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CHANGE ORDER #6
CHANGE ORDER #6
CHANGE ORDER #6
CHANGE ORDER #6
CHANGE ORDER #6
CHANGE ORDER #6
CHANGE ORDER #6
TOTAL CHANGES:

Justification:

LVT Flooring in the Breakroom
Credit Electrical Changes

Changes to City Clerk Door

Credit Touchless Auto Door Opener
Credit Signage

Install Additional Gromets

Add Light in MVR

Install Flooring in Breakroom instead of carpet per health rules

Credit electrical changes not needed

Credit City clerk door — using existing

Credit for Touchless Door — not needed

Credit for signage — produced in-house

Additional Gromets needed in MVR for computers not in plans

Add additional light needed due to install of fire suppression

The new project total cost is $ 961,376.72. Assessing and MVR are now complete. All materials

$3,753.60
($3,400.00)
$1,263.45
($6,000.00)
($2,050.00)
$1,895.57

$465.68

($4,071.70)

for the Tax office have been received except for the new main entrance doors which are order.

The city clerk office is expected to begin by the end of the month, with most materials on order

or received.

3|Page

REPORT OF THE FINANCE COMMITTEE

APRIL 7, 2021
A meeting of the Finance Committee was held on Wednesday, April 7, 2021, at 7:00 p.m. via teleconference.

Mayor Jim Donchess, Chairman, presided.

Mayor Donchess

As Chairman of the Finance Committee, | find that due to the State of Emergency declared by the
Governor as a result of the COVID-19 pandemic and in accordance with the Governors Emergency Order
#12 pursuant to Executive Order 2020-04 and subsequent extensions, this public body is authorized to meet
electronically.

Please note that there is no physical location to observe and listen contemporaneously to this meeting, which
was authorized pursuant to the Governor's Emergency Order. However, in accordance with the Emergency
Order, | am confirming that we are:

Providing public access to the meeting by telephone, with additional access possibilities by video or other
electronic means:

To access Zoom, please refer to the agenda or the City’s website for the meeting link.

To join by phone dial: 1-929-205-6099
Meeting ID: 849 7827 8371 Passcode: 999999

The public may also view the meeting via Channel 16.

We previously gave notice to the public of the necessary information for accessing the meeting, through public
postings. Instructions have also been provided on the City of Nashua’s website at www.nashuanh.gov and
publicly noticed at City Hall and Nashua Public Library.

If anyone has a problem accessing the meeting via phone or Channel 16, please call 603-821-2049 and they will
help you connect.

In the event the public is unable to access the meeting via the methods mentioned above, the meeting will be
adjourned and rescheduled. Please note that all votes that are taken during this meeting shall be done by roll
call vote.

Let’s start the meeting by taking a roll call attendance. When each member states their presence, please also
state whether there is anyone in the room with you during this meeting, which is required under the Right-To-
Know Law.

The roll call was taken with 6 members of the Finance Committee present: Alderman Patricia Klee,
Alderwoman Elizabeth Lu, Alderwoman-at-Large Shoshanna Kelly, Alderman-at-Large Brandon Michael Laws,
Alderman-at-Large Michael B. O’Brien, Sr., and Mayor Jim Donchess

Members not in Attendance: Alderman Linda Harriott-Gathright

Alderman Linda Harriott-Gathright was recorded absent.

Finance Committee - 04/07/2021 Page 2

Also in Attendance: Kelly Parkinson, Purchasing Manager
Nick Miseirvitch, Deputy IT Director
Deb Chisholm, Waterways Manager
Dan Boucher, Superintendent Wastewater
Jeff Lafleur, Superintendent Solid Waste
Dan Hudson, City Engineer
John Ibarra, Superintendent Street Department

ROLL CALL
Alderman Klee

Yes | am here, | can hear the proceedings and at this moment | am alone and thank you so much for
volunteering.

Alderwoman Kelly

Oh no problem, thanks for your hard work today. Alderman Lu?

Mayor Donchess

Alderman Lu? Alderwoman Lu? OK, keep going | think.

Alderwoman Kelly

| see her but | don’t hear her, so we will come back yeah. Alderman Harriott-Gathright.

Mayor Donchess

She’s not here, she had to excuse herself.

Alderwoman Kelly

| am here, | am alone and | can hear everyone. Alderman Laws?
Alderman Laws

| am here, | am alone and | can hear everyone.

Alderman O’Brien

| am present, | can hear the proceedings and | am alone.

Mayor Donchess

| am here, and | am socially distancing therefore participating via Zoom and | am alone in the room.
Alderwoman Kelly

Alderman can you hear us now?

Alderwoman Lu

Yes.

Finance Committee - 04/07/2021 Page 3

Alderwoman Kelly
OK.

Alderwoman Lu

Can you hear me?

Alderwoman Kelly

We can now, yes.

Alderwoman Lu

Oh you’re kidding. | was just calling in, yes | am alone and | can hear you.

Alderwoman Kelly

Great, thank you. We have a quorum.

Mayor Donchess

Alright, great. Now the first item on our Agenda is public comment. Is there any member of the public who
would like to speak to the Finance Committee? (There were none.)

PUBLIC COMMENT - None

COMMUNICATIONS

From: Kelly Parkinson, Purchasing Manager

Re: Backup Internet Line in the amount of $12,635.64 funded from account 55109 Telecommunications
Telephone: Voice

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE, AND AWARD THE CONTRACT FOR

BACKUP INTERNET LINE TO CONSOLIDATED COMMUNICATIONS, INC. (CCl) IN THE AMOUNT OF

$12,635.64. FUNDING WILL BE THROUGH DEPARTMENT: 120 TELECOM; FUND: 55109

TELECOMMUNICATIONS TELEPHONE: VOICE, BY ROLL CALL.

ON THE QUESTION

Mayor Donchess

Now | see Nick Miseirvitch here. Are you here on this Mr. Miseirvitch.

Nick Miseirvitch, Deputy Director IT

That is correct, Mr. Mayor.

Mayor Donchess

Alright, could you just give us a brief explanation of this proposed item?

Finance Committee - 04/07/2021 Page 4

Mr. Miseirvitch
Absolutely. So we are looking to expand the size of our back up internet line in the event that our primary

internet line goes down. As it sits right now, that existing line will not suffice our requirements due to our ever-
growing needs for the internet. So this upgraded line will handle all of our traffic, in the event that it is needed.

Mayor Donchess

Any discussion, questions from the Committee?
Alderwoman Lu

| do have a question, please.

Mayor Donchess

Alderwoman Lu?

Alderwoman Lu

Thank you. Mr. Miseirvitch, so have we had a problem, have we needed back up this year and has the backup
been adequate at this point?

Mr. Miseirvitch
Our last failure was a little over a year ago on the primary line and it did not meet the needs.
Alderwoman Lu

OK that must’ve been prior to ... do we expect to continue with the same needs that we’ve been serving during
the pandemic?

Mr. Miseirvitch

Actually our needs are larger now then with many people working remotely then with people that are in the
office normally. So our bandwidth needs have increased due to this pandemic.

Alderwoman Lu

Is the increase in bandwidth need that requires additional coverage?
Mr. Miseirvitch

Correct.

Alderwoman Lu

OK. So are we not predicting an end to remote working?

Mr. Miseirvitch

That’s for the Mayor to discuss; however we still need a backup line that will fulfill the needs even if everyone is
back to normal. That back up line as it sits right now is not adequate to handle our typical flow.

Finance Committee - 04/07/2021 Page 5
Alderwoman Lu

OK. | misunderstood. So the previous glitch was prior to the increase in use and it was not adequate to serve.
Mr. Miseirvitch

Correct.

Alderwoman Lu

Thank you. | am all set.

Mayor Donchess

Anyone else have any comments or questions? If not, Madam Clerk, could you please call the roll?

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderwoman Kelly, Alderman Laws,
Alderman O’Brien, Mayor Donchess 6

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager

Re: Aquatic Invasive Species Management in the amount of $78,037 funded from accounts
NHDES Grant Account 54285 River Maintenance $29,777, Community Development
Division Account 55699 Other Professional Services $44,665 & Parks & Recreation
Account 53999 Other Professional Services $3,595

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE, AND AWARD THE CONTRACT FOR
AQUATIC INVASIVE SPECIES CONTROL IN THE NASHUA RIVER TOSOLITUDE LAKE MANAGEMENT
IN THE AMOUNT OF $78,037. FUNDING WILL BE THROUGH DEPARTMENT: 181 COMMUNITY

DEVELOPMENT; FUNDS: 53999 OTHER PROFESSIONAL SERVICES ($44,665), 55699 OTHER
CONTRACTED SERVICES ($3,595) AND 54285 RIVER MAINTENANCE ($29,777), BY ROLL CALL.

ON THE QUESTION

Mayor Donchess
Ms. Chisholm?

Deb Chisholm, Waterways Manager

Good evening, thank you Mayor. This is our continued attempt to control invasive species in both the Nashua
River and Sandy Pond. This is a year where we typically don’t do the Mill Pond and the Canal; we do that
every other year. So this year we are just doing the river upstream of the Mine Falls Dam all the way up to just
about Cheryl Street, one of the mobile home parks. And we typically use Solitude, they are the ones that are
designated to us by the State and we have received grant money from the New Hampshire DES that covers
about 40% of this cost. So we are thankful for that.

Finance Committee - 04/07/2021 Page 6

One of the other things that we do for Invasive Species Management, if you haven’t read in the packet, is we
also have a bit of an issue on the Nashua River with water chestnuts. So we typically clear those by hand. So |
get some volunteers to come out and help in July and August, if anyone is interested feel free to shoot me an
email and I'll let you in on that fun event. But for now with the milfoil and the curly leaf pond weed we usually
do the spraying of the invasives.

Mayor Donchess

Any questions, comments from the Committee? Alright, Madam Clerk, could you please call the roll?

Alderwoman Kelly

| see that Alderman Laws’ hand is up.

Mayor Donchess
Who did?

Alderwoman Kelly

Alderman Laws had his hand up.

Mayor Donchess

Alderman Laws.
Alderman Laws

Thank you Mayor. | believe | asked this question last year and you'll have to forgive me because | have a
terrible memory. But is there a chance, | mean is there a job opportunity here where we can just hire
somebody full time to maintain our waterways and take care of all of these things, because $78,000.00 sounds
like a salary to me.

Ms. Chisholm

Well if | may.

Mayor Donchess

Yes, please go ahead.
Ms. Chisholm

We hire this company as recommended by the State. You do have to have very specific licenses in order to be
an herbicide applicator as you would with any type of invasive species whether it is on the land or in the water.
So part of my job is to oversee that as the Waterways Manager. If they wanted to pay me an extra $78,000.00
to apply that, if you’ve ever seen, | posted a video on Community Development Facebook page in the past.
They actually have an airboat that they use to do the applications. They have a GPS unit that tracks where the
boat goes so they can see exactly where the application goes. So | think that perhaps the upfront cost to be
able to do that might be a little on the steep side, I’m willing to look at it though, the air boat is kind of cool. But
yeah | do remember that you had asked that question last year. So you know the $78,000.00 is for their labor,
but it is also for the herbicide, it’s also for the use of the boat and the equipment. And they are pretty quick
with it.

Finance Committee - 04/07/2021 Page 7
Alderman Laws

| appreciate your answer and just so you know, | probably said this last year too, but | am looking for a job. So
please keep me in mind. Thank you.

Ms. Chisolm

You’re welcome.

Alderman O’Brien

Mr. Mayor?

Mayor Donchess

Yes, Alderman O’Brien.

Alderman O’Brien

Thank you Mr. Mayor. If | may ask a question. Some of this money here of the $78,000.00 actually came from
the State of New Hampshire, correct? Because they are active in invasive species mitigation. So this isn’t total
taxpayer money?

Ms. Chisolm

That’s correct. We have just recently approved receipt of about 40% of the cost of this project, it is funded by
the New Hampshire DES.

Alderman O’Brien

Thank you.

Mayor Donchess

Anyone else? Madam Clerk, could you please call the roll?
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderwoman Kelly, Alderman Laws,
Alderman O’Brien, Mayor Donchess 6

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Wastewater Chemicals in the amount not to exceed $60,000 funded from accounts 61156 Chemicals

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE, AND APPROVE CHANGE ORDER #1
FOR THE PURCHASE OF CHEMICAL SODIUM HYPOCHLORITE IN THE AMOUNT OF $60,000 FROM
BORDEN & REMINGTON OF FALL RIVER, MA. FUNDING WILL BE THROUGH: DEPARTMENT: 169
WASTEWATER; FUND: WASTEWATER; ACCOUNT CLASSIFICATION: 61 SUPPLIES & MATERIALS,
BY ROLL CALL.

Finance Committee - 04/07/2021 Page 8

ON THE QUESTION

Mayor Donchess

Mr. Boucher?

Dave Boucher, Wastewater Superintendent

Thank you Mr. Mayor. Good evening, Dave Boucher, Wastewater Superintendent. The sodium hypochlorite is
a disinfection product that we add to the process. Currently we’ve used more this year than we have
historically used. Some of the things that cause us to use more are storms, if we have process upsets. This is
also the first year we’ve used it for our odor control system so we kind of weren’t sure how much we’d need for
it. So this change order is the estimate to get us through the rest of this year.

Mayor Donchess

Anybody? Alderman Klee?

Alderman Klee

Thank you Mr. Mayor, thank you Madam Clerk. Mr. Boucher, so | know we’ve asked these questions before
but this is also for the public. At one point do we use this chemical, is it prior to it being released or is it just
through the entire process? Because we do release some of this water back into nature sort to speak, is that
correct?

Mr. Boucher

Well it is used just before the treated water goes to the river but we do add another chemical to remove the
sodium hypochlorite before it goes to the river, because we are not allowed to put this chemical in the river. It is
used in different parts of our wastewater plant for treating plant water and treating our odor control systems.
Alderman Klee

OK.

Mayor Donchess

Go ahead.

Alderman Klee

Thank you very much Mr. Mayor. That does answer my question, what | was getting to is exactly what you
said. This chemical does not get released into the Merrimack River or the Nashua River or anything else of
that nature, correct?

Mr. Boucher

Correct.

Alderman Klee

You are using something else, that is non-toxic, that removes all of this?

Finance Committee - 04/07/2021 Page 9

Mr. Boucher

Yes, it’s sodium bisulfate that removes the sodium hypochlorite.

Alderman Klee

And the reason you needed this was because — we haven’t had a whole lot of rain or anything else like that.
Mr. Boucher

But we had process upsets throughout the year. Process upsets can come, there’s temperature changes that
can cause upsets. Increased solids coming into the facility can cause upsets, there’s several things that can
cause upsets. But we have to add chlorine because if there’s more solids that make it through the process, we
have to treat it, it takes more chlorine, it uses up more chlorine because that’s what this is, it is chlorine.
Alderman Klee

Thank you so much, | appreciate your answer.

Mr. Boucher

You’re welcome.

Mayor Donchess

Alderwoman Kelly?

Alderwoman Kelly

| think | have a somewhat ridiculous question but your comment about upsets in the system, has there been a
higher impact on the wastewater treatment plant with people working and being at home more.

Mr. Boucher

It is hard to tell where — a lot of it is temperature. Usually people being at home more, there’s more rags and
when we had a shortage of toilet paper, people were using other things that cause problems. But no it is hard
to tell what causes the upset sometimes. It is a very sensitive process because it is organic life we are trying

to keep alive; they are sensitive. They need the right amount of oxygen, the right temperature so it is a tricky
balance.

Alderwoman Kelly
| appreciate your answer. Thanks.
Mr. Boucher

You're welcome.