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Finance Committee - Agenda - 8/17/2022 - P253

By dnadmin on Sun, 11/06/2022 - 21:46
Document Date
Fri, 08/12/2022 - 13:02
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/17/2022 - 00:00
Page Number
253
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__081720…

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

August 11, 2022
Memo #23-322

TO: Mayor Donchess
Finance Committee

SUBJECT: Playground Equipment for St. Andrews Park in the amount not to exceed $108,582.47
funded from 71625 Playground Equipment/Bond and 2062.77.17.30/Citywide
Playground Improvements

Please see attached communications from Bryan Conant, Superintendent of Parks & Recreation, dated July
28, 2022 for project specific details related to this purchase. Below please find a summary of the purchase
approval request:

Item: Playground structure and playground equipment for St. Andrews Park
Value: $108,582.47
Vendor: Miracle Recreation Equioment Company

Department: 177 Parks and Recreation
Source Fund: 71625 Playground Equipment/ Bond $75,000
2062.77.17.30/Citywide Playground Improvements $33,582.47

Ordinance: Pursuant to § 5-84 Special purchase procedures A/(3) Purchases which can be procured
through cooperative intergovernmental purchase agreements with other governmental jurisdictions.

The Board of Public Works (7/28/22 BPW meeting), Division of Public Works: Parks and Recreation, and
the Purchasing Department respectfully request your approval of this contract.

Regards,

Amy Girard

Purchasing Manager

Ce: B Conant
C O'Connor
K Kleiner

Page Image
Finance Committee - Agenda - 8/17/2022 - P253

Finance Committee - Agenda - 8/17/2022 - P254

By dnadmin on Sun, 11/06/2022 - 21:46
Document Date
Fri, 08/12/2022 - 13:02
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/17/2022 - 00:00
Page Number
254
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__081720…

To:
From:

Re:

B. Motion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: July 28, 2022

Bryan Conant, Superintendent Parks and Recreation

Purchase of New Playground Equipment for St. Andrews Park.

To approve the purchase of a new playground structure and playground
equipment for St. Andrews Park from Miracle Recreation Equipment Company of
Monet, MO for a total cost of $108,582.47 pursuant to the Sourcewell Contract
#010521-LTS. Funding will be through Department: 177 Parks & Recreation;
Fund: Capital; Activity: Citywide Playground.

Attachments: Quote from Miracle Recreation Equip. Co. prepared by Pettinelli and Associates

Discussion:

The current playground equipment at St. Andrews Park is from the 1970’s and is
extremely old and outdated. The installation of the playground design proposed
will enhance the park tremendously. The new playground will provide different
elements for a wide age range and will include some inclusive pieces of
playground equipment as well.

Page Image
Finance Committee - Agenda - 8/17/2022 - P254

Finance Committee - Agenda - 8/17/2022 - P255

By dnadmin on Sun, 11/06/2022 - 21:46
Document Date
Fri, 08/12/2022 - 13:02
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/17/2022 - 00:00
Page Number
255
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__081720…

Miracle Recreation Equip. Co.
878 E. US Hwy 60

QUOTE: R0071223423

i |
Miracle ‘ns
1-888-458-2752 Project: ROO71_44698585741_01

Prepared For: Project Name & Location: Prepared by:

Bryan PETTINELLI AND ASSOCIATES

City of Nashua

100 Concord ST PO BOX 5814

Nashua, NH 03060 BURLINGTON, VT 05401

603-589-3362 (phone) (800) 775-8154 (phone)

conantb@nashuanh.gov (802) 862-3112 (fax)
PLAYGRDBOB@AOL.COM

Ship To Address: End User:

Bryan

City of Nashua

100 Concord ST

Nashua, NH 03060
603-589-3362 (phone)
conantb@nashuanh.gov

Quote Number: R0071223423
Quote Date: 7/18/2022
Valid For: 30 Days From Quote Date

SOURCEWELL CONTRACT #010521-LTS

7188227J

Product line: TotsChoice
Age group: 5-12

Components

Part Number Description Qty Weight

7185019 (718S227J) 1
TRIANGLE DECK (ATTACHES TO 3 POSTS)

7185029 (7188227J) 1
SQUARE DECK (ATTACHES TO 4 POSTS)

7185039 (7188227J) 4
1/2 HEX FULL DECK (ATTACHES TO 4 POSTS)

7185494 (718S227J) 2
3 1/2" OD X 118" POST (4' DK)

718552 (718$227J) 7
3 1/2" OD X 130" POST (3' TO 5' DKS)

718553 (71882275) 2
3 1/2" OD X 148" POST (5'6" TO 6' 6" DKS)

718572 (718S227J) 6

3 1/2" OD X 138" POST ROOF (3'D0K OR LESS)

7/18/2022
QUOTE: R0071223423

Unit Price

Total

Page 1 of 5

Page Image
Finance Committee - Agenda - 8/17/2022 - P255

Finance Committee - Agenda - 8/17/2022 - P256

By dnadmin on Sun, 11/06/2022 - 21:46
Document Date
Fri, 08/12/2022 - 13:02
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/17/2022 - 00:00
Page Number
256
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__081720…

718574
7186616
7186705
7186707
718670M21
718721
7187306
718731
71875385
718782
7188053
7188135
71881553
7188156
7188161
7188172B
718845645
718851359
7188645SR
71887530
7189599
7189763
7189939

7189992
7188227J

(7188227J)
3 1/2" OD X 180” POST ROOF (5'6"TO 6'6" DK)
(718S227J)

DNA CLIMBER (6' & 6'6" DK)

(718S227J)

CHAMELEON II RIGHT SECTION

(71882274)

CHAMELEON II LONG STRAIGHT SECTION
(718S227J)

CHAM II DBL SLIDE ENTRY/EXIT (5'-6'6" DK)
(718S227J)

CANYON CLIMBER (3' & 5' DK)

(71882274)

HEXAGON TREEHOUSE ROOF

(7182274)

TRAP DOOR CLIMBER (3' & 5' Dk)
(718S227J)

8' OVERHEAD GLIDER W/OUT POST
(71882274)

CRUNCH STATION

(718S227J)

HULA CLIMBER GRND TO 3' DK

(718S227J)

DECK ENCL FOR OVERHEAD CLIMBER (ONLY)
(7182274)

END LADDER 3' TOP RUNG FOR OH CLIMBER
(71882274)

LOOK-OUT LADDER (6'6" DK)

(718S227J)

WIRE MESH ENCLOSURE

(718S2274)

BENCH PANEL (BELOW DECk)

(71882274)

CARGO CLIMBER-OVER 4'W, TR 6'6" H
(718S227J)

SQ TRSFR POINT, OPN HR (3' DK)
(71882275)

HANDRING BRIDGE "S" RH (ONLY)
(718S227J)

LOOK-OUT BUBBLE PANEL 30 DEGREE
(718S227J)

ADA STAIRS BTWN DECKS W/2' RISE CLSD HR
(718S227J)

BUMPER LADDER (3' DK)

(718S227J)

ADA STAIRS BTWN DECKS W/1'6" RISE
CUSTOMER SERVICE KIT (NO PRICE)

SALE - TOTS CHOICE 6 DECK SYSTEM

Freestanding Items
Product line: Freestanding

Age group:

7/18/2022

QUOTE: R0071223423

—_— =

7.00
6,760.00

0.00
41,999.00

Page 2 of 5

0.00
41,999.00

Page Image
Finance Committee - Agenda - 8/17/2022 - P256

Finance Committee - Agenda - 8/17/2022 - P257

By dnadmin on Sun, 11/06/2022 - 21:46
Document Date
Fri, 08/12/2022 - 13:02
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/17/2022 - 00:00
Page Number
257
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__081720…

Components

Part Number Description

304W SALE - TEN SPIN

4424 WEBSCAPES PEGASUS 4M ACTIVITY NET

4482 CAMEL BACK CLIMBER, DOUBLE

4504 CONCERTO SPIN CABASAS MEDIUM

4508 CONCERTO 5-CONGAS

9259202 TOUCH UP PAINT KIT - FREESTANDING (NO
PRICE)

943 MULTI-BOUNCER

MRTP2023M MUSHROOM PATH STEPPER

Swings

Product line: Freestanding

Age group:

Components

Part Number Description

2740 SWG PART THERAPEUTIC SWG SEAT W/CHAIN
(8' TR)

2840 SWG PART SLASH PROOF SEAT WI/CHAIN (8' TR)

2990 SWG PART TOT SEAT 360 DEG W/CHAIN (8' TR)

7147352 5" OD SINGLE POST SWG FRAME ONLY 2 SEATS
REQ

7147352X BAY EXTENSION FOR 5” OD SGL POST SWG
FRAME

RiskSign_Included

Product line: Freestanding

Age group:

Components

Part Number Description

787Z RISK MANAGEMENT SIGN - ENGLISH (NO PRICE)

Additional Items

Part Number Description
925961 THUMB DRIVE 2GB - MREC
926021 MREC CARD F/THUMB DRIVE
INSTALL INSTALL BOOK FOR PP ORDERS
BOOK

7/18/2022

QUOTE: R0071223423

Qty
1

a a pee Cee tee

|= -)

Qty

rere ©)
<

Weight
1,000.00
470.00
275.00
70.00
80.00
2.00

300.00
250.00

Weight
135.00

10.00
15.00
165.00

145.00

Weight
0.00

Weight
0.00
0.00
0.00

Unit Price
3,399.00
18,849.00
2,532.00
1,160.00
3,870.00
0.00

3,664.00
8,645.00

Unit Price
1,342.00

137.00
202.00
1,456.00

1,035.00

Unit Price
0.00

Unit Price
0.00
0.00
0.00

Page 3 of 5

Total
3,399.00
18,849.00
2,532.00
1,160.00
3,870.00
0.00

3,664.00
8,645.00

Total
1,342.00

274.00
202.00
1,456.00

1,035.00

Total
0.00

Total
0.00
0.00
0.00

Page Image
Finance Committee - Agenda - 8/17/2022 - P257

Finance Committee - Agenda - 8/17/2022 - P258

By dnadmin on Sun, 11/06/2022 - 21:46
Document Date
Fri, 08/12/2022 - 13:02
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/17/2022 - 00:00
Page Number
258
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__081720…

Parts By Other

Part Number Description Qty Weight Unit Price Total

SURFACE ENGINEERED WOOD FIBER 170 0.00 38.00 6,460.00

SW Spreading ENGINEERED WOOD FIBER 1 0.00 2,500.00 2,500.00
Totals:

Equipment Weight: 9,694.00 Ibs
Equipment List: $88,427.00
Discount Amount: -$15,400.00
Equipment Price: $73,027.00
Freight: $1,595.47
Installation: $25,000.00
Products by Other: $8,960.00
SubTotal: $108,582.47
Estimated Sales Tax*: $0.00
Grand Total: $108,582.47

Notes:

This Quote shal] not become a binding contract until signed and delivered by both Customer and Miracle Recreation Equipment Company
(“Miracle”). Sales Representative is not authorized to sign this Quote on behalf of Miracle or Customer, and signed Quotes cannot be accepted from
Sales Representative. To submit this offer, please sign below and forward a complete signed copy of this Quote directly to "Miracle Sales
Administration" via fax (417) 235-3551 or email: orders@miraclerec.com. Upon acceptance, Miracle will retum a fully-signed copy of the Quote to
Customer (with copy to Sales Representative) via fax or email.

THIS QUOTE IS LIMITED TO AND GOVERNED BY THE TERMS CONTAINED HEREIN. Miracle objects to any other terms proposed by
Customer, in writing or otherwise, as material alterations, and all such proposed terms shall be void. Customer authorizes Miracle to ship the
Equipment and agrees to pay Miracle the total amount specified. Shipping terms are FOB the place of shipment via common carrier designated by
Miracle. Payment terms are Net-30 days from invoice date with approved credit and all charges are due and payable in full at PO Box 734154,
Dallas, TX 75373-4154, unless notified otherwise by Miracle in writing. Customer agrees to pay all additional service charges for past due
invoices. Customer must provide proper tax exemption certificates to Miracle, and shall promptly pay and discharge all otherwise applicable taxes,
license fees, levies and other impositions on the Equipment at its own expense. Purchase orders and payments should be made to the order of
Miracle Recreation Equipment Company.

Quote Number: R0071223423 Quote Date: 7/18/2022 Equipment: $88,427.00 Grand Total: $108,582.47

CUSTOMER HEREBY SUBMITS ITS OFFER TO PURCHASE THE EQUIPMENT ACCORDING TO THE TERMS STATED IN THIS QUOTE
AND SUBJECT TO FINAL APPROVAL BY MIRACLE.

Submitted By Printed Name and Title Date
THE FOREGOING QUOTE AND OFFER ARE HEREBY APPROVED AND ACCEPTED BY MIRACLE RECREATION EQUIPMENT

By:
Date:

ADDITIONAL TERMS & CONDITIONS OF SALE

7/18/2022 Page 4 of 5
QUOTE: R0071223423

Page Image
Finance Committee - Agenda - 8/17/2022 - P258

Finance Committee - Agenda - 8/17/2022 - P259

By dnadmin on Sun, 11/06/2022 - 21:46
Document Date
Fri, 08/12/2022 - 13:02
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/17/2022 - 00:00
Page Number
259
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__081720…

1. Use & Maintenance. Customer agrees to regularly inspect and maintain the Equipment, and to provide, inspect and maintain appropriate
safety surfacing under and around the Equipment, in accordance with Miracle's product literature and the most current Consumer Product Safety
Commission Handbook for Public Playground Safety.

2. Default, Remedies & Delinquency Charges. Customer's failure to pay any invoice when due, or its failure to otherwise comply with the
terms of this Quote, shall constitute a default under all unsatisfied invoices ("Event of Default"). Upon an Event of Default, Miracle shall have all
remedies available to it at law or equity, including, without limitation, all remedies afforded a secured creditor under the Uniform Commercial Code.
Customer agrees to assist and cooperate with Miracle to accomplish its filing and enforcement of mechanic's or other liens with respect to the Equipment
or its location or its repossession of the Equipment, and Customer expressly waives all rights to possess the Equipment after an Event of Default. All
remedies are cumulative and not alternative, and no exercise by Miracle of a remedy will prohibit or waive the exercise of any other remedy. Customer
shall pay all reasonable attorneys fees plus any costs of collection incurred by Miracle in enforcing its rights hereunder. Subject to any limitations under
law, Customer shall pay to Miracle as liquidated damages, and not as a penalty, an amount equal to 1.5% per month of any payment that is delinquent
in such month and is not received by Miracle within ten (10) days after the date on which due.

3. Limitation of Warranty/ Indemnity. MIRACLE MAKES NO EQUIPMENT WARRANTIES EXCEPT FOR THOSE STANDARD
WARRANTIES ISSUED WITH THE EQUIPMENT, WHICH ARE INCORPORATED HEREIN BY THIS REFERENCE. MIRACLE SPECIFICALLY
DISCLAIMS ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE AND ANY LIABILITY FOR
INCIDENTAL OR CONSEQUENTIAL DAMAGES. CUSTOMER AGREES TO DEFEND, INDEMNIFY AND SAVE MIRACLE HARMLESS FROM ALL
CLAIMS OF ANY KIND FOR DAMAGES OF ANY KIND ARISING OUT OF CUSTOMERS ALTERATION OF THE EQUIPMENT, ITS FAILURE TO
MAINTAIN THE EQUIPMENT, ITS FAILURE TO PROPERLY SUPERVISE EQUIPMENT USE, OR ITS FAILURE TO PROVIDE AND MAINTAIN
APPROPRIATE TYPES AND DEPTHS OF SAFETY SURFACING BENEATH AND AROUND THE EQUIPMENT IN ACCORDANCE WITH MIRACLES
INSTALLATION AND OWNERS MANUALS AND THE MOST CURRENT CONSUMER PRODUCT SAFETY COMMISSION HANDBOOK FOR PUBLIC
PLAYGROUND SAFETY.

4. Restrictions. Until all amounts due hereunder are paid in full, Customer shall not: (i) permit the Equipment to be levied upon or attached
under any tegal process; (ii) transfer title to the Equipment or any of Customer's rights therein; or (iii) remove or permit the removal of the Equipment to
any location not specified in this Quote.

5. Purchase Money Security Interest. Customer hereby grants, pledges and assigns to Miracle, and Miracle hereby reserves a purchase
money security interest in, the Equipment in order to secure the payment and performance in full of all of Customer's obligations hereunder. Customer
agrees that Miracle may file one or more financing statements, in order to allow it to perfect, acquire and maintain a superior security interest in the
Equipment.

6. Choice of Law and Jurisdiction. All agreements between Customer and Miracle shall be interpreted, and the parties’ obligations shall be
governed, by the laws of the State of Missouri without reference to its choice of law provisions. Customer hereby consents to the personal jurisdiction of
the state and federal courts located in the city and county of St. Louis, Missouri.

7. Title; Risk of Loss; Insurance. Miracle Retains full title to all Equipment until full payment is received by Miracle. Customer assumes all
risk of loss or destruction of or damage to the Equipment by reason of theft, fire, water, or any other cause, and the occurrence of any such casualty
shall not relieve the Customer from its obligations hereunder and under any invoices. Until all amounts due hereunder are paid in full, Customer shall
insure the Equipment against all such losses and casualties.

8. Waiver; Invalidity. Miracte may waive a default hereunder, or under any invoice or other agreement between Customer and Miracle, or
cure such a default at Customer's expense, but shall have no obligation to do either. No waiver shall be deemed to have taken place unless it is in
writing, signed by Miracle. Any one waiver shall not constitute a waiver of other defaults or the same kind of default at another time, or a forfeiture of
any rights provided to Miracle hereunder or under any invoice. The invalidity of any portion of this Quote shall not affect the force and effect of the
remaining valid portions hereof.

9. Entire Agreement; Amendment, Binding Nature. This fully-executed Quote, as supplemented by Change Orders and invoices containing
exact amounts of estimates provided herein, constitutes the complete and exclusive agreement between the parties. A Change Order is a written
instrument signed by the Customer and Miracle stating their agreement as to any amendment in the terms of this Quote. Customer acknowledges that
Change Orders may result in delays and additional costs. The parties agree that all Change Orders shall include appropriate adjustments in price and
time frames relating to any requested amendments. Upon full execution, this Quote shall be binding upon and inure to the benefit of the parties and
their successors and assigns.

10. Counterparts; Electronic Transmission. This Quote, any invoice, and any other agreement between the parties, may be executed in
counterparts, each of which shail constitute an original. The facsimile or other electronic transmission of any signed original document and
retransmission of any signed facsimile or other electronic transmission shall be the same as the transmission of an original. At the request of either
party, the parties will confirm facsimile or other electronically transmitted signatures by signing an original document.

Rev E 021815

7/18/2022 Page 5 of 5
QUOTE: R0071223423

Page Image
Finance Committee - Agenda - 8/17/2022 - P259

Finance Committee - Agenda - 8/17/2022 - P260

By dnadmin on Sun, 11/06/2022 - 21:46
Document Date
Fri, 08/12/2022 - 13:02
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/17/2022 - 00:00
Page Number
260
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__081720…

F ay i THE CITY CHF NASHUA “Tre Gase ny

Economie Development

To: L. Wilshire, President
From: T. Cummings, Director
Ce: Members of the Board of Aldermen

Date: June 9, 2022

Re: Communication — Approval & Place on File A Contract Amendment for Professional
Engineering Services related to the Nashua Downtown Riverfront Implementation Project
VHB, Inc. For Water Street Design Services

The Tax Increment Financing Development Program and Financing Plan adopted by the Board
through the passage of O-18 -006, states that the City Economic Development Director shall be
the Administrator of the District and shall have the power to, inter alia, “negotiate and sign,
upon the approval of the Board of Aldermen, any contracts relative to the design, engineering,
construction, or operations of any phase or component of the activities proposed under this
Plan.”

A copy of the Professional Engineering Services Contract related to the Nashua Downtown
Riverfront Implementation Project with VHB, Inc., along with Exhibits outlining the scope and
basis for fees as previously approved is attached. As shown the contract is the City’s standard
Professional Engineer services contract.

The current contract for environmental permitting has a Purchase Order issued for $225,365.00
(P.O. 170965) to VHB for permitting. The attached contract amendment is for design services
for Water Street work. The total figure for this effort is $26,730.00. The total Purchase Order
will now read $252,095.00 once this amendment is approved. The source of funds is the TIF
account created to implement the downtown riverfront project.

Pursuant to NRO §5-91 relative to Contract Amendments and in conforming with the Tax
Increment Financing Development Program and Financing Plan, I am requesting the approval of
the Board of Aldermen for the award of the attached contract amendment of $26,730.00.

Page Image
Finance Committee - Agenda - 8/17/2022 - P260

Finance Committee - Agenda - 8/17/2022 - P261

By dnadmin on Sun, 11/06/2022 - 21:46
Document Date
Fri, 08/12/2022 - 13:02
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/17/2022 - 00:00
Page Number
261
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__081720…

CONTRACT FOR PROFESSIONAL SERVICES

A CONTRACT BETWEEN

THE CITY OF NASHUA
229 MAIN STREET, CITY HALL, NASHUA, NH 03060

AND

Vanasse Hangen Brustlin, Inc. (VHB)

NAME AND TITLE OF PROFESSIONAL ENGINEER

2 BEDFORD FARMS DRIVE, SUITE 200
BEDFORD, NH 03110

ADDRESS OF PROFESSIONAL ENGINEER

WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire. from time
to time requires the services of a Professional Engineer ; and

WHEREAS, it is deemed that the services of a Professional Engineer herein specified are both
necessary and desirable and in the best interests of the City of Nashua; and

WHEREAS, Professional Engineer represents they are duly qualified, equipped, staffed, ready,
willing and able to perform and render the services hereinafter described;

Now, THEREFORE, in consideration of the agreements herein made, the parties mutually agree as
follows:

1. DOCUMENTS INCORPORATED. The following exhibits are by this reference incorporated herein and are
made part of this contract:

Exhibit A - General Conditions for Contracts
Exhibit B - Scope of Work & Fee from the Proposal Dated 06/09/22
Exhibit C — Executed VHB Contract April 27, 2022

The Contract represents the entire and integrated agreement between the parties and supersedes prior
negotiations, proposals, representations or agreements, either written or oral. Any other documents which
are not listed in this Article are not part of the Contract.

In the event of a conflict between the terms of the Proposal and the terms of this Agreement, a written
change order and/or fully executed City of Nashua Purchase Order, the terms of this Agreement, the written
change order or the fully executed City of Nashua Purchase Order shall control over the terms of the

Proposal.

2. WORK TO BE PERFORMED Except as otherwise provided in this contract, Professional Engineer shall
furnish all services, equipment, and materials and shall perform all operations necessary and required to
carry out and perform in accordance with the terms and conditions of the contract the work described.

AG | of 3

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Finance Committee - Agenda - 8/17/2022 - P262

By dnadmin on Sun, 11/06/2022 - 21:46
Document Date
Fri, 08/12/2022 - 13:02
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/17/2022 - 00:00
Page Number
262
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__081720…

3. PERIOD OF PERFORMANCE. Professional Engineer shall perform and complete all work by December
31, 2022 which date shall only be altered by mutually approved written agreement to extend the period of
performance or by termination in accordance with the terms of the contract. Professional Engineer shall
begin performance upon receipt of an Executed Contract and a valid Purchase Order issued from the City

of Nashua.

4. COMPENSATION. Professional Engineer agrees to perform the work for a total cost not to exceed
Dollars ( $26,730.00.)

The Contract Sum shall include all items and services necessary for the proper execution and completion
of the Work.

Unless Professional Engineer has received a written exemption from the City of Nashua, Professional
Engineer shall submit monthly requests for payment for services performed under this agreement in
accordance with the values stated in the Agreement. Such requests shall be supported by such data
substantiating the Professional Engineer s right to payment as the City of Nashua may reasonably require.
Professional Engineer shall submit monthly requests for payment for services performed under this
agreement shall be submitted as follows:

>» Electronically via email to VendorAPInvoices@@NashuaNH.gov

OR

>» Paper Copies via US Mail to:

City of Nashua, City Hall
Accounts Payable

229 Main Street

Nashua, NH 03060

Please donot submit invoices both electronically and paper copy.

in addition, and to facilitate the proper and timely payment of applications, the City of Nashua requires
that all submitted invoices contain a valid PURCHASE ORDER NUMBER.

Requests for payment shal! be submitted no later than fifteen (15) days after the end of each month and
must include a detailed summary of the expenditures reported in a form that supports the approved budget.
Specifically, Professional Engineer agrees to provide the following with each request for payment:

|. Appropriate invoice forms. The forms shall include the project purchase order number, a listing
of personnel hours and billing rates, and other expenditures for which payment is scught.

2. A progress report. The report shall include, for each monthly reporting period, a description of
the work accomplished, problems experienced, upcoming work, any extra work carried out, and a
schedule showing actual expenditures billed for the period, cumulative total expenditures billed
and paid to date under the contract, and a comparison of cumulative total expenditures billed and

paid to the approved budget.

The City of Nashua will pay for work satisfactorily completed by Professional Engineer. The City of
Nashua will pay Professional Engineer within 30 days of approval by the City of Nashua of the submitted
invoice forms and progress reports. The City of Nashua will make no payments until the invoice forms and
progress reports have been submitted and approved.

AG lof3

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Finance Committee - Agenda - 8/17/2022 - P262

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