DIVISION 7
0779-021022
2022 SEWER REPLACEMENT PROJECT
> TECHNICAL SPECIFICATIONS
THE CITY OF NASHUA “The Gate City
Financial Services
Purchasing Department
September 18, 2017
Memo #18-043
TO: MAYOR DONCHESS
FINANCE COMMITTEE
SUBJECT: TRANSIT BUS PROCUREMENT INCREASE PURCHASE ORDER AMOUNT (VALUE:
$21,656)
DEPARTMENT: 186 NASHUA TRANSIT; FUND; GRANT FUNDS $18,493
DEPARTMENT: 186 NASHUA TRANSIT; FUND: GENERAL $3,163
Please see attached communication from Camille Pattison, Transportation Manager, dated September
18, 2017 for the information related to this purchase.
Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.
The Transportation Manager and the Purchasing Department recommend the approval of the purchase
order increase from Gillig LLC of Hayward, CA in an amount of $21,656.
Respectfull
Sanat?
-1 Dan Kooken ~
Purchasing Manager
Cc: C Pattison J Graziano
229 Main Street Nashua, New Hampshire 03061 © Phone (603) 589-3330 e Fax (603) 589-3233 |
Community Development
589-3095
City of Nashua Planning and Zoning 589-3090
. soa oe Building Safety 589-3080
Community Development Division Code Enforcement 589-3100
City Hall, 229 Main Street, PO Box 2019 Coat mmission escaree
Nashua, New Hampshire 03061-2019 Transportation 880-0100
www.nashuanh.gov FAX 589-3119
Date: September 18, 2017
To: Jim Donchess, Mayor
From: Camille Pattison, Transportation Manager
Re: Finance Committee — Increase Purchase Order for 8 Replacement Fixed Route CNG Buses for
the City of Nashua by $21,656 (Original Value of $3,966,832)
The Nashua Transit System went out to bid RFP0156-010716 CNG Low Floor Buses to replace
eight of its fixed route buses over the winter of 2016 in accordance with both the City of Nashua
and FTA procurement procedures. The City entered into a contract with Gillig for the following
amounts:
4- 30 FT Gillig CNG Bus - $492,554
4- 35 FT Gillig CNG Bus - $499,154
Total cost 8 buses = $3,966,832
The City of Nashua attended a pre-production meeting in January of 2017, where a number of
additional items were added to enhance the safety and functionality of the new fleet. In addition, a
few spare parts were purchased for future replacement of commonly needed parts.
The additional items and spare parts total $21,656 for all 8 buses, and include the following:
e Smartire Pressure Monitor
e Rear Flashing Yield Signs
e ADA-— Two Tone Flooring with Wheelchair Symbols
e Paint Graphics
e Spare Seats, Spare Rear Body Panels and Spare Mirrors
Bus Size Original Cost Additional Cost Total Cost
30 Foot 492,554 $2,806 $495,360
35 Foot 499,154 $2,608 $501,762
At this time Nashua Transit System would like to request approval of this small increase in the
overall contract amount. The new total cost of all 8 vehicles is $3,988,488.
The increase of $21,656 will be funded by Transit’s FTA grant $18,493 (85%) and $3,163 (15%) in
the City’s matching funds.
PRICE SUMMARY
9/18/2017
NASHUA, NH OFF OF Nashua, NH RFP 0156-010716
(4) 29" LOW FLOORS
SN: 93258-93261
ACTION SECTION ITEM COST
NASHUA, NH 29' LOW FLOOR BASE UNIT PRICE (9/9/2016) $492,554.00
PRE-PRODUCTION MEETING CHANGES (C. PATTISON) 1/30/2017
DELETE 2 TRANSMISSION LOCKOUT ($200.00)
ADD 9 FUEL GAUGE $60.00
DELETE 23 GREEN DOOR LAMP ($45.00)
EMAIL CHANGES (C. PATTISON) 3/3/2017
ADD 6 BENDIX SMARTIRE $921.00
ADD 20 FRONT THRESHOLD HEATER $324.00
ADD 39 YIELD SIGN $200.00
ADD 49 TWO-TONE FLOORING W/ WHEEL CHAIR SYSMBOLS $150.00
ADD 71 GRAPHICS $910.00
EMAIL CHANGES (C. PATTISON) 3/20/2017
ADD 76 (6) SEAT INSERT SETS - BACKS & BOTTOMS ($472/4 = $118) $118.00
ADD 76 (1) PAINTED CURB SIDE REAR TAIL PANEL ($232/4 = $58) $58.00
ADD 76 (1) PAINTED STREET SIDE REAR TAIL PANEL ($232/4 = $58) $58.00
ADD 76 (1) UPPER CURB SIDE FRONT MIRROR W/ CAMERA ($508/4 = $127) $127.00
ADD 76 (1) UPPER STREET SIDE FRONT MIRROR W/CAMERA ($500/4 = $125) $125.00
Increase $2,806
NASHUA, NH 29" LOW FLOOR BUS PRICE 9/18/2017 $495,360.00
SPARES & TOOLING BUDGET
NASHUA, NH SPARES & TOOLING BUDGET (TO DEFFERRED ACCOUNT) $0.00
CONFIDENTIAL
This pricing information is intended only for the personal and confidential use of the recipient(s) to whom it was originally sent. If you are not
an intended recipient of this information or an agent responsible for delivering it to an intended recipient, you are hereby notified that you
Page lofl
PRICE SUMMARY
3/6/2017
NASHUA, NH OFF OF Nashua, NH RFP 0156-010716
(4) 35° BRT PLUS CNG LOW FLOORS
SN: 189986 - 189989
ACTION SECTION ITEM COST
NASHUA, NH 35' LOW FLOOR BASE UNIT PRICE (9/9/2016) $499,154.00
PRE-PRODUCTION MEETING CHANGES (C. PATTISON) 1/30/2017
DELETE 2 TRANSMISSION LOCKOUT ($200.00)
ADD 9 FUEL GAUGE $60.00
DELETE 23 GREEN DOOR LAMP ($45.00)
EMAIL CHANGES (C. PATTISON) 3/3/2017
CHANGE 6 FROM X INCITY Z TO XDN2 (REAR ONLY) $288.00
ADD 6 BENDIX SMARTIRE $921.00
ADD 20 FRONT THRESHOLD HEATER $324.00
ADD 39 YIELD SIGN $200.00
ADD 49 TWO-TONE FLOORING W/ WHEEL CHAIR SYSMBOLS $150.00
ADD 71 GRAPHICS $910.00
Increase $2,608
NASHUA, NH 35’ LOW FLOOR BUS PRICE 3/6/2017 $501,762.00
SPARES & TOOLING BUDGET
NASHUA, NH SPARES & TOOLING BUDGET (TO DEFFERRED ACCOUNT) $0.00
CONFIDENTIAL
This pricing information is intended only for the personal and confidential use of the recipient(s) to whom it was originally sent. If you are not
an intended recipient of this information or an agent responsible for delivering it to an intended recipient, you are hereby notified that you
Page 1of 1
THE CITY OF NASHUA "The Gate City"
Financial Services
Purchasing Department
September 25, 2017
Memo #18-041
TO: MAYOR DONCHESS
FINANCE COMMITTEE
SUBJECT: PURCHASE OF NEW CITY BUILDINGS DEPARTMENT REPLACEMENT VEHICLE
(VALUE: $34,946)
DEPARTMENT: 126 FINANCIAL SERVICES; FUND: CERF
Please see attached communication from Jay Hunnewell, Building Manager, dated September 28, 2017
for the information related to this purchase.
Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.
The Building Manager, the Fleet Manager and the Purchasing Department recommend the approval of
this purchase from Colonial Ford of Plymouth, MA in an amount of $34,946.
Respectfully,
.¥Dan Kooken
Purchasing Manager
Ce: J Hunnewell J Graziano J Deshaies
229 Main Street e Nashua, New Hampshire 03061 e Phone (603) 589-3330 Fax (603) 589-3233 |
Jay Hunnewell
City of Nashua Building Manager
City Hall Maintenance Department 603 589-3340
229 Main Street - Nashua, NH 03060 Fax 603 589-3359
Memo
Date: September 28, 2017
To: Central Purchasing
From: J. Hunnewell
Subj.: Replacement Vehicle Purchase
Invitations to bid were sent out to multiple dealerships for the purchase of a 2016 Ford F-250 4X4 pick-up
truck with snow plow package per IFB1020-090817. We received two bids: Colonial Ford of Plymouth,
Ma for $34,946; and Stoneham Motor Co. of Stoneham, Ma for $35,944. After review of bids received
for a replacement vehicle, it is the request of this Department to move forward with Colonial Ford who
provided the lowest bid for the vehicle that best suits the needs of the City Building Department.
This scheduled purchase will replace the existing City Buildings Department 2008 Ford F150 two wheel
drive pick-up truck. The vehicle being replaced has 30,000 miles on it and is in fair condition. This
vehicle has served the City Buildings Department well in regards to moving equipment, materials and
supplies however; it lacks in the ability to move manpower, equipment and perform snow removal during
weather events.
The existing vehicle will not be used as a trade-in for the new purchase and consideration will be made
for private sale through the competitive bidding process for a greater return.
This request is consistent with the Capitol City Reserve Fund (CERF) detailed schedule.
This Ford F-250 is consistent with other vehicles with the City fleet to perform daily operations. The Fleet
Manager has approved the purchase of this vehicle.
We request approval for this purchase in the amount of $34,946 from Colonial Ford of Plymouth, Ma.
BID SPECIFICATIONS
" 4FB1020-090817
TITLE: 20 a? Ford F250 XL 4X4 Pickup Truck
ReHe
wonasing Deoarimeant, 226 Main Steel, Nashua. MH OIG
sing Oeparimerit invites bids from qualified s
Ford F250 XL 444 Pickup Truck for our Buliding Mainienanc
Bs
List the exact manufacturer specifications for the vehicle you are bidding for in each of the
gategories listed. f any additional information is to be supplied regarding any item, please indicate
bexiin the item and type the information on pages to be attached to the bid oes Failure to
eroond te ero if ay ba cauge for the bei to be role 5 3
aio) OF manufactur es specifications vill not be considered os a substituis for f i line i
va, Use Did bo sugnlementer by the marudacturers nied ee
ci fo claboraie on any ascect tot ihe vonicle no! liste
axplenalons shauvid de iyped on supplemental bid papereork. quis af
Ei
Mode) yaar 217.
1. NH 03062
Pee #
mua Transit Gy
guidelines and. 43 noted above, must be filled in completely:
MANUFACTURERS SPECIFICATIONS
The Aavgnase
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as ig os qm ¢ “hey ora i git an OES cop b “
Sab orsierence: 1” Cheane is Sopercen Tae oS i 6
2” Choice is Regular Cab 142° WE
Ve Chesailires
mid AOTC
elorenens RL Ais Joan Wine
a
interior Color Preference: Medium Grey “arth Cloth or Mir i ny WY. i
Oy ior as
inchwics oN AL owipment Packane Goons
rain Tires imehuding Pull Sive Vire
Ayes Conmdilionnig
AM/FM Basico wilh DHeital Clock
/
TOES
Daal forte
17 font F200 8 4X4 Pickup Tre
223 Mam Sireer » Nashua. New Hampshire 03064 +» Phone (G03) SAS~:
4O0ld! Vievi or Cloth Soli Bench Seas
Mrrore)
af bactary Ustiter Swiches ¥v
. —
RY 7 s Bro ryeos PR Fen vat Pyeng PRapeads oye
Daclocy Saow Moe Prop. Package
IOC Raof Clearance Linnis ho Gay Baste éé
Latcenty hs Ebi pt
tacery Cab Stens (Running Gourds)
Manually Locking Hubs (for 40/1} i
AGU ions! Lavinia:
Misher 4° HD Snow Plow WeCating Hdge
Rhing Coat G
. . . on ct oo 4 f .
ner (interior and Coran. Tops fOuUg £ fof IO nie apf LF OLY Pee.
at a / ~
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Sfoniorm ta SAL EPA,
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SAIS TESS
44 opiians musi be fully lastalled and functional
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Manuleelurer's warranty included ”
MAU GAUTEY 3 WON y Dude
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IPE O26-O00817
BID SUMMARY SHEET
ty ght
TITLE: 2047 Ford F280 XL oX4 Pickup Truck BL
QUANTITY: Gnef}
ally : Nashua Transit Syetem (NTS) 11 Riverside Street, Nashua, NH 03062
Pr
Made veer: 2047
> Pickup Tramk XL
Manulacturer’s printed lteralure included
: es
Manulachyer’s standerd werranty included EY es Na =
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ry. ltP
Delivery, <4? : hers ARG Jvb,2 ct fe Pi-tore Saf be fort f°. speed)
iThe City of Nashue prefers to receive a Bid (or a vehicle in siock for immediate delivery ance
aporoved by our Finance Cammities, }
Pizase lis! ang explain those Bid Specification tems thal you are not in compilance with ee ge
fhe Bachuny feoite bbe wnaoee fy 4 bts Len Ride. 02 fait. Page & Ope frog
ror additional exceptions and/or comments, please attach addiiional panerwork to this bid
sutaital.
MEALERSHIP NAME & ADDRESS: Lehr,
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(Manager's Signature) { Baie)”
/ & “¢ # fi AS o
inted Name}
FBI 020-O80817 S017 Ford F250 KL 4X4@ Pickup Truck
229 Main Street + Nashius. New Hampshire O80) « Phone (603) SGQ-~3390 «© Fas (803) 580-3233 ct
