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Board of Aldermen 11-23-2021 Page 9

President Wilshire

Before we go on, | meant to make an announcement for the record that Alderman Schmidt did join us at 7:37 pm. Thank you.

R-21-180
Endorsers: Alderman-at-Large David C. Tencza

Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Patricia Klee
Alderman Richard A. Dowd
Alderman June M. Caron
Alderman Thomas Lopez
Alderman Linda Harriott-Gathright
Alderman Skip Cleaver
Alderman-at-Large Lori Wilshire

APPROVING THE COST ITEMS OF A SIDEBAR (MEMORANDUM OF AGREEMENT) BETWEEN THE CITY OF
NASHUA BOARD OF FIRE COMMISSIONERS AND THE NASHUA FIREFIGHTERS ASSOCIATION L.A.F.F.
LOCAL 789 REGARDING MILITARY DUTY PAY

Given its second reading;

MOTION BY ALDERMAN O’BRIEN FOR FINAL PASSAGE OF R-21-180, BY ROLL CALL

ON THE QUESTION

Alderman O’Brien

Thank you, Madam President. What does this - as you all know as a past member of Nashua Fire Rescue of 35 years,
this agreement has always in some form had been there. But upon recently, they did through negotiations change go to a
24 hour shift. They are still working 48 hours a week but there was a question on how to pay people who do military
service. Currently right now, | think there is only three current members of the Department that are truly patriotic that give
of their extra time to satisfy their requirement as part of their military duty. So this will ensure that these firefighters will
meet their pay. It's very similar to what exists currently with the Police Department as well and | urge your support. Thank
you.

A viva voce roll call was taken which resulted as follows:

Yea: Alderman O’Brien, Alderman Klee, Alderman Dowd, Alderman Caron,
Alderman Clemons, Alderman Lopez, Alderwoman Lu, Alderman Jette,
Alderman Schmidt, Alderman Cleaver, Alderwoman Harriott-Gathright,
Alderman Wilshire 12

Nay: 0
MOTION CARRIED

Resolution R-21-180 declared duly adopted.

R-21-186
Endorsers: Mayor Jim Donchess
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Patricia Klee
Alderman Richard A. Dowd
Alderman Thomas Lopez
Alderman-at-Large David C. Tencza
Alderman-at-Large Lori Wilshire
RELATIVE TO THE RESCINDING OF AUTHORIZED UNISSUED DEBT
Given its second reading;

MOTION BY ALDERMAN CLEMONS FOR FINAL PASSAGE OF R-21-186, BY ROLL CALL

Board of Aldermen 11-23-2021 Page 10

A viva voce roll call was taken which resulted as follows:

Yea: Alderman O’Brien, Alderman Klee, Alderman Dowd, Alderman Caron,
Alderman Clemons, Alderman Lopez, Alderwoman Lu, Alderman Jette,
Alderman Schmidt, Alderman Cleaver, Alderwoman Harriott-Gathright,
Alderman Wilshire 12

Nay: 0
MOTION CARRIED

Resolution R-21-186 declared duly adopted.

R-21-188
Endorsers: Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Richard A. Dowd
Alderman Thomas Lopez
Alderman Linda Harriott-Gathright
Alderman-at-Large Lori Wilshire
AUTHORIZING A ONE-TIME STIPEND TO BOARD OF PUBLIC WORKS RETIREMENT SYSTEM RETIREES AS
REQUESTED BY THE BOARD OF PUBLIC WORKS RETIREMENT SYSTEM BOARD OF TRUSTEES
Given its second reading;

MOTION BY ALDERMAN O’BRIEN FOR FINAL PASSAGE OF R-21-188, BY ROLL CALL

ON THE QUESTION

Alderman O’Brien

Thank you, Madam President. Currently, I'm very proud to report back to the full Board that the current BPW Retirement
System which currently exists of 108 retirees and 160 active employees is healthy. It is healthy to the point that the
current fund ratio for the pension fund is approximately 88%. That's better than what the city is getting off to State that we
do pay. So we do manage in the municipality, the pension system very well.

But unfortunately, within the pension system, we do not give COLAs or cost of living increases. So in every point in time,
we do look at the particular funding and if it is available and with the numbers that we're having right now of 88%, we'll
give the retirees a one check only. They did receive this. This was done in the past. | think that they received it in 2017.
So it's been approximately five years where they haven't received this additional check. That additional checks helps
them to compensate for what is being lost through inflation and other issues. So we do it around this time of year. It's a
nice little Christmas present to our people who collected our trash, plowed our streets, mowed our parks, and everything
else and | feel that they are deserving. So | urge your support. Thank you, Madam President.

Alderman Dowd
| thought this was tabled last night? Did we get an indication for a final vote?

Alderman O’Brien

Thank you Alderman Dowd. | thought Alderman Clemons did make the motion last night to reconsider and we did
reconsider it with the amendment pending and probably it should read as such - pending the approval of the Board of
Trustee and I'm willing to make that amendment.

Alderman Dowd
Okay.
MOTION BY ALDERMAN O’BRIEN TO AMEND R-21-188 AUTHORIZING A ONE-TIME STIPEND TO BOARD OF

PUBLIC WORKS RETIREMENT SYSTEM RETIREES AS REQUESTED BY THE BOARD OF PUBLIC WORKS
RETIREMENT SYSTEM BOARD OF TRUSTEES PENDING THEIR APPROVAL BY ROLL CALL

Board of Aldermen 11-23-2021 Page 11

ON THE QUESTION

Alderman O’Brien

Can | explain that briefly that amended changed? Thank you. Being a Trustee for the Board of Public Works, what
unfortunately happened everybody was in so joy and unison approving this, it seems by looking at a later date at the
particular meeting minutes that even though everybody, you know, nodded and was in full agreement, that there wasn't
truly a formal vote. | can testify in my good name as a member of the Board of Trustees. It has the unanimous support of
the Board. Thank you.

President Wilshire

Thank you Alderman O’Brien. Discussion on that motion?

Alderman Clemons

Thank you, Madam President. Just to be clear, this is a motion to amend, correct to be contingent on the approval of the
Retirement Board?

President Wilshire

Yes. Okay so the motion is to amend by adding the...

Alderman O’Brien

The approval of the Board of Trustees of the PW Retirement System.

Alderman Harriott-Gathright

By roll call.

President Wilshire

Yes. Discussion on the motion to amend?
Alderman Jette

So thank you. So after we discovered that the Trustees were approving this but they didn't take a formal vote. There was
a question whether or not we could proceed legally. So the amendment was that we were going to check with Legal to
make sure that we can go ahead and approve it pending the approval of the Trustees. | just want to hear from Corporate
Counsel that we are proceeding okay here and we can do it. We're putting the kind of the cart before the horse and if
that's okay, that's fine.

Steve Bolton, Corporation Counsel

It's okay.
Alderman Jette
Thank you.

President Wilshire

You're welcome. Motion is to amend. Will the Clerk please call the roll?
A viva voce roll call was taken which resulted as follows:
Yea: Alderman O’Brien, Alderman Klee, Alderman Dowd, Alderman Caron,

Alderman Clemons, Alderman Lopez, Alderman Jette, Alderman Schmidt,
Alderman Cleaver, Alderwoman Harriott-Gathright, Alderman Wilshire 11

Board of Aldermen 11-23-2021 Page 12

Nay: Alderwoman Lu 1
MOTION CARRIED

MOTION BY ALDERMAN O’BRIEN FOR FINAL PASSAGE OF R-21-188 AS AMENDED, BY ROLL CALL
A viva voce roll call was taken which resulted as follows:

Yea: Alderman O’Brien, Alderman Klee, Alderman Dowd, Alderman Caron,
Alderman Clemons, Alderman Lopez, Alderman Jette, Alderman Schmidt,
Alderman Cleaver, Alderwoman Harriott-Gathright, Alderman Wilshire 11

Nay: Alderwoman Lu 1
MOTION CARRIED

Resolution R-21-188 declared duly adopted as amended.

R-21-190
Endorsers: Mayor Jim Donchess
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Richard A. Dowd
Alderman Thomas Lopez
Alderman Linda Harriott-Gathright
Alderman Skip Cleaver
Alderwoman Elizabeth Lu
Alderman Patricia Klee
RELATIVE TO THE SUPPLEMENTAL APPROPRIATION OF $3,650,000 OF FY2021 UNANTICIPATED REVENUE
INTO THE DIVISION OF PUBLIC WORKS OFFICE FACILITY CAPITAL PROJECT
Given its second reading;

MOTION BY ALDERMAN JETTE FOR FINAL PASSAGE OF R-21-190, BY ROLL CALL

ON THE QUESTION

Alderman Jette

So this is part of the new Department of Public Works building that's going to be constructed at the landfill. This is part of
the financing package. This $3,650,000 represents the proceeds from the sale of the Burke Street property. The Burke
Street property was purchased with the idea of converting the existing building there into a Department of Public Works
building. It turned out that it was not suitable for that so the city subdivided part of the land and reserved it for future
expansion of the wastewater treatment plant and also took part of the land and reserved it for conservation land around
the Salmon Brook and that little pond that's in that area. The remaining parcel was recently sold and this is the
$3,650,000. Those proceeds are going to be partly used for the building of this Department of Public Works building,
which was its original purpose. Thank you.

Alderman Dowd
| concur with everything that Alderman Jette said but we amended it last night because it's FY2022 unanticipated
revenue. So the motion before us is to approve the money coming from FY2022. It was amended at the Budget meeting

last night.

President Wilshire

So we would have to approve the amendment here.
Alderman Dowd

Okay.

Board of Aldermen 11-23-2021 Page 13

MOTION BY ALDERMAN JETTE TO AMEND SO IT READS FISCAL YEAR 2022 INSTEAD OF FISCAL YEAR 2021
WHEREVER IT APPEARS IN THE RESOLUTION BY ROLL CALL

A viva voce roll call was taken which resulted as follows:
Yea: Alderman O’Brien, Alderman Klee, Alderman Dowd, Alderman Caron,

Alderman Clemons, Alderman Lopez, Alderwoman Lu, Alderman Jette,

Alderman Schmidt, Alderman Cleaver, Alderwoman Harriott-Gathright,

Alderman Wilshire 12
Nay: 0
MOTION CARRIED

Unknown Male Speaker

You just destroyed my neighborhood. You just destroyed by neighborhood
MOTION BY ALDERMAN JETTE FOR FINAL PASSAGE OF R-21-190 AS AMENDED, BY ROLL CALL
A viva voce roll call was taken which resulted as follows:

Yea: Alderman O’Brien, Alderman Klee, Alderman Dowd, Alderman Caron,
Alderman Clemons, Alderman Lopez, Alderman Jette, Alderman Schmidt,
Alderman Cleaver, Alderwoman Harriott-Gathright, Alderman Wilshire 11

Nay: Alderwoman Lu 1
MOTION CARRIED

Resolution R-21-190 declared duly adopted as amended.

R-21-191
Endorsers: Mayor Jim Donchess
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Patricia Klee
Alderman Richard A. Dowd
Alderman Thomas Lopez
Alderman Linda Harriott-Gathright
Alderman Skip Cleaver
CHANGING THE PURPOSE OF TWO MILLION DOLLARS ($2,000,000) OF UNEXPENDED BOND PROCEEDS
FROM THE BROAD STREET PARKWAY PROJECT TO THE DIVISION OF PUBLIC WORKS OFFICE FACILITY
PROJECT
Given its second reading;

MOTION BY ALDERMAN SCHMIDT FOR FINAL PASSAGE OF R-21-191, BY ROLL CALL

ON THE QUESTION

Alderwoman Lu
Thank you. Is it possible to know what the interest rate on these bonds is currently?

President Wilshire

Well these bonds aren't being sold today or right away. They don't sell them until sometime in the future.
Alderwoman Lu

It’s the interest. This is the Broad Street Parkway. Are we talking about 191?

Board of Aldermen 11-23-2021 Page 14

President Wilshire

We are.
Alderwoman Lu
Okay. These bonds have already been sold | thought and we're paying interest on them.

President Wilshire

So you want to know what the interest rate is?
Alderwoman Lu
Like | said, the interest rate. Yes.

President Wilshire

| don't have that information.

Alderwoman Lu

Is there anyone? Treasurer Fredette? Okay. | wondered whether they had been part of a refinance of that debt so that
they're at more current levels. I'm not generally in favor of rolling over this debt into another project and that's why |
asked. | thought | saw Mr. Fredette?

President Wilshire

Well he may not be prepared to answer that question. You might have asked him when you saw the agenda. He might
have been able to answer it before the meeting.

Alderwoman Lu
Right and | did not and if he's not able to answer it, then he can certainly tell me that. | don't think he's here so thank you.
A viva voce roll call was taken which resulted as follows:

Yea: Alderman O’Brien, Alderman Klee, Alderman Dowd, Alderman Caron,
Alderman Clemons, Alderman Lopez, Alderman Jette, Alderman Schmidt,
Alderman Cleaver, Alderwoman Harriott-Gathright, Alderman Wilshire 11

Nay: Alderwoman Lu 1
MOTION CARRIED

Resolution R-21-191 declared duly adopted.

R-21-192
Endorsers: Mayor Jim Donchess
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Patricia Klee
Alderman Richard A. Dowd
Alderman Thomas Lopez
Alderman Linda Harriott-Gathright
Alderman Skip Cleaver
Alderwoman Elizabeth Lu
Alderman-at-Large Lori Wilshire
AUTHORIZING THE MAYOR AND CITY TREASURER TO ISSUE BONDS NOT TO EXCEED THE AMOUNT OF
THREE MILLION DOLLARS ($3,000,000) FOR ADDITIONAL COST FOR THE DESIGN AND CONSTRUCTION OF A
DIVISON OF PUBLIC WORKS OFFICE FACILITY

Organizational leadership training and political advocacy work.
January 2016-December 2018 Food Services Director Boys and Girls Club of Greater
Nashua and Education Director

This position required catering for 300-400 people a day. Coordinating parties and
catering events. Maintaining relationships with several vendors. Maintaining inventory
and ordering for each week. Teaching job skills to a new group of teenagers every few
months and adults with special needs. Staff training, scheduling, and hiring. Menu
planning for menus that required change monthly, seasonally, and meeting child nutrition
standards for the state of New Hampshire. CACFP certified. Certified instructor of
MyPlate.

References Upon Request

Board of Aldermen 11-23-2021 Page 15
Given its second reading;
MOTION BY ALDERMAN DOWD FOR FINAL PASSAGE OF R-21-192, BY ROLL CALL

ON THE QUESTION

Alderwoman Lu

Thank you. It would be helpful to me to have the question that was raised just clarified because |, too, had planned to be
at the Finance meeting in which we were told that there was a $12 point something million dollar limit on this project.

President Wilshire

That has already been discussed this evening, Alderman Lu.
Alderwoman Lu
This evening?

President Wilshire

Yes this evening. In the Mayor's comments, he discussed that.

Mayor Donchess

But | could clarify it again.
Alderwoman Lu
Well | simply said that it was...

Mayor Donchess

Do you want me to clarify it again? The $12 million is the amount that's going to be paid to the construction manager.
Meaning the hard construction but as the memo that went to the Finance Committee, there was no meeting so. As the
memo said, the author is not me but the person is saying, | am requesting a not to exceed figure of $12,025,000 to be
used to approve this contract. This is the hard construction contract. This represent a construction budget of
$10,525,000 and a $1,500,000 contingency budget. These figures align with previous representations. In other words,
previous statements which have been made for a long time targeting a total project budget of $15 million. So the $12
million is just the construction - the hard construction and the construction management. But in addition to that, there's
design, other soft costs, there's testing, there's something called a commissioning agent, there are other things beyond
what's being paid to the construction manager for the construction. That's stated in the memo that would have been
discussed by the Finance Committee if that meeting had gone forward, which it didn't. So this will come to the next
Finance Committee meeting for the approval of that contract. If that contract is approved, of course, and now if the funds
are approved tonight and this contract is approved, then the job will go forward.

Alderwoman Lu
Thank you. | appreciate that.

Mayor Donchess

Thank you.
A viva voce roll call was taken which resulted as follows:

Yea: Alderman O’Brien, Alderman Klee, Alderman Dowd, Alderman Caron,
Alderman Clemons, Alderman Lopez, Alderwoman Lu, Alderman Jette,
Alderman Schmidt, Alderman Cleaver, Alderwoman Harriott-Gathright,
Alderman Wilshire 12

Board of Aldermen 11-23-2021 Page 16
Nay: 0
MOTION CARRIED

Resolution R-21-192 declared duly adopted.

R-21-143
Endorsers: Mayor Jim Donchess

Alderman Thomas Lopez
Alderman-at-Large Brandon Michael Laws
Alderwoman-at-Large Shoshanna Kelly
Alderman Patricia Klee
Alderman Jan Schmidt

PROPOSING AN AMENDMENT TO THE CITY CHARTER RELATIVE TO THE MANNER OF APPOINTMENTS TO THE

NASHUA BOARD OF POLICE COMMISSIONERS

e Tabled at Board of Aldermen August 10!" meeting

UNFINISHED BUSINESS — ORDINANCES - None

NEW BUSINESS —- RESOLUTIONS

R-21-195
Endorsers: Mayor Jim Donchess
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Patricia Klee
Alderman Richard A. Dowd
Alderman June M. Caron
Alderman Thomas Lopez
Alderman Jan Schmidt
Alderman Linda Harriott-Gathright
Alderman-at-Large Lori Wilshire
RELATIVE TO THE ACCEPTANCE OF AN ADDITIONAL $122,310 FROM THE STATE OF NEW HAMPSHIRE
DEPARTMENT OF HEALTH AND HUMAN SERVICES INTO PUBLIC HEALTH AND COMMUNITY SERVICES
GRANT ACTIVITY “FY2022 REGIONAL PUBLIC HEALTH NETWORK SERVICES”

Given its first reading

ON THE QUESTION

President Wilshire

This is one of several pieces of legislation this evening that we've been asked to do a second reading on. Its public health. All
these have to do with immunizations, HIV prevention, tuberculosis. There's no matching funds for these grants but these
grants do have to go before the Governor and Council on their December 7‘ meeting and that's why they're asking for a
second reading this evening. There is no local match required for these. Like | said, they are tuberculosis, HIV,
immunizations, COVID-19, lead poisoning. So I'd like to have a second reading this evening. So to suspend the rules to allow
for a second reading.

MOTION BY ALDERMAN CLEMONS TO SUSPEND THE RULES AND ALLOW FOR A SECOND READING OF R-21-195
BY ROLL CALL

ON THE QUESTION

Alderman Klee

Thank you, Madam President. This is obviously not going to cost the city any but it's going to help our citizens and I'm sure it'll

Board of Aldermen 11-23-2021 Page 17

go through unanimously. So thank you.

President Wilshire

Thank you.

A viva voce roll call was taken which resulted as follows:

Yea: Alderman O’Brien, Alderman Klee, Alderman Dowd, Alderman Caron,
Alderman Clemons, Alderman Lopez, Alderwoman Lu, Alderman Jette,
Alderman Schmidt, Alderman Cleaver, Alderwoman Harriott-Gathright,
Alderman Wilshire 12

Nay: 0

MOTION CARRIED

R-21-195
Endorsers: Mayor Jim Donchess
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Patricia Klee
Alderman Richard A. Dowd
Alderman June M. Caron
Alderman Thomas Lopez
Alderman Jan Schmidt
Alderman Linda Harriott-Gathright
Alderman-at-Large Lori Wilshire
RELATIVE TO THE ACCEPTANCE OF AN ADDITIONAL $122,310 FROM THE STATE OF NEW HAMPSHIRE
DEPARTMENT OF HEALTH AND HUMAN SERVICES INTO PUBLIC HEALTH AND COMMUNITY SERVICES
GRANT ACTIVITY “FY2022 REGIONAL PUBLIC HEALTH NETWORK SERVICES”
Given its second reading

MOTION BY ALDERMAN O’BRIEN FOR FINAL PASSAGE OF R-21-195, BY ROLL CALL

ON THE QUESTION

Alderman Jette

Thank you, Madam President. I'm going to support these and I'm going to support the others for the reasons that you
indicated but | would like to say that when we're going to be asked to do something like this | mean obviously you knew
that they were looking for a second reading tonight. It would have been nice for the rest of us to have been alerted to that.
You know some kind of a memo explaining that that was going to be requested and what the reasons are. That would be
very helpful. | mean we're all trusting and we have no reason not to trust Public Health Department but it would it would
have been nice for us to be warned that this request was coming forward. | will support it for the reasons you've indicated.

President Wilshire

| appreciate that and then next time | know this, | will send out a memo. | just learned this | think this morning. So yeah |
will next time. Thank you for that Alderman Jette.

Alderman Jette
Thank you.

Alderman Lopez

Just to contribute an observation at the last Board of Health meeting, they discussed anticipating these funds coming in.
At that point, they became aware that they were likely to with the timeframe of submitting them here and the timeframe of
the relative committees that need to be involved, there was concern that they might be close to the date. So |