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"The Gate City"

@2\ THE CITY OF NASHUA

Administrative Services
Purchasing Department

July 28, 2020
Memo #21-010

TO: Mayor Donchess
Finance Committee
SUBJECT: Purchase of Wastewater Chemicals

Please see attached communications from David Boucher, Superintendent of the Wastewater
Department dated June 30, 2020 for project specific details related to these purchases.

Item: Wastewater Chemicals: Sodium Bisulfite
Value: $64,000
Vendor: JCI Jones Chemical

Department: 169 Public Works
Source Fund: 61156 Wastewater Chemicals

Ordinance: § 5-84 Special purchase procedures A. (3) Purchases which can be procured through

Cooperative intergovernmental purchase agreements with other governmental
jurisdictions.

The Superintendent of Wastewater and Purchasing respectfully requests your approval of this purchase.

Respectfully,

Kelly Parkinson
Purchasing Manager

Ce: D Boucher
C O'Connor

229 Main Street « Nashua, New Hampshire 03061 © Phone (603) 589-3330 e Fax (603) 589-3233

To:

From:

Re:

B. Motion:

Discussion:

City of Nashua, Public Works Division
Board of Public Works Meeting Date: June 30, 2020

David Boucher, Superintendent
Wastewater Department

Sodium Bisulfite

To approve the purchase of the chemical Sodium Bisulfite in the amount of $64,000 from
JCI Jones Chemical of Sarasota, FL. Funding will be through: Department: 169
Wastewater; Fund: Wastewater; Account Classification: 61 Supplies & Materials.

The Wastewater Department again participated in the Northeast/Merrimack Valley
Chemical Consortium (NEMVCC) bid process. Sealed bids were due by May 21, 2020
electronically or on paper to the Groton Water Department.

JCI Jones Chemical was the low bidder for sodium bisulfite for the FY21 bid. Sodium

bisulfite is used to remove residual chlorine in the wastewater before it is discharged.
This chemical is used at the Wastewater Treatment Facility.

#79 — Sodium Bisulfite 38%, Bulk, price/ wet lb.

JCI Jones Chemical Sarasota, FL $0.1179
PVS Chemical Solutions Detroit, MI $0.1265
Univar U.S.A., Inc Morrisville, PA | $0.1790
Holland, Co Adams, MA $0.1650

gas) THE CITY OF NASHUA

Administrative Services
Purchasing Department

"The Gate City"

July 29, 2020
Memo #21-011

TO: Mayor Donchess
Finance Committee
SUBJECT: Purchase of Sign for Holman Stadium
Please see attached communications from Nicholas Caggiano, Superintendent Parks and Recreation

Department dated July 23, 2020 for project specific details related to this purchase. Below please find a
summary of the purchase approval request:

Item: Purchase of an electronic sign for Holman Stadium, Amherst St entrance
Value: $39,738
Vendor: Scoreboard Enterprises Inc.

Department: 177 Park Recreation
Source Fund: GOFERR Grant

Ordinance: Pursuant to NRO: § 5-84 Special purchase procedures A. (3) Purchases which can
be procured through Cooperative intergovernmental purchase agreements with
other governmental jurisdictions.

The Superintendent of Parks and Recreation and Purchasing respectfully request your approval of this
contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: N Caggiano
C O’Connor

229 Main Street » Nashua, New Hampshire 03061 © Phone (603) 589-3330 Fax (603) 589-3233

To:

From:

Re:

A. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: July 23, 2020

Nicholas Caggiano, Superintendent
Parks and Recreation Department

Purchase of an electronic sign with message board for Holman Stadium located at
the Amherst Street entrance to the facility.

To approve the purchase of a GS6-60x150-15.85-R Galaxy Outdoor Message
Center from Scoreboard Enterprises of Mansfield MA for the total purchase price
of $39,738. Funding will be through Department: 177 Parks and Recreation;
Fund: Grant; Activity: GOFERR Grant.

Quote

Scoreboard Enterprises Inc. quoted these message centers through the
Massachusetts Higher Education Consortium (MHEC) which is the equivalent of
the State Bid.

This message center will free up a portable unit often stationed at the entrance to
Holman Stadium and also replace the antiquated sign and post up letter board. It
will be used by many City divisions to announce important information such as:

# Community Services: Covid 19 information on social distancing and mask
use

= Health Department: testing sites, clinics, flu shots

2 Emergency Management: amber alerts, active shooter information, shelter in
place, FEMA information

« DPW: traffic pattern changes, weather statements, snow emergencies, facility
closures, Solid Waste, Streets, Wastewater and P&R service announcements,
parade information, civic event information

This new message center will be funded through the GOFFER grant as part of the
reconstitution process not the Parks and Recreation Department budget.

Estimate

Estimate #8648
11/7/2019

274 Fruit Stre Mansfield, MA 02048
508-339-811 8-339-0184 City of Nashua
oe Attn: Accounts Payable
ww scoreboalcenter Rises com PO Box 2019
ike Renwic. :
Email: mike@scoreboardenterprises.com 229 Main St.

860-948-8112 Nashua, NH 03064

GS6-60x150-15.85-R... | Gataxy Outdoor Ee Electronic Message C Center - GS6 Series - - 1 - 25,055.00
19.8mm RGB; 2V interconnect Cable Length | 20%.

: control ec equipmen EES
External Temperatur... External Temperature Sensor a
Venus 1500 Software... Web Seminar ede

Misc 2x2! Round BaditLogo 52) 2 2850.00
Misc oe Custom Outdoor Backlit Horizontal - 2ad panels it 4 530.00

Misc sae MHEC Ping + Dicoming i ae “6250-00

Shipping : - - | : “st - - - - | 1ug50. 00

Installation- oO oMe.. I | Installation based on 1 State/Local al Building Code to 5 include the _ 1 | / “7,650. 00
following:

- Receive, inspect and uncrate new Daktronics Message Displays
- Remove existing sign and paint existing pole
- Mount and level Daktronics G56-60x150 + Outdoor Backlit Ad
Panels + Custom Trusses + Logo
~ Finish wire to power - power brought to the display by other
- Install Verizon Communication Modem
- Test all functions
Provide OnSiteStart Up Training

Scoreboards for all sports - Sound System SolutionsPitertable Scoreboards - Swim Timing Systems - Message
Centers - Custom Scoring & Timing System - Time/Temperature Displays - Gym Maintenance & Repair

"Mike Renwick

Estimate

Estimate #8648
11/7/2019

|, MA 02048

Fax.508-339-0184 City of Nashua
Atin: Accounts Payable
nNerprises.com PO Box 2019

229 Main St.

Email: mike@scoreboardenterprises.com

Standard Exclusions

Quotes are valid for 60 days

Scoreboards for ail sports - Sound System SolutionsPitertable Scoreboards - Swim :

860-948-8112 Nashua, NH 03064

Standard Exclusions to include: 1 0.00
- SEI requires full access to the site for the duration of the
installation to include but not limited to - Crane Truck, Van,
Trailer, Lift, Concrete Truck and Excavation Equipment access
- SEI is not responsible for finish landscaping around excavated
areas

~ SEL is not responsible for repairs to finish landscaping as a
result of required installation access, however we will work
diligently and closely with the owner to limit any impact to the
area.

- SEI requires power to the base of the structure by others

- SEI is not responsible for removing excavated material from
site - SEI does not provide soil testing required by us to move off
site

- SEI is not responsible for the integrity of the existing structure
or existing power/date feeds.

- SEI will pull through conduits provided by others
-Scoreboard Enterprises, Inc. is not responsible for unforeseen
obstruction while excavating, i.e. rock, ledge, water, and pipe -
additional cost may be incurred as a result of excavation
obstructions to be invoiced separately

-Scoreboard Enterprises, Inc has based the above installation on
normal soil conditions, if abnormal soil conditions are
encountered, additional cost may be incurred as a result of
additional footing design.

-The installation quote is based the scoreboards sizes provided
on this quote, if larger scoreboards are selected it may result in
increased installation costs due to footing & steel requirements.
-Scoreboard Enterprises, Inc has based the above installation
price on our standard Certificate of Insurance, if additional
coverage or wording is required, additional fees will be the
responsibility of the requestor for additional coverage/wording.

IMING OVSLEMS - MeSSALE

Centers - Custom Scoring & Timing System - Time/Temperature Displays - Gym Maintenance & Repair

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Sra \ THE CITY OF NASHUA "The Gate City"

Administrative Services
Purchasing Department

July 28, 2020
Memo #21-012

TO: Mayor Donchess
Finance Committee

SUBJECT: Pavement Management Engineering Services Contract Change Order

Please see attached communications from Daniel Hudson, City Engineer dated July 23, 2020 for project
specific details related to this purchase. Below please find a summary of the purchase approval request:

. Item:
Value:

Prior Approval:

Vendor:
Department:
_ Source Fund:

Ordinance:

Funding for year 2 of the 3 year contract for Paving Consulting
$30,100

$28,900

Stantec Consulting Services

160 Admin/Engineering

Paving Bond (2021 Year Four)

Pursuant to NRO § 5-83 Professional Services (A) In the purchase of accounting,
architectural, auditing, engineering, legal, medical and ambulance services and
purchases of independent professional consultant services for personnel, data
processing, actuarial, planning, management and other comparable pUFCHEEEE
competitive bidding shall not be required

The City Engineer, Board of Public Works (3/20/19 BPW meeting) and the Purchasing Department
respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

ce: D Hudson
C O’Connor

229 Main Street e Nashua, New Hampshire 03061 e Phone (603) 589-3330 e Fax (603) 589-3233

To:

From:

Re:

B. Motion:

Attachment:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: July 23, 2020

Daniel Hudson, P.E., City Engineer
Engineering Department

Pavement Management Support Services

To approve Change Order No. | to the Pavement Management Service Contract
with Stantec Consulting Services, Inc. of Burlington, MA in an amount not to
exceed $30,100. Funding will be through Department: 160 Admin/Engineering;
Fund: Bond; Activity: Paving.

3-Year Optional Pavement Management Support Service Proposal
Stantec Pavement Management Change Order No. 1

The City has contracted Stantec Consulting Services, Inc. since 2016 to provide
assistance in evaluating the pavement condition of our 300 mile road network and
to make recommendations on rehabilitation and preservation methods. Using their
expertise, Stantec has provided assistance in developing the necessary protocols
for preventative maintenance, including updating costs and decision trees for
selecting prioritized lists of roadways to pave.

At the March 20, 2019 BPW meeting, the Board approved Stantec’s contract to
annually re-survey and evaluate 33 percent of the City’s roadway network.
However, funding is required to be approved annually. This request is for $30,100
to fund the second year of the three-year contract.

Last year Stantec satisfactorily preformed the condition survey on the southern-
third of the City. This year it is proposed to survey the middle-third of the City.
Stantec will continue to use CartéGraph’s PAVEMENTview® Plus software
while evaluating approximately 101 miles, updating the Pavement Condition
Index (PCI) rating for each road segment. This information enables us to assess
the paving program’s performance over time, monitor conditions, and select
appropriate treatments in an objective and transparent way.

CHANGE ORDER

No. 1
PROJECT: Pavement Management Services

OWNER’S CONTRACT NO: Contract for Professional Services — Pavement Management Services

EXECUTED CONTRACT DATE: July 29, 2019

DATE OF ISSUANCE: Upon City Approval EFFECTIVE DATE: Upon City Approval
OWNER: City of Nashua, NH

OWNER’s Purchase Order NO.: 149648

CONTRACTOR: Stantec Consulting Services, Inc.

ENGINEER: DPW Engineering

You are directed to make the following changes in the Contract Documents:

Description:

To execute the 2020 Pavement Management System 33% Update from the 3-Year Pavement Management
Support Services Proposal.

Justification:

The City has contracted Stantec Consulting Services, Inc. since 2016 to provide assistance in updating the City’s
pavement condition records. This annual effort updates the condition of each roadway and provides a
recommendation on what rehabilitation and preservation methods should be used.

Stantec annually re-surveys 33% of the City’s roadway network, or approximately 101 centerline miles,
updating the Pavement Condition Index (PCD ratings using CartéGraph’s PAVEMENTview® Plus software.

Last year Stantec preformed a condition survey on the southern-third of the City. The 2020 survey is planned for
the middle-third of the City.

Attachments:
3-Year Optional Pavement Management Support Services Proposal

Change Order #1 Pavement Management Services 1 of 2