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Toa:

From:

Re:

A. Motion:

Attachment:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: July 23, 2020

David L. Boucher, Superintendent
Wastewater Department

Energy Recovery Upgrades ~ Construction Phase Services

To approve Amendment #2 to the contract with Waldron Engineering of Exeter,
NH in an amount not to exceed $19,568.90 for construction administration
services for the Energy Recovery Upgrade Project. Funding will be through:
Department: 169- Wastewater; Fund: Wastewater; Activity: Energy Recovery
Upgrades.

Waldron Engineering Contract

The Nashua Wastewater Treatment Facility is undergoing an upgrade of its
energy recovery system. Work began in the summer of 2019 and Waldron
Engineer was awarded the construction phase services contract in the amount of
$76,762. As work progressed on the project, it was realized the construction work
was more complicated and took longer to install than realized. Waldron requested
Amendment #1 to the contract in the amount of $24,933.74 for additional work
related to unknown utilities, associated RFI and change order reviews, and related
activities. The new contract value following CO1 came to $101,695.74.

Amendment #2 is for additional time need for the consultant services as a result of
the construction taking approximately 7 months longer than anticipated. Part of
the delay can be attributed to the complexity of the project but also due to Covid-
19 that resulted in the delays to the contractor’s ability to get work done.
Amendment #2 is for $19,568.90 bring the total contact amount to $121,264.64.
The total contract amount is still very reasonable equating to only 6% of the
contract value whereas most other project have construction services costs of 8 —
10% of the construction contract value.

AMENDMENT NO.2
TO
AGREEMENT BETWEEN
CITY OF NASHUA, NEW HAMPSHIRE
AND
WALDRON ENGINEERING & CONSTRUCTION, INC.
FOR
ENGINEERING CONSTRUCTION SERVICES

This AMENDMENT No.2 made the day of , 2020, by and between The City
of Nashua, New Hampshire, (hereinafter called OWNER), and Waldron Engineering & Construction,
Inc. (hereinafter called ENGINEER).

WHEREAS, an AGREEMENT was entered into on January 17, 2019 and amended on December 24, 2020
between the OWNER and ENGINEER, which AGREEMENT is entitled “Eugineering Construction
Service.”

hereinafter referred to as AGREEMENT.

WHEREAS, the ENGINEER is requesting supplementary funds to perform additional engineering and
design services for the Construction Administration -Resident Engineering portion of the work, related to the
extension of the project site construction period and in accordance with attached scope of work dated July 8,
2020.

Payment will be made in accordance with the original agreement based on hours and rates by labor category
with mark-up and incidental expenses in accordance with the attached fee, as modified for this amendment.

NOW, THEREFORE, in consideration of said AGREEMENT and other good and valuable considerations, it
is hereby agreed and acknowledged by and between OWNER and ENGINEER to amend the AGREEMENT,
as follows:

The AGREEMENT shall be further amended to include this Amendment, a copy of which shall be attached
thereto and made a part thereof.

1. That the dollar amount in Section III, Paragraph A, Item 2, on page 3 be amended to read:

“One Hundred and Twenty-One Thousand and Two Hundred and Sixty-Four and 64/100 Dollars
($121,264.64)”

2. That the dollar amount in Section III, Paragraph B, Item 2, on page 3 be amended to read:

“Thirty-Nine Thousand and Five Hundred and Thirty-Seven and 90/100 Dollars
($39,537.90)”

Amendment 2
Waldron Engineering
CPS Engineering Contract

IN WITNESS WHERECE, the parties hereto have made and executed this AMENDMENT to said AGREEMENT as
of the day and year first above written,

ENGINEER:
WALDRON ENGINEERING & CONSTRUCTION, INC.

By:

(Authorized Representative *}
Date:

OWNER:
CITY OF NASHUA

By:

(Authorized Representative *)
Date:

APPROVED:

DEPARTMENT OF ENVIRONMENTAL SERVICES
Water Division

By:

(Authorized Representative **)

Date:

* Signatures should be supported by appropriate document.

dal it is agreed that as an act in furtherance of its statutory authority to approve engineering agreements for treatment works, the
DIVISION's approval does not impose any contractual obligation or liability on the State of New Hampshire, the Department of
Environmental Services or the Division.

COST OR PRICE SUMMARY FORMAT FOR SUBAGREEMENTS UNDER NH SAG & SRF

Form Approved
DES 02/06

PART I - GENERAL

1, GRANTEE / LOANEE
City of Nashua, New Hampshire

2, GRANT/LOAN NO.

3. NAME OF CONTRACTOR OR SUBCONTRACTOR

Waldron Engineering & Construction, Inc.

4, DATE OF PROPOSAL
July 8th_, 2020

5. ADDRESS OF CONTRACTOR OR SUBCONTRACTOR (Include ZIP)

37 Industrial Drive, Exeter, Suite G-1, NH 03833

6. TYPE OF SERVICE TO BE FURNISHED
Engineering Services

PART IT- COST SUMMARY

HOURLY ESTIMATED
7. DIRECT LABOR (Specify labor categories) HOURS RATE COST TOTALS
Project Manager H 74 3814
Lead Engineer 19 52 5988
Staff Engineer 120 32 $3,840
Lead Designer 0 40 $0
Staff Designer 0 33 50
Technician
Clerical 8g 21 $168
DIRECT LABOR TOTAL: 55,810
ESTIMATED
8. INDIRECT COSTS (Specify indirect cost pools) RATE X BASE= COST
190% $5,810 511,039
INDIRECT COSTS TOTAL: $16,849
9, OTHER DIRECT COSTS a
a, TRAVEL ESTIMATED
COST
(1} TRANSPORTATION $1,035
(2) PER DIEM
TRAVEL COSTS TOTAL:
b. EQUIPMENT, MATERIALS, SUPPLIES ESTIMATED
(Specify categories) QTY COST COST
EQUIPMENT SUBTOTAL:
ce, SUBCONTRACTS ESTIMATED
COST
SUBCONTRACTS SUBTOTAL:
d, OTHER (Specify categories) ESTIMATED
COST
OTHER SUBTOTAL: =
8 OTHER DIRECT COSTS TOTAL: $1,035
10. TOTAL ESTIMATED COST $17,884
11, PROFIT $1,684.90
12. TOTAL PRICE $19,568.90

Page 1 of 2

PART III - PRICE SUMMARY

COMPETITOR'S CATALOG LISTINGS, IN-HOUSE ESTIMATES, PRIOR QUOTES
13. (Indicate basis for price comparison)

MARKET
PRICE (8)

PROPOSED

PRICE

PART IV - DIRECT LABOR BY CATEGORY

14, INSERT THE APPROPRIATE WORK CATEGORY IN THE TABLE BELOW. WORK CATEGORIES WOULD INCLUDE BUT

NOT BE LIMITED TO THOSE CATEGORIES SHOWN IN THE CONTRACT DOCUMENTS SUCH AS DESIGN, SURVEY,

SUBSURFACE, CADASTRAL, 0&M MANUAL, ADMINISTRATION, INSPECTION, RECORD DWGS, START-UP, SPECIAL

SERVICES, ETC.

Work category 3 Total
»> $ a Hours Rate Cost
mo

Project Manager VW ll 74 $814
Lead Engineer 19 19 59 $988
Staff Engineer 120 120 39 $3,840
Lead Designer 0 0 40 $0
Staff Designer 0 0 33 $0
Technician

Clerical 8 8 >I $168
Tota ~ Diet Labog Cost, - | EE $5,810

Page 2 of 2

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WALDRON

July 7, 2020

Mr. William Keating

Project Engineer

Nashua Waste Water Treatment Facility
Via Email

Reference: Contract Amendment-2
Construction Administration-Extension of Resident Engineering Services

Dear Mr. Keating,

Thank you for the opportunity to present NWWTF with this proposal to perform additional
engineering and design services for the Construction Administration-Resident Engineering portion
of the work, related to the extension of the project site construction period.

Summary

Waldron Engineering proposes to add resident engineering services related to supporting the project
site through the extended on-site construction period.

Waldron notes that the general contractor’s on -site construction has been extended by seven (7)
months, which is due in part to the COVID-19 crisis.

Waldron notes that the original contract has sixteen (16) days of on-site visits, and that the extended
construction period has required additional visits not envisioned by the original contract, which will
now number Thirty-one (31) which has entailed fifteen (15) additional visits.

Project Implementation plan

Project plan will be implemented upon release by client. Project implementation is as follows:

Support continuing contractor RFT’s

Support contractor continuing submittal reviews

Continue periodic inspections of the project sight

Review and provide opinions on contractor potential change orders
e Review with Owner noted concerns from site visits

Deliverables
Waldron will implement the work plan above and deliver reports to the Owner

e = Site visit reports
Completed RFI response

e Completed submittal reviews
e Completed Change order Reviews
Clarifications

Waldron did not perform periodic site visits at the height of the COVID-19 crisis, when no active
work was being performed, and has not included that time here within.

37 INDUSTRIAL DRIVE... SUITE G-1 -. EXETER, NH.03833 (603) 772-7153

This scope covers work specifically related to overall extension of time for the general contractor to
be on-site.

Commercial

Waldron will implement the site work and reviews noted above for the lump sum price of nineteen
thousand five hundred and sixty-eight and 90/100 19,568.90), which will be invoiced as an
additional line item in the existing project invoice.

Terms of payment are net-45 days from date of invoice.

Next steps

If this meets with your approval, we have availability to start the work right away.

After your review of these materials, please do not hesitate to contact me at 603-770-0842 or
jsmtih@waldron.com with any questions ot comments.

Sincerely,
Waldron Engineering & Construction, Inc.

deremy P. Senith

Jeremy P. Smith, P.E.
Project Manager

S2)\ THE CITY OF NASHUA "The Cate City’

Administrative Services
Purchasing Department

July 28, 2020
Memo #21-015

TO: Mayor Donchess
Finance Committee
SUBJECT: Radio System Hardware/Software Upgrade and Maintenance
Please see attached communications from William Mansfield, Radio Systems Manager dated July 23,

2020 for project specific details related to this purchase. Below please find a summary of the purchase
approval request:

Item: Motorola Radio Upgrades and Maintenance
Value: $240,152.26
Vendor: Motorolla Solutions

Department: 157 Citywide Communications
Source Fund: General

Ordinance: Pursuant to NRO : § 5-84 Special purchase procedures A. (4) Sole-source
procurements, where the proposed purchase is manufactured by only one
company.

The Radio Systems Manager and the Purchasing Department respectfully request your approval of this
contract.

Regards,

Kelly Parkinson
Purchasing Manager

ce W Mansfield
J Graziano

229 Main Street e Nashua, New Hampshire 03061 © Phone (603) 589-3330 e Fax (603) 589-3233

City of Nashua, NH
Citywide Communications Division
Wireless Communications

July 23, 2020

To: Kelly Parkinson, Purchasing Manager

From: William Mansfield, Radio Systems Manager
RE: Motorola Service & System Upgrade Agreements
Dear Ms Parkinson,

Attached please find copies of the Motorola Service Agreement and the Systerm Upgrade Agreement
(SUA II), totaling $240,152.26. These Contracts have been reviewed and approved by Legal.

System Upgrade Agreement It

The City of Nashua’s radio systern is scheduled to be upgraded on a biennial schedule to keep current
with hardware, software and security features to avoid any catastrophic failures. Due to the ever
changing technologies and the never ending security concerns in the cyber world, it is imperative that
the City continue the biennial upgrades to reduce our risk of a system failure. This will be the second
payment of a two year SUA II. This year’s installment is $199,782.71. The upgrade has been scheduled
for April 2021.

Along with the System Upgrade Agreement the Communication Division is also requesting to purchase
the following additional services to assist with maintaining the system.

Remote Security Upgrade Services $26,564.19

This service provides the City with the software necessary to upgrade our system security on a weekly
basis. The City receives notification of an upgrade being available, the upgrade is received and then the
upgrade is installed into the necessary equipment by our employees.

ASTRO Technical Support $8,041.17
This service allows the Citywide Communications Staff to contact Motorola Solutions experts in Elgin, IL
to assist us in troubleshooting issues or problems with the radio system.

Preventive Maintenance $11,764.37

This service provides a Motorola System Technologist and the Local Radio Shop, Two Way
Communications, to respond to the City on an annual basis and perform Preventive Maintenance on the
system. The City’s Communications Division does not have the equipment necessary to perform this
function. The cost of this equipment would be too costly for the City to acquire and would require a
substantial amount of additional training to be able to perform. It is more cost effective to have the
personnel with the equipment and training to perform this function.