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maintain a log of programming that is cablecast on the Public Access Television channel, including
program/producer name, cablecast information (date/time/length, etc.), and related technical
issues. This log will be retained and made available to the City for a minimum of three (3) years;
assist in providing permanent storage in digital form of selected materials produced or cablecast,
ensuring that the content is machine searchable by criteria such as date, title, producer, and
keywords;

provide and maintain a system to ensure the protection of all loaned or City owned property,
including establishing a system of non-removable identity tags on all equipment, an inventory log
of all such equipment including location and check-in/checkout procedures.

PRODUCTION TRAINING, FACILITIES, PROGRAMMING AND TECHNICAL SERVICES
Educate/train community members, and provide technical assistance in the pre-production, production,
and post-production of non-commercial television programs

Provide
e
e

Provide

Create and provide training curriculum for various levels of video and cable related multimedia
proficiency.

Develop outreach programs to involve youth and others in video and cable related multimedia
training and production.

Develop outreach programs and provide production assistance to promote Nashua’s art, history
and music culture and to help showcase local participants, and stimulate related economic
development.

Provide instruction in the use of production and post-production equipment and related skills
training.

Promote the importance of production quality in public access programming and enforce
production standards.

Develop and implement programs to facilitate use of public access by financially and physically
disadvantaged citizens to the extent required by the Americans with Disabilities Act (ADA) and
Federal Communications Commission (FCC) regulations.

equitable channel availability to all segments of the community.

Programming shall be provided seven (7) days a week.

Schedule and promote programming produced by non-profit and community organizations
Establish and follow a “local content" benchmark, i.e., a minimum percentage of cablecast
programming produced by Nashua residents.

Provide in studio programming produced by BRBTV to include interviews, documentaries and
additional content of local interest.

Coverage of the following City soonsored events: Nashua Memorial Day Parade, Fourth of July
Fireworks, Summer Fun Festival, Nashua Arts Walk, Nashua Veterans Day Parade, Winter Holiday
Stroll.

Coverage of the following Community organization sponsored events: Performance Arts Center
Events, Nashua Historical and Cultural Events, Community Awards Events

Continue the broadcasting of content provided by various civic and religious organizations as
warranted by viewer interest.

effective operational studio management.

In studio presence will be shared between three BRBTV managers to include a studio
board/camera operator and manager during posted scheduled hours for recording hosted
programs, scheduling programs using an automated scheduler, accepting submittals and
managing equipment loans to Nashua residents.

Editing and review of submitted programs will be performed by BRBTV program editors.

28| Page

e Review and approval of Policy and Procedures Manual to include documents signed by hosts or
producers of video for broadcast. Ensuring all content broadcasts meet local community
standards while ensuring that ALL 1°" AMMENDMENT SPEECH IS PROTECTED AND ALLOWING
FOR NO DISCRIMINATION AGAINST SPEECH as defined in the station charter.

e Technical Services Manager to be provided to efficiently resolve both studio and remote
broadcast issues as well as be the primary point of contact for equipment troubleshooting,
Comcast technical interface and ensuring compliance with FCC technical standards.

e Spanish language staff to promote participation by Nashua’s growing diverse population.

Promote volunteer production opportunities with Nashua’s Government and Educational channels to trained
producers and volunteers looking for additional production experience.

Provide and maintain a “bulletin board” on the Public Access Television channel for the purposes of announcing
programming and cable television access services, making public service and community announcements. Vendor
shall take care to ensure that announcements are updated timely and appropriately so that the information
provided is accurate and adheres to applicable federal, state, and local laws and regulations. Vendor shall also
endeavor to publish its access programming weekly in local print media outlets, and via any feasible automated
method for inclusion in cable or online program schedules.

PROMOTION:
Promote community dialogue via cable television or other electronic media.

e Produce and implement a promotion plan for Public Access Television services

e Create and implement outreach activities, special events, and partnerships with other community,
education, non-profit film and music and media organizations and local businesses.

e Promote Public Access Television programs and support the use of various media as vehicles of
artistic expression.

e Develop and promote the concept of community and Public Access Television to existing and future
communications media.

e Promote and support the entrance of locally-produced Public Access television content in industry
and community awards competitions on a regular basis.

REPORTING:
Provide quarterly updates reporting to CTAB the composition and activities of the Vendors management of the
channel.

Prepare for the City’s PEG Program Department (part of the City of Nashua Administrative Services Division) and its
advisory group the Community Television Advisory Board (CTAB), and any other appropriate City designated person
or body, such regular or special reports as may be required or deemed necessary by the City to review contract
performance

Vendor shall provide all required reports in a timely fashion as identified in this agreement.

29|Page

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

May 11, 2022
Memo #22-274

TO: Mayor Donchess
Finance Committee

SUBJECT: Generator Maintenance Agreement - Multiyear in the amount not to exceed $277,014.06
funded from 54487 Equipment Repairs & Maintenance/Wastewater Fund

Please see attached communications from David Boucher, Superintendent of the Wastewater Department,
dated February 24, 2022 for project specific details related to this purchase. Below please find a summary
of the purchase approval request:

Item: Generator Maintenance Agreement for the Energy Recovery Facility - 3 years
Value: $277,014
Vendor: Southworth —Milton (dba Milton CAT)

Department: 169 Wastewater
Source Fund: 54487 Equipment Repairs & Maintenance/ Wastewater Fund

Ordinance: Pursuant to § 5-84 Special purchase procedures. A/(5) Purchases from a sole
manufacturer, where it is determined to be more efficient and economical to
reduce costs of maintenance of additional repair parts, supplies or services.

The Board of Public Works (2/24/2022 BPW meeting), Division of Public Works: Wastewater, and the
Purchasing Department respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: D Boucher
C O'Connor

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Mayor Jim Donchess

Date: May 11, 2022

Re: Multi-Year Contract Award — Generator Maintenance for the Energy Recovery Facility

Pursuant to NRO: § 5-74/B: A contract that extends from the current fiscal year into succeeding

fiscal year(s) in which no funds have been appropriated nor otherwise designated for this purpose
shall be approved by the full Board of Aldermen before the contract shall become binding on the

City.

The Finance Committee has approved and placed on file the notification of the award of the
referenced contract at the May 18, 2022 meeting and as such | am requesting the full Board of
Alderman approve the following contract:

Item: 3-year Maintenance for the Generators in the Energy Recovery
Facility
Value: $277,014
Vendor: Southworth-Milton (dba Milton CAT)
Purchasing Memo#: 22-274 dated May 11, 2022
Contract Term: 3 Years to terminate 4/15/25
Thank you.

229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH. gov
www.NashuaNH. gov

To:

From:

Re:

B. Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: February 24, 2022

David L. Boucher, Superintendent
Wastewater Department

Maintenance Contract for Energy Recovery Generators

To approve the Energy Recovery generator 3-year maintenance contract with
Southworth-Milton, Inc. (Milton CAT) of Milford, MA in an amount not to
exceed $277,014. Funding will be through Department: 169 Wastewater; Fund:
Wastewater; Account Classification: 54 Property Services.

The Energy Recovery facility was recently upgraded to include 2 new generators,
purchased form Milton Cat, that run on digester gas generated from the primary
and secondary sludge digesters. The installation of the new generators was
completed in August 2021.

Milton CAT provided an O&M manual for the new generators that includes
different levels of maintenance required based on hours of operation. Milton
CAT has been performing oil changes and other maintenance related work on a
temporary basis until a maintenance contract is established and approved.

Quotes for a 3-year maintenance contract was sent to several vendors. Only
NEESCO and Milton CAT responded back with a maintenance proposal and
quote. It was difficult to compare the proposals duc to the different maintenance
approach offered by each company. Although NEESCO’s quote was lower than
Milton CAT, Milton CAT has specific knowledge on the functions of these
specialty generators and can provide ready access to spare parts as they are the
authorized representative of Caterpillar. This would also minimize long lead
times for repairs should any generator parts fail.

Milton CAT have provided a quote for the 3-year maintenance on two generators
in the amount of $277,014. Their costs include a top end engine overhaul between
years 2 and 3, which was quoted at $42,380 per generator.

Mitton [G

LONG TERM SERVICE AGREEMENT

| Project name: Nashua WWTP Engine 1 | Project #: KAR00959

Contract Duration Whichever occurs first Contract End date: | 4/15/2025

3 years or 13,140 hrs

Project name: Nashua WWTP Engine 2 Project #: KARO00960

Contract Duration Whichever occurs first Contract End date: | 4/15/2025

3 year or 13,140 hrs

TABLE OF CONTENTS

SECTION 1
SECTION 2
SECTION 3
SECTION 4
SECTION 5
SECTION 6
SECTION 7
SECTION 8
SECTION 9
SECTION 10
SECTION 11
SECTION 12
SECTION 13
SECTION 14
SECTION 15
SECTION 16

EXHIBITS
DEFINITIONS
AT RESPONSIBI

CUSTOMER RESPONSIBILITIES
PEFORMANCE OF SERVICE\RESP

COMMUNICATION
PAYMENT TERMS

ES

TERM AND TERMINATION

WARRANTY

NSE TIME

SUBCONTRACTING AND PERSONNEL

ESCALATION

FORCE MAJEURE
INSURAN

INDEMNITY

DISPUTE RESOLUTION

MI ANEQUS

NTS

1. EXHIBITS
Scope of Work

Warranty, Extended Service Coverage (if purchased by Customer)

Published Service Rates

Contract Pricing

Availability Calculation

Failure Execution Plan

Manufacturer's Maintenance Manuals

2. DEFINITIONS

A

Agreement - this Long-Term Service Agreement, including all Exhibits, as
may be amended from time to time.

Availability- Time when PGE is available for operation, represented in %
availability. See Availability Calculation attached as Exhibit E.

PGE-Power Generating Equipment

Customer - Nashua WWTP 2 Sawmill Rd Nashua NH

Effective Date - Contract start date as shown on title page to this Agreement
End Date - Contract end date as shown on the title page to this Agreement

Escalation - The increase to the hourly maintenance cost per year due to
inflation, price changes and rising costs.

. Escalation date- The date the escalation applies to the Agreement

Genset- Engine Generator System

Hour meter- the Genset elapsed time meter

Maintained Equipment - Customer’s Plant equipment subject to this
Agreement, as further identified in the Scope of Work attached as Exhibit A.
Maintenance Hours- the number of hours the Genset is off line for planned
scheduled maintenance.

. Maximum Hours ~ the maximum engine hours as shown on the title page to

this Agreement

. MCAT - Southworth-Milton, Inc. dba Milton CAT

Month-Calendar Month

Not Available Hours- when the Genset is automatically or manually taken
offline by Customer due to utility or Plant disturbances as well as any reason
Customer deems not to run and therefore the Genset is not available to
operate.

Plant - The Genset and equipment included in Customer's PGE system
Regular business hours - Monday-Friday 7am-Spm (Eastern Time)

Response Time- Time MCAT is responsible to address and respond to
unscheduled issues

Run time per year- The calculated hours from the start of the contractual
year to the end of the contractual year using the hour meter

Scheduled Maintenance- a planned maintenance event required for the PGE
Plant as recommended in Manufacturer's Maintenance Manuals attached as
Exhibit G or as directed by MCAT.

Site - Customer's facility at which PGE is located, as specified in the Scope of
Work

Total hours in a year- 8,760 hours
Unscheduled- an unplanned repair or repair event at any time day or night.

3. MCAT RESPONSIBILITIES

4

MCAT shall perform regularly scheduled maintenance and certain
unscheduled repair of the Maintained Equipment, pursuant to the applicable
Manufacturer’s Maintenance Manuals attached as Exhibit G (subject to
changes based on MCAT’s experience, engine condition, analysis, site history
and manufacturer recommendations) and the Scope of Work attached as
Exhibit A. To the extent there is a discrepancy between the Scope of Work,
and the Manufacturer’s Maintenance Manuals, the Scope of Work shall
control, and dictate the work that falls within this Agreement.

MCAT shall report to Customer in writing (including email) any conditions of
which it is or becomes aware with respect to the Maintained Equipment that
do not appear to conform to the manufacturer's recommendations. In
addition, MCAT shall report to Customer any abnormalities with the
Maintained Equipment of which MCAT is or becomes aware.

MCAT shall maintain the availability of remote diagnosis and dispatch 24
hours per day, 7 days per week.

MCAT shall respond to Customer’s maintenance and repair needs in a timely
manner in accordance with Section 5, Performance of Service/Response Time.
MCAT shall promptly replace a defective hour meter at no cost upon
notification by the Customer of the defect.

1)
2)
3)

4)

MCAT shall assign a dedicated project manager who will:
Coordinate all scheduled/ unscheduled maintenance activities in
relationship to the PGE.

Be the point person for the Customer to help achieve and attain continued
efficient and reliable operation of the PGE.

Maintain on-site emergency local stock levels of emergency spare parts
inventory.

Diagnose and advise on any emissions related items regarding the PGE.
MCAT shall assign senior level generator service technicians to support this

Agreement.

4. CUSTOMER RESPONSIBILITIES

at

1)
2)

3)
n

Customer shall make its best reasonable efforts to keep access clear and safe
to the Maintained Equipment and shall make available to MCAT parking

spaces available close to the PGE.

Customer shall provide a secure inside space, easily accessibility from
Maintained Equipment for strategic spare parts for Maintained Equipment to
be stored if required.

Customer shall perform daily/weekly operator services, including:
Operation, inspections, reporting, written event logging and maintenance

Obtaining and mailing out lubricating oil and coolant samples at prescribed
times

Gas sampling as needed\requested

If applicable the customer shal! provide a dedicated internet connection for
monitoring of the Maintained Equipment permitting MCAT to remotely
monitor the PGE operation, trend operational data and diagnose fault
conditions. Remote monitoring is not a replacement for trained on site
personnel. The internet connection wil! be provided and maintained in
working order by Customer.

Customer shall provide access to the PGE during all hours of operation of the
PGE, like access provided to Customer's employees.

Customer shall provide MCAT with written copies of any safety, training or
access requirements for on-site MCAT employees.

Customer shall pay invoices to MCAT ona timely basis, consistent with
Section 7