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B-6.1

CHANGE ORDER

No.
PROJECT: HVAC Upgrades DATE OF ISSUANCE:
OWNER: City of Nashua, NH
(Address)
CONTRACTOR: OWNER’s Project No. —_IFB0292-041017

CONTRACT FOR: HVAC Upgrades ENGINEER _Wright-Pierce
ENGINEER’s Project No. 13089K

You are directed to make the following changes in the Contract Documents.

Description:
Purpose of Change Order:
Justification:
Attachments: (List documents supporting change)
CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIME
Original Contract Price Original Contract Time
$
(days or date)
Previous Change Orders Net change from previous Change Orders
$
(days)
Contract Price prior to this Change Order Contract Time prior to this Change Order
$
(days or date)
Net Increase (Decrease) of this Change Order Net Increase (decrease) this Change Order
$
(days)
Contract Price with all approved Change Orders Contract Time with all Change Orders
$
(days or date)

This document will become a supplement to the CONTRACT and all provisions will apply hereto. The attached
Contractor’s Revised Project Schedule reflects increases or decreases in Contract Time as authorized by this Change
Order.

Stipulated price and time adjustment includes all costs and time associated with the above described change. Contractor
waives all rights for additional time extension for said change. Contractor and Owner agree that the price(s) and time
adjustment(s) stated above are equitable and acceptable to both parties.

RECOMMENDED: APPROVED: APPROVED:
By: By: By:
Engineer Owner Contractor
Date Date Date

13089K

B-7.1

CERTIFICATE OF SUBSTANTIAL COMPLETION

OWNER's Project No.: _IFB0292-041017 ENGINEER's Project No.: — 13089K
Project: HVAC Upgrades

CONTRACTOR:

Contract For: HVAC Upgrades Contract Date:

This Certificate of Substantial Completion applies to all Work under the Contract Documents or to the
following specified parts thereof:

To:

(Owner)

And To:

(Contractor)

The Work to which this Certificate applies has been inspected by authorized representatives of OWNER,
CONTRACTOR and ENGINEER, and that Work is hereby declared to be substantially complete in

accordance with the Contract Documents on

(Date of Substantial Completion)

A tentative list of items to be completed or corrected is attached hereto. This list may not be all-inclusive,
and the failure to include an item in it does not alter the responsibility of CONTRACTOR to complete all the
Work in accordance with the Contract Documents. The items in the tentative list shall be completed or
corrected by CONTRACTOR within calendar days of the above date of Substantial Completion.

13089K

B-7.2

The responsibilities between OWNER and CONTRACTOR for security, operation, safety, maintenance,
heat, utilities, insurance and warranties shall be as follows:

RESPONSIBILITIES:
OWNER:

CONTRACTOR:

The following documents are attached to and made a part of this Certificate:

This certificate does not constitute an acceptance of Work not in accordance with the Contract Documents
nor is it arelease of CONTRACTOR's obligation to complete the Work in accordance with the Contract
Documents.

Executed by ENGINEER on , 20
(Engineer)
By:
CONTRACTOR accepts this Certificate of Substantial Completion on , 20
(Contractor)
By:
OWNER accepts this Certificate of Substantial Completion on , 20

(Owner)

13089K

B-8.1

CERTIFICATE OF FINAL COMPLETION

Owner’s Project No. IFB0292-041017 Engineer’s Project No. —_13089K

Project HVAC Upgrades
Owner: City of Nashua, NH
Contractor:

Engineer: Wright-Pierce
Agreement Date:

Notice to Proceed Date:

Contractual Substantial Completion Date as modified by Change Orders:
Actual Substantial Completion Date:

Contractual Final Completion Date as modified by Change Orders:

The Work to which this Certificate applies has been inspected by authorized representatives of
Owner, Contractor, Engineer and NHDES, the punch list has been completed and the Work of
the Contract is hereby declared to be Finally Complete in accordance with the Contract
Documents on:

Date of Final Completion

This Certificate does not constitute an acceptance of any Work not in accordance with the
Contract Documents nor is it a release of Contractor’s obligation to complete the Work in
accordance with the Contract Documents. The Warranty for all Work completed subsequent
to the date of Substantial Completion expires one year from the date of this Final Acceptance.

Executed by Engineer on: , 20

By:

Contractor Accepts this Certificate of Final Completion on: ,20
By:

Owner Accepts this Certificate of Final Completion on: , 20

By:

13089K

REPORT OF THE FINANCE COMMITTEE
MARCH 16, 2022

A meeting of the Finance Committee was held on Wednesday, March 16, 2022, at 7:00 p.m. in the Aldermanic Chamber
and via Zoom. The meeting link information can be found on the agenda.

Mayor Jim Donchess, Chairman, presided.

Members of the Committee present: Mayor Jim Donchess
Alderman Alex Comeau
Alderman Tyler Gouveia
Alderman-at-Large Ben Clemons
Alderwoman-at-Large Gloria Timmons
Alderman-at-Large Melbourne Moran, Jr.

Members not in Attendance: Alderman Patricia Klee, Vice Chair

Also in Attendance: Alderman-at-Large Lori Wilshire
Alderman Derek Thibeault
Alderman Richard A. Dowd
Alderman-at-Large Ben Clemons
John Griffin, CFO/Comptroller
Kim Kleiner, Administrative Services Director
Kelly Parkinson, Purchasing Manager
Tim Cummings, Economic Development Director

PUBLIC COMMENT

Laurie Ortolano

Laurie Ortolano, 41 Berkeley Street. | saw on the agenda was Court Street and | just wanted to give a few thought on that
building. | know there is a special meeting at the end of the month to gather ideas on how to proceed with the Elm Street
Junior High School building to do something with that and | would like to see a lot of those arts programs that are over at
14 Court Street moved over to Elm Street. It just seems like 14 Court Street is just such an expensive building to
maintain. | sort of addressed at the last Board of Aldermen meeting my thoughts that there was a fire issue,
communications issue in that building, communication lines, but Alderman O’Brien seemed to be shaking his head “no”
that | was wrong on that. I’m sort of wondering why we haven't pursued selling that building and letting that go given the
extremely high cost associated with trying to operate it and fund it with tax dollars. See if a developer can do something
better with it and move our arts programs over to the big auditorium theater over at Elm Street. That is all | have for input.
Thank you.

COMMUNICATIONS

From: Kelly Parkinson, Purchasing Manager
Re: Recruiting Website Subscription: PoliceApp.com in the amount not to exceed $33,000 funded from 55699 Other
Contracted Services/General Fund

MOTION BY ALDERMAN COMEAU TO ACCEPT, PLACE ON FILE AND APPROVE A THREE-YEAR CONTRACT
WITH POLICEAPP RECRUITMENT MANAGEMENT SYSTEM FOR THE RECRUITMENT OF SWORN PERSONNEL IN
AN AMOUNT NOT TO EXCEED $33,000. FUNDING THROUGH DEPARTMENT: 150 POLICE DEPARTMENT; FUND:
55699 OTHER CONTRACTED SERVICES/GENERAL FUND

ON _ THE QUESTION
Mayor Donchess

And | believe we have someone from the PD here to address that. We just need a short description of what the purpose
is.

Brian Kenney, Police Captain

B-9.1

CONTRACTOR'S AFFIDAVIT

STATE OF:
COUNTY OF:

Before me, the undersigned, a

(Notary Public, Justice of Peace, Alderman)
in and for said County and State personally appeared,

(Individual, Partner or duly
who being duly sworn according to law

authorized representative of corporate contractor)
deposes and says that the cost of all the Work, and outstanding claims and indebtedness of

whatever

nature arising out of the performance of the contract

between
(Owner)
and of
(Contractor) (Address)
dated for the construction of the
(Project Name)

and necessary appurtenant installations have been paid in full.

(Individual, Partner, or duly authorized representative of corporate contractor)

(Title)

Sworn to and subscribed before me

this day of 20

Notary Public

13089K

B-10.1

CONTRACTOR'S FINAL RELEASE AND WAIVER OF LIEN

Project/Owner Contractor
Project: HVAC Upgrade Name
Address: Address:
City State Zip City State Zip
Owner Contractor License:
Contract Date:

TO ALL WHOM IT MAY CONCERN:

For good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, the undersigned Contractor hereby waives, discharges, and releases any and all
liens, claims, and rights to liens against the above-mentioned project, and any and all other
property owned by or the title to which is in the name of the above-referenced Owner and against
any and all funds of the Owner appropriated and available for the construction of said project,
and any and all warrants drawn upon or issued against any such funds or monies, which the
undersigned Contractor may have or may hereafter acquire or process as a result of the
furnishing of labor, materials, and/or equipment, and the performance of Work by the Contractor
on or in connection with said project, whether under and pursuant to the above-mentioned
contract between the Contractor and the Owner pertaining to said project or otherwise, and
which said liens, claims or rights of lien may arise and exist.

The undersigned further hereby acknowledges that the sum of

Dollars ($ ) constitutes the entire unpaid balance due the undersigned in
Connection with said project whether under said contract or otherwise and that the payment of
said sum to the Contractor will constitute payment in full and will fully satisfy any and all liens,
claims, and demands which the Contractor may have or assert against the Owner in connection
with said contract or project.

Dated this _ day of 20 |
Contractor
Witness to Signature
By By
Title Title

13089K

C. GENERAL CONDITIONS

13089K

TABLE OF CONTENTS

FOR
GENERAL CONDITIONS
Page
ARTICLE 1 - DEFINITIONS AND TERMINOLOGY............ccccccsssssssssscsscccssscessessssresssssssseesees 4
1.01 Defined Terms 2.0.0.0... ccc cece cece ce cess cece seeeseeceseecestecuttecsttectittectitesettteeseees 4
1.02 Terminology 0.0.0.0 eee eee reece ne ecb de cbt ebte tobi te tide eteeeteeetieeeieetieetieeeniees 7
ARTICLE 2 - PRELIMINARY MATTE RG .............cccccccsssssessssrccsessssssnessceccessessessenscecesssescsseenees 8
2.01 Delivery of Bonds 2.0.00... ccc cece eee eee eee eee t eed eee ebte tebe teceteceetetitentitecieesieenireetiees 8
2.02 Copies of Document...........0000 occ c cece eee c eee ceeds ene ebet tebe teceteceieetiseetiteeieeteetireeniees 8
2.03 Commencement of Contract Times; Notice to Proceed 00.00.0000... cece ceeeeeccceeessseeeeeneees 8
2.04 Starting the Work. 2.00000 cc cece een en eed e coe e bt tebe decide tiie etistetiteeieeteetireeniees 8
2.05 Before Starting Construction ....000.00. ccc ccc eect cee eeee ects te ete ceeeeteseetsteesteeteetereensees 8
2.06 Preconstruction Conference 000.0000 coco ccc ce ccce ce ceeeseceteeceesteeestesitteettteettesenteeestees 9
2.07 Initial Acceptance of Schedules. oo... c ccc eee c ete t ee te cee etiseetsteeteeseetieeeniees 9
ARTICLE 3 - CONTRACT DOCUMENTS: INTENT, AMENDING, REUSE ..........cccccseseee 9
3.0] Tntennt oo HELGE Ob bo tnt ne teetieebnttes 9
3.02 Reference Standards .....0.....00cccccc cece cece cece cece ee cece se seeeseeesesesesteeesseeensteettteetteeestteestees 10
3.03 Reporting and Resolving Discrepancies .........00..000c ccc cece cece cees cece seeneetseeetseetseeteenees 10
3.04 Amending and Supplementing Contract Documents 2.0.0.0... occ cece ccceeee ese etteenees 11
3.05 Reuse of Documents .........0.0000cccc cece cece cece ese ce ee bebe ee seteseceeeseceetesesstesneteettteettesesteeeseees 11
ARTICLE 4 - AVAILABILITY OF LANDS; SUBSURFACE AND PHYSICAL CONDITIONS;
REFERENCE POINTS. .........ccscsssccssscssccessccssscessccssccesscesssescceesccssccssnssesceescessnsesnecensscesssesseesneeees 11
4.01 Availability of Lamds oo... ccc ccc eee cine e etree nett ce tbe eetieetteeteetieeteeeieees 11
4.02 Subsurface and Physical Conditions .......00.0.0000 ccc cece ese ente tte tens eete teens ttiseettectieens 12
4.03 Differing Subsurface or Physical Conditions .......000.00cccccc cece cece eecee teense eteetetsteetieens 12
4.04 Underground Facilities 2.000000. cece cence neces tees te cette ectseectectisetieeieeeieens 13
4.05 Reference Points 200.0000 ccc cece cece ce seceseseeseceesesesesesesssssusstessstecstesetttectitesesteeeats 15
4.06 Hazardous Environmental Condition at Site o00...... 000i ceceecccceeeccccecnnseeseenesseeeeeneees 15
ARTICLE 5 - BONDS AND INSURANCE ..,..........csccosscssssssscccsccesscesccssccescccssscesscssnscesssesscessners 16
5.01 Performance, Payment, and Other Bonds ..0......0.0000cccccccccccece cee cete ects tees ceteseeteentseensens 16
5.02 Licenses Sureties and Insurers ......00.00.000co cece cece cece ceceeeceeeeetecesseecsttecsittectsteeesteeentees 16
5.03 Certificates of Insurance oo... 00 cece cece cecces tees ceeestecesteecsttectttectitteestteeseees 17
5.04 CONTRACTOR’s Liability Insurance o.oo e cece enee tens tetteeteetereeniees 17
5.05 Property Insurance .....0... i occceccec cece cece cence ee ette cece ceteaeeeeesseeeeeettsseeeeeteeeeeestsseeesenteeesens 18
5.06 Waiver of Rights... cece eee eee tenet beds cbt ebne ects tetideetettireetseetiieetiretireetiees 19
ARTICLE 6 - CONTRACTOR’S RESPONSIBILITIES .............ccssscsssscssscssscessccssecessceesseeszees 19
6.01 Supervision and Superintendence 2.0.00... ccc cece ec eee ects teis cece seeseeetseentseeetieeseenies 19
6.02 Labor; Working Hours.....0..00. cocci cc cece ce settee cet ee cesses cite eetstecsteeseetitenieecteeseenees 19
6.03 Services, Materials, and Equipment ..0..0...0.0000cccccc cece cece cece tees cece seeteeneeeetseettseeteenies 20
6.04 Progress Schedule oo... cee cece cnet bette ee cess cee eitetetseeceseessetieeniseectieeseenies 20
6.05 Substitutes and “Or-Equals” .o.0..000occccc ccc cece ccc c cece ese ceeeceeeetsseceseetsessreetseeetieeseenies 21
6.06 Concerning Subcontractors, Suppliers, and Others... ccc cece eeeeeesseeeeenees 22
6.07 Patent Fees and Royalties 0.000.000. cc ccc cece cette cesses ebtetetseeceseetssiiretieeetieeseenees 23

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6.08 Perwmits o.oo... c cece cc cccccccccccceeceeeeeeeeeeeeeeeeeeeeeeeeeecececececeeeeeeececececececececececececececeseceeecess 23

6.09 Laws and Regulations 2.0.00... ccc ccc cece cece et tee tebe ee ce se ce ebeetetseecsseetesiireeieectieeseenits 24
O10 Taxes. ccccccccccccc cc ccc cece cece ee ceeeeeeecseeeeecteeeeeeeetsaeeeeessseeesestseeeeeesseeeeesssseeeseniaeesenesseees 26
6.11 Use of Site and Other Areas ....0.0..00c ccc cece cece etc e cesses ebeeeeteteceseeteetetenieeesieeneenies 26
6.12 Record Documents ..........0 ccc cece cece tent eee cece secs ebeetetseeceseesseiisenisteetieeseenies 27
6.13 Safety and Protection 2.00.00. c cece cece eee eets tees seceeeeitetetseecsseessetereeieeetieeseenies 27
6.14 Safety Representative 0.00000 ccc cect eee eet eects cee ebeeeeiseeceseetesiireniseeetieeseenees 29
6.15 Hazard Communication Programs........0.0.0.0ccccc cece ccc e se eete ects tens eece teense essteeiseeeieeteenees 29
6.16 Emergencies... ccc ccc cece cece ene c ene e cee cece ne tebe eeceseceeeeiietetseecstsesstiireeieestseseenees 29
6.17 Shop drawings and Samples ......00..0.00c ccc cece ccc cee cee se cee ectetetseetsseeteesiseeisteerieeteenees 29
6.18 Continuing the Work 0.0.0.0 cece eee tbe e cnet eee te cee elittetitecsteetstiisenieeetieeseenies 30
6.19 CONTRACTOR’s General Warranty and Guarantee.......0000000c ccc ccc ccc ceeeeeeseeteenees 31
6.20 Indemnification... ccc ccc cece c eee e teense bnetebeeeceseceeeeteeetseecseetsetiresiesetieeseenies 31
ARTICLE 7 - OTHER WORK ........ cc eccscsccescscceesscssessecsescecsesceccscssesscssessecsessessescessssssecsessesseeee 32
7.01 Related Work at Site 2.00.00 ce cece eect cnet ens ee cede cee ebbeeetieeceseeneeiirttieectieeteenies 32
7.02 Coordination 0... ccc ec eee eee cee eee ect cent ects te ce secneeecieeeiseecseetesiireeiseeetieeteenits 32
ARTICLE 8 - OWNER'S RESPONSIBILITIES ...........csccssssssssssssscssscssscescsecsscssscsserseessnsssesenes 33
8.01 Communications to Contractor... cocci ccc cee ceee ects eet tec te cee etistetetetetecteetireeniees 33
8.02 Replacement of ENGINEER .000..00..0.00000ccccccccc eee e eee e cette ete te tte ceeebistetstetteeteetireeniees 33
8.03 Furnish Data 0.0.0.0. cere e nate c tect ebteeetetetedeenieetittetstettieetisenirentiees 33
8.04 Pay Promptly When Due... cece eect enn eene tet teceeetistetstetiieetsetieensees 33
8.05 Lands and Easements; Reports and Tests ....0..00.000ccccccccceccseccee eect eeeseetstetsecteenereeniees 33
8.06 INSuran Ce... cece cece cece ce cece eee eeeeeeteeeeectteeeeecetsaeeeeesseeeesetiseeeeeeseseeesstiseeesenieeesens 33
8.07 Change Orders .....0..00 ccc ccc ccc cece eee cence ented ec de ce ebbe ects tetedeecieesiseetstetieetiresereenies 33
8.08 Inspections, Tests, and Approvals .0..0...0..000cccccccc cece eect eee eete retest cee etiseetetetteetsenireensees 33
8.09 Limitations on OWNER's Responsibilities .....0..000000cccc ccc cece ects tetstetseeteetereensees 33
8.10 Undisclosed Hazardous Environmental Condition......0.000000 ccc cece cece ee eeeteeeeennees 33
8.11 Evidence of Financial Arrangements......000000000c ccc cece cece cee tect ents eeteteteseeteeterennsees 34
ARTICLE 9 - ENGINEER'S STATUS DURING CONSTRUCTION wu... sccssssssesscessseceees 34
9.01 OWNER’s Representative... ccc cece ccc cee ceee cette cesses ebtetetstecsseetseiiseniseeetieeseenies 34
9.02 Visits to Site o.oo cece een cnn cent eed e cect ne tebe tebe de caeeteetiseeciseetisetirenistectieeteenies 34
9.03 Project Representative 0.0.0.0 ccc ect cece bee tets eens teceeeteeeetstecseesesiireeieectieeteenies 34
9.04 Clarifications and Interpretations .0..0.0.00000 ccc ccc ccc ccs e cee ecee sets eecsteeseeeteteniseeeieeteenies 34
9.05 Authorized Variations 1n Work 0.00.00 oc ccc ccc cence ese cee ecbetetsteceseeeeeetiretistectieettenies 35
9.06 Rejecting Defective Work oo... ccc cece ete c et ee ce se cee ebbetetseeceseesesiieeeieectieeteenies 35
9.07 Shop Drawings, Change Orders and Payment ........000..0000cccccccccseceeeeeecesstetseeeteeteenees 35
9.08 Determinations for Unit Price Work o.oo c te eeteecee tens ce ce seeteeteeetiseeeieeteenies 35
9.09 Decisions on Requirements of Contract Documents and Acceptability of Work .............. 35
9.10 Limitations on ENGINEER's Authority and Responsibilities 2.000.000.0000. cece 35
ARTICLE 10 - CHANGES IN THE WORK; CLAIMG............cccscssscssscescssscscssscssesseessesssecenes 36
10.01 Authorized Changes in the Work .....000000cccccccc ccc cece ects ents tet setseetssentsteeieeteenies 36
10.02 Unauthorized Changes in the Work..0...00.000occcccccc cece cece eee cete tees seteeetesentstetseeneenies 36
10.03 Execution of Change Orders......0..000c0c ccc ccc cece cece eee c ects cbt eeeeeetsteceeseetseseetsteetseeseenies 36
10.04 Notification to Surety 00.0000. c ccc cence bee cece tects cbeebteeeteteseeeenetiisentitessieeseenies 37
10.05 Disputes — Not Insurance Related ...00.0.000 ooo ce cece cece cete tects tse esiseetsteeseeseenies 37
ARTICLE 11 - COST OF THE WORK; CASH ALLOWANCES; UNIT PRICE WORK.38
11.01 Cost of the Work 2.0.00. e cece nee e bbe t ects cette tntiteniseteseetireetitettieeteenees 38

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