mower/mulcher

when available (both will yield same results)

Notes

Tentative billing to look like the below, 6 payments of $30,000 from May thru October.
May 1 $30,000

June 1 $30,000

July 1 $30,000

Aug 1 $30,000

Sept 1 $30,000

Oct 1 $30,000

Labor
Any water access work needed for any growth that cannot be reached from land would be billed at $75 per
man hour plus any boat rentals and disposal fees.

Labor
Grafitti removal and other on-call requests to be billed at $75/man hour - 5 hour minimum

Snow Removal

2022-2023 Pricing

Machine hours billed at $125/hour
Shovel hours billed at $75/hour

$180,000.00

Exhibit A
NASHUA 13117 — Crown Street Park & Ride Project
Detailed Scope of Services — Construction Services

A NH-licensed land surveyor will be retained ta survey the location of the proposed monitoring
wells, and to perform an elevation survey of both the existing and proposed monitoring wells in
order to tie the elevations into the same datum.

Following installation and prior to collection of groundwater samples, the proposed monitoring
wells will be developed by surging and pumping. After a minimum of two weeks following
installation and development, groundwater samples will be collected from the six proposed
monitoring wells, and five existing monitoring wells (GZ-1 through GZ-4, and GZ-102). Prior to
purging, the wells will be checked for floating free product using an oil/water interface probe.
The wells will be purged/sampled using low-flow sampling techniques. Groundwater generated
during purging will be field-screened for selected water quality indicator parameters, including:
pH, dissolved oxygen (“DO”), specific conductance, temperature, oxidation/reduction potential
(“ORP”), and turbidity. Static (pre-purging) groundwater level will be measured in each well.
Groundwater samples will be submitted to a NH accredited laboratory for VOC analysis using
USEPA method 8260B.

Following completion of the above-described field activities, the data will be compiled and
analyzed, and summarized in an IRA Report. The report will provide a brief narrative description
of findings, and will present recommendations with regard to the need for additional
investigative or remedial measures to address the observed groundwater conditions. The report
will contain the following supporting components:

e Tabular summaries of groundwater sampling/analytical data, which will include the
relevant state of NH regulatory standards;

e Monitoring well logs;

e A groundwater elevation contour plan, prepared based on the water levels measured
in the existing and proposed site wells;

e A contaminant distribution plan that shows the observed extent of VOC
contamination of groundwater; and

e Copies of the laboratory analytical reports.

Key issues discussed in the IRA report are anticipated to include: an evaluation of the extent
and apparent direction of migration of the observed groundwater contamination, the potential for
off-site migration of the contamination, and a preliminary assessment as to whether the
source(s) of the plume are located on-site or upgradient/off-site.

Scope Assumptions:
1. MJ’s resident construction observer will be provided office space and the necessary

equipment will be supplied by the Contractor per the construction contract.

2. A materials testing company will be used to perform all required material testing required by
the contract specifications and NHDOT’s LPA program. The cost for the testing is shown as
a direct expense.

Al

Sd McFarland Johnson Page 3 of 3 February 10, 2017