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Board Of Aldermen - Agenda - 5/25/2021 - P398

By dnadmin on Mon, 11/07/2022 - 07:02
Document Date
Fri, 05/21/2021 - 17:45
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 05/25/2021 - 00:00
Page Number
398
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__052520…

Hard Drive Certificate of Destruction

Secure Destruction Hard Drives with

‘Lype/Make/Serial Numbers Recorded $8.00 Hach
Secure Destruction Hard Drives with Weights 53.00 Fach
and Counts only Recorded *
Lamps
MD/Sodium Lamps $0.75 each
Halogen’ Incandescent light bulb $0.20 each
U-Bend/Ciecle/(CFL) Lamps $6.28 each
Srtaight Flvorescents lamps 065 Per foot
UV Lamps/4 Coated Fluorescents $2.00 Kach
Broken bulbs $4.75 Per Ib
Mercury and Freon Devices
Mercury Devices finract only} $25.00 Min. $6.50 Per tb
Treon — .
A/C,Dehumidifier, Refrigerator, Bubbler 314.00 Rach
Transportation Fee $150.00 Each
Labot/ Packing Supplies
Labor/Packing — 1 hour free $35.00 Per hour
5 Gallon Pail $8.06 Hach
4+ Lamp Box $4.00 Each
# Lamp Box $8.00 Hach,
$8.00 Per Roll

Shriak Wrap A

Authorized Signature:

Thomas Fatcheric \ J ~~

~~

Page Image
Board Of Aldermen - Agenda - 5/25/2021 - P398

Board Of Aldermen - Agenda - 5/25/2021 - P399

By dnadmin on Mon, 11/07/2022 - 07:02
Document Date
Fri, 05/21/2021 - 17:45
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 05/25/2021 - 00:00
Page Number
399
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__052520…

FT TT SOUS TE TREN SUNS BR ITT ER ae

ATTACHMENT C.1

ITEMIZED BILLING COSTS FOR A SAMPLE LOAD

INSTRUCTIONS: Itemize the cost fer electronic item, bulbs, and ballasts and related expenses for the following
average load shipped from the Nashua Recycling Center, based on the proposed pricing structure. Tally the
total cost for this shipment. (Provide an average weight / unit based on Vendor experience},

SAMPLE SHIPMENT

ITEM QTY {units} WEIGHT COST
CPUs/PCs 25 500 ($90.00)
Monitors 20 200 $36.00
Laptops 10 80 ($28.00)
Printers 3 24 $1.92
Copiers 2 50 $4.00
Fax Machines 1 8 $0.64
Peripherals 1 Gaylord 450 $36.00
Flat Screen TVs 6 180 $32.40
Console TVs 2 200 $36.00
Plasma TVs 1 35 $9.90
VCRs ? 10 $0.80
CD players 3 15 $1.20
Radios 2 10 $0.80
Fluorescents 1 526.00
{4’ Linear) 100
Compact 25 $42.00
Fluorescents /
LEDs 150
$150.00
Transportation
$0.00
Recycling
00
Supplies $0.0

$259.66
TOTAL BiLLING COST

RFP1058-031621 UNIVERSAL WASTES RECYCLING PROGRAM Page lSof7

Page Image
Board Of Aldermen - Agenda - 5/25/2021 - P399

Board Of Aldermen - Agenda - 5/25/2021 - P400

By dnadmin on Mon, 11/07/2022 - 07:02
Document Date
Fri, 05/21/2021 - 17:45
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 05/25/2021 - 00:00
Page Number
400
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__052520…

ATTACHMENT D

REFERENCES

INSTRUCTIONS FOR “REFERENCES” SUBMITIALS:

Part 1-

List three (3} references fram cornmunities similar in size and program ‘description to the City of Nashua,
where the vender has at least one-year experience with handling the recyclabies for each community. Include
the name, title and phone number for the contact person.

; I
(2) Community: City of Concord, NH

44.019 2021
Population:

Dave Allen (Casella Waste Systems)
Contact Name:

. . 603-543-706)
Contact Title: Manager Phone: 343-7088

Ce
(2) Community: ity of Derry, NH

Population: 33,341 2021

Contact Name: Randyil Berelli

Recycling Coordinator 603-432-4650

Contact Title:

City of Portsmouth, NH
{3} Cornrnunity: ¥ :

Population: 22,103 202i

Jim Dumont
Contact Name: un

Contact Title: Facilities Foreman Phone: 603-766-1426

RFP1058-031621 UNIVERSAL WASTES RECYCLING PROGRAM Pagel 6of 7

Page Image
Board Of Aldermen - Agenda - 5/25/2021 - P400

Board Of Aldermen - Agenda - 5/25/2021 - P401

By dnadmin on Mon, 11/07/2022 - 07:02
Document Date
Fri, 05/21/2021 - 17:45
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 05/25/2021 - 00:00
Page Number
401
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__052520…

ATTACHMENT D

"REFERENCES {con't} ©

INSTRUCTIONS FOR “REFERENCES” SUBMITTALS:
Part 2- . a Lee _ a
Provide a list of project awards Vendor has received from the City of Nashua in the past 5 years. Please include

roject detail, City departrnent and City project lead.
ty cep Y

Project Name:

Project Detail:

City Department:

City Contact: Phorie:

Project Name:

Project Detail: .

City Department:

City Contact: Phone:

Project Name:

roject Detali:

City Department:

City Contact: "_- _ Phone:

RFP1058-031621 UNIVERSAL WASTES RECYCLING PROGRAM Pagei7of 7

Page Image
Board Of Aldermen - Agenda - 5/25/2021 - P401

Board Of Aldermen - Agenda - 5/25/2021 - P402

By dnadmin on Mon, 11/07/2022 - 07:02
Document Date
Fri, 05/21/2021 - 17:45
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 05/25/2021 - 00:00
Page Number
402
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__052520…

| (a
ACCORD
Neem

CERTIFICATE OF LIABILITY INSURANCE

DATE (MM/DDYYYY}
11/13/2020

THIS CERTIFICATE iS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE GOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED

REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: if the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
if SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s}.

PRODUCER RONTACT Lisa Lee
Avery Insurance FHONE exp, (003) 869-2515 inc, Noy; (603) 569-4266
21 South Main Street EMAIL, lisal@averyinsurance.net
PO Box 1510 INSURER(S) AFFORDING COVERAGE NAIC #
Walfebaro NH 03894-4510 | incumer a. Covington Specialty Ins Co 13027
INSURED INSURER 5. Chio Security Insurance Company 24082
NORTH CCAST SERVICES LLC INSURER ¢: Nautilus Insurance Company 17370
Insurer go: Phe Ohic Casualty Insurance Company 24074
44 LOCKE RD INSURER E: astern Alliance 10724
a CONCORD NH 03801 INSURERF: ‘Omeland Insurance Company of New York 34452
COVERAGES CERTIFICATE NUMBER: — ©L20111310521 REVISION NUMBER:

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN {SSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN i$ SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

ADDL SUBR. POL P
ie TYPE OF INSURANCE INSD | WVD POLICY NUMBER MMDDYYY) (UMD) UMITS
><} COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE g 1,000,000
DAMAGE TO RENTED
| CLAIMS-MADE OCCUR {_ PREMISES (Ea occurrence) $ 300,000
MED EXP (Any one person) $ 15,000
A BKS57590729 42/01/2020 | 12/04/2021 | oersonaLaapvinvury |g 1-000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE g 2,000,000
>] eoucy [| reo. [| Loc PRODUCTS-comPropAGG | ¢ 2-000,000
OTHER: $
AUTOMOBILE LIABILITY Poe EDP NGLE LIMIT s 1,000,060
ANY AUTO BODILY INJURY (Per person} | §
OWNED SCHEDULED , ; -
B OWNED oly SCHED BAS57590729 12/01/2020 | 12/01/2021 | BODILY INJURY (Per accident) | §
>¢| HIRED ><] NON-OWNED PROPERTY DAMAGE 5
AUTOS ONLY AUTOS ONLY (Per accident)
Uninsured motorist $ 1,000,000
><] UWBRELLA LAB occur Ren oCURAENCE | 3,000,000
S EXCESS LIAB CLAIMS-MADE USOS7590729 12/01/2020 | 12/01/2021 | aceregate g 3:000,000
DED | | RETENTION § $
WORKERS COMPENSATION | PER | OTH-
| AND EMPLOYERS’ LIABILITY YIN STATUTE ER
ANY PROPRIETORIPA
E Grice MENaER Ce MERE RECUTIVE NIA 09000123255-02 42/01/2020 | 12/01/2021 LE EACH ACCIDENT § _
andatary in NH 00,000
if yas, describe under EL DISEASE -EAEMPLOYEE | $
DESCRIPTION OF OPERATIONS below E.L DISEASE -Poucy umm | ¢ 999,000
Pollution Liability Limit $1,000,000
F 793-00-74-19-0000 01/12/2020 | 0142/2022 | Deductible $10,000

DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
Coverage as per terms and conditions of policy. Refuse and Recycling Hauler. 3A Stated NH, ME, MA, VT, Wi & N¥. Thomas Fatcheric and William

Andrews are excluded from WC

CERTIFICAFE HOLDER

CANCELLATION

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.

AUTHORIZED REPRESENTATIVE

ACORD 25 (2016/03)

© 1988-2015 ACORD CORPORATION. All rights reserved.

The ACORD name and logo are registered marks of ACORD

Page Image
Board Of Aldermen - Agenda - 5/25/2021 - P402

Board Of Aldermen - Agenda - 5/25/2021 - P403

By dnadmin on Mon, 11/07/2022 - 07:02
Document Date
Fri, 05/21/2021 - 17:45
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 05/25/2021 - 00:00
Page Number
403
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__052520…

City of Nashua Central Purchasing Department
ADMINISTRATIVE SERVICES DIVISION

Request to Include on Finance Committee Agenda ] Request to Solicit Bid or Proposal
Date of Request: 5/4/2021
Proposed Finance Meeting Date: 5/19/2021

Project or Item Title: _ Electronic Waste Recycling Contract

Amount: 75,000. er year $225,000.00 for 3-year term
Lawson RQ# FY22
Contract
Or Lawson
POF if
Change
Order
Funding Description: Other Contracted Services

Accounting (Finance Committee): _ 68.6000.695 55699

Acctg Unit Acct Sub Acct Activity Acct Category
Requesting Department:
(_] Information Technology (_] Police Department
(_] Engineering (_] Fire Rescue
_] Streets [_] Community Development
] Traffic [_] Public Health
[_] Park Recreation (_] Financial Services
[] Wastewater _] Other
Solid Waste (J Other
LJ Library
Has Legal reviewed this request? If no, please explain in Other comments XX] Yes L] No
Has Risk reviewed this item? If no, please explain in Other comments XX] Yes L] No
Are CDBG Funds being used for this item? J] Yes X] No
Is this a time sensitive project? [] Yes [] No
For Solicit Bid — is a list of bidders attached? L] Yes [] No
Reason for request:
Please see attached Motion B a pporti ents approve ntract awa :
1621 FY22-FY24 El nic W. R ling Pri m_per bid submission of Mar lan d_contri

Other comments:
DPW approved Independent Contractor Contract to be executed.

Attach supporting documents (bid document, bid tabulation, contract, etc.)

Approval Signatures: AY Pe
Requester: Division Director:

CFO (or designee): Date:

Director — Admin Services: Date:

Note: This form will be returned unless fully completed.

Page Image
Board Of Aldermen - Agenda - 5/25/2021 - P403

Finance Committee - Agenda - 2/16/2022 - P36

By dnadmin on Sun, 11/06/2022 - 21:40
Document Date
Thu, 02/10/2022 - 15:14
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 02/16/2022 - 00:00
Page Number
36
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__021620…

G2) THE CITY OF NASHUA “The Cate City’

Office of Economic Development

TO: Jim Donchess, Mayor & Michael O’Brien, Chair
FROM: Tim Cummings, Economic Development Director
Date: January 24, 2022

RE: Approval of HKT Contract Amendment for AoT Design Services &
Structural Design Modifications

The enclosed documents requesting an increase in the HKT design contract by $37,000.00 for
miscellaneous costs and for some unforeseen additional work that was not part of the original
scope of work, but necessary in order to complete the design and keep the project schedule on
track.

As the design team moves into their final phase of their design contract a reconciliation occurred,
which showed that additional funds were expended on some matter due to the unforeseen
issues/conditions. For instance, the building was shifted to create a better buffer. Another
example is a request by the state permitting agency to redo a drainage design. To maintain the
overall project timeline it was recommended to use funds currently set aside in the contract for
“construction administration” phase and backfill once the amendment is approved. Without some
of these design changes such as making the changes at the state agencies request the project
cannot proceed.

THANK YOU.

229 Main Street, Suite 234 » Nashua, New Hampshire 03060 + Phone (603) 589-3106

Page Image
Finance Committee - Agenda - 2/16/2022 - P36

Board Of Aldermen - Agenda - 5/25/2021 - P404

By dnadmin on Mon, 11/07/2022 - 07:02
Document Date
Fri, 05/21/2021 - 17:45
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 05/25/2021 - 00:00
Page Number
404
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__052520…

To:

From:

Re:

B. Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: April 29, 2021

Jeff Lafleur, Superintendent
Solid Waste Department

Electronic Waste Recycling contract with North Coast Services, LLC

To approve a three year contract between the City of Nashua and North Coast
Services LLC of Concord, NH for the processing and disposal of electronic waste
from the Nashua Recycling Center at an annual cost not to exceed $75,000,
pending approval of the FY22 operating budget. The term of this contract will be
July 1, 2021 through June 30, 2024. Funding will be through: Department: 168
Solid Waste; Fund: Solid Waste; Account Classification: 55 Other Contracted
Services.

The Solid Waste Department went out to bid for the Electronic Waste recycling at
the Four Hills Landfill. Four vendors submitted bids. After review of bids by the
Solid Waste Superintendent and the Recycling Coordinator, it was determined
that North Coast Services LLC should be awarded the contract. They provided the
lowest bid based a sample load setup by the Recycling Coordinator to better
compare services and costs. The results are shown in the table below. This
contract is for three years renewable annually subject to budget appropriations.
The duration of this contract will be from July 1, 2021 through June 30, 2024.

The Solid Waste Superintendent and the Recycling Coordinator recommend
awarding North Coast Services LLC the contract for these services.

Sample Load Bid Price
North Coast Services LLC $259.66
Universal Recycling Tech. $402.97
RMG Enterprise LLC $437.00
ECER $536.52

Page Image
Board Of Aldermen - Agenda - 5/25/2021 - P404

Board Of Aldermen - Agenda - 5/25/2021 - P405

By dnadmin on Mon, 11/07/2022 - 07:02
Document Date
Fri, 05/21/2021 - 17:45
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 05/25/2021 - 00:00
Page Number
405
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__052520…

City of Nashua

Division of Public Works, Solid Waste Department
UNIVERSAL WASTES (Electronics/Fiuorescents) RECYCLING PROGRAM

FY 2022 PROPOSALS RECEIVED: RFP 1058-031621

; Universal Recycling
ECER, Inc. North Coast Services LLC G Enterprise LL
Re Bei Euter prise LLC Technologies, LLC
East Coast Electric Recycling
CONTACT Albert Boufarah Tom Fatcheric Bob Gallinaro Kenneth Thomas
TITLE President Joint Partner Member President
ADDRESS P.O, Box 398 44 Locke Road 18 Celina Avenue #7 2535 Beloit Avenue
Lakewood NJ 08701 Concord NH 02301 Nashua NH 03063 Janesville WI 53546
PHONE 978-537-9940, 877-537-9940 603-610-7901; 603-812-8777 (TF) 603-437-6945 608-314-8136 (WI); 603-422-7711 (NH)
FAX 978-425-9349 603-610-8898 N/A 603-422-7720; 603-314-3473 (RN)
E-MAIL al@ece-.nc.com TEATCHERIC@NCOASTLLC.com, bobg@rmegenterprise.com @URTsoluti
WEBSITE www.ecerinc.com www, ncoastlic.com www.rmgenterprise.com www, URTsolutions.com
; 18 Celina Avenue #7, Nashua NH 61 Industrial Park Drive
alker Rd, 4 Lock ; H
FACILITY LOCATION con er Rd, Stirley MA 0146: 44 Locke Road, Concord N 03063 Dover NH 03820
S &J Transportation, 251 Calef Hwy,
Sub-Contract: N/A N/A N
arch ! Lee NH 03851 / /A
BoA Cashier's Check Cashier's Check # 1965892
anon N/A N/A #1454214362 $3,000 $10,000
Sample list COST $536.52 $259.66 $437.00 $402.97
COSTS per Ib (derived from sample load)
monitors $0.20 $0.18 $0.20 $0.17
CPUs credit (-$0.22) credit (-$0.18) $0.00 credit (-$0.20}
incomplete credit (-$0.12) credit (-$0.20)
laptops / PCs credit (-§0.20 laptop),(-$0.22 CPU) credit (-$0.35 laptop), (-$0.18 CPU) $0.00 credit (-$1.00 laptop), (-$0.20 CPU)

Page Image
Board Of Aldermen - Agenda - 5/25/2021 - P405

Board Of Aldermen - Agenda - 5/25/2021 - P406

By dnadmin on Mon, 11/07/2022 - 07:02
Document Date
Fri, 05/21/2021 - 17:45
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 05/25/2021 - 00:00
Page Number
406
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__052520…

mixed electronics, non;

printer, copier, fax, periferals, $0.07

$0.08

printers,copiers,fax,periferals,VCR,CD,ra

priater,copier,fax,VCD,CD,DVD $0.11

screen dio:$.20; mixed items $.25
flat screen/plasma TV, audio/stereo
TVs $0.20 all types CRT, flat screen, monitor: $0.18 console,flat screen,plasma: $.25 eqpt= $0.21; console TV= $0.26; CRT
TV= $0.17
lamps /ft $.75 /lb $0.26 / 4' bulb; $.065 / ft $.28/4' bulb; $.50/1b; $.07/ft straight lamps = $0.49 / Ib bulb
lamps-compacts $.75 /Ib $0.28 ez $0.40 ea 0.56 / lb
non-PCB ballasts (/1b) N/A $0.15
PCB ballasts (/1b) N/A $1.10 $3.01 / lb
TRANSPORTATION $350.00 $150 / HAUL $0.00 $600 / HAUL
Smoke Detectors @ $8; Batteries (/lb}: box: 4! = . _
ee N/A alkaline $0.70; NICD,NiMH $0.75; Lithium, NO smoke a we detectors, or | lampbox:4'=$6ea; 8'=$12
button $3.05; credit ($.75 cell phone) medical devices a
EPA ID # N/A NHD510072024 NHD NHD001085026
Description of Process N/A Complete - well done Complete - well done Complete - well done
since 2011; service 100+ communities & .
Experience in MASS since 2008; private companies; owner experienced in HW 20+ yrs; two state & many local incorporated 2003 inWis 2008 in NH
contracts as CRT Process,LLC
mgmt & local govt
Insurance Certificate N/A included included
Garner data destruction: used Ly govt(IRS, US Army),| e-Stewards certification; in-house shredding eae ee ene Oe Sean CUO
N/A health (BlueCross, Kaiser) & techaology (Amazon, capability; processing, recycling done Sone ie iis oe i
Security Assurance / Apple) companies; downstream outlets = R2 domestically, not shipped offshore; 15014001 & Se eee re eran core acu y,
(Responsible Recycling) & e-Stewards certified 1045001 & R2 certified eyes, DoD approved elasira sutwiate Lue
esp e . shipped offshore for processing or recycling;
Regulatory Compliance N/A will share cocmpliance recorcs upon request | no current compliance issues reported | nc current compliance issues reported
REFERENCES DARTMOUTH MA CONCORD NH LYNN MA NEWTON MA
(David Hickox = rezred) Tim Barber David Allen, Casella Cheryl Gay, DPW Waneta Trabert, DPW

508-999-0740, x 2210

603-543-7088

(860) 418-5930

617-796-1491; wtrabert@newtonma.gov

Page Image
Board Of Aldermen - Agenda - 5/25/2021 - P406

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