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Finance Committee - Agenda - 12/1/2021 - P27

By dnadmin on Mon, 11/07/2022 - 13:51
Document Date
Wed, 11/24/2021 - 13:16
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 12/01/2021 - 00:00
Page Number
27
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__120120…

Community Media Services Group, LLC
P.O. Box 10180

Invoice

Date Invoice #
Bedford, NH 03110
10/12/2021 2086
Bill To

City of Nashua

Attn: Accounts Payable

P.O. Box 2019

229 Main Street

Nashua, NH 03060

P.O. No. Terms Project
166331 Due on receipt
Quantity Description Rate Amount
1 | Operation of Public Access TV channel forOCtober 2021 11,500.00 11,500.00

Thank you for the confidence in taking care of the Public Access oeprations in Nashua

Total

$11,500.00

Page Image
Finance Committee - Agenda - 12/1/2021 - P27

Finance Committee - Agenda - 12/1/2021 - P28

By dnadmin on Mon, 11/07/2022 - 13:51
Document Date
Wed, 11/24/2021 - 13:16
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 12/01/2021 - 00:00
Page Number
28
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__120120…

City of Nashua

Purchasing Department

Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233
November 10, 2021
Memo #22-190
TO: Mayor Donchess
Finance Committee
SUBJECT: Compressed Natural Gas Price Increase in the amount not to exceed $50,000 funded

from accounts 61310 Compressed Natural Gas

Please see attached contract amendment from AVSG, dated November 9, 2021. A price increase from
$2.199/gallon to $2.49/gallon has been implemented for all compressed natural gas fuel purchased for city
and transit vehicles as of November 1, 2021. In FY21 we purchased 172,062 gallons of compressed natural
gas which nets an annual increase of approximately $50,000 given a similar usage assumption. Below
please find a summary of the purchase approval request:

Item: Compressed Natural Gas
Value: not to exceed $50,000
Vendor: AVSG

Department: 186 Transportation
Source Fund: 61310 Compressed Natural Gas

Ordinance: Pursuant to NRO § 5-84 Special purchase procedures (A)/10 Commodity items
which are generally available for a publicly advertised price in national or online
sources, and are not customized by the vendor for individual purchasers.

The Community Development Division: Transit Department, and the Purchasing Department respectfully
request your approval of this contract.

Regards,

Kelly Parkinson
Purchasing Manager

Ce: C Correa
C O'Connor

Page Image
Finance Committee - Agenda - 12/1/2021 - P28

Finance Committee - Agenda - 12/1/2021 - P29

By dnadmin on Mon, 11/07/2022 - 13:51
Document Date
Wed, 11/24/2021 - 13:16
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 12/01/2021 - 00:00
Page Number
29
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__120120…

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Mayor Jim Donchess

Date: November 16, 2021

Re: Multi-Year Contract Award — Compressed Natural Gas

Pursuant to NRO: § 5-74/B: A contract that extends from the current fiscal year into succeeding

fiscal year(s) in which no funds have been appropriated nor otherwise designated for this purpose
shall be approved by the full Board of Aldermen before the contract shall become binding on the

City.

The Finance Committee has approved and placed on file the notification of the award of the
referenced contract amendment at the November 17, 2020 meeting and as such | am requesting the
full Board of Alderman approve the following contract:

Item: Compressed Natural Gas for fuel to be used by both city and
transit vehicles.

Value: Not to exceed $428,435 annually through May 1, 2026

Vendor: AVSG

Purchasing Memo#: 22-190 dated November 10, 2021

Contract Term: 4 year contract extension executed on November 2017 to cover

through May 1, 2026

Thank you.

229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH.gov
www. NashuaNH.gov

Page Image
Finance Committee - Agenda - 12/1/2021 - P29

Finance Committee - Agenda - 12/1/2021 - P30

By dnadmin on Mon, 11/07/2022 - 13:51
Document Date
Wed, 11/24/2021 - 13:16
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 12/01/2021 - 00:00
Page Number
30
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__120120…

AMENDMENT TWO
TO
LEASE AND OPERATING AGREEMENT

This AMENDMENT is made as of November , 2021 ("Effective Date"), by and between
the City of Nashua with an address of 229 Main Street, Nashua, New Hampshire ("City") and

AVSG LP, a Massachusetts limited partnership, with an address of C-3 Shipway Place, Boston,
MA 02129 ("Lessee").

WHEREAS, the City and Lessee entered into a Lease and Operating Agreement dated March 4,
2011, regarding a program for the distribution of compressed natural gas ("CNG") at a full
public-access CNG fuel station within the City ("Agreement");

WHEREAS, Section 5 of the Agreement states that the Agreement will remain in effect through
May 1, 2021 ("Initial Term") and be renewable for an additional 5 years upon mutual agreement
of the parties ("Renewal Term"), the City's agreement not to be unreasonably withheld;

WHEREAS, Lessee is investing in capital improvements on the leased premises and has
requested that the Renewal Term be approved now, bringing the termination date of the
Agreement to May 1, 2026;

WHEREAS, Section 9 of the Agreement provides for the rate the City will pay Lessee per diesel
gallon equivalent ("DGE") for CNG;

WHEREAS, the parties have negotiated a revised DGE rate; and

WHEREAS, the Lessee and the City wish to extend the Agreement and memorialize the revised
DGE rate.

NOW, therefore, in consideration of the mutual covenants contained herein, the parties hereby
mutually agree as follows:

1. That the term of the Agreement shall be extended to May 1, 2026. For the avoidance of
doubt, the new termination date of May 1, 2026 incorporates the Agreement's Renewal
Term, and the parties are not agreeing or obligated to agree to an additional 5 year
renewal term after the May |, 2026 termination.

2. The Lessee will invoice the City at a rate of $2.65 per DGE ($2.49 per gas gallon
equivalent ("GGE")) effective November |, 2021 through June 30, 2022.

3. All other terms and conditions of the Agreement not changed by this (or prior)
Amendment(s) remain in full force and effect.

IN WITNESS WHEREOPF, the parties hereto have, by their duly authorized representatives
placed their hands as of the date first above written.

Page Image
Finance Committee - Agenda - 12/1/2021 - P30

Finance Committee - Agenda - 12/1/2021 - P31

By dnadmin on Mon, 11/07/2022 - 13:51
Document Date
Wed, 11/24/2021 - 13:16
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 12/01/2021 - 00:00
Page Number
31
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__120120…

City of Nashua AVSG LP

By: James W. Donchess, Mayor By: Babak, Alizadeh, President

Page Image
Finance Committee - Agenda - 12/1/2021 - P31

Finance Committee - Agenda - 12/1/2021 - P32

By dnadmin on Mon, 11/07/2022 - 13:51
Document Date
Wed, 11/24/2021 - 13:16
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 12/01/2021 - 00:00
Page Number
32
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__120120…

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

October 27, 2021
Memo #22-181

TO: Mayor Donchess
Finance Committee

SUBJECT: Snow Removal in the amount not to exceed $40,000 funded from accounts 54207 Snow
Plowing Services

Please see attached communications from Tim Cummings, Director of Economic Development, dated
November 3, 2021 for project specific details related to this purchase. Below please find a summary of the
purchase approval request:

Item: Snow Removal and Salt/Sand treatment as needed for 18 City Parking Lots
Value: not to exceed $40,000
Vendor: Doty Group

Department: 166 Parking
Source Fund: 54207 Snow Plowing Services

Ordinance: Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and
contractual services, except as otherwise provided herein, when the estimated
cost thereof shall exceed $10,000 shall be purchased by formal, written contract
from the lowest responsible bidder, after due notice inviting bids.

A competitive bidding RFP #0862-102221 for this project was issued on October 5, 2021 and the
following bids were received:

Vendor Location Amount Note
The Doty Group Hollis, NH $125/hr

We recommend this bid to be awarded to the lowest total cost vendor who met the RFP specified
requirements. The Economic Development Division, and the Purchasing Department respectfully request
your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: T Cummings
J Graziano

Page Image
Finance Committee - Agenda - 12/1/2021 - P32

Finance Committee - Agenda - 12/1/2021 - P33

By dnadmin on Mon, 11/07/2022 - 13:51
Document Date
Wed, 11/24/2021 - 13:16
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 12/01/2021 - 00:00
Page Number
33
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__120120…

THE CITY OF NASHUA “he Cate

Economic Development Division — Parking Department
Office of the Mayor

TO: Kelly Parkinson, Purchasing Manager
FROM: Tim Cummings, Director of Economic Development
DATE: November 3, 2021

SUBJECT: FY22 Snow Plowing Contract (Value not to exceed: $40.000)
Department: 166 Parking

The Economic Development Division is requesting approval to contract with The Doty Group,
Inc. of Hollis, New Hampshire for snow plowing and optional sand/salt treatment and snow
removal services in the amount not to exceed $40,000.

The contract’s service area is the 18 parking lots under the responsibility of the Parking
Department. The contractor intends to provide snow plowing services through May 15, 2022.

The contractor will provide salt/sand treatment services removal of snow on an as-needed basis.

Doty Group is a reputable and responsible company. Nashua has used them successfully during
the previous winter.

Thank You.

229 Main Street, Suite 234 * Nashua, New Hampshire 03060 « Phone (603) 589-3205

Page Image
Finance Committee - Agenda - 12/1/2021 - P33

Finance Committee - Agenda - 12/1/2021 - P34

By dnadmin on Mon, 11/07/2022 - 13:51
Document Date
Wed, 11/24/2021 - 13:16
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 12/01/2021 - 00:00
Page Number
34
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__120120…

BID SCHEDULE --- PRICING SUMMARY SHEET
IFBO862-100421
Snow Plowing Services for Municipal Parking Lots
PRICING

Two plow vehicles per storm are required, at hourly rates inclusive of fuel charges.

Hourly Rate $ 125.00
Description: WhFtL
Type Kit we twmck
Year, Make & Model 20047 Ford F350
Capacity -

Blade Size Gjf- foo t-
Registration Number UH Ye OAK

saul — ih NN sk Aaa RVs Sg me bo Rootes i So ad icc a

Description: Gold

Type Pik Up (
Year, Make & Model L001 Fava F250
Capacity /

Blade Size 4 - foot
Registration Number Mit GBUTA dg
Hourly Rate $ 125.00
Description:

Type

Year, Make & Model

Capacity

Blade Size

Registration Number

Snow Removal Vehicles, hourly rates inclusive of fuel charges.

L : sorte ew
Description:

Type Sane as a brre
Year, Make & Model
Capacity

FBO8&62-100421 Snow Plowing and Removal — Municipal Parking Lots
229 Main Street ¢ Nashua, New Hampshire 03061 » Phone (603) 589-3330 © Fax (603) 589-3344

Page Image
Finance Committee - Agenda - 12/1/2021 - P34

Finance Committee - Agenda - 12/1/2021 - P35

By dnadmin on Mon, 11/07/2022 - 13:51
Document Date
Wed, 11/24/2021 - 13:16
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 12/01/2021 - 00:00
Page Number
35
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__120120…

Registration Number

Aah oe PR RAMMAEN raster STS Ana ATT eva eR Die ST ee

Description:

Type

Year, Make & Model

Capacity

Registration Number

F Hourly Rate

Description:

Type

Year, Make & Model

Capacity

Registration Number

Salt/Sand Spreader Vehicle, hourly rates inclusive of fuel charges

Hourly cma Pets Paeech ths ical aL Sein aati SIU Ns

S 250.00

Description:

Type

Year, Make & Model

Capacity

Registration Number

Description:

Type

Year, Make & Model

Capacity

Registration Number

Number of full time contractor staff including quantity of snow plowing drivers:__25

Name:

Communications concerning this RFP shall be addressed to:

The Doty Group, Inc. - Morgan OR Nate Doty

Address:

Billing: 26 Plain Rd, Hollis NH 03049

IFBOO862-072916 Snow Plowing and Removal — Municipal Parking Lots
229 Main Street » Nashua, New Hampshire 03061 « Phone (603) 589-3330 e Fax (603) 589-3344

Page Image
Finance Committee - Agenda - 12/1/2021 - P35

Finance Committee - Agenda - 12/1/2021 - P36

By dnadmin on Mon, 11/07/2022 - 13:51
Document Date
Wed, 11/24/2021 - 13:16
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 12/01/2021 - 00:00
Page Number
36
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__120120…

Phone: 603.490.0103 or 603.769.9295
Email: contactthedotygroup@gmail.com

Primary Contact for Snow Plowing and Removal Services:
Vendor Name The Doty Group, Inc.

Name & Title of individual Nate Doty, VP

Address 26 Plain Rd, Hollis NH 03049
Telephone

603.490.0103

a contactthedotygroup@gmail.com

Signature:

Nathan Doty

REFERENCES (Municipal and State References a plus):

References (Municipal and State References preferred)
Name of Organization

Name & Title of individual

Telephone

Email
Name of Organization

Name & Title of individual

Telephone

Email
Name of Organization

Name & Title of individual

Telephone

Email

Name of Organization

Name & Title of individual

Telephone

Email
Name of Organization

Name & Title of individual

|FBOO862-072916 Snow Plowing and Removal — Municipal Parking Lots
229 Main Street » Nashua, New Hampshire 03061 * Phone (603) 589-3330 © Fax (603) 589-3344

Page Image
Finance Committee - Agenda - 12/1/2021 - P36

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