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R-21-105

RESOLUTION

AUTHORIZING THE MAYOR AND CITY TREASURER TO ISSUE BONDS
NOT TO EXCEED THE AMOUNT OF ONE MILLION FIVE HUNDRED THOUSAND
DOLLARS ($1,500,000) TO PURCHASE TWO NEW ENGINE PUMPER TRUCKS FOR

THE FIRE DEPARTMENT

CITY OF NASHUA

In the Year Two Thousand and Twenty-One

RESOLVED by the Board of Aldermen of the City of Nashua that the Mayor of the City
of Nashua and the City Treasurer of the City of Nashua are hereby authorized to issue and sell
general obligation bonds of the City in an aggregate principal not to exceed one million five
hundred thousand dollars ($1,500,000). The proceeds of said bonds shall be used to purchase
two new engine pumper trucks for the Fire Department. The useful life of the trucks is fifteen
(15) years. The vehicles are listed in the Capital Equipment Reserve Fund (CERF) report for
both FY 21 and FY 22.

Pursuant to Nashua City Charter §54-a, this resolution requires a “duly advertised public
hearing.” Also see N.H. RSA 33:9, which requires a 2/3 vote for passage of this resolution.

The bonds shall be general obligations of the City of Nashua, payable as to principal and
interest from ad valorem taxes, which will be levied without limitation as to rate or amount on all
taxable property within the territorial limits of the City of Nashua.

The bonds shall bear the manual or facsimile signature of the City Treasurer and the
Mayor. In accordance with Chapter 91 of the New Hampshire Acts of 2005, bonds issued
pursuant to this resolution shall not require an authenticating certificate of a bank or trust
company doing business in the State of New Hampshire or The Commonwealth of
Massachusetts, or the Commissioner of Revenue Administration.

The bonds are to be issued in fully-registered form by means of a book-entry system or
otherwise and shall have such terms and conditions and be in such form, subject to the provisions
of this resolution and applicable law, as shall be determined by the Mayor and the City
Treasurer.

RESOLVED FURTHER, that the Mayor is authorized to enter into the required
contracts therefor as well as any amendments to be made thereto or any other documentation
necessary for the receipt of said funds.

PASSED BY THE BOARD OF ALDERMEN — FEBRUARY 9, 2021
APPROVED BY THE MAYOR — FEBRUARY 10, 2021

ATTEST: SUSAN K. LOVERING, CITY CLERK

R-21-105

RESOLUTION

AUTHORIZING THE MAYOR AND CITY TREASURER TO ISSUE BONDS
NOT TO EXCEED THE AMOUNT OF ONE MILLION FIVE HUNDRED THOUSAND
DOLLARS ($1,500,000) TO PURCHASE TWO NEW ENGINE PUMPER TRUCKS FOR

THE FIRE DEPARTMENT

CITY OF NASHUA

In the Year Two Thousand and Twenty-One

RESOLVED by the Board of Aldermen of the City of Nashua that the Mayor of the City
of Nashua and the City Treasurer of the City of Nashua are hereby authorized to issue and sell
general obligation bonds of the City in an aggregate principal not to exceed one million five
hundred thousand dollars ($1,500,000). The proceeds of said bonds shall be used to purchase
two new engine pumper trucks for the Fire Department. The useful life of the trucks is fifteen
(15) years. The vehicles are listed in the Capital Equipment Reserve Fund (CERF) report for
both FY 21 and FY 22.

Pursuant to Nashua City Charter §54-a, this resolution requires a “duly advertised public
hearing.” Also see N.H. RSA 33:9, which requires a 2/3 vote for passage of this resolution.

The bonds shall be general obligations of the City of Nashua, payable as to principal and
interest from ad valorem taxes, which will be levied without limitation as to rate or amount on all
taxable property within the territorial limits of the City of Nashua.

The bonds shall bear the manual or facsimile signature of the City Treasurer and the
Mayor. In accordance with Chapter 91 of the New Hampshire Acts of 2005, bonds issued
pursuant to this resolution shall not require an authenticating certificate of a bank or trust
company doing business in the State of New Hampshire or The Commonwealth of
Massachusetts, or the Commissioner of Revenue Administration.

The bonds are to be issued in fully-registered form by means of a book-entry system or
otherwise and shall have such terms and conditions and be in such form, subject to the provisions
of this resolution and applicable law, as shall be determined by the Mayor and the City
Treasurer.

RESOLVED FURTHER, that the Mayor is authorized to enter into the required
contracts therefor as well as any amendments to be made thereto or any other documentation
necessary for the receipt of said funds.

PASSED BY THE BOARD OF ALDERMEN — FEBRUARY 9, 2021
APPROVED BY THE MAYOR — FEBRUARY 10, 2021

ATTEST: SUSAN K. LOVERING, CITY CLERK

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

May 12, 2021
Memo #21-123

TO: Mayor Donchess
Finance Committee

SUBJECT: Personal Protective Clothing/Equipment in the amount of $31,073 funded from accounts
61110 Protective Clothing

Please see attached communications from James Kirk, Deputy Fire Chief, dated April 21, 2021 for project
specific details related to this purchase. Below please find a summary of the purchase approval request:

Item: 12 sets of Personal Protective Equipment Clothing
Value: $31,073
Vendor: Bergeron Protective Clothing

Department: 152 Fire Rescue
Source Fund: 61110 Protective Clothing

Ordinance: Pursuant to § 5-84 Special purchase procedures A/(3) Purchases which can be
procured through cooperative intergovernmental purchase agreements with
other governmental jurisdictions

The Nashua Fire Rescue, and the Purchasing Department respectfully request your approval of this
contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: S Buxton
J Graziano

. Deputy Chief James W. Kirk
Nashua Fire Rescue Nashua Fire Rescue

70 East Hollis Street et au
Nashua, NH 03060
www.nashuafire.com

To: Assistant Chief of Department Steve M. Buxton
From: Deputy Chief James W. Kirk

Re: PPE Procurement

Date: April 21, 2021

Assistant Chief Buxton,

I am requesting permission to move forward with the procurement of twelve (12) sets of Personal
Protective Equipment (PPE) from Bergeron Protective Clothing. The quoted price per set is
$2,589.42 for a total of $31,073.00 including shipping.

The twelve (12) sets will be issued to existing members consistent with our current replacement
schedule. I have included the specifications for the PPE that will be manufactured by Globe
Manufacturing, a New Hampshire company.

Respectfully,

\
ee
James W. Kirk
Deputy Chief

BERGERON

PROTECTIVE CLOTHING
a limited liability company

1024 Suncook Valley Hwy., Unit 5-D
Epsom NH, 03234

TEL: 603.736.8500
www.BergeronProtectiveClothing.com

Bill To

Nashua Fire Rescue
Deputy Chief Jim Kirk
70 East Hollis Street
Nashua NH 03060-0306

QUOTATION

Doc. Date : 04/19/2021
Payment Terms : NET30
Valid Until: 06/30/2021

Customer PO:

Salesperson :

Ship To:

Deputy Chief Jim Kirk
70 E Hollis Street
Nashua NH 03060-0306

Maureen Gnecco

Page: Page 1 of 2

7/1/20 -6/30/21 Globe GXCEL Jacket and Harness Ready pants with Black Pioneer outer Shell.

Annual price increase not to exceed 5% from 7/1/18 to 6/30/22.

Quantity Style
12 DC7LMB

Color: Black

Globe G-Xcel Jacket, Pioneer, PF Zero

Description

Unit Price Your Cost

1,136.66 13,639.92

-Glide Ice 2 layer thermal liner Thermal Liner

-Stedair 3000 Moisture barrier

-3-inch Lime/yellow triple trim NYC style(officers red/orange)
-3-inch Scotchlite letters arched row B: "NASHUA"

-Snaps in/Hook and Dee out closure

-2 x 8 x 8 semi expansion pockets with fleece handwarmers
-Full Kevlar lined pockets

-Sunlance Flashlight holder-right chest

-Self mic strap above utility pocket LC

-Nomex wrister with thumb loop

-Utility pocket 2x4x8 left chest-lined with Kevlar

-Self mic strap on stormflap, top slanted towards leftside

-Black Gemini XT cuffs
-Crosstech adjustable sleeve wells

120 19721 Letter, 3" Scotchlite

3.00 360.00

Add $3.00/letter to add last name to tail of jacket or rank to jacket. Letters sewn directly

onto jacket
(officers are red/orange)

"DEPUTY CHIEF" two lines, row E + F (rank for Chief officers only)

12 GC7LMB Globe GPS IH Pant, Pioneer, PF Zero

Color: Black

964.69 11,576.28

*Notice: Products marked as ‘Contains PFAS Chemicals’ are considered notification; pursuant to NH Law 154:8-c Firefighting PPE. Financing options
available on turnout gear purchases. Prices quoted do not include shipping and handling. Shipping is FOB factory. This quote is based on current
prices, subject to change by Manufacturer without notice. TERMS NET 30 Days. Add 3% fee when paying via credit card. Exchanges may incur
additional handling charges. Late fee 2% per mo. $25 returned check fee MC/ Visa /Discover accepted.

From: BERGERON PROTECTIVE CLOTHING LLC

Document No.: 209022

To: Nashua Fire Rescue Doc. Date: 04/19/2021
Quantity Style Description Unit Price Your Cost
-Glide Ice 2 layer Thermal Liner
-Stedair 3000 Moisture Barrier
-3-inch Lime/yellow triple trim at cuff
(officers red/orange)
-Zipper/Velcro fly closure
-Wide belt loops w Nomex belt closure
-Right pocket rope pocket
-Keviar lined 2 x 10 x10 expansion pockets
-Dragon hide knees
-Silizone padded knees sewn on liner
-2x10x10 pockets
-Black padded rip cord suspenders
-Black Gemini XT self cuffs
12 1201420-G Globe Supreme 14" Pull On Mens Boot - Contains PFAS 450.00 5,400.00
Subtotal 30,976.20
Shipping & Handling 96.80
Total 31,073.00

*Notice: Products marked as ‘Contains PFAS Chemicals’ are considered notification; pursuant to NH Law 154:8-c Firefighting PPE. Financing options
available on turnout gear purchases. Prices quoted do not include shipping and handling. Shipping is FOB factory. This quote is based on current

prices, subject to change by Manufacturer without notice. TERMS NET 30 Days. Add 3% fee when paying via credit card. Exchanges may incur
additional handling charges. Late fee 2% per mo. $25 returned check fee MC/ Visa /Discover accepted.

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

May 13, 2021
Memo #21-124

TO: Mayor Donchess
Finance Committee

SUBJECT: Engineering Services for Pedestrian Bridge Infrastructure in the amount of $14,251 funded from
accounts 53107 Architect & Engineering Services

Please see attached communications from Daniel Hudson, City Engineer, dated April 29, 2021 for project specific
details related to this purchase. Below please find a summary of the purchase approval request:

Item: On-Call Engineering Services Task #1 to include field observations, assessments &
recommendations for maintenance of all 16 city owned pedestrian bridges and retaining
wall along Franklin Street.

Value: not to exceed $14,251

Vendor: Hoyle, Tanner & Associates

Department: 160 Engineering

Source Fund: 53107 Architect & Engineering Services

Ordinance: Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall
be purchased by formal, written contract from the lowest responsible bidder, after due notice
inviting bids.

A competitive bidding RFQ for this project was issued on 9/2/2020 and proposals were received from the following
companies:
Beta Group, Manchester NH
CMA Engineers, Manchester NH
DuBois & King, Bedford NH
Greenman Pedersen Inc, Bedford NH
Hoyle, Tanner & Assoc, Manchester NH
McFarland Johnson, Concord NH
Milone & MacBroom Inc, Bedford NH
The Engineering Corp, Hampton NH
Weston & Sampson, Manchester NH

Wright — Pierce, Manchster NH

The Board of Public Works (4/29/21 BPW meeting), Division of Public Works: Engineering, and the Purchasing
Department respectfully request your approval of this contract.

Regards,
Kelly Parkinson, Purchasing Manager

Ce: D Hudson C O'Connor

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Mayor Jim Donchess

Date: May 13, 2021

Re: Multi-Year Contract Award — Engineering Services for Highway, Bridge, Traffic and

Pedestrian Infrastructure

Pursuant to NRO: § 5-74/B: A contract that extends from the current fiscal year into succeeding

fiscal year(s) in which no funds have been appropriated nor otherwise designated for this purpose
shall be approved by the full Board of Aldermen before the contract shall become binding on the

City.

The Finance Committee has approved and placed on file the notification of the award of the
referenced contract at the May 19, 2021 meeting and as such | am requesting the full Board of
Alderman approve the following contract:

Item: On-Call Engineering Services Task #1 to include field observations,
assessments & recommendations for maintenance of all 16 city owned
pedestrian bridges and retaining wall along Franklin Street.

Value: $14,251
Vendor: Hoyle, Tanner & Associates
Purchasing Memo#: 21-124 dated May 13, 2021
Contract Term: 3 years

Thank you.

229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH.gov
www. NashuaNH.gov

To:

From:

Re:

F. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: April 29, 2021

Daniel Hudson, P.E., City Engineer
Engineering Department

Multi-year On-Call Engineering Services Contract and Task Order #1 for
Structural Investigations of Pedestrian Bridges

To approve a multi-year on-call engineering services contract with Hoyle, Tanner
& Associates, Inc. of Manchester, NH, and further to approve Task Order #1
under that contract for Structural Investigations in an amount not to exceed
$14,251. Funding will be through Department: 160 Admin/Engineering; Fund:
General; Account Category: 53 Professional and Technical Services $12,000 and
Department: 161 Streets; Fund: Capital; Activity: Infrastructure Improvements
$2,251.

Scope of Services

The Division of Public Works selected Hoyle, Tanner & Associates, Inc. (HTA)
for Engineering Services for Highway, Bridge, Traffic, and Bicycle/Pedestrian
Infrastructure under RFQ0657-092420. Consultant support is often needed to
supplement in-house engineering services, due to magnitude of project scope,
urgency of need, or requirement for specific expertise. Public Works desires to
engage in a multi-year contract with HTA, where base contract terms are
established and support services are contracted as needed through subsequent task
orders, each with a defined scope and fee.

Under Task Order #1 HTA will perform field observations, and provide
assessments and recommendations for maintenance of all 16 City-owned pedestrian
bridges, as well as a retaining wall along Franklin Street. Periodic inspections of
these bridges by a qualified structural expert is appropriate to ensure they are in a
safe condition and to plan for future maintenance.

CONTRACT FOR PROFESSIONAL SERVICES

ENGINEERING SERVICES FOR HIGHWAY, BRIDGE, TRAFFIC AND
BICYCLE / PEDESTRIAN INFRASTRUCTURE

A CONTRACT BETWEEN

THE CITY OF NASHUA, 229 MAIN STREET, CITY HALL, NASHUA, NH 03060
AND

HOYLE, TANNER & ASSOCIATES, INC.
and its successors, transferees and assignees (together “Professional Engineer”)
NAME AND TITLE OF PROFESSIONAL ENGINEER

150 Dow STREET; MANCHESTER, NH 03101
ADDRESS OF PROFESSIONAL ENGINEER

WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire, from
time to time requires the services of a Professional Engineer; and

WHEREAS, it is deemed that the services of a Professional Engineer herein specified are both
necessary and desirable and in the best interests of the City of Nashua; and

WHEREAS, Professional Engineer represents they are duly qualified, equipped, staffed, ready,
willing and able to perform and render the services hereinafter described;

Now, THEREFORE, in consideration of the agreements herein made, the parties mutually agree
as follows:

1. DOCUMENTS INCORPORATED. The following exhibits are by this reference incorporated herein and
are made part of this contract:

Exhibit A--General Conditions for Contracts
Exhibit B -- Hoyle, Tanner & Associates, Inc Task Order #1 proposal dated April 19, 2021

The Contract represents the entire and integrated agreement between the parties and supersedes prior
negotiations, proposals, representations or agreements, either written or oral. Any other documents
which are not listed in this Article are not part of the Contract.

In the event of a conflict between the terms of the Proposal and the terms of this Agreement, a written
change order and/or fully executed City of Nashua Purchase Order, the terms of this Agreement, the
written change order or the fully executed City of Nashua Purchase Order shall control over the terms
of the Proposal.

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