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Board of Aldermen — 9/26/17 Page 21
Alderman Clemons

Actually they would have to come here first. So, we will tentatively move the Personnel meeting for Monday,
the 2". ’ll have Sue communicate with the committee when another date would work for us. We'll get a
consensus on that. I’m going to cancel the meeting on the 2"° knowing that this is time sensitive but we need
time to get the appointments out there.

Alderwoman Melizzi-Golja

PEDC next Tuesday at 7:00 p.m. in the Chamber.

ADJOURNMENT

MOTION BY ALDERMAN DEANE THAT THE SEPTEMBER 26, 2017 MEETING OF THE BOARD OF
ALDERMEN BE ADJOURNED
MOTION CARRIED

The meeting was declared adjourned at 9:00 p.m.

Attest: Patricia Piecuch, City Clerk

AGENDA MEETING OF THE BOARD OF ALDERMEN SEPTEMBER 26, 2017

1. PRESIDENT BRIAN S. McCARTHY CALLS ASSEMBLY TO ORDER
2. PRAYER OFFERED BY CITY CLERK PATRICIA PIECUCH
3. PLEDGE TO THE FLAG LED BY ALDERMAN-AT-LARGE DANIEL T. MORIARTY
4, ROLL CALL
5. REMARKS BY THE MAYOR
6. RESPONSE TO REMARKS OF THE MAYOR
7. RECOGNITIONS
R-17-131
Endorsers: Mayor Jim Donchess
Board of Aldermen
RECOGNIZING THE NASHUA POLICE ATHLETIC LEAGUE WITH THE 2017 GATE CITY
LIGHT AWARD
8. READING OF MINUTES OF PREVIOUS MEETING
Board of AIDErMen 200... ceo ceec cee ccccceseuuceecececcseuaceteeeeeeeesecsugeeessauseeeetsaaeaeees 09/12/2017
9. COMMUNICATIONS

From: Mayor Jim Donchess
Re: Downtown Riverfront Development Master Plan

PERIOD FOR PUBLIC COMMENT RELATIVE TO ITEMS EXPECTED TO BE
ACTED UPON THIS EVENING

10. PETITIONS
11. NOMINATIONS, APPOINTMENTS AND ELECTIONS

12. REPORTS OF COMMITTEE

Budget Review Committee... 0... cece ce cen ee nee een eeetet ne nee ner ees 09/20/2017
Finance Committee......... 0.0... ccc ccc cee cee cee ere cee cence cen eee erates nee ce an eaee cage 09/20/2017
Human Affairs Committee ......... 00... cece cee cee eee eee eee ee eens nena ee eeeneeeaeners 09/18/2017
Planning & Economic Development Committee................. cece eee 09/19/2017

13. WRITTEN REPORTS FROM LIAISONS
14. CONFIRMATION OF MAYOR'S APPOINTMENTS
UNFINISHED BUSINESS — RESOLUTIONS

R-17-125
Endorsers: Mayor Jim Donchess
Alderman Richard A. Dowd
ESTABLISHING THE USE OF FUND BALANCE FOR TAX RATE
e Budget Review Committee Recommends: Final Passage

R-17-126

Endorsers: Mayor Jim Donchess
Alderman Tom Lopez
Alderman June M. Caron
Alderwoman Mary Ann Melizzi-Golja
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Richard A. Dowd
Alderman-at-Large Lori Wilshire

ESTABLISHING AN EXPENDABLE TRUST FUND TO ACCEPT DONATIONS FOR THE

ARLINGTON STREET COMMUNITY CENTER

e Budget Review Committee Recommends: Final Passage

R-17-127
Endorsers: Mayor Jim Donchess
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Tom Lopez
RELATIVE TO THE SUPPLEMENTAL APPROPRIATION OF $500,000 OF UNANTICIPATED
REVENUE TO THE HYDROPOWER RESERVE FUND FOR THE PURPOSE OF REPAIRING
THE TURBINE AT THE JACKSON MILLS DAM
e Budget Review Committee Recommends: Final Passage

R-17-129
Endorsers: Alderman-at-Large Mark S. Cookson

Alderman Don LeBrun
FOR THE CITY TO RESEARCH THE FEASIBILITY OF PURCHASING THE FORMER DANIEL

WEBSTER COLLEGE PROPERTY LOCATED AT 20 UNIVERSITY DRIVE
e PEDC Recommends: Indefinite Postponement
° Also assigned to the Nashua City Planning Board; to appear on its 10/5/17 agenda
e Also assigned to the Board of Education

UNFINISHED BUSINESS — ORDINANCES

O-17-044
Endorsers: Alderman-at-Large Lori Wilshire
Alderman June M. Caron
Alderman Richard A. Dowd
Alderwoman Mary Ann Melizzi-Golja
REVISIONS TO THE CITIZENS ADVISORY COMMISSION FOR COMMUNITY GRANTS

° Human Affairs Committee Recommends: Final Passage as Amended
NEW BUSINESS — RESOLUTIONS

R-17-132
Endorsers: Mayor Jim Donchess
Alderman-at-Large Lori Wilshire
Alderwoman Mary Ann Melizzi-Golja
RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF $78,273 FROM THE DEPARTMENT

OF HOMELAND SECURITY INTO FIRE GRANT ACTIVITY “FY2016 ASSISTANCE TO
FIREFIGHTERS GRANT”

R-17-133
Endorser: Mayor Jim Donchess
AUTHORIZING THE CITY TO ENTER INTO A MEMORANDUM OF UNDERSTANDING WITH THE

BOSTON SURFACE RAILROAD COMPANY, INC.

R-17-134
Endorser: Mayor Jim Donchess
AUTHORIZING THE SALE OF LAND ON THE EAST SIDE OF MEDICAL CENTER DRIVE (SHEET
31, LOT 12) TO SOUTHERN NEW HAMPSHIRE MEDICAL CENTER FOR $300,000, ESTABLISHING
AN EXPENDABLE TRUST FUND FOR DOWNTOWN REDEVELOPMENT INITIATIVES, AND
APPROPRIATING THE $300,000 OF PROCEEDS INTO THE EXPENDABLE TRUST FUND

R-17-135
Endorser: Mayor Jim Donchess
RELATIVE TO THE APPROVAL OF THE DOWNTOWN RIVERFRONT MASTER PLAN ADOPTED

BY THE CITY PLANNING BOARD
R-17-136
Endorser: Mayor Jim Donchess
AUTHORIZING THE CITY TO ENTER INTO A SHORT-TERM REAL PROPERTY LEASE
AGREEMENT FOR 44 BROAD STREET
NEW BUSINESS —- ORDINANCES
O-17-045
Endorser: Mayor Jim Donchess
MOVING PARKING ENFORCEMENT TO THE OFFICE OF ECONOMIC DEVELOPMENT IN THE
MAYOR’S OFFICE
PERIOD FOR GENERAL PUBLIC COMMENT
REMARKS BY THE MEMBERS OF THE BOARD OF ALDERMEN

Committee announcements:

ADJOURNMENT

AMENDED
O-17-044

ORDINANCE

REVISIONS TO THE CITIZENS ADVISORY COMMISSION FOR COMMUNITY
GRANTS

CITY OF NASHUA
In the Year Two Thousand and Seventeen

The City of Nashua ordains that Part I “Administrative Legislation”, Chapter 5
“Administration of Government”, Part 3 “Administrative Code”, Article VII “Community
Development Division”, Section 5-42.1 “Citizens Advisory Commission for Community Grants”
of the Nashua Revised Ordinances as amended, is hereby further amended by deleting the
struck-through language and adding the new underlined language as follows:

Ҥ 5-42.1. Citizens Advisory Commission for Community Grants.

AMENDED
ORDINANCE O-17-044

AMENDED
ORDINANCE O-17-044

A. Citizens Advisory Commission for Community Grants established. There is
hereby created a Citizens Advisory Commission for Community Grants (“CAC”)
which shall evaluate the funding requests of local human services agencies, meet
with representatives of the agencies as needed, vote on a recommended funding
level and suggest conditions to be met by the agency receiving the funds. The
Citizens Advisory Commission for Community Grants will forward its final
recommendations to the Mayor and Board of Aldermen.

AMENDED
ORDINANCE

O-17-044

B. Membership of Commission.

(1)

(2)

3)

(4)

Composition. The Citizens Advisory Commission for Community Grants
shall consist of seven members, representing a cross section of the
community, including one member who is a representative of the low-

income community.

(a) Four members shall be appointed by the Mayor and
confirmed by the Board of Aldermen.

(b) Two members shall be appointed by the President of the
Board of Aldermen and confirmed by the Board of
Aldermen.

(c) One aldermanic member, who is on the Human Affairs
Committee, shall be appointed by the President of the
Board of Aldermen and confirmed by the Board of
Aldermen.

(d) The low-income representative member may be appointed
by the Mayor or the President of the Board of Aldermen.
The appointed member shall be a low-income resident of
the City of Nashua as defined by the U.S. Department of
Housing and Urban Development.

Qualifications. In determining the qualifications of a member of the
Commission, the Mayor and Board of Aldermen shall take into
consideration the individual's demonstrated interest and ability to
understand, appreciate and promote the purposes of this section. All
members shall be residents of the City. Potential members must fully
disclose all potential or real conflicts of interest

Terms. The members of the Commission shall be appointed for three-year
terms. Initial appointments shall be staggered so that subsequent
appointments shall not occur at the same time. The Aldermanic Human
Affairs Committee member shall serve concomitantly with his or her term
of office. The term of the Chairman of the Commission shall be for one
year. A Chairman shall serve no more than three consecutive terms.

Vacancies. If a vacancy is created, an interim appointment for the
remainder of the term shall be made in accordance with the procedures
hereinbefore described.

AMENDED
ORDINANCE

O-17-044

C. Organization, meetings and rules of Commission.

(1)

(2)

The Citizens Advisory Commission for Community Grants shall annually
elect_a Chairman and Secretary from among the appointed members and
create and fill such other offices as it may deem necessary to fulfill its
work. The Chairman shall not be the Aldermanic Commissioner.
Elections shall take place at the last meeting of the application evaluation
cycle. The Commission shall meet at the call of the Chairman, and at such
other time as the Commission may determine, and shall adopt rules for the
orderly conduct of meetings. Minutes of all meetings shall be kept, and all
records and meetings of the Commission shall be open to the public in
accordance with New Hampshire Revised Statutes Annotated Chapter 91-
A.

In order for the Commission to take any action, at least four members shall
be present to constitute a quorum. A simple majority of the quorum shall
be sufficient to approve or deny any motion to come before the
Commission.

D. Procedures.

(1)

(2)

3)

Prior to November 1“ of each budget year, the Chairman of the
Commission shall coordinate with the Urban Programs Department to
draft a schedule that aligns with the development of the City’s HUD
Annual Action Plan.

Prior to December 1“ of each budget year, the Chairman of the
Commission shall provide a schedule to the Board of Aldermen. Ata
minimum the schedule shall include:

(a) An orientation session for the members with the Mayor, Human
Affairs Committee and the Urban Programs Department to review
the City’s Consolidated Plan and annual funding priorities:

(b) Posting date of application:
(c) Submission deadline for applications:

(d) Meeting dates of the Commission to evaluate applications
received. These meetings may include question and answer
sessions to allow agencies to speak on behalf of their applications,
as well as meetings to allow the members to evaluate applications
as a Commission: and

(e) The Chairman shall also provide a recommended clerical support
funding budget for the subsequent year.

The Citizens Advisory Commission for Community Grants funding
application and worksheet, including annual updates or changes, shall be
approved by the Human Affairs Committee prior to use.

AMENDED
ORDINANCE

(4)

(5)

(6)

(7)

O-17-044

Applications will be submitted through the Urban Programs Department
and posted to the City’s website following the application deadline.

Prior to May 15" of each budget year the Chairman will provide
completed evaluation worksheets to the Urban Programs Department for
posting to the City’s website. The worksheets will include
recommendations based on consistent criteria, scoring and guidelines as
defined in the published application.

At least once per Aldermanic term, the Chairman of the Aldermanic
Human Affairs Committee shall invite the Citizens Advisory Commission
for Community Grants to a joint meeting. The meeting will serve asa
review of the procedures of the Commission.

The Urban Programs Department will provide administrative assistance to
the Commission.”

All ordinances or parts of ordinances inconsistent herewith are hereby repealed.

This legislation shall take effect upon passage.

Upon passage of this ordinance, all members of this revised Citizens Advisory Committee for
Community Grants shall be newly appointed, and may include former members of the

Committee.