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2020 Sidewalk Program

Streets listed in General Conditions Section 6.02C, may not be opened or worked in
between the hours of 7:00 AM - 9:00 AM and 3:00 PM - 6:00 PM, Monday through
Friday of each week.

Requests for work beyond those hours normaily allowed on weekdays shall be made by
the CONTRACTOR at least 72 hours in advance.

Requests for work on Saturdays, Sundays and holidays shall be made at least one week
in advance, but are unlikely tc be approved without significant mitigating
circumstances.

CONTRACTOR should not assume requests for hours beyond the hours and days
normally allowed will be approved. Requests will be considered on a case by case
basis.

LIMITS OF WORK

Prior to the start of construction, the CONTRACTOR and Engineer shall field inspect
the existing conditions of all proposed sidewalk and ramp reconstruction locations to
determine the limits of work, including but not limited to the height of curb reveal and
width of landscape restoration at the Right-of-Way (ROW) side of the sidewalk, for all
proposed reconstruction areas.

SURVEY LAYOUT AND CONTROL

The City will provide initial layout of the ROW as needed.

The CONTRACTOR shail be responsible for the preservation of the ROW layout,
including all benchmarks, and control points. If any of the control points are disturbed by
the CONTRACTOR during the construction, the CONTRACTOR shall replace them at
no expense to the OWNER. Damaged or destroyed points, bench marks or stakes, or any
reference points damaged or made inaccessible by the progress of the construction shall
be replaced or transferred by the CONTRACTOR, subject to verification by the
ENGINEER. Replacement of any layout points shall be performed by or under the
direction of a NH Licensed Land Surveyor.

The CONTRACTOR shall perform all necessary layout work in order to construct all
elements of the Project as shown on the Plans and specified in the Contract. This work
shall include, but shall not be limited to, stakeout necessary to establish lines and grades
as earthwork operations progress; stakeout, layout and elevations as required for
installing all items included m the work.

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The CONTRACTOR shall perform all required layout work with competent, qualified
personnel in a manner consistent with current survey/layout practices and acceptable to
the ENGINEER. Any error, apparent discrepancy, or absence of data in the initial layout
shall be referred to the ENGINEER in writing for correction or interpretation. The
CONTRACTOR is solely responsible for the accuracy of the Work.

The ENGINEER may check all or any portion of the layout and stake-out made by the
CONTRACTOR. Any necessary correction to the Work shall be made immediately by
the CONTRACTOR. Such checking by the ENGINEER will not relieve the
CONTRACTOR of any responsibilities for the accuracy or completeness of the work.
No claim will be considered because of alleged inaccuracies unless the CONTRACTOR
notifies the ENGINEER thereof in writing immediately upon discovery of the alleged
inaccuracies and affords the ENGINEER a reasonable opportunity to check or verify the
control in question.

STANDARD SPECIFICATIONS

The reference specifications for this project are the New Hampshire Department of
Transportation (NIIDOT) Standard Specifications for Road and Bridge Construction,
latest edition including all addenda, and the City of Nashua Standard Specifications for
Sidewalk Construction, latest edition including all addenda. Should there be a conflict
the more stringent specification shall apply.

ADA COMPLIANCE

CONTRACTOR shail take measurements as needed before work commences at each
ramp location to assure the CONTRACTOR has all controls needed to construct sidewalk
improvements in compliance with ADA requirements.

City representatives will meet with the CONTRACTOR in advance of work at each ramp
location to assure concurrence on the limits and extent of work needed to achieve ADA
compliance.

If in the opinion of the CONTRACTOR, construction of an ADA complaint ramp is not
possible at any location based on the concept presented on the Contract Drawings, the
CONTRACTOR shall notify the Engineer in writing in advance of any construction
activities at that location.

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2020 Sidewalk Program

CONTRACTOR’S REPRESENTATIVE
The CONTRACTOR shall designate a representative who will be available to respond

to emergency calls by the Owner at any time day and night and on weekends and
holidays should such a situation arise.

Should the City determine action by the City is needed or other costs are incurred
because the CONTRACTOR’S Representative is not available, the City will back-
charge the CONTRACTOR for associated expenses.

Reference is made to General Conditions Section 2.05, Before Starting Construction and
General Conditions Section 6.04, Progress Schedule.

Prior to the start of construction, the CONTRACTOR shall submit a comprehensive
schedule to the Engineer for review and acceptance.

The schedule will identify the number of crews and completion dates for all critical
elements of work.

SUPERINTENDENCE OF THE WORK

Reference is made to General Conditions Section 6.01, Supervision and Superintendence.

CONTRACTOR shall provide appropriate onsite superintendence of all aspects of the
work whether performed by the CONTRACTOR or by subcontractors.

Qualified Superintendent(s) shall be assigned for all crews. The CONTRACTOR shall
provide contact information for ail Superintendents.

STAGING AREASUSE OF GROUNDS

A staging area has been identified at 143 Burke Street (owned by the City) for
Contractor use, if desired, for sanitary facilities, bulletin board, staging, processing,
employee parking, equipment storage, and stockpile area. The CONTRACTOR shall
stockpile, handle, and transport materials to preserve their quality and fitness for the
Work. Materials shall also be stored to facilitate inspection and may be subject to
inspection and retesting before incorporation in the Work. The contractor shall be
responsibie for security of materials and equipment stored in the 143 Burke Street
staging area.

Any area outside the limits of the project area (night-of-way within project limits) which

the CONTRACTOR may require for storage of equipment and materials, or for other
purposes necessary in the performance of the Work, shall be secured by the

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2020 Sidewalk Program

CONTRACTOR at their own expense. Materials, including excavation intended for
backfill, shall not be stored or stacked within any roadway clear zones, or in a manner
that obstructs parking or adequate sight lines unless specifically permitted in writing by
the Engineer. The CONTRACTOR is responsible for providing security as required and
erosion controls at no cost to the City.

TRAFFIC CONTROL PLAN
Reference is also made to Section 17.07 Road Closures and Traffic Delays of the

General Conditions.
The following are considered part of the Traffic Control Plan:

Section 618 and 619 of the Standard Specifications.

. Work Zone Traffic Control Standard Sheets*
. Manual on Uniform Traffic Control Devices, (MUTCD), 2009 Edition, including all

current updates and official interpretations.

. Positive Protection Guidance for Work Zones (PPGWZ)*
. Flagger and Uniformed Officer Use in Work Zones Policy and Guidelines*

* Available online under Doing Business with DOT> Contractors at www nhdot.com or
through the NHDOT Contracts office (603-271-3732).

The CONTRACTOR shall provide necessary traffic control devices to ensure the safety
of the workers, traveling public, and property owners on this project. The above
referenced specifications, guidelines, and provisions herein provide minimum
requirements; the CONTRACTOR may be directed to expand upon the Traffic Control
Plan if conditions warrant.

All signs, channelizing devices and arrow boards as required by the Manual on Uniform
Traffic Control Devices, including part six, as amended, and the above Standard Sheets
shall be in place prior to moving any equipment.

The CONTRACTOR shall provide trained personnel, including Uniformed Officers and
Flaggers in accordance with Section 618, to be responsible for the maintenance of
traffic.

The CONTRACTOR shall be responsible to assure that all materials furnished and used
for maintenance of traffic are certified for reflectivity. The CONTRACTOR shall
replace damaged devices without additional compensation. Although the Engineer may
direct the contractor to replace damaged devices, the CONTRACTOR has full

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2020 Sidewalk Program

responsibility to inspect all materials and devices for maintenance of traffic and correct
any deficiencies on a daily basis.

Regardless of action that may be taken or not taken by the Engineer, the
CONTRACTOR shall be solely responsible for the appropriateness, reflectivity and
condition of all materiais provided as well as placement and maintenance of traffic
contro! elements.

The CONTRACTOR shall submit a Traffic Control Plan prior to work on arterial
roadways. This Traffic Control Plan will describe how the CONTRACTOR proposes
to:

e Stage the work to maintain and control traffic during the demolition and
reconstruction of curb and sidewalks.

e Maintain access to all residences and businesses through the duration
of construction.

e Lane usage during various phases of work will be described. A minimum of
11- foot width shall be provided for all lanes open to traffic. Pedestrian traffic
around the work area shall be maintained at all times.

e A minimum of one lane in each direction shall be provided at all times.
Should the CONTRACTOR consider it necessary to reduce this requirement to
alternating one- way use, the constraints justifying such a restriction must be
explained fully. If approved at any location in this contract, the use of
alternating one-way traffic will be for a short duration only.

e The CONTRACTOR shall describe in the Traffic Control Plan minimum
conditions which will be provided at the end of working hours.

e Full lane use shall be maintained for weekend and holiday periods.

i V. QD RPLUS M RIAL
Neither debris nor surplus material shal! be deposited on private property or impede
pedestrian ways. Debris and surplus material shall be removed from the project area as
promptly as practical.

PROTECTION OF LANDSCAPING

CONTRACTOR shall take appropriate measures to protect trees, shrubs and other
jandscaping. Branches, limbs and roots shall not be cut except with permission of the
Engimeer. Where cutting is necessary, work shall be performed by qualified workers.

RESTORATION OF EXISTING PROPERTY
The CONTRACTOR shall be responsible for the preservation of all public and private

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property, and shall use every precaution necessary to prevent damage thereto. If
damage is done to public or private property, including the 143 Burke Street staging
area, such property shall be promptly restored by the CONTRACTOR, at his/her
expense, fo a condition similar or equal to that existing before the damage was done, to
the satisfaction of the Engineer.

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HOMO OR >

Notice of Award

Notice to Proceed

Change Order

Certificate of Substantial Completion
Certificate of Final Completion

Consent of Surety for Final Payment
Contractor’s Affidavit

Contractor’s Final Release and Waiver of Lien

DIVISION 8
EXHIBITS

NOTICE OF AWARD

DATED:

TO:

(Bidder)
ADDRESS:
OWNER’S CONTRACT NO. :
PROJECT:

(Insert name of Contract as it appears in the Bidding Document}
You are notified that your Bid dated for the above Contract has been considered. You are

the apparent Successful Bidder and have been awarded a contract for

(Indicate total Work, altematives or sections or Work awarded}

The Contract Price of your contract is
(3 }
The proposed Agreement that the OWNER expects to execute, accompanies this Notice of Award.

1. You must deliver to the OWNER a fully executed counterpart of the proposed Agreement that the
OWNER expects fo execute.

2. You must deliver to the OWNER the Contract Security (Bonds), as specified in the General Conditions
(Article 8.03), and Certificate of Liability Insurance, as specified in General Conditions (Article 5).

3. (List other conditions precedents).

Failure to comply with these conditions within the time specified will entitle OWNER to consider your bid in
default, to annul this Notice of Award and to declare your Bid Security forfeited.

By

(FOR THE CITY OF NASHUA)

CFITLE)

Notice of Award

Jim Donchess
Mayor e City of Nashua

To: Finance Committee
From: Jim Donchess
Date: April 28, 2021

Re: Change Order for Budgeting/Planning Software Implementation Change Order #1

In accordance with O-14-011, communication of amendments to contracts, this memo is to inform
the Finance Committee of a subsequent change order to the request from the Financial Services
Division for the implementation of budgeting/planning software.

The original contract price in the amount of $154,923 was approved by Finance Committee on
November 7, 2020.

The Financial Services Division has requested a contract change in the amount of $O (the actual cost
of $9,900 has been waived by the vendor) to cover additional hours needed to complete the
implementation and accommodate the unrealized complexity of the City’s collective bargaining
agreements on the complete project.

229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH. gov
www.NashuaNH. gov

THE CITY OF NASHUA “The Gate City’

Financial Services Division
Office of the Chief Financial Officer

TO: Mayor Jim Donchess

CC: Members of the Finance Committee

FROM: John L. Griffin, Chief Financial Officer/Comptroller
DATE: April 27, 2021

RE: Adaptive Insights - $0 Change Order

By way of background, during October 2020, the City of Nashua entered into an Agreement with
Adaptive Insights (“Adaptive”) for Professional Services related to the implementation of
Adaptive’s budgeting and planning software with an initial focus on the Nashua School District.
The original Scope of Work for professional services was for $92,923. The project has gone
well with the system scheduled to go operational during May 2021.

During the implementation process, Adaptive informed the City that additional hours would be
needed to complete the personnel portion of the original scope of work, resulting in a change to
the contract. The complexity of the City’s collective bargaining agreements made the additional
of hours of work necessary. Working with the City implementation team, Adaptive management
decided to treat the $9,900 associated with the additional effort as an investment and therefore
there was no additional charges proposed.

Attached to this memo is the $0 change order.

229 Main Street * Nashua, New Hampshire 03060 « Phone (603) 589-3173 * Fax (603)
589-3168