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=) THE CITY OF NASHUA The Gare Cy

Financial Services

Purchasing Department

October 12, 2017
Memo #18-047

TO: MAYOR JIM DONCHESS
FINANCE COMMITTEE

SUBJECT: NAMI NEW HAMPSHIRE (CONNECT SUICIDE PREVENTION PROJECT)
AGREEMENT (VALUE: NOT-TO-EXCEED $22,580)
DEPARTMENT: 171 COMMUNITY SERVICES; FUND: GRANT FUNDS; YOUNG ADULT LEADERSHIP

GRANT
Please see attached communication from Bobbie Bagley, Director of Public Health & Community Services
dated October 18, 2017 for the information related to this contract award.

The Director of Division of Public Health & Community Services and the Purchasing Department
recommend the award of this contract to NAMI NH of Concord, NH in an amount not-to-exceed $22,580.

Respectfully,

ple

“ Dan Kooken

Purchasing Manager

Cc: B Bagley J Graziano

229 Main Street ¢ Nashua, New Hampshire 03061 © Phone (603) 589-3330 » Fax (603) 589-3233 |

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S\ THE CITY OF NASHUA “The Gate City

Diusion of Pubkc Health and Community Services
Office of the Director

TO: Daniel Kooken, Purchasing Manager

FROM: Bobbie D. Bagley, Director of Division of Public Health & Community Services
SUBJECT: — City of Nashua and NAMI (Connect Suicide Prevention Project) Agreement
DATE: October 18, 2017

The Division of Public Health and Community Services (DPHCS) is requesting approval of entering
into a contract with NAMI NH to provide A Connect Prevention Adult Leader Training of Trainers
for FY 18 and FY 19.

NAMI NH will be responsible for offering the training at a fixed cost of $11,290 per training each
year that will include their travel expenses and delivery of the train-the-trainer model to young adults
between the ages of 18-25 years old. The DPHCS staff funded by DHHS through the Public Health
Network Services Grant will provide access to training space, equipment needed to conduct the
trainings and recruit participants to participate in the trainings.

The total agreement should not exceed a total of $22,850 for the delivery of the two trainings.
Payment will be made to NAMI, NH after successful completion of each training and after
submitting of an invoice to the DPHCS.

Ce John Griffin Janet Graziano Bobbie D. Bagley

18 Mulberry St Street e Nashua, New Hampshire 03060 ° Phone (603) 589-4546 e Fax (603) 594-4539

AGREEMENT

Between
City of Nashua, New Hampshire
and
NAMI New Hampshire (Connect™ Suicide Prevention Projeet)

5
i

THIS AGREEMENT is made and entered into as of ‘jc 4 i “7 2017 (hereinafter referred

to as the “Agreement”) by and between the City of Nashua, 229 Main Street, Nashua, NH

03061 (hereinafter referred to as “The Principal”), and NAMI New Hampshire, a New Hampshire
non-profit corporation (hereinafter referred to as “NAMI NH”), located at 85 North State Street,

Concord, NH 03301.

ARTICLE I. PERIOD OF PERFORMANCE

The work under this Agreement shall be performed during the period beginning October 1,
2017-June 30, 2019.

ARTICLE HE. DELIVERABLE ITEMS
Deliverables are as specified in proposal, as described in Attachment A.
ARTICLE Ti. GENERAL PROVISIONS
1. The Principal will make available to NAMI NH any and all documents and information

in its possession reasonably necessary to be reviewed by NAMI NH in order to deliver
the services as applicable.

2. The Principal will provide the time and personnel reasonably necessary to conduct
planning meetings as mutually determined by The Principal and NAMI NH.
3. The Principal will make available to NAMI NH any data or information in its possession

reasonably necessary to the successful completion of the project, as mutually agreed upon
by The Principal and NAMI NH.

4. The Principal will organize the training and education meetings and recruit participants in
order to facilitate the expected work of The Principal.

ARTICLE IV. FINANCIAL OBLIGATION AND PAYMENT

The amount to The Principal in performance of this Agreement will not exceed $22,580 in
U.S. currency.

ARTICLE V: INTELLECTUAL PROPERTY

Both parties agree all intellectual property — including but not limited to copyrights,
trademarks, and trade secrets - conceived, adopted or developed by either party prior to the
initial start of this project on July 1, 2017 remains the property of the respective party. No
transfer of ownership of any intellectual property should be implied or is granted under this

Agreement.

ARTICLE VI. COMMUNICATIONS

A. Technical Matters:
Bobbie D. Bagley
City of Nashua
Division of Public Health
& Community Services
Nashua, NH 03060
Tel: 603-589-3174
Email: bagleyb@nashuanh.gov

B. Technical Matters:
Elaine de Mello
NAMI New Hampshire
85 North State Street
Concord, NH 03301
Tel. (603) 225-5359
Fax: (603) 228-8848
Email: edemello@naminh.org

ARTICLE Vil. TERMINATION

Contractual/Fiscal Matters:
Janet Graziano
Finance Manager
City of Nashua
Nashua, NH 03060
Tel: 603-589-3174
Email: grazianoj@nashuanh.gov

Contractual/Fiscal Matters:
Tammy Murray

NAMI New Hampshire

85 North State Street
Concord, NH 03301

Tel. (603) 225-5359

Fax: (603) 228-8848

Email: tmurray@naminh.org

The Principal and/or NAMI NH may terminate this Agreement by giving thirty (30) days
written notice to the other party. If Principal terminates this Agreement, upon receipt of such
notice, NAMI NH shall cease incurring costs under this Agreement and take action to cancel
all outstanding obligations which can be reasonably cancelled.

ARTICLE VIL INSURANCE

The parties shall at their own expense obtain and maintain public liability insurance in the
sum of not less than $1,000,000/$2,000,000 to cover such liability caused by, or arising out
of their activities in connection with fulfilling the responsibilitics under this Agreement.

ARTICLE LX. INDEMNIFICATION

The parties agree to indemnify and to hold each other and their officers, directors, employees
and agents harmless from and against any and all losses, claims, damages, liabilities,
obligations, penalties, judgments, awards, costs, expenses and disbursements including
without limitation the costs, expenses and disbursements as and when occurred, of
investigating, preparing, or defending any action, suit or proceeding, but only to the extent

Page 2 of 4

caused by, related to, or based upon or arising out of: (a) their own breaches of their own
obligations under this Agreement, of (b) their own negligence in performing their duties or
responsibilitics under this Agreement.

ARTICLE X. DRUG FREE WORKPLACE

By signature to this Agreement, NAMI NH certifies that it will comply with the United States
Drug Free Workplace Act of 1988 and it’s implementing regulations.

ARTICLE XI. POLICIES AND PROCEDURES

NAMI NH agrees to admimister this Agreement in accordance with its established policies
and procedures, unless these policies are in violation of the Agreement or the agency
sponsoring this Agreement. In the event NAMI NH’s policies and procedures are not in
accordance with this Agreement or the agency sponsoring this Agreement, NAMI NH agrees
to follow the most restrictive regulations.

ARTICLE XI]. LOBBYING

By signature to this Agreement, NAMI NH certifies that it is in compliance with the requirements
of Title 31, USC, Section 1352 which limits the use of appropriated federal funds to influence
certain federal contracting and financial transactions.

ARTICLE XU. MODIFICATION

Any modification to change the terms or conditions of this Agreement shall be valid only if
the change is made in writing and signed by mutual agreement of authorized representatives
of the parties hereto.

ARTICLE XIV— CHOICE OF LAW AND VENUE

This Agreement shall be governed exclusively by the laws of the State of New Hampshire and
any claim or action brought relating to this contract, the work performed or contracted to be
performed thereunder, or referable in anyway thereto shall be brought in Hillsborough C ounty
(New Hampshire) Supcrior Court Southern Judicial District or in the New Hampshire 9th
Circuit Court—Nashua and not elsewhere.

Gok City of Nashua

Lk, By:
Kenneth Norton James W. Donchess
Executive elit Mayor

Date: tT k X64 Date:

Page 3 of 4

H. USE OF “TOKEN” QUANTITES FOR CONTRACT ITEMS

As noted in the Quantity Summary included in the Contract drawings, quantities
estimated for several Payment Items in the Contract are “token” quantities.

The purpose of these items and the corresponding token quantities is to facilitate
incorporation of possible additional work to this contract as described in Section G.
CHANGES TO THE CONTRACT WORK in these SUPPLEMENTARY
CONDITIONS.

At the time of advertisement for bids, it 1s anticipated that forty (40) sewer and/or
drainage point repairs will be required to address issues that arise from review of the
pipeline CCTV video assessment currently underway. This anticipated work is included
in the “token” quantities and Pay Items as presented in the Contract Drawings (Sheet 2 of
17- Quantity Sheet).

The amount bid for each of these items will be carefully reviewed for consistency with
other bid prices, and if an indication is found that an overall bid proposal may be
unbalanced, the City may reject the particular bid proposal as unbalanced.

The determination of whether a bid proposal is unbalanced shall be made entirely at the
City’s discretion.

I. PARKING REQUIREMENTS
The Contractor is responsible for obtaining the City official “No On-Street Parking” signs
when needed. These signs are available at the City Engineering Office. At the
completion of work, the signs shall be removed and returned to the City in good
condition.

J. COOPERATION WITH REFUSE PICKUP
Reference is made to General Conditions Section 17.09, Cooperation with Refuse Pickup.

Kk. HAZARDOUS ENVIRONMENTAL CONDITION
Reference is made to General Conditions Section 4.06, Hazardous Environmental
Condition at Site.

It is not anticipated that hazardous materials will be encountered during excavation for
the contract work.

However, the Contractor should be aware that as yet undiscovered areas with asbestos
containing material or other hazardous contaminants may be encountered.

An allowance (ITEM 10) has been incorporated into the contract to be used if, and only
if, hazardous material is encountered.

Should suspected hazardous material be encountered, the Contractor shall stop work and
immediately notify the Engineer.

2022 Sewer Replacement Project
Nashua, NH
SC - 4 of 8

tiachment A

National Alliance on Mental IIness — New Hampshire (NAMI NH)

DELIVERABLES

Year 1: A Connect Prevention Young Adult Leader Training of Trainers (up to 16 participants) $11,290
Year 2: A Connect Prevention Young Adult Leader Training of Trainers (up to 16 participants) $11,290

NAMI NH will provide training and materials according to the above training program.

NAMI NH will provide an evaluation for the training.

COST:
NAMINH will offer this training for the fixed price of $ 11,290 per training inclusive of travel

expenses, contract total not to exceed $22,580. Payment shall be made after the successful
complction of each training and upon submittal of an invoice to Principal.

Role of Principal

The Principal will provide training space, including an LCD projector and flip chart, and solicit
participants. .

Page 4 of 4

2 THE CITY OF NASHUA ‘The Gate City"

Financtal Services

Purchasing Department

October 12, 2017
Memo #18-048

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE OF TWO REPLACEMENT TRADES VEHICLES AND PORTABLE
COMPRESSOR (VALUE: $114,026)
DEPARTMENT: 191 SCHOOL; FUND: CERF

Please see the attached communication from Shawn Smith, Plant Operations Director, dated October 3,
2017 to Dan Kooken, City of Nashua Purchasing Manager, for information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmental purchase agreements with other governmental jurisdictions.

The Plant Operations Manager and the Purchasing Department recommend the purchase of these

vehicles from Grappone Automotive Group of Concord, NH in the amount of $128,986.

Respectfully,

fle. —

Dan Kooken
Purchasing Manager

Co: S. Smith J. Graziano

229 Main Street e Nashua, New Hampshire 03061 « Phone (603) 589-3330 e Fax (603) 589-3233

NI Shawn Smith, Director
i Plant Operations Department

a it a a a ME a ing sie - i
Tel: 603-589-2780

Fax: 603-594-4361
smithsha@nashua.edu

TO: Dan Kooken
FROM: Shawn Smith, Plant Operations Director
DATE: October 3, 2017

SUBJECT: Purchase of Two Replacement Trades Vehicles and Portable Compressor

We are scheduled to replace two trades vehicles and our portable compressor this fiscal year under the CERF
program. One vehicle is a Ford F-350 (1 ton dump body) pickup and the other is a Ford Box Van. The
compressor is a pull-behind and is used primarily to blow out irrigation lines. All are beyond their projected
service lives. $114,026 was set aside for replacing the two vehicles and compressor per the CERF FY18
Planned Replacements.

We are requesting the replacements as follows: A F-350 1-ton dump in the amount of $54,089. A T-350 medium
roof transit van in the amount of $36,629, and a Dousan Air Compressor (P-185 WDO T4F) in the amount of
$23,676. The total cost is $114,394.

The vehicle purchase will be done through the Grappone Automotive Group of Concord, NH. The compressor will
be purchased through ATS Equipment. Their quotes are attached.

Thank you for your consideration.

Shawn M. Smith

Grappone Ford
530 Route 3A, Bow, New Hampshire, 033043104

re
KC Sind» Office: 603-224-2501

Gary Connor

Nashua School District
141 Ledge St

Nashua, NH 63040
Office: 603-345-7710

Email: connorsg@nashua.edu

Re: Vehicle Proposal

Hi Gary,

August 18th, 2017

Per your request, quotes for 2017 Ford F-350 XL 4x4 Chassis with gas engine and Godwin 2/3 yard
dump with load cover, hitch plate, combo ball-hook, Central Hydraulics System, Stainless steel iool
box, and 9’ Ft Fisher Plow to be installed by Donovan Equipment Co. which you have provided the
quote from them. | used the State/Government Price Concession of $6800 from Ford Motor Co. to
arrive at the price. Let me know if you need more info, Thank you for your continued business.

Quote Price for Chassis: $31,539
+ 22,550 Equipment added at Donovan's

Total Price: $54,089

Sincerely,

Jeff Harsin

Fleet Mgr
603-226-8040
jharsin@grappone.com

Prepared for: Gary Connor, Nashua School District
By: Jeff Harsin Date: 08/18/2017