Search

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen
From: Jim Donchess
Date: 11/3/16

Re: Notification of entry into contract with a 3 party supplier for electricity supply

Pursuant to NRO § 5-74 (B), which states that.a contract that extends from the current fiscal year into
succeeding fiscal year(s) in which no funds have. been appropriated nor otherwise designated for this
purpose shall be approved by the full Board of Aldermen before the contract shall become binding on the
City.

The Finance Committee approved and placed on file the notification of the award of the referenced contract
at their November 9, 2016 meeting. | am requesting the concurrence and approval of the full Board of
Aldermen for the award of the following contract:

Contract notification of entry into contract with a 3 pa rty supplier, Constellation NewEnergy, Inc., for
electricity supply. Attached please find John Griffin’s Memo regarding this contract. This contract is for
three (3) years with the term beginning November 1, 2017.

229 Main Street *« PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 »* NashuaMayor@NashuaNH.gov
www.NashuaNH.gov

LYON

Product Warranty Statement

Most Lyon products are warranted against defects in materials and workmanship for the life of the product when used in
accordance with Lyon’s specifications and/or operating instructions. Lyon will repair or replace, at its option, any part
found upon examination to be defective.

This warranty applies to the original purchaser only and the purchaser's sole remedy under this warranty is limited to the
repair and replacement of the products and specifically excludes consequential, incidental or other damages directly or
indirectly resulting from failure or loss of use of, or by, Lyon products. Damage from deliberate destruction and vandalism
is excluded. The following items are warranted as stated:

Steel Lockers

Lyon lockers are warranted against defects in material and workmanship for the life of the product, when used in
accordance with manufacturer's specifications and maintenance procedure." (This warranty applies to the original
purchaser only, and purchaser's sole remedy under this warranty is limited to replacement or repair of the product and
specifically excludes consequential, incidental or any other damages directly or indirectly resulting from failure or foss of
use of Lyon products).

* Lock warranties limited.

Cabinets

Lyon cabinets are warranted against defects in material and workmanship for the life of the product for as long as the
original purchaser retains ownership, possession and contro! of the product, and when product used in accordance with
manufacturer's specifications and load capacities. Shelf capacities are based on evenly distributed loads. Concentrated
(point) loads or impact (dropped) loads could fail shelves even though load may be considerably less than the allowable
evenly distributed load shown and would not be covered under warranty.

Modular Drawer Cabinets

Lyon warrants, only to the original purchaser, that its Modular Drawer Cabinets will remain free of defects in materials and
workmanship for as long as the original purchaser retains ownership, possession and control of the product, when used In
accordance with manufacturer's specifications and maintenance procedure.

Lyon Shelving and Rack

Lyon warrants that its 8000 Series Shelving, Rivet Rack, Bulk Storage Rack, and Bar Pipe and Rod Rack will remain free
of defects in materials and workmanship for as long as the original purchaser retains ownership, possession and control
of the product, when used in accordance with manufacturer's specifications and load capacities. Shelf or Level capacities
are based on evenly distributed loads. Concentrated (point) loads or impact (dropped) loads could fail shelves or levels
even though load may be considerably jess than the allowable evenly distributed load shown and would not be covered
under warranty.

Pallet Rack and Cantilever Rack

Pallet Rack and Cantilever products by Lyon that are still the property of the original purchaser, are warranted to be free
of defects in material and workmanship for 1-year when used according to agreed specifications and for ordinary
applications for which the products were designed. This warranty does not apply to parts which, through normal use,
require replacement during the warranty period. The original purchaser must shall notify Lyon as soon as any defect
becomes apparent and shall confirm in writing such notice no later than thirty (30) days after the discovery of the defect.

lyonworkspace.com | PO Box 674, Aurora, IL 60507-0671 | phone 630-892-8941 | fax 630-892-8658 Page 1

Master Plan Nashua Fire Rescue, NH

Figure 59. Fire Station Condition Classifications

Like new condition. No visible structural defects. The facility is clean and well
maintained. Interior layout is conducive to function with no unnecessary
See impediments to the apparatus bays or offices. No significant defect history. Building
design and construction match the building's purposes. Age is typically less than
10 years.

The exterior has a good appearance with minor or no defects. Clean lines, good
workflow design, and only minor wear of the building interior. Roof and apparatus
apron are in good working order, absent any significant full-thickness cracks or
crumbling of apron surface or visible roof patches or leaks. Building design and
construction match the building's purposes. Age is typically less than 20 years.

The building appears to be structurally sound with a weathered appearance and
minor to moderate non-structural defects. The interior condition shows normal wear
and tear, but flows effectively to the apparatus bay or offices. Mechanical systems
are in working order. Building design and construction may not match the
building's purposes well. Showing increasing age-related maintenance, but with
no critical defects. Age is typically 30 years or more.

The building appears to be cosmetically weathered and worn with potentially
structural defects, although not imminently dangerous or unsafe. Large, multiple
full-thickness cracks and crumbling of concrete on the apron may exist. The roof
has evidence of leaking and/or multiple repairs. The interior is poorly maintained or
showing signs of advanced deterioration with moderate to significant non-
structural defects. Problematic age-related maintenance and/or major defects
are evident. May not be well suited to its intended purpose. Age is typically greater
than 40 years.

ESC) Emergency Services
Consulting International 94

Master Plan

ESC)

Emergency Services
Consulting International

Nashua Fire Rescue, NH

Figure 60. Nashua Fire Stations and Facilities

alt= 5 Date of Apparatus sas

15 Amherst Street

177 Lake Street

124 Spit Brook Road

70 East Hollis Street

Engine 1
Ladder 1
Forestry 1
1893 Fair
Marine 1
Marine 2

Engine 2
Ladder 2
Special Hazards 1
Dive Truck

Confined Space
Trailer
1998 2 Training/Safety Good
Vehicles

3 Fire Marshal
Division Cars

Engine 3
1977 Ladder 3 Fair
Forestry 3

Chief's Car

Assistant Chief's
Car

Deputy’s Vehicle

Engine 4
Air Trailer
Spare Deputy
Chief Tahoe
Spare Enclosed
Trailer
1947 Mack
Antique Engine
Ambubus {OEM}
Crime Scene Unit
{NPD}

2005 Good

Spare Ladder 4

2 Spare Staff Cars

95

Master Plan Nashua Fire Rescue, NH

alt= 5 Date of Apparatus sas

s Engine 5
Rel CFR-1
5 101 Pine Hill Road 1961 Fair
Reserve Engine 8
Engine 6
Utility 1
Reserve Engine 7
6 2 Conant Road 1971 Fair
2 Mechanic's
Trucks
Utility Pickup
een Bucket Truck
neaeecariets 38 Lake Street 1901 Staff Pickup Good
Wire Trailer
Training . .
Facility Four Hills Landfill 2017 Excellent

ESCI noted that all of the Nashua stations have automatic fire sprinkler systems as well as smoke/heat
detectors and diesel exhaust systems. Each building is also outfitted with a generator.

The older fire stations serving the City were noted to be maintained fairly well, considering the buildings’
ages. Stations 1, 3, and 4 have “back-in” bays, which are considered to be a serious safety concern as many
firefighter injuries and accidents occur when emergency vehicles are being backed into the fire station. ESC|
notes that all stations use “back-in” procedures; however, drive through bays are the recommended
configuration. For future stations, Nashua should consider a design that allows for drive through bays that
are large enough to accommodate frontline and reserve apparatus.

The occupation of firefighter is recognized as one where those working in the industry are more likely to be
diagnosed with cancer than the general public. The “battle environment” in which today’s firefighter
operates is distinctly different than what was faced by firefighters 30 to 40 years ago. In the mid-20" century,
firefighters generally responded to structure fires containing class “A” materials (i.e., wood and paper), but
as society has grown to rely more upon chemicals to improve their quality of life, the firefighter of today faces
a highly toxic work environment. Rather than considering a structure fire as simply being a fire, it is more
appropriate to recognize these emergencies to be more realistic of a hazardous materials incident that
happens to be involved in fire.

ESC Emergency Services 6
Consulting International 9

Master Plan Nashua Fire Rescue, NH

Of additional concern is that the danger for firefighters does not stop when the fire is extinguished, but
returns to the fire stations through their gear, equipment, and vehicles which were exposed and
contaminated by smoke or other vapors. When contaminated gear and equipment is returned to the station
via their respective response apparatus, the potential for cross-contamination occurs. Many agencies have
developed significant on-scene decontamination procedures intended to minimize the potential for
contaminants entering the work environment. While these efforts have a positive impact, additional
consideration must be given to the physical design of the fire station to minimize these exposures further.
Nashua Fire Rescue should limit/reduce firefighter exposure to toxic products of combustion which occur
after the fire (i.e., off-gassing). This can be done by storing turnout gear in a well-ventilated room to prevent
additional firefighter exposure to off-gassing of chemicals absorbed into turnout gear during a fire.

Apparatus

Nashua Fire Rescue operates and maintains a sizeable fleet of emergency response vehicles as well as a
variety of service and support units. The most visible units are the fire engines and aerial units, but also
include vehicles utilized by Deputy Chiefs and the Fire Chief, as well as Fire Inspectors serving in support of
firefighters. In reviewing the Department's frontline emergency response units, ESCI finds a fleet that is well-
maintained with an average age of nearly seven years. ESCI finds that the current volume of emergency
response vehicles is sufficient to meet current and projected departmental services needs and demands,
outside of any significant changes in the Department's response jurisdiction.

In evaluating any fleet, leadership must consider a variety of factors in determining the department's
operational capabilities. These considerations include, but are not limited to, age, cost of operation (i.e.,
repair costs), and out-of-service time. As with any mechanical device, a fire apparatus possesses a finite life.
Fire departments typically classify emergency response as either being frontline or reserve. Generally, at a
point when a frontline apparatus reaches a certain threshold regarding age or wear and tear, or begins to
require increasing maintenance costs, it is either moved to reserve status or decommissioned. The decision
to move an apparatus to reserve status or decommission it is a local decision, and no definitive industry
standards exist whereby hard and fast rules exist. However, Annex D of NFPA 1901: Standard for Automotive
Apparatus (2016) suggests the following:

The safety improvements addressed in the most recent edition of NFPA 1901 are so significant that the standard
suggests that apparatus more than 15 years old should be refurbished to meet current standards or removed from
service; however, the standard acknowledges that apparatus can continue to be serviceable far beyond the 15-year
threshold, depending on maintenance, wear and tear, service demands, and driver training programs. Finally, 1901
recommends that apparatus over 25 years in age should be replaced.

fj Emergency Services
ESC) Consulting International 97

Master Plan Nashua Fire Rescue, NH

Nashua Fire Rescue has established a Capital Equipment Replacement Fund (CERF) that is intended to serve
as a guiding document in planning for the replacement of its entire fleet of emergency and non-emergency
units. As a general rule, the CERF uses a unit’s age as an initial assessment factor in planning to move a unit
from frontline status to a reserve unit status. However, the ultimate determination to replace a unit is
conducted on a case-by-case basis using many of the factors previously mentioned. According to the
Department’s CERF document, fire engines are scheduled to be used in a frontline capacity for 12 years
before moving into a reserve status, and reserve units are maintained until a newer unit is cycled into reserve
status. Nashua Fire Rescue has also identified a frontline benchmark of 15 years for an aerial (ladder)
apparatus before a unit is rotated into a reserve status, with the reserve unit being kept until a newer unit is
cycled into reserve status. The current benchmarks utilized by Nashua Fire Rescue are considered to be within
generally accepted industry standards. Beyond the frontline lifecycle of fire engines and aerial units, the
Department has also established various frontline service lifecycles of all capital assets and has been
relatively successful in adhering to the established schedule, with the ultimate replacement made upon a
comprehensive assessment of the unit’s operational status.

As previously mentioned, the replacement of apparatus based entirely on age does not account for many
factors that should be considered. ESCI encourages Nashua Fire Rescue leadership to continue using the
following additional criteria when evaluating a unit for replacement:

» Mileage and/or engine hours.
= — Reliability schedule (based on days or shifts in which the vehicle is out of service for maintenance).
» Maintenance and repair costs (excluding fuel).

= Current financial value, or financial cost/benefit, associated with keeping or disposing of the
apparatus.

A variety of fleet analysis models exist to assist a department's leadership in evaluating when a unit should
be replaced. One system for evaluating apparatus replacement is to score the relevant factors ona scale (i.e.,
a 1-5 or 1-10 scale), which may be weighted to reflect the importance or value (e.g., repair & maintenance
costs coupled with decreased reliability measures may overshadow an arbitrary aged-based replacement
schedule). A second model establishes a point value for each of the following factors:

» Every year of age adds one point.
» Mileage (1 point for each 10,000 miles).
= Repairs/month, on average (< 1/month =1 point, 1 per month = 2 points, > 2 months = 5 points).

» Maintenance/repair costs (excludes non-routine): 1 to 5 points awarded based on life-time
maintenance/repair costs for the apparatus (e.g., 5 points awarded for M&R costs = 80% to 100% of
vehicle purchase price, prorated for lesser cost amounts).

Total ultimate “points” earned by a particular unit can help to determine when a vehicle should be
transitioned from frontline status to reserve status and ultimately taken out-of-service

fj Emergency Services
ESC) Consulting International 98

Master Plan Nashua Fire Rescue, NH

These examples are presented as a “total picture” approach to determining an apparatus’s operational
status, as opposed to simply replacing a unit based upon an arbitrary number that may or may not apply to
the department. Should Nashua Fire Rescue's leadership establish a similar model, it must be understood
that the entire fleet should be updated annually.

A comprehensive review of the distribution and deployment of Nashua’s fire engines and aerial units is
provided in the Service Delivery section of this report. The current number and types of apparatus are
sufficient in quantity to service the City of Nashua. The determination to locate types of units within any
community’s jurisdiction cannot be based entirely on a one-size-fits-all approach, and the needs of each
community must be considered. With this in mind, any future decisions relative to the locations of these
apparatus should be based upon the actual performance of each apparatus when measured against adopted
performance standards.

The full inventory of Nashua Fires Rescue’s fire engines and aerial units is listed in the following figure.

Figure 61. Nashua Fire Rescue’s Engines and Aerial Apparatus

Pen Manufacturer Type Scheduled Replacement Unite ID
yP Replacement Cost (2018 S$) Number

Pumpers
2019 Pierce 1500 Pump/750 Tank Not in CERF Not in CERF Eng. 6 (132)
2016 Pierce 1500 Pump/750 Tank 2028 644,490 Eng. 4 {T14)
2014 Pierce 1250 Pump/750 Tank 2026 688,787 Eng. 1 (131)
2011 Pierce 1250 Pump/750 Tank 2023 688,787 Eng. 2 (T01)
2010 Pierce 1250 Pump/750 Tank 2022 688,787 Eng. 5 (105)
2009 Pierce 1250 Pump/750 Tank 2021 688,787 Eng. 3 (T22)
2008 Pierce {reserve} 1250 Pump/750 Tank Missing CERF Missing CERF Eng. 7 (113)
2004 Pierce {reserve} 1250 Pump/750 Tank Missing CERF Missing CERF Eng. 8 (141)

Tower Ladder/Ladder Company

2015 Pierce 95' Tower 2030 1,458,608 Lad. 2 (T02)
2012 Pierce 105’ Ladder 2027 1,389,150 Lad. 1 (T11)
2005 Pierce 105’ Ladder 2020 1,389,150 Lad. 3 {T03)
1995 Pierce {reserve} 105’ Ladder Missing CERF 908,736 Lad. 4 (T29)

In addition to the emergency response units, Nashua utilizes the units identified in Figure 62 as staff and
utility functions relative to emergency response, administration, and fire prevention. As with the emergency
response units, Nashua Fire Rescue leadership has identified these units within its capital replacement
planning activities. In general, Nashua Fire Rescue has established a range of seven to ten years as a guideline
for the replacement of these units. In reviewing these types of units, the Department currently has an average
age of 6.69 years.

ESC) Emergency Services
Consulting International 99

Master Plan

Figure 62. Nashua Fire Rescue’s Staff and Utility Vehicles

Nashua Fire Rescue, NH

Scheduled Replacement

2020
2018
2018
2018
2015
2015
2016
2014
2013
2013
2012
2009
2006
2004

Ford
Ford
Ford
Ford
Ford
Ford
Ford
Ford
Ford
Ford
Chevy
Ford
Ford

International

F150 4x4
Explorer
Explorer
F150 4x4
Interceptor
Interceptor
F250 4x4
Interceptor
F150 4x4
F150 4x4
Tahoe
F350 4x4
F350 4x4
7400

2025
2025
2025
2022
2025
2025
2025
2024
2023
2023
2020
2021

Missing CERF

2035

67,352
40,060
38,834
67,352
38,596
36,853
49,333
35,202
56,937
40,937
52,722
58,486

Missing CERF
$265,564

R-1 (137)
C-1 (C02)
C-2 (CO3}
C-4 (133)
K-2 (CO1}
-] (127)
M-1 (T19)}
K-3 (T39)
R-2 (T06)
W-1 (136)
Spare (T04)
F-3 (712)
Utility (107)
Bucket Truck {T38)

Figure 63 provides an understanding of the age and anticipated replacement schedule for each of Nashua
Fire Rescue’s boat and support assets. Unlike the previous figures listing vehicles, Nashua Fire Rescue's
support assets inventory includes breathing air compressors, self-contained breathing apparatus (SCBA), and
trailers. While these units are not commonly recognized as part of the emergency response system, they are
critical to the success of the Department, and have the potential of creating a significant impact on the

department's budget when replacement must occur.

ESC) Emergency Services
Consulting International

100

Master Plan Nashua Fire Rescue, NH

Figure 63. Nashua Fire Rescue’s Boat and Support Asset Inventory

Scheduled Replacement Fi
SC)

Boat/Water Craft
2011 Rescue One Boat 2023 14,062 Marine One (B01)
2011 Zodiac Boat 2020 6,524 Marine Two

Support Assets

2019 Pierce Rescue/Air Supply 2039 752,456 SH-1
2015 Baver Compressor 2033 53,188 Station 2
2008 Ford F550/Foam 2026 159,565 CFR-1 (128)
2004 Eagle Compressor 2022 59,098 Station 6
1989 International Rescue/Dive Truck 2024 275,625 T16
2011 MFI TRL 18-20 Fire Alarm Wire Trailer 2023 5,535 TR8
2011 Haulmark Decon Trailer 2023 3,893 TR7
2006 Scott Utility Trailer (air) 2026 100,507 TRS
2015 Scott Breathing Apparatus 2030 624,377 N/A
2017 Amkus Extrication Rescue {2) 2036 81,682 N/A
1999 Allegheny Trailer Missing CERF 8,502 TR4
1947 Mack LS95 Antique N/A T08
1997 Ford F350 4X4 Missing CERF Missing CERF F1 (T10)
2020 Ford F350 4X4 2030 65418 M2({T35)
2005 Surrey Trailer Missing CERF Missing CERF T42
2006 Haulmark Confined Space Trailer Missing CERF 6,295 TR6

Emergency Services
ESC) Consulting International 101