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R-20-074

RESOLUTION

RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF $821,500 FROM THE U.S.
DEPARTMENT OF TRANSPORTATION, FEDERAL TRANSIT ADMINISTRATION INTO
TRANSIT GRANT ACTIVITY “BUSES AND BUS FACILITIES GRANT PROGRAM”

CITY OF NASHUA

in the Year Two Thousand and Twenty

RESOLVED by the Board of Aldermen of the City of Nashua that the City of Nashua is
authorized to accept and appropriate $821,500 of Federal grant funds from the U.S. Department of
Transportation, Federal Transit Administration into Transit Grant Activity “Buses and Bus Facilities
Grant Program” for the purpose of performing Transit Center Safety and Security Improvements and
Passenger Technology Enhancements.

Matching funds in the amount of $188,500 are required for this grant. $72,000 of the required
matching funds will be funded through FY21 General Fund escrows pending approval by the Board of
Aldermen. $116,500, which is the remainder of the required matching funds, will need to be
appropriated by the Mayor and Board of Aldermen in the FY22 General Fund budget or some other
funding source.

LEGISLATIVE YEAR 2020

RESOLUTION: R-20-074
PURPOSE Relative to the acceptance and appropriation of $821,500 from the

U.S. Department of Transportation, Federal Transit Administration
into Transit Grant Activity “Buses and Bus Facilities Grant

Program”
SPONSOR(S): Mayor Jim Donchess
COMMITTEE
ASSIGNMENT: Human Affairs Committee.
FISCAL NOTE: Fiscal impact is grant funding to be used for a specific purpose. The

matching funds required by this grant will be appropriated over a two-
year period - $72,000 in FY2021 and $116,500 in FY2022.

ANALYSIS
This resolution authorizes the City to accept and appropriate grant funds from the U.S. Department of
Transportation, Federal Transit Administration for the purpose of performing Transit Center Safety
and Security Improvements and Passenger Technology Enhancements.

Matching funds in the amount of $188,500 are required for this grant and will only be partially funded
through FY21 General Fund escrows pending approval by the Board of Aldermen. The remainder of
the matching funds will need to be appropriated by the Mayor and Board of Aldermen in the FY 22
General Fund Budget or some other funding source. Community Development has indicated that only
a portion of the grant funds will be available in FY21, so the entire match did not have to be funded in
FY21. Ifthe City does not appropriate the remainder of the matching funds in FY22, City staff would
try to work with the FTA to determine if the funds could be utilized in FY23. Failure to use funding
could negatively impact future city grant applications.

The Transit Center rehabilitation project is in the FY2020 Capital Improvements Program.

Approved as to account Financial Services Division
structure, numbers, and a
amount: By: /s/John Griffin
Approved as to form: Office of Corporation Counsel

By: pb (Por Me
pate: 1G Se phen 2022

RESOLUTION

R-20-075

RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF AN ADDITIONAL
$7,060.53 FROM THE STATE OF NEW HAMPSHIRE, DEPARTMENT OF
TRANSPORTATION INTO DPW GRANT ACTIVITY “SAFE ROUTES TO SCHOOL —
CHARLOTTE AVENUE”

CITY OF NASHUA

In the Year Two Thousand and Twenty

RESOLVED by the Board of Aldermen of the City of Nashua that the City of Nashua is
authorized to accept and appropriate additional funds in the amount of $7,060.53 from the State
of New Hampshire, Department of Transportation into Grant Activity “Safe Routes to School —
Charlotte Avenue” for the purpose of improving pedestrian infrastructure near the Charlotte
Avenue Elementary School. These funds are in addition to $100,000 of funds previously
authorized under R-14-005. Matching funds in the amount of $231,752.14 are required for this
grant and will be funded as follows:

Fund

Fund Description Dept | Account | Description Amount
1000 General Fund 160 | “51” In Kind match of Salaries | $ 49,975.42
Operating & Wages for Engineering
Costs
1001 General Fund Capital | 160 | “81” Capital Improvements 75,000.00
Improvements Safe Routes to School
Project
6900 Wastewater Fund 169 | “81” Capital Improvements 58,083.00
Storm Water Abatement
Project
7528 NE Quadrant 160 | “54” Construction Services 48,693.72
Sidewalk Fund

Total Matching Funds:

$ 231,752.14

LEGISLATIVE YEAR 2020

RESOLUTION: R-20-075

PURPOSE: Relative to the acceptance and appropriation of an additional
$7,060.53 from the State of New Hampshire, Department of
Transportation into DPW Grant Activity “Safe Routes to
School — Charlotte Avenue”

SPONSORG): Mayor Jim Donchess

COMMITTEE

ASSIGNMENT: Human Affairs Committee

FISCAL NOTE: The fiscal impact is an additional $7,060.53 of grant funds to be

used for a specific purpose.

ANALYSIS

This resolution authorizes the city to accept and appropriate funds from the State of New
Hampshire, Department of Transportation into Grant Activity “Safe Routes to School — Charlotte
Avenue” for the purpose of improving pedestrian infrastructure near the Charlotte Avenue
Elementary School. These funds are in addition to $100,000 of funds previously authorized
under R-14-005. Matching funds in the amount of $231,752.14 are required for this grant.

The grant agreement requires the City to provide for subsequent maintenance of all project
elements, together with maintenance of sidewalks, which includes winter snow and ice removal.

This project was submitted to the Capital Improvements Committee for FY21.

Approved as to account Financial Services Division

structure, numbers,

and amount: By: /s/ John Griffin

Approved as to form: Office of Corporation Counsel
By: /s/ Dorothy Clarke

Date: September 17, 2020

R-20-076

RESOLUTION

AUTHORIZING AN ENERGY PERFORMANCE CONTRACT AND LEASE
FINANCING ARRANGEMENT

CITY OF NASHUA

In the Year Two Thousand and Twenty

WHEREAS, the City of Nashua, New Hampshire (the “City”), is a political subdivision
duly organized under the constitution and laws of the State of New Hampshire; and

WHEREAS, it is hereby determined that a true and real need exists for the acquisition
and installation of certain energy savings equipment to be acquired and installed at certain
facilities of the Nashua School District (the “Equipment’); and

WHEREAS, it is necessary and desirable and in the best interest of the City of Nashua,
New Hampshire, on behalf of Nashua School District, as lessee, to enter into an Equipment
Lease Purchase Agreement (the "Agreement") with Municipal Leasing Consultants, LLC, as
initial lessor (the “Lessor”’), for the purposes described therein, including the leasing of the
Equipment;

NOW, THEREFORE, BE IT RESOLVED, BY THE BOARD OF ALDERMEN OF
THE CITY OF NASHUA, NEW HAMPSHIRE, AS FOLLOWS:

Section 1. The Agreement, in substantially the same form as presented to this meeting,
and the terms and performance thereof are hereby approved, and the Mayor of the City is hereby
authorized to execute and deliver the Agreement on behalf of the City, with such changes therein
as shall be approved by such officer, such approval to be conclusively evidenced by such
officer’s execution thereof.

Section 2. The Escrow Agreement (the “Escrow Agreement’), among the City, the
Lessor and the escrow agent named therein, in substantially the same form as attached and the
terms and performance thereof are hereby approved, and the Escrow Agreement is hereby
authorized to be executed and delivered on behalf of the City by a duly authorized officer of the
City, with such changes therein as shall be approved by such officer, such approval to be
conclusively evidenced by such officer’s execution thereof.

Section 3. The Energy Performance Contract (the “Energy Contract’), between Nashua
School District and Energy Efficient Investments, Inc. in substantially the same form as attached,
and the Energy Contract is hereby authorized to be executed and delivered.

RESOLUTION R-20-076

Section 4. The City shall, and the officers, agents and employees of the City are hereby
authorized and directed to take such further action and execute such other documents, certificates
and instruments, as may be necessary or desirable to carry out and comply with the intent of this
Resolution, and to carry out, comply with and perform the duties of the City with respect to the
Agreement, the Escrow Agreement and the Energy Contract.

Section 5. The City has made certain capital expenditures in connection with the
acquisition of the Equipment prior to the date hereof, and the City expects to make additional
capital expenditures in connection with the acquisition of the Equipment in the future. The City
intends to reimburse itself for all or a portion of such expenditures, to the extent permitted by
law, with the proceeds of the Agreement or other tax-exempt obligations to be delivered by the
City. The maximum principal amount of the Agreement or other tax-exempt obligations
expected to be delivered for the Equipment is not expected to exceed $6,671,814.

Section 6. This Resolution shall take effect and be in full force immediately after its
adoption by the Board of Aldermen of the City.

LEGISLATIVE YEAR 2020

RESOLUTION: R-20-076

PURPOSE: Authorizing an energy performance contract and lease
financing arrangement

ENDORSERS: Mayor Jim Donchess
Alderman Richard A. Dowd

COMMITTEE
ASSIGNMENT:

FISCAL NOTE: The maximum principal amount of the Agreement or other tax-
exempt obligations expected to be delivered for the Equipment is
not expected to exceed $6,671,814.

ANALYSIS

This resolution authorizes the City of Nashua to enter into an energy performance contract and
lease financing arrangement with Municipal Leasing Consultants, LLC for energy saving
equipment for the city’s two high schools.

Pursuant to Nashua City Charter §54-a, this resolution requires a “duly advertised public
hearing’. Also see NH RSA 33:9, which requires a 2/3 vote for passage of this resolution.

Approved as to form: Office of Corporation Counsel

By: /s/ Steven Bolton

Date: September 17, 2020

ENERGY PERFORMANCE CONTRACT
BETWEEN

Nashua School District

AND

Energy Efficient Investments, Inc.

ESCO Contract — Nashua Schools & EEI, Inc

Preamble

This Energy Performance Contract (hereinafter “Contract”) is entered into as of (“Effective
Date”) by _EEl, Inc. (hereinafter “ESCO”), a corporation having its principal offices at, with
offices at, 19 D Star Drive, Merrimack, NH 03054 and Nashua School District (hereinafter
“the Customer’), having its principal offices at 141 Ledge St, Nashua, NH 03060 for the

purpose of furnishing equipment and work specified herein (“Work”) designed to improve
energy efficiency and reduce operating costs at Customer properties (hereinafter the
“Premises’) listed in the Final Investment Grade Audit in Attachment 1.

This Contract is conditional on the Customer obtaining financing from a reasonably
acceptable lender or lessorin an amount not less than the Contract Price in Attachment 3 -
Project Cost on terms satisfactory to the Customer, provided Customer shall diligently
pursue such financing on such terms as are customary, reasonable and in compliance with
pertinent laws and regulations including, without limitation, financing arranged by ESCO.

2 ESCO Contract — Nashua Schools & EEI, Inc.

INDEX:

TL. Definitions 0... e cee ce cece cee e cece eee eeeeectseeeeeeeettseeeeeeeeetssseeeeeettseeeeesentttseeeees 4
2. Contract Documents 2.0.0.0... e eee ee cee e ee tet en tsueueeeeeeeeeeeeeeeeeeetettittistssseeseeeees 5
3. Representations and Warranties 000.00... cece ccc ete tee ce eee eee tbe cebttntetteateeaeeeees 5
4. Price and Terms..........00. 0c cece ccc cece ee tee eee eeececteeeeeeeeettseeeeeesestsseeeeeestssseeeesnstseeeeeees 6
5. The Work 0... ccece cece eee e cee eee nn eee ee eee eteee cesses tseeeeeeesttsseeeeeettisseetesettitieeeeenes 7
6. Performance and Evaluation Subsequent to Work ........0000.000c ccc cece ccc ctetetteseseeeeeees 15
7. Obligations of the Parties .......0..0.0 occ cece ede e eee eee b eb bobbi bbtttttteaeaeees 18
8. Insurance and Bond Requirements ..........0...0.00 coco cece eee c eee ee eee cet bb ete tt esate teeeeeeeeeeeens 20
9. General Provisions 0.0.0.2... ccc cece eet cee cee eeeeteeeeeeeeeteteeeeeeesetsseeeeeettttsseeeenetetieeeens 22
10. Contract Signatures 2.0.0.0... cece eee cbt Ede e Eee tee bbb eb cbt btttbtteaataeees 27
Attachment 1 - Final Investment Grade Audit. .......0000.00c cece cece cece eee bctettttseeeseseeees 28
Attachment 2 - Maintenance and Service Agreement. .......00.000000.0c cece ccc ccecettesteseeeeeees 42
Attachment 3 - Project Cost & Schedule of Values 0.000.000.0000... cccccee ccc ctetettesseseeeeeees 43
Attachment 4 - Measurement and Verification Plan .......00000000 occ ccc cect ceetesteseeeeeees 44
Attachment 5 - Major Equipment List (Bill of Materials) .....00000000 ccc eeteeeees 65
Attachment 6 — Scope of Work and Project Schedule......0.00.00000 cece ceetesteseseeeees 66
Attachment 7 - Additional Construction or Operational Requirements ..............0..0...0.0000 67
Attachment 8 — Standards of Comfort ...0......00000cccceececccec cee eeececee cet teeeeeeeetttseeeeesettsteeeees 68
Attachment 9 - Corporate Resolution, Certificate of Foreign Corporation ..............0.0...0...... 69
Attachment 10 - Substantial Completion .....0.0.......00ccc cece cece ecee eee ee eect tte tttttteeataeees 70
Attachment 11 - Final Acceptance... cect teste tebe tebe tee ccttttttttttieaeeeees 72
Attachment 12 — Customer Change Order Authorization form .....00...000.00.0000cccc ccc cetetteseeees 72

3 ESCO Contract — Nashua Schools & EEI, Inc.