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Article 24
Dental Insurance

The City shall pay one hundred (100%) percent of the premium of a two person plan
dental insurance program such as Delta Dental, currently in effect on the date of execution
hereof. The

City reserves the right to change insurance carriers or plans, or to self insure the same. Such
new

plans shall offer benefits commercially available in the market and shall have overall
comparability of coverage to the above referenced plans to the extent said coverages are
commercially available.

Effective July_1, 2021, employees may elect to enroll in a “High Option” dental plan offered by
the City. The employee shall be responsible for pay ing the full additional premium cost for the
High Option Plan.

Regular part time employees working a minimum of 20 hours per week are covered by the
provisions of this article 24 on a pro rata basis. The proration is based on the ratio the
employ ee’s regular weekly work hours are to 40 hours. The proration applies to the City’s
premium contribution.

Article 25
Life Insurance

The City agrees to pay one hundred percent (100%) of the premium cost of a Basic Life
Insurance and AD&D for full time employees and part time employees working twenty (20) or
more hours per week only, in an amount equal to one and one half (1.5) the employee's annual
straight time wages, rounded to the nearest thousand dollars. Employees may purchase at their
expense optional life insurance in denominations of up to three times their basic amount to a
maximum of three hundred

thousand ($300,000) total, basic and optional combined, subject to any eligibility or other
tules prescribed by the insurer. The City reserves the right to change life insurance providers.

Article 26
Flexible Spending Accounts (FSA) & Dependent Care Assistance Spending Plans

The City shall make Flexible Spending Accounts (FSA) and Dependent Care Assistance
Spending Plans available to employees. Employees may opt to enroll and make pay roll deducted
contributions to the plans. Employ ee contribution limits and plan rules shall be governed by IRS
regulations.

Article 27
Pay Period

The pay period will run from Sunday through Saturday, and all employees covered under
this agreement shall be paid on a weekly basis, Thursday of each week, unless a holiday falls on
such day, in which case pay day will be the day prior.

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Article 28
Retirement Sy stem

Employees covered under this agreement shall join the New Hampshire Retirement System, if
and when eligible to do so, in accordance with the rules of that sy stem, unless they are employ ces
of the Division of Public Works. Division of Public Works employ ees shall join the Division of
Public Works retirement system, if and when eligible to do so, in accordance with the rules of
that system. The City and the employees agree to comply with all rules and regulations of the
pertinent system, including contribution rates, as established from time to time. If entry
requirements for the DP W sy stemare lawfully modified this article will be modified to reflect such
a lawful change.

In the event that the city employees represented by AFSCME opt to change their pension plan
fornew hires to join the state plan, or if the current DPW system is changed [for new hires]
by ordinance, the Union agrees to meet with the City and discuss implementation of the said
changes.

Article 29
Military Service

Any full time employee covered under this Agreement who leaves to enter directly into
involuntary active service in the Armed Forces of the United States is granted a military leave of
absence for the anticipated length of service. A Military leave of absence entitles an employ ce to be
reinstated to the position held, or one similar in pay and status, so long as the employee provides
notice of his/her desire to resume such employ ment within thirty (30) days of discharge from the
armed forces and the employ ee accepts such discharge at the earliest possible date.

Article 30
Military Reserve and National Guard Pay

Any full time employee covered under this Agreement called to serve not more than a
seventeen (17) day annual training tour of duty with the National Guard or Armed Forces Reserves
will be paid the difference between his or her pay for such government service and the amount of
straight time earnings lost by the employee by reason of such service, based on the
employee's regularly scheduled straight time rate. Such payments are to be made following the
showing of satisfactory evidence of the amount of pay received for such service.

An employee covered under this Agreement called to serve duty with the National Guard or
Armed Forces Reserves in the time of war or national conflict will be paid the difference between
his or her pay for such government service and the amount of straight time earnings lost by the
emp loy ee by reason of such service, based on the employ ce's regularly scheduled straight time rate.
Such pay ments are to be made following the showing of satisfactory evidence of the amount of pay
received for such service.

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Article 31
Deferred Compensation

The City will continue to offer a deferred compensation plan to all employees covered under
this contract during the term hereof so long as it is authorized to do so in the present manner
under the Internal Revenue Code. Deferred compensation allows the employee to defer
income and the associated taxes from their paycheck, until they receive the money sometime
after retirement. Compliance with the Internal Revenue Code and any and all liability for
taxation are the sole responsibility of the employ ee.

Article 32
Mileage Reimbursement

Use of City owned vehicles

If you are assigned a City -owned vehicle and are allowed to take the vehicle home at night and
on weekends, the Internal Revenue Service has ruled that the personal use of the city owned
vehicle,

that is commuting back and forth to work and any other non-work use, is subject to
federal withholding and social security tax, where applicable. This rule does not apply to
emergency vehicles specifically police and fire vehicles.

The deductions therefore will be made weekly, based on an annual evaluation of the value of
the personal use of the vehicle. The personal use value shall be as required by the Internal
Revenue Code and Regulations.

The multiplier used to determine the employees deduction shall be the current Internal
Revenue Service mileage reimbursement rate.

Mileage reimbursement

If by nature of your job description you are required to use your privately owned vehicle
you shall be reimbursed at the current city mileage reimbursement rate or the current Internal
Revenue Service mileage reimbursement rate, whichever is higher. Requests for reimbursements
must be submitted within 30 days of the date the mileage was incurred. The City will provide
AFR10 mileage log books or a mutually agreeable substitute log book for recording mileage.

For the FY- through FY: contract cy cle, the City will add $.10 per hour to the hourly wage
rate of the building and utility inspectors, code enforcement officers, and engineering inspectors

to support the purchase of a business use
rating on their personal automobile insurance.

All employees who, at the date of the signing of this collective bargaining agreement,

currently use their privately owned vehicle, shall be allowed to continue to do so through the
remainder of this collective bargaining agreement.

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After the arrival of FY21 police department replacement vehicles (anticipated delivery*---~ (Formatted: Justified, Indent: Left: 0"
approximately Spring of 2021), the City will make available to the UAW units four used vehicles
that_can be used for work purposes. As this is a trial program to assess usage and cost, the City is
not obligated _to replace these vehicles with other vehicles when they become too costly to maintain
in the sole determination of the City. In the event that sufficient vehicles are not provided for all
employees who clect_to utilize a city vehicle, seniority as outlined in Article 10 will be the

determining factor in allocating vehicles. The City_and the Union will work together to determine
vehicle assignment. When the City becomes aware of any upcoming changes to this vehicle

program, it will notify the Union with as much advance notice as possible and will meet with the
Union up on request.

Article 33
Travel

Occasionally employees travel as part of their duties. When the need for travel occurs the City
shall pay all cost related to the travel consistent with the City’s travel policy. Cost shall include,
but not be limited to: transportation cost [plane, train, automobile rental [if required],
automobile at the prescribed mileage rate, etc.], meals including tax and tip, lodging
[including all taxes and a five (5) minute phone call home each night] and other reasonably related
miscellaneous expenses.

Travel mileage payments shall be computed by the Financial Reporting Office in accordance
with the approved travel tables prepared by the New Hampshire Department of Transp ortation
and Rand McNally .

Article 34
Personnel File

Every employee covered under this Agreement shall be entitled to access to supervisory records
and reports of competence, personal character and efficiency, along with all other information
maintained in their official personnel file. The City shall allow the employ ce access to their file
within twenty four (24) hours notice. Upon request the City shall copy the file for the emp loy ce.
Subsequent copies will be made at cost.

Article 35
Protective Clothing

The City shall provide employees with all legally required protective clothing at City expense.
The City will, in its reasonable discretion, provide protective clothing and equipment to
employees performing operations in departments where it determines that such clothing and
equip ment will enhance employee safety or comfort.

In addition, the City will provide employees with a clothing allowance adequate to purchase four
(4) sets of uniforms per year in departments where uniforms are required.

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Article 36
Performance Evaluations

Performance evaluations shall be completed annually by the employees direct supervisor on or

about June 30" of each year. The employee will not be required to sign said evaluation until such
atime as all reviewing persons have had a chance to comment.

The City and the Union (both UAW units) shall form a four (4) person committee made up of
two (2) Union members (with one member from cach UAW unit) and two (2) City
(management) members. This committee shall review the existing employee evaluation forms,
which shall be used in the interim. Any recommendations by a majority of the committee on
changes to the evaluation form shall be implemented for the following evaluation y ear.

Article 37
Wages

Employees hired on or before August 31, 2014 in grades 5 and higher shall use the compensation
grids in Appendix D.

Employees hired after August 31, 2014 and all employees in grades 1-4 shall use the
compensation grids in Appendix D-1.

Ebsible-cEmployees wh A B asties-orchus
one step increase on July 1, 2472020, Only employ ee ees s who are active employ ees on the date
when cost items receive final approval are eligible to receive this increase.

Effective July 1, 20442020, remove the lowest step from all grades on the compensation grids
and add one additional step at the top of all grades on the compensation grids with a 2% increase
from the prior step.

Effective July_1, 2021, make grade _and step adjustments to lowest _grade employees in Clerical /

Technical unit_and eliminate Grade 2 on the compensation grids. The following job titles will be
adjusted _to the appropriate step on the new grade indicated based upon seniority :

Custodian I Grade 2 to Grade 4
Maintenance Specialist Grade 4 to Grade 6
Clerk, Vital Records Grade 6 to Grade 8
Licensed Scale Operator Grade 6 to Grade 8
Motor Vehicle Registration Clerk I Grade 6 to Grade 7
Permit Technician I Grade 6 to Grade 8
Motor Vehivle Registration Clerk IT Grade 7 to Grade &

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Parking Maintenance Grade 7 to Grade 8
Transit Utility Service Worker Grade 7 to Grade 8
Motor Vehicle Registration Clerk IT Grade 8 to Grade 9

After above-referenced grade and step adjustments are made, Ecligible employ ces who receive a
satisfactory job evaluation on June 30, 20482021 will receive a one step increase on July 1,

20482021.

After above-referenced grade _and step adjustments are made, Eeffective July 1, 20482021,
increase the compensation grids by 9+45%1.0%, with all employees on the grids receiving the
corresponding increase as of July 1, 20482021 or date of hire, whichever is later.

Effective July 1, 20482021, remove the lowest step from all grades on the compensation grids
and add one additional step at the top of all grades on the compensation grids with a 2% increase
from the prior step.

Eligible employ ees who receive a satisfactory job evaluation on June 30, 20492022 will receive
aone step increase on July 1, 26492022.

Effective July 1, 20492022, increase the compensation grids by 945%0.5%, with all employ ees
on the grids receiving the corresponding increase as of July 1, 29492022 or date of hire,
whichever is later.

Effective July 1, 20492022, remove the lowest step from all grades on the compensation grids
and add one additional step at the top of all grades on the compensation grids with a 2% increase
from the prior step.

Eligible employees who receive a satisfactory job evaluation on June 30, 2023 will receive a one
step increase on July 1, 2023.

Effective July 1, 2023, increase the compensation grids by 0.5%, with all employ ces on the grids
receiving the corresponding increase as of July 1, 2023 or date of hire, whichever is later.

Effective July_1, 2023, remove the lowest step from all grades on the compensation grids and add
one additional step at the top of all grades on the compensation grids with a 2% increase from the
putior step.

The parties agree that the increases to the grids are cost of living increases and that only the steps
on the resulting grids constitute part of apay plan under RSA 273-A:12, VI.

In the event that an employee has not completed a satisfactory evaluation on June 30 of a fiscal
year, the supervisor may, at his or her discretion, extend the employece’s evaluation period for a
period not to exceed 3 months. At the completion of that period, the supervisor will conduct an
evaluation to determine if the employee has completed the goals for which he or she is being
evaluated. If the employee then receives a satisfactory evaluation, he or she will be eligible to
receive the step raise.

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In the event that an employee is reclassified to a higher position within the bargaining unit, he or
she will be eligible to receive the step raise regardless of the effective date of the reclassification.

Any newly hired employee or any employee promoted on or before December 31 of any
calendar year will be cligible for a step raise provided that they receive a satisfactory
performance evaluation for that evaluation period.

A list of initial grade assignments is attached as Appendix E. It is agreed that, during the term of
this agreement, new positions may be created or grade assignments may change due to
reclassifications. The City will pay the employ ee based on the new grade assignment.

Article 37A
Compressed Natural Gas (CNG) Fuel Sy stem Inspection Certification

Employees _in the positions of Transit Fleet Facilities Supervisor, Transit Mechanic, or Fleet
Maintenance Foreman can voluntarily choose to become certified to accomplish CNG Fuel

System Inspections. The City will provide and pay for training for the employee's first CNG
Fuel System Inspection Certification, and the City will provide and pay for the employee's first
testing for the CNG Fuel Inspection Certification. If the employee fails, then the employ ee may
retake the test_at their own expense. The City will pay for the employee's annual maintenance
fee for the certification. When the employ ee has to be retested to retain the certification, the city
will provide and pay for retraining and for the employce's first test. If the employ ee fails, then
the employee may retake the test_at their own expense. If an employee does not pass the test for
the CNG Fuel Inspection Certification, one time per employee, the City will provide and pay for
an employ ee’s second testing if the second test_is taken within 6 months of their prior test.

Once the employ ee obtains the certification, and for as long as they hold a valid certification,
they shall receive an increase in their hourly wage of $0.50.

Emp loy ees with the Certification are required to perform CNG Fuel Sy stem Inspections when
assigned.
Article 38
Parking Garage

All employ ees covered under this Agreement shall be allowed to park at no cost to the employ ee in
any City owned or leased lot or garage while on city business.

The City will make parking passes available to all emp loy ees covered under this Agreement, to be
used for travel to City Hall and other City locations on City business.

City Hall parking will be allowed inthe Elm Street Parking Garage on the second level bey ond the
open gate or on the upper levels.

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Article 39
Bulletin Boards/Mail

Bulletin Boards

The City agrees to provide space for suitable bulletin boards in convenient places in each work
area, to be used by the Union. The Union shall limit its posting of notices and bulletins to each
bulletin board. Posted materials and notices shall pertain only to union business. The Union agrees to
maintain such bulletin boards in a neat and orderly condition.

Mail/Email
Officers or officials of the Union shall have the right to reasonable use of the City's in-house
mail/email service for correspondence related to grievances_or union membership notifications.

Article 40
Disciplinary Procedures

A. It is agreed that the City has the night to discipline or discharge employees for just
cause. Discipline shall be corrective in its nature and ordinarily utilized progressively .
Disciplinary actions shall normally follow the order below:

1. Verbal warnings

2. Written warnings

3. Suspensions without pay
4. Discharges

Demotion may be used for disciplinary purposes in appropriate instances. In the event
of suspension, demotion, or discharge, the reasons for the action taken will be given in
writing to the employ ce within 24 hours.

It is understood that the severity of any particular infraction may warrant deviation from
the aforementioned steps.

B. Any employee disciplined or discharged shall, be entitled to the provisions of the
Grievance Procedure, and will be allowed a representative of their choosing. If requested
in writing by the employee, a hearing must be held with the Union, Division
Director and the Human Resource Manager within seven (7) calendar days of the
disciplinary action or discharge.

C. Provided that the employee has not had recurrence of discipline within the specified
period, written warnings will be removed from the employee's personnel file after twelve
(12) months and all suspension shall be removed within two (2) years. The prior
unexpired discipline is carried during the period of any subsequent equal or greater
discipline.

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Article 41
Earned Time

Generally:

Earned Time is an alternative approach to the traditional manner of covering absence for
vacation, personal leave days, sick leave, and other types of leave. Instead of dividing benefits
into a specific number of days for each benefit, earned time amalgamates these days, into a
single benefit. Earned Time can be used for a variety of purposes including a pay ment in cash at
the time of termination, but only as provided in this Article. Earned Time is accrued for any
month in which an employee has been employed at least fifteen (15) calendar days, beginning
the first day of any month. Paid leave and absences for jury or military reserve duty are
considered time worked for Earned Time accrual purposes. While an employ ee will earn Earned
Time days during his or her probationary period, he or she cannot take Earned Time until they
have completed ninety (90) calendar days of employ ment with the City. If an employee leaves
City employment before they have worked ninety (90) days, they will not be paid for any
accrued Earned Time.

Coverage:

Employees who are employed in a position at least (20) hours per week are eligible to earn
Earned Time. Part time employees, those working less than 40 hours, accrue earned time on a
pro-rated basis. The accrual rates for full time employ ces are as follows:

Bargaining unit members employed by the city on June 30, 2009 shall continue to accrue Earned
Time on the following schedule:

Years of Service Days Accrued per Month Total Annual Days
less than 5 years 2.25 27.0
5 to less than 10 years 2.50 30.0
10 to less than 15 years 3.00 36.0
15 years to less than 20 y ears 3.25 39.0
20 or more years 3.50 42.0
30 or more y cars 3.75 45.0

Bargaining unit members hired after June 30, 2009 shall accrue Earned Time on the following
schedule:

Years of Service Days Accrued per Month Total Annual Days
less than 5 years 2.25 27.0
5 to less than 10 years 2.50 30.0
10 or more years 3.00 36.0

Years of service means continuous length of service with the City in accordance with Article 10,
Seniority .

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Breaks in Service:
In the event of reemploy ment after a break in service, as defined in Article 10, not exceeding 2
years, the employee shall accrue earned time as if that break in service had not occurred.

Usage:

All use of earned time shall be arranged in advance by the employee, and approved by his/her
supervisor prior to the date of absence, except as provided in this paragraph Earned Time
day s/hours may be used after being accrued. Earned Time is ordinarily used at the rate of one
day of Earned Time for each day of absence. Employees presenting a request to use earned time
less than 18 hours before the earned time use is to begin shall use earned time at the rate of 1 1/4
days of earned time for each day of absence. This special rule will not apply to the first seven
(7) occurrences in any calendar year. Earned time shall be used in increments of hours under the
FLSA. An occurrence shall be defined as the use of two (2) or more hours of Earned Time
without the 18 hour prior notification. Notification may take place in person or via email or
voice mail. When an employee calls in sick and subsequently remains ill for additional days, the
employee shall only be charged 1 '4 day of Earned Time for the first day of the illness. Should
the illness extend for longer than a three-day period, the employee may be required to present a
doctor’s certificate or other evidence satisfactory to the city. Said certificate shall state that the
emp loy ee was unable to work due to illness.

Termination of Employment and/or Voluntary Quit:

In the event of termination of employment, 100% of the terminated employee's earned time
balance will be paid to him/her. In the event of termination due to layoff, 100% of the
terminated employee's earned time balance will be paid to him/her. The employee may elect to
defer pay ment for up to two years in anticipation of possible recall.

Retirement:

One hundred percent (100%) of any employee's unused Earned Time balance will be paid at
retirement. "Retirement" shall be defined by the New Hampshire Retirement System or
by Ordinance pertinent to the Board of Public Works Retirement Sy stem, as may be appropriate.
In the event_of death of an employee, 100% of any employees unused Earned Time balance shall

be_paid to his or her designated survivor or, if no survivor has been designated, to his or her
estate.

Maximum Accruals:

Earned Time accumulation shall not exceed sixty (60) days. For employees entitled to a balance
of up to ninety (90) days resulting from initial conversion pursuant to Article 42 (Individualized
Sick Leave Pools, Maximum Balances), total Earned Time days and Sick Leave Pool days
combined shall not exceed one hundred fifty (150) days in the aggregate. Balance in excess of
these accruals shall be lost.

Staffing Considerations:

The parties expressly agree that all leave usage shall be affected in a manner consistent with the
staffing and operational needs of the City so that services are efficiently provided to the Nashua
Community. The parties agree to work cooperatively to achieve this goal. Abuse of the
benefits conferred in these articles may be grounds for discipline.

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