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AMENDMENT TO AGREEMENT

This Second Amendment to Agreement is entered into as of this day of
February 2022, by and between CITY OF NASHUA, a municipality in the State of New
Hampshire (hereinafter referred to as "City"), and HKT Architects, INC., (hereinafter
referred to as the "Architect") whose address is 24 Roland Street, Charleston, MA 02129.

WHEREAS, City and Architect entered into that certain Professional Architectural
Services related to the Design and Construction Oversite for Division of Public Works
Facility for the Nashua Department of Public Works, dated March 6, 2020 by HKT and
March 11, 2020 by the City of Nashua (the "Agreement" ); and

WHEREAS. both City and Architect desire to amend the Agreement to expand the
scope of services and amend the budget.

NOW THEREFORE, the parties agree as follows:

I. Pursuant to Section 30 of the Agreement "Modification of Contract and Entire
Agreement, " the Agreement is hereby amended to add the additional scope and
amended budget as described in the January 21, 2022 letter to Director Lisa Fauteux
relative to the Contract Amendment Proposal which is attached hereto and
incorporated fully herein.

2. All other terms of the Agreement remain in full force and effect.

IN WITNESS WHEREOF, the parties have executed, or have caused their properly
authorized representatives to duly execute. this First Amendment to Agreement on the date

and year first above written.

City of Nashua HKT Architects, Inc.
By: James Donchess, Mayor “ By: Janet M. Slemenda, Principal

Date: oat: [ fe met LOU

William R. Hammer AIA, LEED-AP.
Janet M, Slemenca AIA, LEED-AP
Amy J. Dunlap LEED-AP BD+C

35 Medford Street
Somerville, MA 02143
T: 617.776.6545

F: 617.776.6678

wwe hktarchitects.com

architects inc.

January 21, 2022

Lisa Fauteux

Director of Public Works

City of Nashua

9 Riverside Street

Nashua, New Hampshire 03062

Re: Nashua Public Works Project: New Building
Extra Services Request

Dear Lisa,

This letter provides detailed information on the request for an Amendment to the
contract for Civil Redesign and Miscellaneous Out of Scope Work for the Nashua
Department of Public Works Administration Building Nashua, NH by Hoyle, Tanner
& Associates, Inc. HKT has reviewed the individual items and their associated
costs and finds them reasonable and supports this request. In the interest of
keeping the project moving, Hoyle Tanner did act professionally and continued
their work efforts. Please review these and note not just their descriptions but their
assumptions going forward.

Tanner & Associates, Inc. (Hoyle Tanner) offers the following descriptions and
details with a breakdown in costs:

This fee amendment is for additional engineering services required in connection
with the City of Nashua Department of Public Works (DPW). The site plan and
permitting revisions are for the 25,000 square foot administrative building for the
DPW, located at the site of the Nashua Solid Waste Department at 848 West Hollis
Street. Hoyle Tanner has already completed many out of scope tasks for this
project. We have worked diligently to revise the Civil Design in order to adhere to
all of the schedules required by the City and to ensure that the project's process is
moving forward. The City has directed us to address City comments pertaining to
the conditional Planning Board Approval as well as the permitting and
drainage/site redesign of Infiltration Basin #2 which DES and the City has noted is
upgradient in a groundwater flow position of monitoring wells M-11 R/M/S and
would significantly interfere with on-going groundwater monitoring.

The below list outlines out of scope tasks completed by Hoyle Tanner as well as
additional tasks that have yet to be completed.

Task 1- Miscellaneous Out of Scope Work (Completed to date)

A. Existing Conditions Compilation: $3,000

a. Hoyle Tanner was not provided with a completed existing
conditions plan that was drafted and annotated with reference
plans, datum, legend, notes, etc. We received three (3) different

December 22, 2021
Page 2

CAD .dwg files of the existing landfill site from the City for use as a
base plan (LANDFILL PROPOSED BUILDING .DWG,
FUTUREDPW_BUILDINGSURVEYLIMITS01132020.DWG and
20190322-LANDFILL OFFICE PROPOSAL-REV1.DWG). These
.dwg files were worksheets and not an existing conditions survey
required for design. We spent considerable time compiling these
files to the best of our ability and used the LIDAR contour in the
lower western portion of site. Wetlands delineation was also
needed and performed by Hoyle Tanner.

B. SD Pian Set 30% for Harvey: $3,000
a. The Schematic design set was developed and advanced beyond
the anticipated 30% Schematic Design and the site was graded for
Harvey Construction to be able to accurately calculate cut and fill
volumes to further define their cost estimate for the City.

C. Shift Building and Roadway alignment: $13,000

a. The building and driveway access was shifted to the east at the
direction of the City to provide a more mature existing tree buffer
to some of the direct abutters. This shift required the site and
driveway access to be redesigned including re-grading of the
proposed finished grade, utilities, and stormwater drainage.

b. Hoyle Tanner provided initial relocated building points to the City
for them to layout the proposed building location.

D. Full Planning Board Submission versus Courtesy Presentation:
$5,500
a. Typical of Municipal projects, Hoyle Tanner had assumed that a
courtesy presentation would be made to the Planning Board to
provide an overview of the project and a full Site Plan application
was not required for the City’s own project. We became aware
after Schematic Design that the City is required to go through the
full Site Plan process in accordance with their Land Use
Regulations. Additional services provided and prepared:
i. Complete Site Plan Application and filing
ii, Plan revisions
iii, Preparation of an extensive abutters list
iv. Conditional Use Permit (CUP) application
v. Formal Waivers list for numerous waivers
vi. Lot Merger Application and packaging
vii. Coordination with Pennichuck Water Works related to
“ability to serve” requirements
viii. Expenses related to print multiple sets of large format
drawings and the site plan review application package.”

Task 2 — Drainage Redesign (To be completed)
A. Site Redesign: $7,000

a. Hoyle Tanner has been in discussion with the City and Sanborn
Head to address concerns brought up by NHDES in relation to the
location of Infiltration Basin #2 and the existing required
permitting/monitoring program for the landfill. There were different

December 22, 2021
Page 3

options discussed, and the City has decided that it is in their best
interest to remove a large portion of the parking lot that they had
previously requested and remove the Infiltration Basin #2.
Significant redesign is required to prepare the site and the final
site plans that were approved by the Planning Board on November
4th.

B. Alteration of Terrain (AoT) Submission Package Revisions: $6,000
a. The previously submitted AoT application will be revised,
coordinated, and updated to the new Site Plan and resubmitted to
NHDES. All Best Management Practice (BMP) worksheets,
drainage calculations, and Pre/Post Development watershed maps
will be revised, as necessary.

The total for these described services is for a lump sum amount of Thirty-Seven
Thousand Five Hundred Dollars ($37,500) including reimbursable expenses.

Hoyle and Tanner also makes the following Assumptions:
All Assumptions as in the original agreement and as follows:
e = City will provide any additional existing conditions data, if required
e City to pay all permit application fees
e There will be no additional presentations or submission to the Planning
Board.

Schedule:
Hoyle & Tanner notes that most of these services have been completed to date.

As noted in the original fee proposal, any work that is beyond the scope of work
shail be billed as additional services either on a time and material basis or we will
make an additional proposal with a lump sum fee or not to exceed fee. In no case
will we commence any additional services without your written approval.

If there are additional services that are required by Hoyle Tanner, we will invoice
their costs plus a mark-up of 10%. We will invoice you monthly and we will bill as a
percentage of the completed work. Payment is due in thirty (30) days of the invoice
date.

Hourly rates for HKT shail be as follows:

Principal $245/Hour
Associate $220/Hour
Project Manager $190/Hour
Project Architect $190/Hour
Senior Designer $165/Hour
Designer $145/Hour
Clerical/Office $120/Hour
Construction Administrator $190/Hour

Hourly Rates for Hoyle, Tanner and Associates are as follows:

Principal Engineer $195/Hour
Senior Project Engineer $195/Hour
Project Manager III $185/Hour

Project Manager Il $170/Hour

December 22, 2021

Page 4

Project Manager | $159/Hour
Senior Engineer Ill $150/Hour
Senior Engineer |! $137/Hour
Senior Engineer | $129/Hour
Engineer Ii! $116/Hour
Engineer Il $109/Hour
Engineer | $ 92/Hour
Senior Resident Engineer $140/Hour
Resident Engineer lil $122/Hour
Resident Engineer II $108/Hour
Resident Engineer | $ 80/Hour
Environmenta! Coordinator Ill $142/Hour
Environmental Coordinator Il = $122/Hour
Environmental Coordinator | $ 95/Hour
Senior CADD Technician $135/Hour
CADD Technician III $113/Hour
CADD Technician II $100/Hour
CADD Technician | $ 86/Hour
Technician | $ 56/Hour
Technician II $ 70/Hour
Senior Administrative Prof. $185/Hour
Project Assistant Il $110/Hour
Project Assistant | $ 80/Hour

Land Acquisition Specialist 1} | $100/Hour
Land Acquisition Specialist | $ 82/Hour
Planner Il $165/Hour
Planner | $145/Hour

Very truly yours,
HKT Architects Inc.

Janet M. Slemenda, AIA, LEED-AP, Principal

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

February 10, 2022
Memo #22-237

TO: Mayor Donchess
Finance Committee

SUBJECT: 4 Cisco Switches in the amount not to exceed $86,049.35 funded from 81342 Computer
Software & Hardware/CERF

Please see attached communications from Nick Miseirvitch, ClO, dated February 10, 2022 for project
specific details related to this purchase. Below please find a summary of the purchase approval request:

Item: 4 Cisco switches and corresponding components for the buildout of the disaster
recovery site

Value: $86,049.35

Vendor: SHI

Department: 122 Information Technology
Source Fund: 81342 Computer Software & Hardware/ CERF

Ordinance: Pursuant to NRO § 5-84 Special purchase procedures (A)/10 Commodity items
which are generally available for a publicly advertised price in national or online
sources, and are not customized by the vendor for individual purchasers.

The Administrative Services Division: Information Technology, and the Purchasing Department
respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: N Miseirvitch
J Graziano

City of Nashua

Information Technology Department (603) 589-3300
Administrative Services Division Fax (603) 594-3434
229 Main Street - Nashua, NH 03060

February 10, 2022

Ms. Kelly Parkinson

Purchasing Manager, City of Nashua
229 Main St

Nashua, NH 03061-2019

RE: Nexus Switches and DR Site
Ms. Parkinson,

The Information Technology Department needs to purchase four (4) new switches and
corresponding components as the next step in the buildout of the disaster recovery site. This
purchase is being made pursuant to NRO Sec 5-84 (A) (10), Special purchase procedures since these
are commonly available items in the industry.

These new switches will provide connectivity for all of the equipment going into the disaster
recovery site and will tie into the primary site. They will provide a speed of 10Gbs via fiber optic
connectors for each port on the switches, with a 40Gbs connection site to site. The two existing
switches at the primary site will be repurposed to other locations throughout the City.

The buildout of the disaster recovery site project is split into 5 steps due to supply chain issues.
These steps are as follows: servers, switches, storage, fiber, software.

The Information Technology Department recommends awarding the bid to SHI in the amount of
$86,049.38. Funding is available in the CERF, Accounting Unit TF18.7026, Account 81342, Activity
CERF22.20, Account Category 81342.

Sincerely,

Nick Miseirvitch

CIO, Information Technology

Cc: Kimberly Kleiner, Director of Administrative Services

NH CITY OF NASHUA

Nick Miseirvitch

229 MAIN ST/ PO BOX 2019

CITY HALL

ATIN: AP DEPT

NASHUA, NH 03061

United States

Phone: 6035893305

Fax:

Email: MiseirvitthN@nashuanh.gov

All Prices are in US Dollar (USD)
Product

1 Nexus 9300 48p 1/10/25G, 6p 40/100G, MACsec,SyncE
Cisco Systems - Part#: N9K-C93180YC-FX3

2 SNTC-8X5XNBD Nexus 9300 48p 1/10/25G, 6p 40/100G, MAC
Cisco Systems - Part#: CON-SNT-N9KC93X3

3 Additional memory of 16GB for Nexus Switches
Cisco Systems - Part#: NXK-MEM-16GB

4 10GBASE-SR SFP Module, Enterprise-Class
Cisco Systems - Part#: SFP-10G-SR-S=

5 10GBASE-LR SFP Module, Enterprise-Class
Cisco Systems - Part#: SFP-10G-LR-S=

Additional Comments

Pricing Proposal
Quotation #: 21554902
Created On: 2/2/2022
Valid Until: 5/19/2022

Inside Account
Executive

Matt Williams
290 Davidson Ave.
Somerset. NJ 08873
Phone: 732-584-8905
Fax: 732-564-8224

Email: matt_williams@shi.com

Qty Your Price

4 $11,936.39

4 $883.42
4 $648.51
52 $462.89

6 $1,350.97

Total

Total

$47,745.56

$3,533.68

$2,594.04

$24,070.28

$8,105.82

$86,049.38

Please note, if Emergency Connectivity Funds (ECF) will be used to pay for all or part of this quote, please let us know as we will

need to ensure compliance with the funding program.

Hardware items on this quote may be updated to reflect changes due to industry wide constraints and fluctuations.

All orders for Cisco equipment and related software and services submitted, beginning on December 29, 2021, are non-cancelable
and cannot be modified starting 45 days prior to the scheduled ship dates. Non-cancelable orders are not eligible for RMA for

credit.

The Products offered under this proposal are resold in accordance with the SHI Online Customer Resale Terms and Conditions,

unless a separate resale agreement exists between SHI and the Customer.

REPORT OF THE FINANCE COMMITTEE
FEBRUARY 2, 2022

A meeting of the Finance Committee was held on Wednesday, February 2, 2022, at 7:00 p.m. in the Aldermanic Chamber
and via Zoom. The meeting link information can be found on the agenda.

Mayor Jim Donchess, Chairman, presided.

Members of the Committee present: Mayor Jim Donchess
Alderman Patricia Klee, Vice Chair
Alderman Alex Comeau
Alderman Tyler Gouveia
Alderman-at-Large Ben Clemons (arrived at 7:01)
Alderwoman-at-Large Gloria Timmons

Members not in Attendance: Alderman-at-Large Melbourne Moran, Jr.

Also in Attendance: Alderman Derek Thibeault
Kim Kleiner, Administrative Services Director
Kelly Parkinson, Purchasing Manager
Karen Smith, Business Manager NPD
Brian Sojka, Police Supervisor
Darrin Santos, Environmental Engineer
Dan Hudson, Engineer
Tim Cummings, Economic Development Director
Julie Chizmas, Long-Range Planner

Mayor Donchess

Although it’s not on the agenda, our previous Clerk has been transferred to another committee so we need to elect a
Clerk. Although it’s not on the agenda we need to do that because Alderman Jette has transferred to another committee.

ELECTION OF COMMITTEE CLERK

Mayor Donchess called for nominations for the Committee Clerk for the 2022-2023 term.

ALDERMAN GOUVEIA NOMINATED ALDERMAN COMEAU AS THE FINANCE COMMITTEE CLERK
MOTION BY ALDERMAN GOUVEIA TO VOTE ON ELECTION OF ALDERMAN COMEAU AS THE FINANCE
COMMITTEE CLERK FOR THE 2022-2023 TERM

MOTION CARRIED

PUBLIC COMMENT

Laurie Ortolano
Laurie Ortolano, 41 Berkeley Street. Is all the business | believe is new business, correct? There’s no business, right?

Mayor Donchess

Correct.
Laurie Ortolano
Okay so I'll wait til the end. Thank you.

COMMUNICATIONS

From: Kelly Parkinson, Purchasing Manager

Finance Committee — 02/02/2022 Page 2

Re: Software Licensing: Benefits Administration in the amount not to exceed $480,000 funded from 54400 Software
Licensing/Benefits Internal Service Fund (Administrative Services)

MOTION BY ALDERMAN COMEAU TO ACCEPT, PLACE ON FILE AND AWARD A BID TO ALIGHT FOR THE
IMPLEMENTATION OF THE ALIGHT BENEFITS ADMINISTRATION SOLUTION FOR ALL INSURANCE PLANS FOR
THE CITY IN AN AMOUNT NOT TO EXCEED $480,000 ($160,000 A YEAR FOR THREE YEARS). FUNDING
THROUGH DEPARTMENT: 113 BENEFITS; FUND: 54400 SOFTWARE LICENSING/BENEFITS INTERNAL SERVICE
FUND

ON THE QUESTION

Kim Kleiner, Administrative Services Director

Good evening. Kim Kleiner, Administrative Services Director. I’d like to give a little bit of background for those of you that
may not know about our benefits programs. Back on January 5‘ | wrote the Board a memo detailing the health of the
benefits health fund. If any of you didn’t receive it, I’d be glad to resend it. | try to do that once a year just to give you a
flavor of what’s happening and where we are with the fund. As of today, the fund balance is a little over $9 million.

Back when COVID struck, we were faced with a very difficult situation within (inaudible). So historically benefits — and we
manager benefits for all of the city, school, police, fire, city - we were faced with a problem where historically the benefits
had all been paper enrollment. Here we are with COVID and we're struck with the idea of having to get all the paper
enrollments from across the city. Now we are fortunate over at the School Department there is an HR office and they
work in partnership with us to collect all the school enrollments and then bring them all to the city. All of the input is done
here within three staff members. So this past year you had 2,089 enrollments. So they enter all of those enrollments into
our Lawson system, and then into the Anthem system which covers our health, and then into the Delta system which is
Delta Dental. So you can imagine not only is it a totally inefficient process but there’s a lot of room for human error.
When you’re keying that amount of data, it’s natural to happen.

So we knew back then that we wanted to change this and that it needed to be a priority. WBS (Workplace Benefit
Solutions) is our consultant that deals with us on all healthcare matters. They recommended that we go out to an RPF
through them which is commonly what we do for health products and that we look at bids from some of the top leaders.
That’s exactly what we did this fall. So they put out an RFP to all of their health industry leaders and we got three back —
technically four when we kicked back but three that we considered. Alight and Benefit Express being the top two. The
third being kind of disqualified for lack of services.

The top bidder had everything that we wanted. So Alight not only can totally satisfy the city’s needs in terms of their
deliverables but they have an incredible employee education package. So as many of you may know, we have been in
the process of a healthcare redesign. Part of that redesign is moving our employees from what we call our old HMO
250/500 to our new HMO 1500/3000. That takes an incredible amount of education to educate employees on what these
new benefits entail, what benefit package is best for them and their families who need services. This software has that
capability built into it. It will model an employee’s unique situation. They input key data, family size, healthcare situations,
pharmacy needs, and it will walk them through what benefit plan and what their costs could look like throughout the year.
That was very important to us.

The other part of this software that was very important to us is its all automatic feeds. So they will give us ten automatic
feeds to vendors which will stop all of that input and what we’re starting to get back from our vendors like Anthem, and
Delta, and Hartford is that they’re willing to kick in. So after my meeting and | wrote my memo to you, it is $160,000 a
year, a three year deal to start with. Hartford came back and agreed to kick in 20. So that | got after this we are still
working with our other partners to see if they would be willing. Why are they willing? Because the data that they’re going
to get through these automatic feeds is more reliable, and it’s faster, and it allows them to be more efficient on their end.
So that’s basically where we are. | tried to cover in my memo to you all of the features that | thought were beneficial to the
city. So | don’t want to repeat anything but certainly I’m happy to answer any questions.

Mayor Donchess

Before we go further, | didn’t recognize Alderman Thibeault who’s also present although not a member of the committee.
Any questions from anybody?

Alderman Klee

Thank you Mr. Mayor. Director Kleiner do you think the others will kick anything in and if so to what extent? Ordo you