Search

FINANCE COMMITTEE

JULY 20, 2022
7:00 Aldermanic Chamber and Zoom

Join Zoom Meeting: https://usO2web.zoom.us/j/82579551279? pwd=RHFxYOErUUSIbG 1 pZGh4RWxFZzA0UTO9
Meeting ID: 825 7955 1279 Passcode: 334571

By telephone: 1-929-205-6099
Meeting ID: 825 7955 1279 Passcode: 334571

If there is a problem with the audio, please dial 603-589-3329 to advise.

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

From: Amy Girard, Purchasing Agent II
Re: Software & Hardware Maintenance in the amount not to exceed $77,660.01 funded from
54407 Software Maintenance & 54412 Hardware Maintenance

From: Amy Girard, Purchasing Agent II
Re: — Physicals for firefighters in the amount not to exceed $141,660 funded from Grant Funds: 2020
Assistance to Firefighter Grants & 53135 Medical Services

UNFINISHED BUSINESS

TABLED IN COMMITTEE

From: Tim Cummings, Economic Development Director
Re: | Communication — Approval & Place on File a Contract for Professional Engineering Services related to
the Nashua Downtown Riverfront Implementation Project with H.L. Turner Group

From: Tim Cummings, Economic Development Director

Re: | Communication — Approval & Place on File a Contract Amendment for Professional Engineering
Services related to the Nashua Downtown Riverfront Implementation Project VHB, Inc. for Water Street
Design Services

From: Kelly Parkinson, Purchasing Manager
Re: | Commissioning Services in the amount not to exceed $27,550 funded from 53107 Architect &
Engineering Services/DPW Facility (Economic Development)

NEW BUSINESS — RESOLUTIONS

NEW BUSINESS — ORDINANCES

RECORD OF EXPENDITURES

GENERAL DISCUSSION

PUBLIC COMMENT

REMARKS BY THE ALDERMEN

ADJOURNMENT

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

July 13, 2022
Memo #23-306

TO: Mayor Donchess
Finance Committee

SUBJECT: Software & Hardware Maintenance in the amount not to exceed $77,660.01 funded from
54407 Software Maintenance & 54412 Hardware Maintenance

Please see attached communications from Nick Miseirvitch, ClO, dated July 5, 2022 for project specific
details related to this purchase. Below please find a summary of the purchase approval request:

Item: Annual Hardware & Software Maintenance for Kronos Timekeeping Software
Value: $77,660.01
Vendor: Kronos Inc, a UKG Company

Department: 122 Information Technology
Source Fund: 54407 Software Maintenance in the amount of $62,711.20
54412 Hardware Maintenance in the amount of $14,948.81

Ordinance: Pursuant to NRO § 5-84 Special purchase procedures (A)/4 Sole-source
procurements, where the proposed purchase is manufactured by only one
company.

Administrative Services Division: Information Technology, and the Purchasing Department respectfully
request your approval of this contract.

Regards,

Amy Girard
Purchasing Agent II

Ce: N Miseirvitch
J Graziano

City of Nashua

Information Technology Department (603) 589-3300
Administrative Services Division Fax (603) 594-3434
229 Main Street - Nashua, NH 03060

To: Ms. Kelly Parkinson

Purchasing Manager, City of Nashua

229 Main St

Nashua, NH 03061-2019

Date: July 5, 2022

Re: UKG KRONOS Annual Software Maintenance

Ms. Parkinson,

This request is for the annual renewal required for the continued operation of KRONOS maintenance
and support services for the City timekeeping software.

Funding is available in 122 Information Technology, Software Maintenance 22.1.535 — 54407,
$62,711.20 and Hardware Maintenance 22.1.535 — 54414, $14,948.81.

Sincerely,

Nick Miseirvitch
CIO, Information Technology

Cc: Kimberly Kleiner, Director of Administrative Services

UKG

Page 1 of 2
Quote Type: Renewal
Customer: CITY OF NASHUA
Solution ID: 6103494
Payment Terms: Net 30 Days Contract #: 1188274 RO3-MAY-22
Currency: USD Date: 08-MAY-2022
Customer PO Number: Prepared by: Yolanda Abram / US PublicSector2
Bill To: CITY OF NASHUA Ship To: CITY OF NASHUA - IT DIVISION
229 MAIN STREET 229 MAIN STREET
NASHUA NH 03060 NASHUA NH 03060
UNITED STATES UNITED STATES

Contact: NICK MISEIRVITCH
Email: miseirvitchn@nashuanh.gov

Contract Period: 01-SEP-2022 - 31-AUG-2023

Description Support Services Estimated Tax Subtotal
Software Support Services 50,660.82 0.00 50,660.82
Equipment Support Services 14,948.31 0.00 14,948.31
Educational Services 12,050.38 0.00 12,050.38

Total 77,660.01 0.00 77,660.01

Annualized Contract Value: 78,533.97
The Annualized Contract Value is the value of the contract if all services are priced for 365 days. The Annualized Contract Value does not include
estimated tax. Please note that this quote may include services priced for prorated periods.

If you are tax exempt; please provide a copy of your "Tax Exempt" certificate with your PO or signed quote.

Support Services are subject to applicable taxes. The tax amount shown on this quote is only an estimate. The actual tax due will be reflected on the invoice.

CITY OF NASHUA KRONOS INCORPORATED

Signature: Signature: Lez kichard

Name: Name: Liz Richard

Title: Title: Business Analyst, Support Contracts
Date: Date: June 6, 2022

U KG Kronos Incorporated, AUKG Company 900 Chelmsford Street Lowell, MA01851 +1800 225 1561

UKG

Payment Terms:
Currency:
Customer PO Number:

Net 30 Days
USD

Quote Type:
Customer:
Solution ID:
Contract #:
Date:
Prepared by:

Renewal

CITY OF NASHUA

6103494

1188274 RO3-MAY-22

Page 2 of 2

Yolanda Abram / US PublicSector2

Bill To: CITY OF NASHUA Ship To: CITY OF NASHUA - IT DIVISION
229 MAIN STREET 229 MAIN STREET
NASHUA NH 03060 NASHUA NH 03060
UNITED STATES UNITED STATES
Contact: DEFAULT EMAIL CONTACT
Email: vendorapinvoices@nashuanh. gov
Line TET POTN ANTS Covered Product ISStist: Start Date End Date Duration (days)
Level Count
1 | Gold WORKFORCE EMPLOYEE V8 3,500 | 01-SEP-2022 31-AUG-2023 365
2 | Gold WORKFORCE INTEGRATION MANAGER V8 3,500 | 01-SEP-2022 31-AUG-2023 365
3 | Gold WORKFORCE LEAVE V8 3,500 | 01-SEP-2022 31-AUG-2023 365
4 | Gold WORKFORCE MANAGER V8 160 | 01-SEP-2022 31-AUG-2023 365
5 | Gold WORKFORCE SCHEDULER V8 3,500 | 01-SEP-2022 31-AUG-2023 365
6 | Gold WORKFORCE TABLET V8 15 | 01-SEP-2022 31-AUG-2023 365
7 | cold BOR ORGE TELETIME V6,DIGITAL T1,16 01-SEP-2022 31-AUG-2023 365
8 | Gold WORKFORCE TIMEKEEPER V8 3,500 | 01-SEP-2022 31-AUG-2023 365

Support Service

Level

Software Support Services

Covered Product

Quantity

Support
Services

50,660.82

Estimated Tax

Subtotal
50,660.82

Start Date

End Date

Duration (days)

1 | Depot Exchange Data Collection: 4000 36 01-SEP-2022 31-AUG-2023 365
2 | Depot Exchange Data Collection: InTouch 2 01-SEP-2022 31-AUG-2023 365
3 | Depot Exchange Data Collection: InTouch 1 18-DEC-2022 31-AUG-2023 257
4 | Depot Exchange Data Collection: InTouch 3 02-AUG-2023 31-AUG-2023 30

Support Service
Level
Ed Services

Subscription

Equipment Support Services

Covered Product

KNOWLEDGE PASS

License
Count

Support
Services

14,948.81

Estimated Tax

Subtotal
14,948.81

Start Date

01-SEP-2022

End Date

31-AUG-2023

Duration (days)

365

Educational Services

Support
Services

12,050.38

Estimated Tax

Subtotal
12,050.38

UKG

Kronos Incorporated, AUKG Company 900 Chelmsford Street Lowell, MA 01851

+1 800 225 1561

City of Nashua

Purchasing Department

Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233
July 13, 2022
Memo #23-307
TO: Mayor Donchess
Finance Committee
SUBJECT: Physicals for firefighters in the amount not to exceed $141,660 funded from Grant Funds:

2020 Assistance to Firefighter Grants & 53135 Medical Services

Please see attached communications from William Atkinson, Assistant Chief, dated July 13, 2022 for project
specific details related to this purchase. Below please find a summary of the purchase approval request:

Item: Physicals for firefighters
Value: $141,660
Vendor: Life Scan Wellness Centers

Department: 152 Fire Rescue
Source Fund: Grant Funds: 2020 Assistance to Firefighter Grants
53135 Medical Services

Ordinance: Pursuant to NRO § 5-83 Professional Services (A) In the purchase of accounting,
architectural, auditing, engineering, legal, medical and ambulance services and
purchases of independent professional consultant services for personnel, data
processing, actuarial, planning, management and other comparable purchases
competitive bidding shall not be required .

The Nashua Fire Rescue, and the Purchasing Department respectfully request your approval of this
contract.

Regards,

Amy Girard
Purchasing Agent II

Cc: W Atkinson
J Graziano

= Willi B. Atki
Nashua Fi re Rescue dastiied Fire Chiet
Administrative Office Nashua Fire Rescue

70 East Hollis Street, Nashua, NH 03060 — (603) 594-3651
www.nashuafire.com Atkinson B@NashuaNH.gov

To: Chief Steve M. Buxton

From: Assistant Chief William B. Atkinson
Date: 07/13/2022

Re Life Scan Wellness Centers Physicals

Chief Buxton,
I am requesting the approval to proceed to the Finance Committee for approval of the

physicals from Life Scan Wellness Centers that are funded through a grant. The grant
was awarded for $141,660 and this was approved through Resolution R-21-176.

Respectfully Submitted,

Midlin foyer

William B. Atkinson
Assistant Chief

a

Life Scan Wellness Centers

Life Scan Wellness Centers
1011 N. Macdill Avenue

Tampa, FL 33607

(813) 876-0625

Customer Information

Customer:

Address:

City State Zip:
Phone Number:
Contact:

Email:

Nashua Fire

70 E. Hollis St.
Nashua, NH 03060
(603) 589-3435
Chief Steve Buxton

BuxtonS@nashuanh.gov

Comments or Special Instructions:

Invoice

Rece

Date: 6/7/2022

TERMS
Due on receipt
Date of Service: May 16 - 27, 2022
QUANTITY DESCRIPTION UNIT PRICE AMOUNT
180 Wellness Exams $550.00 $99,000.00
180 Heavy Metals $68.00 $12,240.00
180 Cancer Markers $80.00 $14,400.00
180 Chest X-Rays $75.00 $13,500.00
SUBTOTAL $139,140.00
TAX RATE
SALES TAX
SHIPPING & HANDLING -
TOTAL $139,140.00
APPROVED FOR PAYMENT:
2 QD \cKy) 2
ry “ACc \ \
AD MUO Blas

7

/

&\ THE CITY OF NASHUA Seer

Economic Development

To: L. Wilshire, President
From: T. Cummings, Director
Ce: Members of the Board of Aldermen

Date: June 9, 2022

Re: Communication — Approval & Place on File A Contract for Professional Engineering
Services related to the Nashua Downtown Riverfront Implementation Project with H.L. Turner

Group

The Tax Increment Financing Development Program and Financing Plan adopted by the Board
through the passage of O-18 -006, states that the City Economic Development Director shall be
the Administrator of the District and shall have the power to, inter alia, “negotiate and sign,
upon the approval of the Board of Aldermen, any contracts relative to the design, engineering,
construction, or operations of any phase or component of the activities proposed under this

Plan.”

A copy of the Professional Engineering Services Contract related to the Nashua Downtown
Riverfront Implementation Project with H.L. Turner Group, Inc., along with Exhibits outlining
the scope and basis for fees as previously approved is attached. As shown the contract is the
City’s standard Professional Engineer services contract.

It was decided to break the work up into a phased approach where prior authorization for specific
tasks will be required. The first phase will be putting specific detail on the cantilevered
boardwalks and a Purchase Order will be issued for $350,000.00 to H.L. Turner for their design
services. It is anticipated that as work is completed additional authorization would occur. The
total contract is for $404,340.00 and the source of funds is the TIF account created to implement

the downtown riverfront project.

CONTRACT FOR PROFESSIONAL SERVICES

A CONTRACT BETWEEN

THE CITY OF NASHUA
229 MAIN STREET, CITY HALL, NASHUA, NH 03060

AND

H.L. Turner Group, Inc.

NAME AND TITLE OF PROFESSIONAL ENGINEER

27 LOCKE ROAD
CONCORD, NH 03301

ADDRESS OF PROFESSIONAL ENGINEER

WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire, from time
to time requires the services of a Professional Engineer ; and

WHEREAS, it is deemed that the services of a Professional Engineer herein specified are both
necessary and desirable and in the best interests of the City of Nashua; and

WHEREAS, Professional Engineer represents they are duly qualified, equipped, staffed, ready,
willing and able to perform and render the services hereinafter described;

Now, THEREFORE, in consideration of the agreements herein made, the parties mutually agree as
follows:

1. DOCUMENTS INCORPORATED. The following exhibits are by this reference incorporated herein and are
made part of this contract:

Exhibit A - General Conditions for Contracts
Exhibit B - The H.L. Turner Group, Inc. Dated May 11" Proposal
w/ a Preamble outlining a phased approach
Project Understanding / Scope of Work / Budget / Schedule and Basis for Fees

The Contract represents the entire and integrated agreement between the parties and supersedes prior
negotiations, proposals, representations or agreements, either written or oral. Any other documents which
are not listed in this Article are not part of the Contract.

In the event of a conflict between the terms of the Proposal and the terms of this Agreement, a written
change order and/or fully executed City of Nashua Purchase Order, the terms of this Agreement, the written
change order or the fully executed City of Nashua Purchase Order shall control over the terms of the

Proposal.

2. WORK TO BE PERFORMED Except as otherwise provided in this contract, Professional Engineer shall
furnish all services, equipment, and materials and shall perform all operations necessary and required to

AG Llof3