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Nashua Fire Station #3
Spit Brook Road
Nashua, New Hampshire

5/17/2017

EXHIBIT D: Elevator Project Costs Credit

** Please note this breakout ONLY removes
elevator related items. Design and Cost will need
to be ADDED back into the scope for structural and
finishes of the voids left at shaft location.

‘Section |Description Project Cost]|Comments
02 - Site Work:
31 Excavation & Backfill $1,200.00
03 - Concrete:
033000 —_—_ Elevator Pit & Sump Sub-Out $4,000.00
033000 ~—_ Elevator Pit & Sump Concrete Purchase $990.00
033000 ~— Elevator Pit & Sump Reinforcement Purchase $692.00
04 - Masonry:
048100 8" CMU Walls, concrete fill & reinforcement $10,500.00
05 - Metals:
055000 Misc Metals - angles, hoist beam, pit ladder, pit frame $1,900.00 |structural design will need to be repriced
054000 ~~ Framing of tower, gypsum and insulation $3,030.00 Jincludes gypsum board 092900
06 - Woods & Plastics
N/A N/A
07 - Thermal & Moisture Protection:
Waterproofing at Pit $3,200.00
072100 _‘ Fiberglass insulation at elevator ceiling $130.00
074214 Metal Wall panels at tower $4,200.00
08 - Doors & Windows:
N/A N/A
09 - Finishes: 09 - Finishes:
096519 _-VCT flooring at elevator $175.00
10 - Specialties:
N/A N/A
12 - Furnishings:
N/A N/A
14 - Conveying:
142400 —_— Elevator Subcontract $70,600.00
21 - Fire Suppression:
21 Elevator Sprinkler $500.00
22 - Plumbing & 23 HVAC:
22 Plumbing $5,766.00
23 HVAC N/A
26 - Electrical, 27 - Communications & 28 - Electronic Safety & Security
26, 27, & 28 Electrical $2,800.00
$109,683.00

a0 THE CITY OF NASHUA The Gate City’

Financtal S ervices

Purchasing Department

June 15, 2017
Memo #17-136

TO: MAYOR JIM DONCHESS
FINANCE COMMITTEE

SUBJECT: YOUTH COUNCIL COMMUNITY INTERVENTION PROGRAM (VALUE: $10,000)
DEPARTMENT: 171 COMMUNITY SERVICES; FUND: GENERAL

Please see attached communication from Bobbie Bagley, Director of Public Health & Community Services
dated June 15, 2017 for the information related to this contract award.

Pursuant to NRO § 5-83 Professional Services (A) In the purchase of accounting, architectural, auditing,
engineering, legal, medical and ambulance services and purchases of independent professional
consultant services for personnel, data processing, actuarial, planning, management and other
comparable purchases competitive bidding shall not be required.

The Director of Division of Public Health & Community Services and the Purchasing Department
recommend the award of this contract to The Youth Council of Nashua, NH in the amount of $10,000.

Respecttully,
f. vw a ~

7
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Purchasing Manager

Cc: B Bagley J Graziano

229 Main Street ¢ Nashua, New Hampshire 03061 e Phone (603) 589-3330 « Fax (603) 589-3233

2>\ THE CITY OF NASHUA “the Gate City"

Division of Pubhic Health and Community Services

Community Services Department

June 14, 2017

To: John Griffin, CFO; Daniel Kooken, Purchasing Manager
From: Bobbie Bagley, Director, DPHCS

Subject: Renewal of Community Intervention Services Contract for FY18

The Youth Council has been providing intervention services for the
youth of Nashua, ages 10 through 17, who are engaging in high-risk
behavior, but have not yet committed an arrest-able offense.
Assessments and case management are provided to those who qualify.
The City of Nashua has supported this program since FY13. Over the
past year, there has been an increased need for these services and the
City has increased this contract from $5,000 to $10,000 annually.

The attached contract is effective July 1, 2017 through June 30, 2018
in the amount of $10,000 to be paid monthly based on services
performed in the given month.

In accordance with § 5-83(A) Professional Services, the Division of
Public Health recommends that the contract with The Youth Council,
located at 112 W. Pearl Street, NH, be renewed for an additional year.

229 Main Street e Nashua, New Hampshire O306C e Phone (603) 589-3307 « Fax (603) 594-3434

CONTRACT FOR SERVICES

This contract is between the City of Nashua, Division of Public Health & Community Services (“DPHCS”)
at 229 Main Street, Nashua, NH 03060 and The Youth Council (“Contractor”), with a place of business at
112 W. Pearl Street, Nashua, NH 03060.

CONTRACT PERIOD:
This contract is in effect from July 1, 2017 through June 30, 2018.
SCOPE OF SERVICES:

The Contractor provides a comprehensive array of individual, group, and family intervention services for
the youth of Nashua, ages 10 through 17 who are engaging in high-risk behavior, but have not yet
committed an arrest-able offense. Actions may include aggressive behavior, refusing to follow rules at
home, sneaking out at night, and/or skipping school or causing disruptions in school. At the same time,
these youth are ideal targets for gang involvement, sexual exploitation and other victimization based on
their lack of maturity, family support and/or mental health needs.

The following set of comprehensive services shall be provided (collectively, the “CIC Program Services”):

1) Conduct assessments using nationally-approved tools; develop Intervention Plan with parent(s) and
youth. Transition case from clinical team (funded through insurance whenever possible) to case
management team notifying community partners as warranted.

2) Provide case management to review progress and implement Intervention Plan. Assess
client/family’s progress with Intervention Plan. Revise Intervention Plan as necessary.

3) Evaluate program participation/completion and review next steps. Additional referrals will be made
as warranted by presenting issues, such as to the local mental health center.

4) Track data around performance measures and outcomes to improve the quality of the program.
Report to lead partners and agency board of directors.

REFERRALS:

Community partners currently refer families to Contractor for assistance, including Nashua Police,
Probation & Parole, Nashua School District and local organizations. When parents call Contractor for
general services through the Community Intervention Collaborative, they will be asked a brief series of
questions to determine whether this program may be appropriate. Contractor assessment staff will
complete the Enrollment Notification Form, which will be forwarded to the Nashua Division of Public
Health & Community Services (DPHCS) for review and approval of any client referred to and
participating in the program.

TT
City of Nashua — Community Intervention Collaborative Page 1

TIME & LOCATION OF SERVICES:

Time & Date of Service: CIC Program Services shall be provided during normal business hours of
operation for Contractor.

Location of Services: | The Youth Council offices, 112 W. Pearl Street, Nashua, NH 03060.
FEES & MANNER OF PAYMENT:

The total amount of this contract shall not exceed $10,000 in a fiscal year (July 1 —June 30). Progress
payments will be made on the basis of work completed during the course of the engagement. Interim
billing shall cover a period of not less than one calendar month. City of Nashua to be billed after all
other alternative payment options have been exhausted. Monthly invoices will be sent to the Division
of Public Health & Community Services for review and approval for payment. Services will be billed after
insurance claims have been paid.

SERVICE FEE
Clinical Assessment and Evaluation, Intervention Up to $465.00 — this will be broken out into
Planning, Case Management, Skill Building, different “stages” of assessment, planning and
Monitoring and follow-up meeting with development.

youth/parent(s).
[Some potential reimbursement from insurance

and family]

INSURANCE REQUIREMENTS:
Contractor shall carry and maintain in effect during the performance of services under this contract:

"General Liability insurance in the amount of $1,000,000 per occurrence; $2,000,000 aggregate;
= and Workers' Compensation Coverage in compliance with the State of New Hampshire statutes,
$100,000/$500,000/S100,000.

Contractor shall maintain in effect at all times during the performance under this contract all specified
insurance coverage with insurers. None of the requirements as to types and limits to be maintained by
Contractor are intended to and shall not in any manner limit or qualify the liabilities and obligations
assumed by Contractor under this contract. The City of Nashua shall not maintain any insurance on
behalf of Contractor. Subcontractors are subject to the same insurance requirements as Contractor and
it shall be the Contractor's responsibility to ensure compliance of this requirement.

Contractor will provide the City of Nashua with certificates of insurance for coverage as listed below and
endorsements affecting coverage required by the contract within ten calendar days after the City issues
the notice of award. The City of Nashua requires thirty days written notice of cancellation or material
change in coverage. The certificates and endorsements for each insurance policy must be signed by a
person authorized by the insurer and who is licensed by the State of New Hampshire. General Liability
and Employers’ Liability policies must name the City of Nashua as an additional insured and reflect on

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City of Nashua — Community Intervention Collaborative Page 2

the certificate of insurance. Contractor is responsible for filing updated certificates of insurance with
the City of Nashua's Risk Management Department during the life of the contract.

=" All deductibles and self-insured retentions shall be fully disclosed in the certificate(s) of
insurance.

= If aggregate limits of less than $2,000,000 are imposed on bodily injury and property damage,
Contractor must maintain umbrella liability insurance of at least $1,000,000. All aggregates
must be fully disclosed on the required certificate of insurance.

=" The specified insurance requirements do not relieve Contractor of its responsibilities or limit the
amount of its liability to the City or other persons, and Contractor is encouraged to purchase
such additional insurance, as it deems necessary.

=" The insurance provided herein is primary, and no insurance held or owned by the City of Nashua
shall be called upon to contribute to a loss.

INDEMNIFICATION:

The Contractor agrees to indemnify, defend and hold harmless the City (the “Indemnified Party”) from
and against any and all liabilities, damages, losses, claims, causes of action, costs and expenses, of any
kind or nature (including but not limited to reasonable attorneys’ fees), incurred or sustained by or
asserted against the Indemnified Party in any manner directly or indirectly arising out of Contractor's
work performed under this Agreement. However, the Contractor’s indemnification obligation shall not
apply to liability arising from the negligence or misconduct of the Indemnified Party.

INDEPENDENT CONTRACTOR STATUS:

The parties agree that the Contractor shall have the status of and shall perform all work under this
contract as an independent contractor, maintaining control over its sub-contractors and employees.
The only contractual relationship created by this contract is between the DPHCS and the Contractor.
Nothing in this contract shall create any contractual relationship between the DPHCS and the
Contractor’s subcontractors or employees. The parties also agree that the Contractor is not an
employee of the City of Nashua or DPHCS and will receive no benefits as such.

CONTRACT AMENDMENTS AND ENTIRE AGREEMENT:

This agreement constitutes the entire contract between DPHCS and Contractor. The parties shall not be
bound by or be liable for any statement, representation, promise, inducement, or understanding of any
kind or nature not set forth in this contract.

Any amendments to this contract must be in writing and signed by both parties.

TERMINATION:

This agreement may be terminated by the DPHCS on seven (7) calendar days written notice to the
Contractor in the event of failure by the Contractor to adhere to all the terms and conditions of the
contract or failure to satisfactorily, in the sole opinion of the DPHCS, provide contracted services in a
timely and professional manner. The Contractor shall be given opportunity for consultation with the
DPHCS prior to the effective date of termination for cause. DPHCS or Contractor can terminate this
agreement, with a 90-day written notice to the other party. DPHCS will pay the Contractor a prorated

a cael ne eae ioe z SEBEL ANAS CL MEL EE STL TTA ELLE PED

City of Nashua — Community Intervention Collaborative Page 3

SECTION 02530

BUILDING CONNECTIONS AND DROP CONNECTIONS

PART 1 - GENERAL

1.01 WORK INCLUDED:

A. This Section covers furnishing of all materials and labor to construct building sewer
connections and drop connections as indicated on the Drawings, and as herein
specified.

B. Final location of building connections shall be determined in the field by the Engineer.

1.02 RELATED WORK:

A. Section 02300, EARTHWORK

B. Section 02631, PRECAST MANHOLES AND CATCH BASINS

C. Section 02085, POLY VINYL CHLORIDE GRAVITY PIPE AND FITTINGS

1.03 SUBMITTALS: IN ACCORDANCE WITH REQUIREMENTS OF
GENERAL SPECIFICATIONS, SUBMIT THE FOLLOWING:

A. Electronic file consisting of shop drawings and manufacturers literature of the
materials of this section shall be submitted to the Engineer for review.

B. Shop drawings of any special connections, including the proposed adapters for service
connections, shall be submitted to the Engineer.

PART 2 — PRODUCTS

2.01 MATERIALS:

A. Pipe and fittings for drop connections and for gravity building connections shall be as
specified under Section 02085 POLYVINYL CHLORIDE GRAVITY PIPE AND
FITTINGS. Adaptors shall be as recommended by the pipe manufacturer.

B. — Concrete for encasement shall be as specified in Section 03302 FIELD

CONCRETE.

2022 Sewer Replacement Project Building Connections and Drop Connections
Nashua, NH 02530-1

amount for all services performed up to that date. DPHCS is entitled to all contract-related notes, drafts
and documents produced by the Contractor up to that date.

GOVERNING LAW:

This Agreement is to be governed and construed under the Iaws of the State of New Hampshire, and any
action to enforce this contract shall be brought in Hillsborough County (New Hampshire) Superior Court
Southern Judicial District or in the New Hampshire 9th Circuit Court—Nashua and not elsewhere.

SEVERABILITY:

If any provision of this Agreement or a portion of such provision or application thereof to any person or
circumstances is for any reason held to be invalid or unenforceable, the remainder of this Agreement
and the application thereof to other person or circumstances shall not be affected.

COMPLIANCE WITH APPLICABLE LAWS:

Contractor, at all times, shall fully and completely comply with all applicable local, state and federal
laws, statutes, regulations, ordinances, orders, or requirements of any sort in carrying out the
obligations of this agreement. Contractor shall, throughout the period services are to be performed
under this agreement, monitor for any changes to the applicable laws, statutes, regulations, ordinances,
orders, or requirements, shall promptly notify DPHCS in writing of any changes to the same relating to or
affecting this contract, and shall submit detailed documentation of any effect of the change in terms of
both time and cost of performing the contract.

In the event that any current law, regulation, or ordinance, either local or state, is amended, rescinded,
newly enforced or enacted which affects this agreement, the parties shall, in good faith, amend this
agreement in order to be in compliance with said legislative changes. If said changes cause an increase
in fees or costs by either party, the parties in good faith may amend this agreement to reflect the
treatment of said fees or costs.

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City of Nashua — Community Intervention Collaborative Page 4

IN WITNESS WHEREOF, the undersigned, acting as duly authorized officials and agents, have caused this

Agreement tobesignedthis__—_—_—s day of , 2017.

City of Nashua:

James Donchess, Mayor Date
Contractor:

Elizabeth G. Houde, Executive Director Date

ee
City of Nashua — Community Intervention Collaborative Page 5

S20) THE CITY OF NASHUA “The Gate City’

Financtal Services

Purchasing Department

June 15, 2017
Memo #17-137

TO: MAYOR JIM DONCHESS
FINANCE COMMITTEE

SUBJECT: ANIMAL CONTROL SERVICES (VALUE: $99,081)
DEPARTMENT: 109 CIVIC & COMMUNITY ACTIVITIES; FUND: GENERAL

Please see attached communication from Bobbie Bagley, Director of Public Health & Community Services
dated June 14, 2017 for the information related to this contract award.

Pursuant to § 5-84 Special purchase procedures A. (4) Sole-source procurements, where the proposed
purchase is manufactured by only one company.

The Director of Division of Public Health & Community Services and the Purchasing Department
recommend the award of this contract to The Humane Society for Greater Nashua Corporation of
Nashua, NH in the amount of $99,081.

Respectfully, _
we

/Dan Kooken ~
Purchasing Manager
Ce: B Bagley J Graziano

{
229 Main Street ¢ Nashua, New Hampshire 03061 e Phone (603) 589-3330 « Fax (603) 589-3233 |