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7:00 PM

FINANCE COMMITTEE
OCTOBER 4, 2017

Aldermanic Chamber

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

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Dan Kooken, Purchasing Manager
Purchase of New Parking Maintenance Truck (Value: $35,796); Department: 183 Economic
Development, Parking Department; Fund: CERF

Dan Kooken, Purchasing Manager

Purchase of Holiday Decorations (Value: $11,276)

Department: 109 Civic & Community Activities; Fund: General $10,000;
183 Economic Development; Fund: General $1,276

Dan Kooken, Purchasing Manager

Transit Bus Procurement Increase Purchase Order Amount (Value: $21,656)
Department: 186 Nashua Transit; Fund; Grant Funds $18,493

Department: 186 Nashua Transit; Fund: General $3,163

Dan Kooken, Purchasing Manager
Purchase of New City Buildings Department Replacement Vehicle (Value: $34,946)
Department: 126 Financial Services; Fund: CERF

Dan Kooken, Purchasing Manager
Digester Cleaning Project (Value: $237,310); Department: 169 Wastewater; Fund: Wastewater

Dan Kooken, Purchasing Manager
Digester Cleaning Project (Value: $109,342): Department: 169 Wastewater; Fund: WERF

Dan Kooken, Purchasing Manager
Headworks Upgrade Project - Change Order #6 (Value: $29,760); Department: 169 Wastewater

Fund: SRF Loan

Dan Kooken, Purchasing Manager

2017 Paving Program — Phase 2 - Change Order No. 3 (Value: $137,945)
Department: 160 Admin/Engineering; Fund: General; Activity: Multi-Year Paving
Department: 169 Wastewater; Fund: Wastewater; Activity: Sewer Structures

Dan Kooken, Purchasing Manager
2017 Pavement Preservation Maintenance Program — Change Order No. 1 (Value: $150,000)
Department: 160 Admin/Engineering; Fund: General; Activity: Multi-Year Paving

Dan Kooken, Purchasing Manager

Main Street Vehicle Detection at Allds Street (Value: $17,880)

Department: 161 Streets; Fund: General; Activity: Street Infrastructure Improvements $4,174
Department: 161 Streets; Fund: Paving Trust; Account Category: 81 — Infrastructure Improvements

$13,706

From: Dan Kooken, Purchasing Manager
Re: FY18 Winter Road Salt (Value: $465,000); Department: 161 Streets; Fund: General

From: Dan Kooken, Purchasing Manager
Re: Communication - Retiree Drug Subsidy “Reopening” Plan Years 2012 And 2013

UNFINISHED BUSINESS — None
NEW BUSINESS - None
TABLED IN COMMITTEE

R-17-128
Endorsers: Alderwoman Mary Ann Melizzi-Golja
Alderman Richard A. Dowd
Alderman-at-Large Michael B. O’Brien, Sr.
AUTHORIZING THE MAYOR TO ENTER INTO THE COOPERATIVE AGREEMENT FOR
HOUSEHOLD HAZARDOUS WASTE COLLECTION WITHIN THE NASHUA, NEW HAMPSHIRE
REGION
e Also assigned to the Board of Public Works; Favorable Recommendation Issued 9/28/2017

e Tabled 9/20/2017
RECORD OF EXPENDITURES

PUBLIC COMMENT
DISCUSSION
NON-PUBLIC SESSION

ADJOURNMENT

\ THE CITY OF NASHUA He Gate City"

FPinanctal Services

Purchasing Department

September 25, 2017
Memo #18-040

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE OF NEW PARKING MAINTENANCE TRUCK (VALUE: $35,796)
DEPARTMENT: 183 ECONOMIC DEVELOPMENT, PARKING DEPARTMENT;
FUND: CERF

Please see attached communication from Tim Cummings, Director of Economic Development dated
September 25, 2017 for the information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmental purchase agreements with other governmental jurisdictions.

The Director of Economic Development, the Fleet Manager and the Purchasing Department recommend
the approval of this purchase from MHQ of Marlborough, MA in an amount of $35,796.

Respectfully, ,---.

‘Dan Kooken
Purchasing Manager

Ce: TCummings J Graziano J Stansfield J Stewart

229 Main Street e Nashua, New Hampshire 03061 ¢ Phone (603) 589-3330 e Fax (603) 589-3233 i

THE CITY OF NASHUA “the Cate City’

Economic Development Division — Parking Department
Office of the Mayor

TO: Dan Kooken, Purchasing Manager
FROM: Tim Cummings, Director of Economic Development
DATE: September 25, 2017

SUBJECT: Purchase of Vehicle for Nashua Office of Economic Development Parking
Department (Value: $35,795.50)

The Parking Department’s current vehicle, a 2005 Chevy 2500HD will become the
department’s secondary vehicle for use by parking maintenance related activities along with
snow plowing, sanding, and salting during the winter months.

The new 2016 Ford F250 Super Cab Pickup 4X4 model comes with all manufacturer’s standard
Features, including those listed items on the attached MHQ quote dated September 22, 2017.
The vehicle will carry the standard warranties of 3 year/36,000 miles bumper to bumper
warranty, 5 year/60,000 miles powertrain, 5 year/60,000 miles safety restraint system, 5
years/unlimited miles corrosion (perforation only), and 5 years/100,000 powerstroke diesel
engine.

This request is consistent with the City Capital Equipment Reserve Fund (CERF) detailed
schedule.

The Fleet Manager and this Office recommend the purchase through MHQ Municipal Vehicles,
Marlborough, MA.

Thank You,

Tim Cummings
Director of Economic Development

Ce: J. Graziano, J. Stansfield, J. Stewart

229 Main Street, Suite 234 e Nashua, New Hampshire 03060 e Phone (603) 589-3106

VEHICLES Wb EQUIPMENT id GEAR

Contact Name:

Company/Dept:

Street Address:
City, State, Zip:
Phone:
E-Mail:

Vehicle:

std equipment
TBM
std equipment
std equipment
std equipment
std equipment
std equipment
std equipment
90L
66S

473

18B
213

Equipment:

MHQ Install
MHQ Install
4.1
22.11

Off MSRP
1.08
3.1

22.03

2.18

Mr. Daniel Kooken

Nashua, City of

5 Stadium Drive
Nashua NH 03062

kookend@nashuanh.gov

Ford F250 - Super Cab Pickup 4x4
Four Wheel Drive
Color : White
6.2L V8 Gasoline Engine; with 6 speed Automatic T
All Terrain Tires, Including full size spare
Air Conditioning
AM/FM radio with digital clock
Dual exterior fold-away mirrors
40/20/40 Vinyl Split Bench Seat
Vinyl Flooring
Class III/IV Receiver Hitch (2" reciever)
Power group ( Windows, Locks, & Mirrors)
ix (6) Factory Upfitter Switches
Factory Snow Plow Prep. Package
Factory Cab Steps ({ Running Boards }
anually Locking Hubs (for 4WD)
it for 2016 Model Year Pickup Truck

Rear Camera

Reverse Sensing System

Whelen Traffic Advisor w/ TADCTL1 Control Hd.
Back Rack Cab Guard (Screen Siyle)

Mounting bracket (long arm for future too! box)

(2) Mounting Plates for Beacon LED's (Part#'s 81001
and 81003)

Whelen L31HAF Beacon

Whelen Vertex LED Hide-a-ways 2 front - 2 rear
Rhino Coat Bedliner (interior of bed)

Fisher 8.5' Extreme V Snow Plow w/ cutting edge

Date:

Valid for:
Customer #:
Contract:
Sales Rep:

S$ 27,800.00

887.55
160.05

82.45
310.40

1,600.00

PEP TPPEP TP Ry eye Pepe seg ode yea ig.

Vehicle TOTAL:

399.64
275.00
1,055.00
525.00

40.22
495.00
455.00
545.00

6,995.00 1
TAX:
Equipment TOTAL

September 27, 2017
{until stock unit sold) _

MAPC/GBPC
Brian Smith

$27,800.

SO.

$0.

So.
$160.05

SO.

So.
$0.00
$0.00
$0.00
$0.00
$887.55
$160.05
$82.45
$310.40
$0.00
-$1,600.00

$27 -50

$399.
$275.

$1,055.
$525.
$0.00

$80.44
$990.00
$455.00
$545.00
$6,995.00

$7,995.00

nashua dpw stock f250 supercab pickup and plow 092717(R4)

Page 1 of 2

Grand Total of Quote] $35,795.50]

TERMS AND CONDITIONS

*This quote is valid for 60 days trom the date of quote. Any purchase orders or approved quotes received outside ot the 60 day quote period will be
subject to price adjustments. By signing this quote, the customer is agreeing to pay, in full, for all items listed above. Any requests for changes,
modifications, replacements, removals or additional items may be subject to additional fees and/or adjusted delivery dates.

M.G.L c. 30B applies to the procurement of all commodities quoted. Contract items have been collectively purchased pursuant to M.G.L c 30B sec 1c
and M.G.Lc.7 sec 22B. The government body is responsible to determine the applicibility of M.G.L. c30B to off contract items, but not limited to, off
contract items that have already been properly procured under M.G.L. c30B sec 1¢ and M.G.L. c7 sec 22A (purchases from a vendor on contract with

the Commonwealth), other contracts procured under M.G.L. c30B sec 1c and M.G.L. c. 30B contract between the vendor and the jurisdiction. All off
contract items must be proccured under M.G.L. c. 30B.

The terms and conditions stated herein and the provisions of anv agreement between MHQ and Buver, if applicable, shall constitute the complete

ORDER ACKNOWLEDGEMENT
By signing this document you are agreeing to the above terms and conditions of this order from MHQ, Inc.

x
PRINT NAME
TITLE

x

SIGNATURE
Quote provided by Brian Smith, Account Manager at MHQ

nashua dpw stock f250 supercab pickup and plow 092717(R4)

Page 2 of 2

J.

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ry
A

THE CITY OF NASHUA “The Gate City’

Financial Services

Purchasing Department

September 28, 2017
Memo #18-042

TO: MAYOR DONCHESS
FINANCE COMMITTEE
SUBJECT: PURCHASE OF HOLIDAY DECORATIONS (VALUE: $11,276)

DEPARTMENT: 109 CIVIC & COMMUNITY ACTIVITIES; FUND: GENERAL $10,000
183 ECONOMIC DEVELOPMENT; FUND: GENERAL $1,276

Please see attached communication from Tim Cummings, Director of Economic Development dated
August 4, 2017 for the information related to this purchase.

The Director of Economic Development, The Downtown Improvement Committee and the Purchasing
Department recommend approval for the purchase in an amount of $11,276.

Respectfully, ,
So Gl
: on Kooken

Purchasing Manager

Cc: T Cummings J Graziano

229 Main Street » Nashua, New Hampshire 03061 * Phone (603) 589-3330 e Fax (603) 589-3233

S) THE CITY OF NASHUA “the Gate City"

The Office of Economic Development

To: Mayor Donchess ~ Alderman Cookson, V. Chair of Finance Committee
From: Tim Cummings, Director of Economic Development Division

Ce:

Date: August 2017

Re: Downtown Nashua Holiday Lights/Decorations Expenditure

Request
This memo is to seek approval for holiday lights and decorations in downtown. The request is for $11,275.82.

Funding Source(s)

There are two funding sources for this expenditure.

In the FY°18 budget for civic and community activities general fund $10,000.00 is available for this specific initiative.
In addition, the economic development’s departmental budget for marketing will accommodate the $1,275.82, which
brings us to a total of $11,275.82 for this project.

Background
This project is being executed by Great American Downtown (“GAD”). There is a committee of public/private

participants that have worked over a couple of years to formulate a holiday decorations plan now that the Main Street
sidewalk improvement project has been completed. If you recall the city started last year with the first phase of the
program and this is a continuation of this beautification initiative.

The funding specifically will go towards a garland as depicted in the attached image(s).

Deliverable

58 Garland Pine Wraps of varying sizes (46 wraps will be lit).

Attachments: I) Invoice
2) Image of garland

[pdowntawn 6724 Joy Road Order Confirmation

ecoratiOns Fast Syracuse, NY 13057

Date Estimate #
SIT 13390
Bill To Ship Te:

City of Nashua City of Nashua’'Paks & Ree.

ATIN: ACCOUNTS PAYABLE Sick Cagmano

229 MEATN STREET 100 Concord Street

Nashua, 4H 03061-2019 Nashua, WH O7064

(6034 958-7517
P.O. No. Terms Need By Reo
Net 10 1Q25/9017 TP
Description Oty Rate Total
12" 1¥ MT FINE POLE WRAP 210 Smm LED with 3-sers of 70 46 169.00 TIAROT
light 3 mm Warm White, with $ ft lead wire te at tie at top bottom
12"K 20 MT PINE POLE WRAP: Unit, with 8 ft lead and wire 8g 211.00 1,688 GOT
te at top’ bottom black
12" X 23' MT PINE POLE WRAP; Unht, with § ft lead and wire 4 27S.00 LLL6.OUT
he at top,“bottom black
Shipping and Handling i 697.82 697 82
Customer is responsible for noting amy damage, percerved damaze. Gna C.O9T
oF missing items at the time of delivery - clearby detailing on the
delivery receipt from the carrier. You nust ummediately nonfy
Downtown Decorstions within 24 hrs. of delivery at {877}
365-6322. Ifthe shipping cartons appear damaged, immediately
open the cartons to mspect the contents to check for damage whue
the driver is on premises. DO NOT REFUSE THE SHIPMENT.
Downtown Derorahons is not Lable for damage or missing item:
not noted on the delivery receipt.
Please sign and retum to execute order
Subtotal $11,275.82
Payment methods accepted are Visa and MasterCard. Downtown Decorations, Inc. will Sales Tax {0.0%} $0.00
uopose 2 3% surcharge om all credit card amounts of $3,000.00 or more.
Total $11,275.82
Signature & Date
Phone # Fax # E-mail Web Site
77-59-6332 315-452-1948 cuarosaiidewntownderoration:.comt wie. dewntowndecorstons. com

Example