City of Nashua, New Hampshire
Division of Public Works
Bidding and Contract Requirements
and Specifications
For
2021 PAVING PROGRAM
Arterial and Collector Roadways
IFB0660-012821
January 2021
TABLE OF CONTENTS
DIVISIONS
1. INVITATION FOR BID 0000.0 e ence ents eneeteeeenseeteenieeneeenees IFB-1 to IFB-6
2. BID FORM ooo. eccc cece tens eeeeeneceseestenseenseseeeneetieseenreeteenieeneeenees BF-1 to BF-7
SCHEDULE OF VALUES 0000... eceete cere eteeseettenieenteeteetteneenes SOV-1 to SOV-3
BID BOND ooo cence cece ne cent ene ceseetensesnsesieeneetieseenieeteenieeneeentes BB-1 to BB-2
CONTRACTOR’S QUALIFICATIONS... cece erteeeenenteens CQ-1 to CQ-7
3. PAYMENT BOND wooo eee cece cece tees eenseneeeneeeeestenreeteenereneeentes PY-1 to PY-3
PERFORMANCE BOND 0000. enee cent ceteeneeenteeetenseeneeneeneeenees PF-1 to PF-2
CERTIFICATE OF LIABILTY INSURANCE 000. COI-1 to COI-1
4. CONTRACT AGREEMENT 0... ccc ccc ecreecetteeteenesneeteneenenieens AG-1 to AG-7
5. GENERAL CONDITIONS oo... eree tent enteennesneeteneenenieens GC-1 to GC-55
6. SUPPLEMENTARY CONDITIONS/ PROSECUTION OF WORK........... SC-1 to SC-9
7. LIST AND MAP OF ROADWAYS... eete treet teteentetneeeeees
8. EXHIBITS ooo cece cece eens eeneeneceseetesseenseseesneeensestrenseetseneesneetes
A. NOTICE OF AWARD
B. NOTICE TO PROCEED
C. CHANGE ORDER
D. CLAIM TRACKING FORM
E. CERTIFICATE OF SUBSTANTIAL COMPLETION
F. CERTIFICATE OF FINAL COMPLETION
G. CONTRACTOR'S FINAL RELEASE AND WAIVER OF LIEN
9.
TECHNICAL SPECIFICATIONS 000... cece ecceeeete ene eteereneetenteens
TC - 1 of 1
DIVISION 1
INVITATION FOR BID
} THE CITY OF NASHUA ‘The Gate Cty’
Administrative Service s
Purchasing De parte nt
Addendum 1
IFB 0660-012821
Paving: Arterials & Collectors
January 20, 2021
Information included in this document becomes a part of the original IFB.
If you are submitting a paper bid, please sign below to indicate receipt of this additional information and
include this page with your bid submittal. ff you are submitting a proposal via Bid Express please be sure
to acknowledge the addendum on the website before submitting your proposal.
Addendum 1 is being issued to modify the bidding documents to include questions and answers received
from potential bidders with the initial IFB.
All other aspects of the original document remain the same.
Please sign and return this page with your submitted proposal. Failure to acknowledge the addendum
will result in the bid submittal being disqualified.
i acknowledge t ndum #fiap been received and incorporated into bid submittal for iFB
0660-012821.
Presiolon |
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Authorized Incl A
Sauna 2% 202)
S nchine Ta i Lorpuativ
Name of Firm
e290 Main Street e Nashua, New Hampshire 03061 « Phone (603) 589-3330 « Fax (603) 589-3233
THE CITY OF NASHUA
Adesinistuative Seevires
Puolusing De pasties nt
©
Question
Answer
Item 616.191 -- Alteration of Traffic Signals 360 Degree Traffic Camera -
Can you share plans for power & poles for traffic cameras? Will there be
any customized color needed for the cameras and do they all require the
data module?
All GRIDSMART Cameras will be mounted on the mast arm closet to the
traffic control cabinet at the intersection locations specified in the
Supplementary Conditions Section 30 360 Degree Traffic Cameras unless
otherwise specified by the Engineer. The cameras receive Power over
Ethernet (POE) supplied by the GS2 Processor in the traffic control
cabinet, therefore no separate camera power accommodations are
required. There will be no customized color required for any of the
cameras and all the cameras will require the data module.
At the time of submission if you choose to pass in a paper copy with a
USB do you require only the forms listed on page 6 of 6 in the Bidder’s
Instructions / forms found in Division 2 of the Bid Documents or do you
require a copy of the whole Spec Book to be submitted in paper and USB?
Only those items specifically listed are required to be submitted.
Will medical center drive need to be reclaimed at night?
Medical Center Drive will need to be reclaimed at night.
Do you anticipate extending the bid due date?
No
What additional details are you willing to provide, if any, beyond what is
stated in bid documents concerning how you will identify the winning
bid?
None — all details needed have been provided in either the bid, any pre-
bid meetings or are included in these questions/answers.
Was this bid posted to the nationwide free bid notification website at No
www.mygovwatch.com/free?
Other than your own website, where was this bid posted? Bid Express
Is there any estimate value available?
Not at this time
Is there any estimate start date available?
All available project dates are included in the bid documents.
Is there any Plan Holder’s List available?
A plan holders list has been provided with the original bid documents on
both the City website and Bid Express
Is there a sign summary and locations for the several Traffic Type C/CC
items?
The general intention of including these items is to replace existing signs.
Determination on what signs will be replaced will be made once a street is
opened.
Supplemental Conditions -Pavement Mix -- What streets require high
strength mix?
The streets that require high strength are listed in Supplementary
Conditions Paragraph 3 Pavement Mix.
Clarification Regarding Grading
In response to concerns expressed with regard to control for grading
operations, attention is called to the provisions in Supplementary
Conditions Section 2 Contractor Responsibility for Grading
229 Main Street * Nashua, New Hampshire 03061 # Phone (603) 589-3330 « Fax (603) 589-3233
2
THE CITY OF NASHUA
Adesinistuative Seevires
Puolusing De pasties nt
©
Question
Answer
Item 619.1 — Maintenance of Traffic — As this is an arterial contract |
assume we will have to create the MOT plans as we did last year. Is
there any kind of timeline for the approval process? For example is
there a minimum amount of time they need to be in before the street
can be worked on and is there a max allowable time for the contractor
to receive an approval from the city’s traffic engineer?
Traffic Control Plans as outlined in Supplementary Conditions Section
15 Traffic Control Plan shall be submitted with the Contractor's
proposal to close a road in accordance with General Conditions
Section 17.07 a minimum of five days prior to the proposed partial or
full closure. This will allow time for review of the submittal. However,
a timeline cannot be committed to in advance for approval because
approval is dependent on the completeness and appropriateness of
the submitted information.
Item 618.7 — Flaggers — It was mentioned in the pre-bid that there is
the possibility that some of the streets slated for days may move to
nights based on traffic counts and discussions further down the
road. Will the contractor be compensated under the flagger item for
any additional night streets beyond the 3 anticipated? Would there be
any opportunity for a change order on the other items in the contract
if they were to be performed at night?
If additional streets not outlined in the Supplement Conditions Section
9 Work Hours need to be move to nights, a change order for the shift
differential of flagging personal will be executed. All other items
completed at night will be at no additional cost to the Owner.
Item 618.6 — Uniformed Police — There was an issue with getting police
to service these arterial streets last year. Is the city going to try to
help secure police for this contract? If not is the plan to just use
additional flaggers where details cannot be filled?
The City cannot facilitate that Uniformed Officers show up/fill a
requested detail. The contractor shall submit a contingency in the TCP
for the use of additional flagging personal if the use of Uniformed
Officers cannot be secured.
General note on 0.5% TRB — The plants would need to run at the 0.5
TRB for the whole day when used. The HMA would incur additional
costs due to this.
Comment noted.
3 Week requirement for open streets — would be possible to treat the
milling/paving separate from the sidewalks/curbing/ADA requirements
as far as the allowable ‘open’ streets?
The time requirements are to ensure a contractor is continually
working on open streets and the disruption to the public is minimized
as much as possible. All sidewalk/ramp work on available streets
needs to be completed by the end of the 3rd week in July. It is
acceptable to commence work on sidewalk ramps in advance of
milling/reclamation.
Item 608.24/608.36 — Concrete Sidewalks — Will the city be requiring
fibers in the concrete for the sidewalk items? The spec references
NHDOT spec which does not require them.
Synthetic fiber reinforcement will be required in item 608.24 4"
Concrete Sidewalk. Synthetic fiber reinforcement shall be microfibers
at a dosage rate of 1.5 lbs. per cubic yard of concrete. Synthetic fiber
reinforcement will be acceptable, but not required, in Item 608.36 6"
Reinforced Concrete Sidewalk where wire mesh reinforcement is to be
included.
229 Main Street * Nashua, New Hampshire 03061 # Phone (603) 589-3330 « Fax (603) 589-3233
3
| THE CITY OF NASHUA "The Gate City"
Administrative Services
Purchasing Department
January 7, 2021
Subject: IFBO660-012821 2021 PAVING PROGRAM - ARTERIAL AND COLLECTOR ROADWAYS
The City of Nashua, Division of Public Works, is seeking bids for the 2021 Paving Program - Arterial and Collector Roadways. The
scheduled work is located in various areas throughout the City of Nashua and consists primarily of pavement overlaying,
pavement milling with overlay, and pavement reclamation.
The City of Nashua reserves the right, for the Street Paving portion of the contract, to substitute streets of a similar nature or to
add additional streets subject to contract amendment process.
Contractor shall ensure that its activities and activities of its employees are in strict compliance with all applicable federal, state
and local statutes, ordinances, regulations and rules, and permit requirements including without limitation, the Federal OSHA of
1970, as amended and the standards and regulations issued hereunder, and all other statues, ordinances, regulations, rules,
standards and requirements of common law in relation to industrial hygiene and safety, and the protection of health and the
environment.
The City of Nashua would like to emphasize the importance of construction work zone safety. The City of Nashua has adopted
the provisions of the Manual on Uniform Traffic Control Devices (MUTCD) for work zone safety. Unless otherwise indicated in
this contract, the contract shall follow the requirements of the MUTCD at all roadway construction work zones.
The anticipated Commencement date for the contract is on or about March 22, 2021. Project will begin once a
written “Notice to Proceed” is issued.
Completion times for the project will be as follows:
Substantial Completion shall be by October 15, 2021. Substantial completion is defined in Section 1.01 of the General Terms and
Conditions.
Contract completion shall be by October 31, 2021
Liquidated damages of $1,700 for each calendar day will be assessed for delays beyond the established dates for substantial
completion and final completion.
The City of Nashua, through the Mayor, who is the awarding authority, reserves the right to reject any and all bids or parts of
bids; to waive any defects, information, and minor irregularities; to accept exceptions to these specifications; to award
contracts or to cancel this request if in the City's best interest.
INSTRUCTIONS FOR BIDDERS:
The City is now accepting submittals electronically via Bid Express. A Digital ID is not required to submit via Bid Express. Please
review the documents in bid documents (electronic copies are linked here), Bid Express Vendor Guide and Vendor Set-up Guide
for more information.
IFBO660-012821 2021 Paving Program - Arterial and Collector Roadways Pagel1of6
229 Main Street « Nashua, New Hampshire 03061 ¢ Phone (603) 589-3330 ¢ Fax (603) 589-3233
Exhibit A
Table of Contents
General Conditions
N Oo YW F WN PF
Definitions GC--2
Professional Engineer Status GC--2
Standard of Care GC--2
City of Nashua Representative GC--3
Changes to Scope of Work GC--3
City of Nashua Cooperation GC--3
Discovery of Conflicts, Errors, Omissions, Ambiguities, or
Discrepancies GC--4
Termination of Contract GC--4
Dispute resolution GC--6
No Damages for Delay GC--6
Insurance GC--6
Indemnification GC--7
Fiscal Contingency GC--8
Compensation GC--8
Compliance with Applicable Laws GC--8
Nondiscrimination GC--8
Endorsement GC--9
Assignments, Transfer, Delegation, or Subcontracting GC--9
City Inspection of Contract Materials GC--9
Disposition of Contract Materials GC--9
Public Records Law, Copyrights, and Patents GC--10
Final Acceptance GC--10
Taxes GC--11
Non-Waiver of terms and conditions GC--11
Rights and Remedies GC--11
Prohibited Interests GC--11
Third Party Interests and Liabilities GC--12
Survival of Rights and Obligations GC--12
Severability GC--12
Modification of Contract and Entire Agreement GC--12
Choice of Law and Venue GC--12
GC 1 of 12
If a Bidder chooses to submit their bid outside of Bid Express, the following are alternate options:
Paper: Submission one (1) copy and one digital copy on a USB drive in sealed envelope(s) or package(s) clearly marked
"IFBO660-012821". Bids must be submitted in the format provided and address the item(s) specified in the IFB package.
Regardless of the method of submission, bids must be received no later than 4:00 pm on Thursday, January 28, 2021 in the
Purchasing Department; City Hall, 229 Main Street, Nashua NH 03061. Postmarks or other timestamps will not be accepted in
lieu of actual delivery. Bidders can use whatever delivery mechanism it chooses as long as it remains clear that the vendor is
responsible for submissions prior to the date and time.
The time of receipt shall be considered when a bid has been officially documented by the Purchasing Department, in
accordance with its established policies, as having been received at the location designated above. The City accepts no
responsibility for mislabeled mail. Any and all damage that may occur due to shipping shall be the Bidders responsibility.
Further details are available on the City's web site, www.nashuanh.gov, under Services; Bid Opportunities; Current Bids and
on the Bid Express website; (Refer to Document IFBO660-012821). Bids will be opened in public on the due date and time.
Results of the bid opening will be posted on the City's website, www.nashuanh.gov, under Services; Bid Opportunities;
Bid Results; (Refer to Document IFBO660-012821) within twenty-four (24) hours of the opening.
Complete specifications and related documentation are available on our website, www.nashuanh.gov, under Services, Bid
Opportunities; Current Bids; and on the Bid Express website. Refer to (Document IFBO660-012821) and related
documents.
Please note paper copies of bid documents will not be available. No bid documents are available at the Central
Purchasing Office.
Delivery of the bids shall be at the Bidders expense. The time of receipt shall be considered when a bid has been officially
documented by the Purchasing Department, in accordance with its established policies, as having been received at the
location designated above. The City accepts no responsibility for mislabeled mail. Any and all damage that may occur due to
shipping shall be the Bidders responsibility.
The City assumes no liability for the payment of costs and expenses incurred by any Bidder in responding to this invitation
for bids. All bids become the sole property of the City of Nashua. This invitation for bids is not a contract and alone shall not
be interpreted as such but rather serves as an instrument through which qualifications and cost bids are solicited.
The timeline for this project is as follows:
Projected Timeline Date
NON-MANDATORY Pre-Bid Meeting Tuesday, January 12, 2021 at 11:00am via Zoom
Link Below
Meeting ID:
Passcode:
Deadline for Bidder Questions Friday, January 15, 2021 at 11:00 am
Bidder Question Answers Posted Wednesday, January 20, 2021 at 11:00 am
Bids Due Thursday, January 28, 2021 at 4:00 pm
There will be a Non-Mandatory virtual pre-bid meeting on Tuesday, January 12, 2021, to begin promptly at 11:00 am via Zoom
log on Info:
IFBO660-012821 2021 Paving Program - Arterial and Collector Roadways Page l2of6
Bidders are encouraged to submit questions via email or via Bid Express; however, the City assumes no liability for assuring
accurate and complete email transmission/receipt and is not responsible to acknowledge receipt. Inquiries must be
submitted in writing, citing the RFP title/number, Page, Section, and must be received no later than Friday, January 15, 2021
at 11:00 am to:
Mark Saunders
Email: SaundersM@NashuaNH.gov
and
Kelly Parkinson, Purchasing Manager
The City will consider all timely-received questions and requests for change and, if reasonable and appropriate, will
issue an addendum to clarify or modify this IFB. Answers to Bidder submitted questions and other addenda will be posted
on the City of Nashua website www.nashuanh.gov, under Services; Bid Opportunities; Current Bids; ( Refer to Document
IFBO660-012821) and on Bid Express no later than Wednesday, January 20, 2021 at 11:00 am.
The City hereby notifies all Bidders that it will affirmatively ensure that in any contract entered into pursuant to this
advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this
invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age, or disability in
consideration for an award.
Pursuant to NRO 5-71 (A), the City of Nashua supports the concept of purchasing products which are biodegradable, can be
or have been recycled, or are environmentally sound. Due consideration will be given to the purchase of such products. If
you are proposing any such products which qualify, please so indicate ina cover sheet by item number and description. We
are also conscious of energy use and encourage Bidders to propose products that are energy efficient.
All bids are binding for ninety (90) days following the deadline for bids, or until the effective date of any binding
resulting contract, whichever is later.
Bids must be submitted in the format provided and address the items specified in this request. The City may reject any or
all of the bids on any basis and without disclosure of a reason. The failure to make such a disclosure shall not result in
accrual of any right, claim or cause of action by any unsuccessful bidder against The City. The City reserves the right to
waive any irregularities when the public interest will be served thereby. The City also reserves the right to negotiate any
change or amendment in any bid without. soliciting further requests for bids if the action is necessary for the best interest
of the City.
The City of Nashua will reject the bid of any bidder who is presently debarred, declared ineligible or excluded by any
Federal department or agency, and reserves the right to reject the bid of any proposer who has previously failed to
perform any contract properly for any purchaser, or to complete on time, contracts of a similar nature, who is not in the
position to perform the contract, or who has neglected the payment of bills or otherwise disregarded its obligations to
clients, purchasers, subcontractors, material men, or employees.
The City is exempt of all taxes. All bids must be FOB Nashua, NH. All Bidders must comply with all applicable Equal
Employment Opportunity laws.
Pursuant to NRO 5-78 (F), the Purchasing Manager shall not solicit a bid from a contractor who is in default on the payment
of taxes, licenses or other monies due the City. Therefore, this bid request is void as to anyone who is in default on said
payments.
Sincerely,
Kelly Parkinson
City of Nashua, Purchasing Manager
IFBO660-012821 2021 Paving Program - Arterial and Collector Roadways Pagel3 of6
