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Finance Committee — 03/02/2022 Page 13

Mayor Donchess

On Ukraine, we’ve ordered a Ukrainian flag and when it comes, supposedly it’s in shipping | don’t know, when it comes,
we will do a flag raising ceremony out front of City Hall. There are some Ukrainian people who would very much like to be
involved.

ADJOURNMENT

MOTION BY ALDERMAN KLEE TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:42 p.m.

Alderman Alex Comeau
Committee Clerk

REPORT OF THE FINANCE COMMITTEE
SEPTEMBER 7, 2022

A meeting of the Finance Committee was held on Wednesday, September 7, 2022, at 7:00 p.m. in the
Aldermanic Chamber.

Mayor Jim Donchess, Chairman, presided.

Members of the Committee present: Mayor Jim Donchess
Alderman Alex Comeau
Alderman Tyler Gouveia
Alderman-at-Large Ben Clemons
Alderwoman-at-Large Gloria Timmons
Alderman-at-Large Melbourne Moran, Jr.

Members not in Attendance: Alderman Patricia Klee, Vice Chair

Also in Attendance: John Griffin, CFO/Comptroller
Cheryl Lindner, Treasury Management Officer
Kim Kleiner, Administrative Services Director
Amy Girard, Purchasing Manager
Nick Miseirvitch, ClO, Information Technology
Dan Hudson, City Engineer

PUBLIC COMMENT

COMMUNICATIONS

From: Amy Girard, Purchasing Manager
Re: Software maintenance for Tyler Technologies in the amount not to exceed $92,757.67 funded from
54407 Software Maintenance/General Fund

MOTION BY ALDERMAN COMEAU TO PLACE ON FILE AND APPROVE THE ANNUAL SOFTWARE
MAINTENANCE REQUIRED FOR THE CONTINUED OPERATION OF TYLER TECHNOLOGIES MUNIS
PROPERTY TAX AND UTILITY BILLING/CITIZEN SELF SERVICE WITH TYLER TECHNOLOGIES, INC., IN
AN AMOUNT NOT TO EXCEED $92,757.67. FUNDING WILL BE THROUGH: DEPARTMENT: 122
INFORMATION TECHNOLOGY; FUND: 54407 SOFTWARE MAINTENANCE/GENERAL FUND

MOTION CARRIED

From: Amy Girard, Purchasing Manager
Re: 2022 Sewer Rehabilitation in the amount not to exceed $1,173,000 funded from 81700 Infrastructure
Improvements/Bond

MOTION BY ALDERMAN COMEAU TO PLACE ON FILE AND APPROVE THE CONSTRUCTION
CONTRACT FOR SIPHON REHABILITATION WITH INSITUFORM TECHNOLOGIES, LLC, OF
CHESTERFIELD, MO, IN AN AMOUNT NOT TO EXCEED $1,173,000. FUNDING WILL BE THROUGH:
DEPARTMENT: 169 WASTEWATER; FUND: BOND; ACTIVITY: SEWER INFRASTRUCTURE
IMPROVEMENTS

MOTION CARRIED

From: Amy Girard, Purchasing Manager
Re: 2022 Sewer Siphon Rehabilitation Construction Services in the amount not to exceed $192,876 funded
from 81700 Infrastructure Improvements/Bond

Finance Committee — 09/07/2022 Page 2

MOTION BY ALDERMAN COMEAU TO PLACE ON FILE AND APPROVE THE CONSTRUCTION
ADMINISTRATION CONTRACT FOR SEWER SIPHONS REHABILITATION WITH HAZEN AND SAWYER,
PC, OF MANCHESTER, NH, IN AN AMOUNT NOT TO EXCEED $192,876. FUNDING WILL BE THROUGH:
DEPARTMENT: 169 WASTEWATER; FUND: BOND; ACTIVITY: SEWER IMPROVEMENTS

MOTION CARRIED

From: Amy Girard, Purchasing Manager
Re: Change Order 1 for the 2022 Paving Program in the amount not to exceed $125,000 funded from
81704 Paving Bond/Bond

MOTION BY ALDERMAN COMEAU TO PLACE ON FILE AND APPROVE CHANGE ORDER NO. 1 WITH
SUNSHINE PAVING CORPORATION OF HUDSON, NH, IN AN AMOUNT NOT TO EXCEED $125,000 FOR
THE INCREASED COST OF LIQUID ASPHALT CEMENT. FUNDING WILL BE THROUGH: DEPARTMENT:
161 STREETS; FUND: BOND; ACTIVITY: PAVING

MOTION CARRIED

From: Mayor Jim Donchess
Re: Emergency PO Request — Boiler Replacement

There being no objection, Mayor Donchess accepted the communication and placed it on file.

UNFINISHED BUSINESS - None

TABLED IN COMMITTEE - None

NEW BUSINESS — RESOLUTIONS — None

NEW BUSINESS — ORDINANCES - None

RECORD OF EXPENDITURES

MOTION BY ALDERMAN COMEAU THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD
FROM AUGUST 12, 2022 TO SEPTEMBER 1, 2022

MOTION CARRIED

GENERAL DISCUSSION

PUBLIC COMMENT

REMARKS BY THE ALDERMEN

ADJOURNMENT

MOTION BY ALDERMAN CLEMONS TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:16 p.m.

Alderman Alex Comeau
Committee Clerk

7:00

FINANCE COMMITTEE

SEPTEMBER 7, 2022
Aldermanic Chamber

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

From:
Re:

From:
Re:

From:
Re:

From:
Re:

From:
Re:

Amy Girard, Purchasing Manager
Software maintenance for Tyler Technologies in the amount not to exceed $92,757.67 funded from
54407 Software Maintenance/General Fund

Amy Girard, Purchasing Manager
2022 Sewer Rehabilitation in the amount not to exceed $1,173,000 funded from 81700 Infrastructure
Improvements/Bond

Amy Girard, Purchasing Manager
2022 Sewer Siphon Rehabilitation Construction Services in the amount not to exceed $192,876 funded
from 81700 Infrastructure Improvements/Bond

Amy Girard, Purchasing Manager
Change Order 1 for the 2022 Paving Program in the amount not to exceed $125,000 funded from 81704
Paving Bond/Bond

Mayor Jim Donchess
Emergency PO Request — Boiler Replacement

UNFINISHED BUSINESS

TABLED IN COMMITTEE

NEW BUSINESS — RESOLUTIONS

NEW BUSINESS — ORDINANCES

RECORD OF EXPENDITURES

GENERAL DISCUSSION

PUBLIC COMMENT

REMARKS BY THE ALDERMEN

ADJOURNMENT

City of Nashua

Purchasing Department

Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233
September 1, 2022
Memo #23-322
TO: Mayor Donchess
Finance Committee
SUBJECT: Software maintenance for Tyler Technologies in the amount not to exceed $92,757.67

funded from 54407 Software Maintenance/General Fund

Please see attached communications from Jason Toohey, IT Project/Develooment Manager, dated August
16, 2022 for project specific details related to this purchase. Below please find a summary of the purchase
approval request:

Item: Tyler Technologies Munis Property Tax and Utility Billing/Citizen Self Service
Value: $92,757.67
Vendor: Tyler Technologies Inc.

Department: 122 Information Technology
Source Fund: 54407 Software Maintenance/ General Fund

Ordinance: Pursuant to § 5-84 Special purchase procedures. A/(4) Sole-source procurements, where
the proposed purchase is manufactured by only one company.

Administrative Services Division: Information Technology, and the Purchasing Department respectfully
request your approval of this contract.

Regards,

Amy Girard

Purchasing Manager

Cc: K Kleiner
J Graziano

City of Nashua

Information Technology Department (603) 589-3300
Administrative Services Division Fax (603) 594-3434
229 Main Street - Nashua, NH 03060

To: Ms. Amy Girard
Purchasing Manager, City of Nashua
229 Main St
Nashua, NH 03061-2019
Date: August 16, 2022
Re: Tyler MUNIS Annual Software Maintenance

Ms. Girard,

This request is for the annual software maintenance required for the continued operation of Tyler
Technologies Munis Property Tax and Utility Billing/Citizen Self Service.

Funding is available in 122 Information Technology, Software Maintenance 22.1.550 — 54407,
$92,757.67.

Sincerely,

Jason Toohey
Project/Development Manager, Information Technology

Cc: Kimberly Kleiner, Director of Administrative Services

Remittance:

Tyler Technologies, Inc.
(FEIN 75-2303920)
P.O. Box 203556
Dallas, TX 75320-3556

ler

e technologies

Questions:
Tyler Technologies - ERP & Schools

Phone: 1-800-772-2260 Press 2, then 1

Email: ar@tylertech.com

Invoice

Invoice No
045-389867

Page

09/01/2022 1 of 2

Bill To: City of Nashua Ship To: City of Nashua

229 Main Street
P.O. Box 2019
Nashua, NH 03061-2019

229 Main Street
P.O. Box 2019
Nashua, NH 03061-2019

Cust No.-BillTo-ShipTo Ord No PO Number Currency Terms Due Date
48638 - MAIN - MAIN 177861 USD NET30 10/01/2022
Date Description Units Rate Extended Price
Contract No.: NASHUA, NH

SUPPORT & UPDATE LICENSING - ACCTG/GL/BUDGET/AP 1 5,318.84 5,318.84
Maintenance: Start: 08/Oct/2022, End: 07/Oct/2023
SUPPORT & UPDATE LICENSING - ACCOUNTS RECEIVABLE 1 5,850.73 5,850.73
Maintenance: Start: 08/Oct/2022, End: 07/Oct/2023
SUPPORT & UPDATE LICENSING - CAMA BRIDGE 1 2,031.52 2,031.52
Maintenance: Start: 08/Oct/2022, End: 07/Oct/2023
SUPPORT & UPDATE LICENSING - GENERAL BILLING 1 2,659.44 2,659.44
Maintenance: Start: 08/Oct/2022, End: 07/Oct/2023
SUPPORT & UPDATE LICENSING - NH TAX BILLING 1 22,346.52 22,346.52
Maintenance: Start: 08/Oct/2022, End: 07/Oct/2023
SUPPORT & UPDATE LICENSING - NH TAX LIEN 1 6,463.87 6,463.87
Maintenance: Start: 08/Oct/2022, End: 07/Oct/2023
SUPPORT & UPDATE LICENSING - TYLER CASHIERING 1 8,510.16 8,510.16
Maintenance: Start: 08/Oct/2022, End: 07/Oct/2023
SUPPORT & UPDATE LICENSING - TYLER FORMS PROCESSING 1 3,989.13 3,989.13
Maintenance: Start: 08/Oct/2022, End: 07/Oct/2023
SUPPORT & UPDATE LICENSING - MUNIS ANALYTICS & REPORTING 1 14,387.47 14,387.47
Maintenance: Start: 08/Oct/2022, End: 07/Oct/2023
SUPPORT & UPDATE LICENSING - UTILITY BILLING INTERFACE 1 2,089.53 2,089.53
Maintenance: Start: 08/Oct/2022, End: 07/Oct/2023
SUPPORT & UPDATE LICENSING - UTILITY BILLING CIS 1 5,825.40 5,825.40
Maintenance: Start: 08/Oct/2022, End: 07/Oct/2023
SUPPORT & UPDATE LICENSING - TYLER CONTENT MANAGER SE 1 7,978.28 7,978.28
Maintenance: Start: 08/Oct/2022, End: 07/Oct/2023
SUPPORT & UPDATE LICENSING - CITIZEN SELF SERVICE 1 5,306.78 5,306.78

Maintenance: Start: 08/Oct/2022, End: 07/Oct/2023

r

a” Remittance: Invoice
oo 8 Tyler Technologies, Inc. ;
“ee oe be aroeee. o45-309607 00/01/0022 DoF?
( -_. P.O. Box 203556 - 9
e technologies
Dallas, TX 75320-3556
Questions:
Tyler Technologies - ERP & Schools
Phone: 1-800-772-2260 Press 2, then 1
Email: ar@tylertech.com
Bill To: City of Nashua Ship To: City of Nashua
229 Main Street 229 Main Street
P.O. Box 2019 P.O. Box 2019
Nashua, NH 03061-2019 Nashua, NH 03061-2019
Cust No.-BillTo-ShipTo Ord No PO Number Currency Terms Due Date
48638 - MAIN - MAIN 177861 USD NET30 10/01/2022
Date Description Units Rate Extended Price

**ATTENTION**

Order your checks and forms from
Tyler Business Forms at 877-749-2090 or
tylerbusinessforms.com to guarantee
100% compliance with your software.

Subtotal | 92,757.67 J

0.00

Invoice Total | 92,757.67 J

Sales Tax

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (608) 594-3233

September 1, 2022
Memo #23-323

TO: Mayor Donchess
Finance Committee

SUBJECT: 2022 Sewer Rehabilitation in the amount not to exceed $1,173,000 funded from 81700
Infrastructure Improvements/Bond

Please see attached communications from Daniel Hudson, City Engineer, dated July 28, 2022 for project
specific details related to this purchase. Below please find a summary of the purchase approval request:

Item: Siphon Rehabilitation Construction using cured-in-place pipe lining
Value: $1,173,000
Vendor: Insituform Technologies LLC

Department: 169 Wastewater
Source Fund: 81700 Infrastructure Improvements/ Bond

Ordinance: Pursuant to § 5-78 Major purchases (greater than $25,000) A. All supplies and
contractual services, except as otherwise provided herein, when the estimated cost thereof shall exceed
$25,000 shall be purchased by formal, written contract from the lowest responsible bidder, after due
notice inviting bids.

A competitive bid IFB 0779-071422 for this project was issued on June 14, 2022 and the following
proposals/bids were received:

Vendor Location Amount Note
Insituform Technologies LLC Chesterfield, MO | $1,173,000.00

National Water Main Boston, MA $1,337,750.00

Cleaning Co.

The Board of Public Works (08/25/2022 BPW meeting), Division of Public Works: Wastewater,
and the Purchasing Department respectfully request your approval of this contract.

Regards,

Amy Girard

Purchasing Manager

Cc: D Hudson
C O'Connor
K Kleiner

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Mayor Jim Donchess

Date: September 1, 2022

Re: Contract Award in excess of $1,000,000 — 2022 Sewer Siphon Rehabilitation

Pursuant to NRO: § 5-74/B: E. Approval by the Finance Committee of a contract award in excess of
$1,000,000 shall be submitted to the full Board of Aldermen at its next regularly scheduled meeting
for final approval prior to award of the contract.

The Finance Committee has approved and placed on file the notification of the award of the
referenced contract at the September 7, 2021 meeting and as such | am requesting the full Board of
Alderman approve the following contract:

Item: 2022 Sewer Siphon Rehabilitation
Value: $1,173,000
Vendor: Insituform Technologies
Purchasing Memo#: 23-323 dated September 1, 2022
Contract Term: 2022

Thank you.

229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061 -2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH. gov
www.NashuaNH.gov