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AGENDA MEETING OF THE BOARD OF ALDERMEN MARCH 24, 2020

1.

9(a).

9(b).

10.

11.

PRESIDENT LORI WILSHIRE CALLS ASSEMBLY TO ORDER
PRAYER OFFERED BY CITY CLERK SUSAN K. LOVERING

PLEDGE TO THE FLAG LED BY ALDERWOMAN SHOSHANNA KELLY
ROLL CALL

REMARKS BY THE MAYOR

RESPONSE TO REMARKS OF THE MAYOR

RECOGNITIONS

READING OF MINUTES OF PREVIOUS MEETINGS

Board of AIdermen......... 0... ccc cece cee eect tee cette ten tet tet eet ttttetstesseeteeses 03/10/2020
Special Board of Aldermen ... ...... 00... cece eet eee tte tittieeseees 03/16/2020

COMMUNICATIONS REQUIRING ONLY PROCEDURAL ACTIONS AND WRITTEN REPORTS
FROM LIAISONS

From: Alderwoman Elizabeth Lu
Re: Boards and Commissions the Aldermen are Members of and which they are Liaisons

PERIOD FOR PUBLIC COMMENT RELATIVE TO ITEMS EXPECTED TO BE ACTED UPON
THIS EVENING

Keeping in mind the health and safety of our residents and employees, we are requesting that if
you wish to speak on agenda items or general comment, please submit them via e-mail which will
be accepted and placed on file with the minutes of the meeting. Please e-mail your comments
to: BOA@nashuanh.gov
COMMUNICATIONS REQUIRING FINAL APPROVAL
PETITIONS
NOMINATIONS, APPOINTMENTS AND ELECTIONS
REPORTS OF COMMITTEE
Human Affairs Committee......... 0.0... tee terete ttt titties eereses 03/09/2020

CONFIRMATION OF MAYOR'S APPOINTMENTS

UNFINISHED BUSINESS — RESOLUTIONS

UNFINISHED BUSINESS — ORDINANCES

NEW BUSINESS — RESOLUTIONS

R-20-025
Endorser: Mayor Jim Donchess
RELATIVE TO THE APPROVAL OF FUNDING FOR THE REBUILD OF THE SOLID WASTE CAT
COMPACTOR FROM THE CAPITAL EQUIPMENT RESERVE FUND (“CERF”) DURING FY2020 IN AN
AMOUNT NOT TO EXCEED FIVE HUNDRED THOUSAND DOLLARS ($500,000)

R-20-026
Endorser: Mayor Jim Donchess
ADOPTING THE 2020 CONSOLIDATED PLAN AND AUTHORIZING THE MAYOR TO APPLY FOR AND
EXPEND THE COMMUNITY DEVELOPMENT BLOCK GRANT (“CDBG”) AND HOME INVESTMENT
PARTNERSHIP PROGRAM FUNDS FOR FISCAL YEAR 2021

NEW BUSINESS — ORDINANCES

O-20-0011
Endorser: Mayor Jim Donchess
REVISIONS TO THE HEALTH PLAN SECTION OF THE UNAFFILIATED EMPLOYEES PERSONNEL
POLICIES

Q-20-0012
Endorser: Alderman Richard A. Dowd
AMENDING THE ZONING MAP BY REZONING LAND OFF OF TINKER ROAD FROM RURAL
RESIDENCE (R-40) TO “B” SUBURBAN RESIDENCE (R-18)

Q-20-0013
Endorser: Alderman Richard A. Dowd
AMENDING THE ZONING MAP BY REZONING LAND OFF OF AMHERST STREET FROM PARK
INDUSTRIAL (PI) TO PARK INDUSTRIAL WITH MIXED USE OVERLAY DISTRICT (PI/MU)

PERIOD FOR GENERAL PUBLIC COMMENT

REMARKS BY THE MEMBERS OF THE BOARD OF ALDERMEN
Committee announcements:

ADJOURNMENT

In line with CDC guidance, NHMA recommends that municipalities take reasonable steps to notify the public of the risk of
Covid-719, including posting notices asking people who exhibit symptoms of the disease not to attend meetings. Cable
Channel 16 or live streaming through Government TV 16 at https:/www.nashuanh.gov/823/Goverment-TV-16-Live-Stream.

Boards and Commissions the Aldermen are Members of
and which they are Liaisons

Special Liaison Committee Membership

Q-is the alderman liaison a member of and has a vote on the listed boards/commissions?

Board of Education — no

Board of Fire Commissioners — no

Board of Health — no

Board of Police Commissioners — no

Board of Public Works — no

BPW Pension — yes. Alderman is a voting member. See NRO 45-11.

Business & Industrial Development Authority — yes. Alderman is a voting member. See NRO 190-251.
Cable TV Advisory Board — yes. Alderman is a voting member. See NRO 12-20.

Capital Improvements Committee — yes. Alderman is a voting member. See Charter Section 77-a.

Citizen Advisory Committee for Community Grants — yes. Alderman is a voting member. See NRO 5-
42.1.

Conservation Commission — maybe? It does not appear that an aldermanic member is required, but it
does not appear that an aldermanic member would be prohibited. See NRO 12-1, but that just

references RSA Chapter 36-A.

Continuum of Care — unknown. Nota city board or committee. Tom Lopez appears to be a member of
the Greater Nashua Continuum of Care General Committee because he works for Harbor Homes.

Conway Ice Rink Commission — yes. President of BOA or their designee is voting member of ice rink
commission. See City’s Lease for Conway Ice Rink.

Cultural Connections — yes. President of BOA or their designee is a voting member. See NRO 12-8.

Dog Park Advisory — yes. Alderman is a voting member. See NRO 12-36.

Downtown Improvements Committee — no. Non-voting aldermanic liaison and alternate. See NRO 320-
43.2.

Environment and Energy — yes. President of BOA or their designee is a voting member. See NRO 12-15.
Historic District Commission — yes. Alderman is a voting member. See NRO 190-260.

Housing Authority — unknown, but does not appear to usually be the case. A separate public
corporation. Mayor appoints commissioners, see Charter Section 48-b. See RSA Chapter 203.

Hunt Building Board of Trustees — no. See NRO 5-56.

Merrimack Valley Water District - Appears to be a voting member; not a city board or committee.
Nashua Airport Authority — no. See Charter Section A-1204.

Nashua Arts Commission — no. See NRO 12-39.

Nashua Association for the Elderly Board of Directors — yes, although not a city board or
commission. See City’s Lease Agreement for the Senior Center.

Nashua Rail Transit Committee — yes. See Resolution R-17-123.

Performing Arts Center Steering Committee (PAC) — yes. See Resolution R-17-122.
Planning Board - yes. See Charter Section 77.

Transit Advisory — yes. See NRO 12-4.

Strategic Planning — yes. See NRO 5-150.

Nashua Regional Planning Commission — no. See NRO 190-243.

Library Board of Trustees — President of BOA is a voting member of the board of trustees. See Charter
Section A-832.

Capital Equipment Reserve Fund — Falls under Trustees of Trust Funds. The President of the BOA is a
voting member. See NRO 5-123.

March 18, 2020

R-20-025

RESOLUTION

RELATIVE TO THE APPROVAL OF FUNDING FOR THE REBUILD OF THE
SOLID WASTE CAT COMPACTOR FROM THE CAPITAL EQUIPMENT
RESERVE FUND (“CERF”) DURING FY2020 IN AN AMOUNT NOT TO EXCEED
FIVE HUNDRED THOUSAND DOLLARS ($500,000)

CITY OF NASHUA

In the Year Two Thousand and Twenty

RESOLVED by the Board of Aldermen of the City of Nashua to approve funding the
rebuild of the Solid Waste CAT Compactor (Vehicle ID #052) for use at the Four Hills Landfill
from the Capital Equipment Reserve Fund during FY2020 at a cost not to exceed Five Hundred
Thousand Dollars ($500,000).

LEGISLATIVE YEAR 2020
RESOLUTION: R-20-025

PURPOSE: Relative to the approval of funding for the rebuild of the Solid
Waste CAT Compactor from the Capital Equipment Reserve
Fund (“CERF”) during FY2020 in an amount not to exceed
Five Hundred Thousand Dollars ($500,000)

ENDORSER(S): Mayor Jim Donchess

COMMITTEE

ASSIGNMENT:

FISCAL NOTE: Allows for funding from CERF in FY2020 for the rebuild of

the compactor ($500,000) for use at the Four Hills Landfill.
The $500,000 has been reserved for this but was not included
in the FY2020 approved CERF. The results of the
rebuilding/refurbishment of the CAT compactor will allow the
delay of purchasing a new compactor to replace unit 15-080
from FY2022 to FY2025 at an estimated cost of $1,140,000.

ANALYSIS

This resolution approves funding the rebuild of the Solid Waste CAT compactor from the Capital
Equipment Reserve Fund (“CERF”) during FY2020. This item was not listed as planned CERF
replacements / purchases in the FY2020 budget but funds were reserved for this purpose during
FY2020.

NRO §5-127.1 states that annually, as part of the budget resolution, the Board of Aldermen will
approve the proposed equipment to be purchased through the Capital Equipment Reserve Fund
during the budget year under review. Any other requests to use funds from CERF must be
approved by the Board of Aldermen.

Approved as to account Fi _ # ervices Divisio
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Approved as to form: Office of ‘scomunth cous

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Date: MQrenw vt J0 2D

R-20-026

RESOLUTION

ADOPTING THE 2020 CONSOLIDATED PLAN AND
AUTHORIZING THE MAYOR TO APPLY FOR AND EXPEND THE COMMUNITY
DEVELOPMENT BLOCK GRANT (“CDBG”) AND HOME INVESTMENT
PARTNERSHIP PROGRAM FUNDS FOR FISCAL YEAR 2021

CITY OF NASHUA

in the Year Two Thousand Twenty
RESOLVED by the Board of Aldermen of the City of Nashua

That the Board of Aldermen hereby adopt by reference the “Consolidated Plan of the City
of Nashua for the period of July 1, 2020 to June 30, 2024”. Said Plan must be submitted to and
approved by the U.S. Department of Housing and Urban Development (“HUD”) at least every
five years. The Consolidated Plan is designed to help the City evaluate our affordable housing
and community development needs & market conditions, and to make data-driven, place-based
investment decisions. It includes a strategic plan that provides a course of action for building
livable communities;

That the Mayor be, and hereby is, authorized to file an application with the U.S.
Department of Housing and Urban Development (“HUD”) for the annual Community
Development Block Grant (“CDBG”) under the provisions of Title I of the Housing and
Community Development Act of 1974, as amended, and the HOME Investment Partnership
Program under the provisions of Title II of the Cranston-Gonzales National Affordable Housing
Act, and to execute all understandings, assurances and agreements as required therein;

That the following CDBG activities shall be carried out with an annual grant of
$664,515; estimated program income of $45,000; and reprogrammed funds in the amount of
$41,527.69, as described herein, for a total of $751,042.69. All activities are more fully
described and shall be consistent with the proposals contained in the communications to the
Human Affairs Committee dated January 29, 2020;

Reprogrammed Funds:

FY19 Administration $2,467.60
FY19 Nashua Center lighting project balance $420.44
FY19 Nashua PAL lighting project balance $4,329.00
FY19 Arlington St Center Director balance $20,333.46

FY19 Construction Management $1,052.08

RESOLUTION R-20-026

FY18 Crown Hill Pool balance $4,024.00
FY18 Administration $73.40
FY17 Vietnam Vet's basketball court balance $8,827.71

Activities to be funded in FY21:

1.

eo

Public Services - $99,677

Support of public service programs principally benefiting low-moderate income
beneficiaries of Nashua. This pool of funds shall be applied to CDBG eligible activities
identified through the Citizens Advisory Commission for Community Grants process.
Public Services shall not exceed 15% of the entitlement award plus prior year program
income,

CDBG Grant Administration - $141,903

General administration and planning costs of carrying out the CDBG and other related
HUD projects by the Urban Programs Department, including but not limited to regulatory
compliance monitoring, IDIS management, preparation of required grant reports,
advertising, recording fees, etc. Amount shall not exceed 20% of the entitlement award
plus actual program income received during the program year.

Project Delivery - $122,111

Construction management related to physical CDBG projects and Housing Improvement
Program, including but not limited to the direct cost of the Urban Programs Department
staff to conduct environmental reviews, drafting scope of work, preparation of bid
documents, bidding, construction management and Davis Bacon compliance.

Ash Street Futsal Court Lighting - $10,000

Purchase and installation of light posts at the new futsal court located on Ash Street, The
costs will be shared with the YMCA who has offered just under $25,000 toward the
project. The park serves an area that is approximately 98% low-moderate income.

Boys and Girls Club - $39,000
Rehabilitation of the indoor pool area to include grouting and resealing of the tiled deck
and renovation of the locker rooms located at One Positive Place.

Front Door Agency - $30,000
Conversion of heating system from electric to natural gas at transitional housing facility
located at 12 Concord Street.

Los Amigos Park - $15,000

Rehabilitation of neighborhood park to include new play structures and general
improvements. Funds will cover the cost of materials and delivery, with installation
completed by DPW personnel.

Marguerite’s Place - $30,000
Window replacement at 85-87 Palm Street transitional housing facility comprised of two
buildings and one child care center.

RESOLUTION R-20-026

9.

10.

11,

12.

13.

14.

Opportunity Networks - $33.000

Rehabilitation of two bathrooms at 116 Perimeter Road, Unit A. Work will result
improved accessibility and safety, including ADA compliant fixtures, flooring, walls and
purchase/installation of a ceiling lift and track, as further described in their proposal.

Owner-Occupied Housing Improvement Program (HIP) - $50,000

Financial and technical assistance to eligible low-moderate income, owner-occupants in
for essential repairs of 1-4 family residential properties. Financial assistance provided in
the form of 0% deferred payment loans and/or grants for certain emergency work, as
described in the Program’s Guidelines. Minor rehab work, including code and safety
corrections, repairs, accessibility, etc. Emergency work, costing at least $1,000 and up to
$5,000, may be offered in the form of a grant rather than a loan to owners at or below
30% AMI. Owners earning above 30% AMI may be offered assistance in the form of a
loan. Repayment of prior HIP loans during the fiscal year, in excess of annual estimated
program income, shall be distributed between this Program and the Rental Improvement
Program.

PLUS Company - $15,000
Rehabilitation of second floor bathroom to include ADA accessible stall and replacement
of flooring at front & rear entrances located at 19 Chestnut Street.

Rental Improvement Program - $150,000

Program offering 0% interest, deferred payment loans for essential repairs of residential
rental properties containing 1-8 units, occupied by income eligible tenants. Financing
and other terms more fully described in the Program’s Guidelines. Properties located in
the City’s lowest income census tracts will receive priority.

Sandy Pond Park — $10,000

Park improvements including additional playground structures, a replacement fishing
dock, fencing repair, signage, and walkway repairs. The park serves an area that is
approximately 60% low-moderate income. Funds would be applied to the cost of
materials as well as construction of the fishing pier. Installation of the playground
structures to be carried out by DPW personnel.

Contingency — $5,351.69

Reserve funds that may be applied to any of the activities described herein for unforeseen
costs. Funds may be directed to other unforeseen eligible community needs, subject to
Board of Aldermen approval. Contingency budget may be adjusted to reflect an increase
or decrease in the annual CDBG allocation, as announced by HUD following approval of
this Resolution. If CDBG award is significantly less than anticipated and this
Contingency line cannot cover the reduction, all activities will be adjusted
proportionately.

That all open and active CDBG activities from previous Action Plans be carried forward and
entered in the FY21 Action Plan as applicable; and

RESOLUTION R-20-026

That the following HOME activities be carried out with an annual grant of $427,876:

1. HOME Grant Administration - $42,787
Administration of the HOME Program by the Urban Programs Department, including
determining eligibility, technical assistance to participants, compliance with program
regulations, underwriting, preparation and review of construction specs, environmental
review, long-term monitoring and reporting to HUD.

2. Community Housing Development Organization (CHDO) Reserve - $64.182
Mandatory set aside, equal to 15% of the annual grant, for specific activities to be undertaken
by a private nonprofit, community-based organization that has staff with the capacity to
develop affordable housing for the community it serves. In order to qualify for designation as
a CHDO, the organization must meet certain requirements pertaining to their legal status,
organizational structure, capacity and experience as it relates to the project they are
developing.

3. Affordable Housing Development - $320,907
Acquisition, rehabilitation and /or conversion of residential and/or non-residential buildings
to create affordable rental and/or home-owner housing, occupied by HOME-eligible
households. Projects may be developed by non-profit, for-profit, public or private entities.