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a Ss 11 Riverside St. * Nashua, NH * 03062 ¢ phone: 603-880-0100 * fax: 603-821-2042

www.RideBigBlue.com

TRANSIT MEMORANDUM

TO: Mayor Jim Donchess
FROM: Camille Pattison, Transportation Administrator
DATE: August 28, 2020

RE: Finance Committee The purchase of (1) Transit Van

Nashua Transit System would like to purchase (1) one low floor cutaway van from New
England Wheels. We will exercise an option to purchase an additional van from an
existing contract with New England Wheels Inc. This purchase will be funded by the
FY21 CERF in the amount of $123,521. This purchase will replace one Nashua Transit

Champion van that was totaled in an accident on April 30, 2020.

R-20-060

RESOLUTION

RELATIVE TO THE APPROVAL OF THE PURCHASE OF ONE TRANSIT VAN
FROM THE CAPITAL EQUIPMENT REPLACEMENT FUND (CERF) DURING
FY2021

CITY OF NASHUA

dn the Year Two Thousand and Twenty

RESOLVED by the Board of Aldermen of the City of Nashua that one transit van in the
amount of $123,521 can be purchased from the Capital Equipment Replacement Fund during
FY2021.

LEGISLATIVE YEAR 2020

RESOLUTION: R-20-060

PURPOSE: Relative to the approval of the purchase of one transit van
from the Capital Equipment Reserve Fund (CERF) during
FY2021

ENDORSER(S): Mayor Jim Donchess

COMMITTEE . .

ASSIGNMENT: Budget Review Committee

FISCAL NOTE: Addition to F¥2021 CERF planned purchases in the amount of
$123,521

ANALYSIS

This resolution approves the purchase of one transit van from the Capital Equipment Reserve
Fund (CERF) during FY2021. The van was totaled on April 30, 2020. The Risk Management
Department reimbursed the City General Fund $63,865 for the loss in July, 2020, A
supplemental appropriation to the Capital Equipment Reserve Fund in the amount of $63,865 has
been submitted under R-20-061, pending a public hearing and approval by the Board of
Aldermen. This item was not listed as a planned CERF replacement purchase in the FY¥2021
budgei.

NRO 5-127.1 states that annually, as part of the budget resolution, the Board of Aldermen will
approve the proposed equipment to be purchased through the Capital Equipment Reserve Fund
during the budget year under review. Any other requests to use funds from CERF must be
approved by the Board of Aldermen.

Approved as to account Financial Services Division
structure, numbers and

amount: By: /s/John L. Griffin
Approved as to form: Office of Corporation Counsel

By: /s/Celia K. Leonard

Date: August 5, 2020

Re Ss 11 Riverside St. *» Nashua, NH * 03062 « phone: 603-880-0100 ° fax: 603-821-2042

www.RideBigBlue.com

August 27, 2020

Judy Walcott

New England Wheels, Inc.
33 Manning Road
Billerica, MA 01821

Subject: Nashua Transit - Notice of Exercise of Option for 1 van

Dear Ms. Walcott,

Pursuant to the contract dated September 17, 2019 under Agreement 2. Purchase of Vans, and all
other applicable parts of the agreement, the City of Nashua is exercising its option to purchase
one (1) additional Frontrunner Van under the terms and conditions of the contract.

The price of this van is $123,521 payable upon accepted delivery of said vehicle.

The anticipated delivery date of bus is prior to June 30, 2021.

New England Wheels, Inc. Representative Date

James Donchess, Mayor Date

cc: file

ie THE CITY OF NASHUA

Administrative Services
Purchasing Department

“The Gate City”

September 10, 2020
Memo #21-032

TO: Mayor Donchess
Finance Committee

SUBJECT: Snow Plowing Contract FY21
Please see attached communications from Tim Cummings, Director of Economic Development dated September 2,

2020 for project specific details related to this purchase. Below please find a summary of the purchase approval
request:

Item: Snow Plowing Services through May 15, 2021 for 18 City parking lots

Value: $40,000 (not to exceed)

Vendor: Accurate Dimensions, LLC

Department: 166 Parking

Source Fund: General Fund

Ordinance: Pursuant to § 5-84 Special purchase procedures A. (7) Purchases under extensions of

contracts when no price increase exceeds 10% per year.
The Director of Economic Development and the Purchasing Department respectfully request your approval of this
contract.

Regards,

Kelly Parkinson
Purchasing Manager

Ce: T Cummings
J Graziano

229 Main Street e Nashua, New Hampshire 03061 e Phone (603) 589-3330 e Fax (603) 589-3233 |

THE CITY OF NASHUA patemieg

Economic Development Division — Parking Department

Office of the Mayor
TO: Kelly Parkinson, Purchasing Manager
FROM: Tim Cummings, Director of Economic Development
DATE: September 2, 2020

SUBJECT: FY21 Snow Plowing Contract (Value not to exceed: $40,000)
Department: 166 Parking

The Economic Development Division is requesting approval to extend our current contract with
Accurate Dimensions, LLC, of Bedford, New Hampshire for snow plowing and optional
sand/salt treatment and snow removal services in the amount not to exceed $40,000. The
original contract was approved by Finance Committee for FY20 and noted that the

agreement may be extended for additional one-year periods. Accurate Dimensions, has agreed to
hold same pricing as last year.

The contract covers snow plowing services for up to eighteen (18) parking lots under the
responsibility of the Parking Department. The contractor intends to provide snow plowing
services through May 15, 2021. The contractor will provide salt/sand treatment services and
removal of snow on an as-needed basis.

The President of Accurate Dimensions, LLC, Luke J. Vasconcelos, previously worked for The
Doty Group, Inc., whom the City used for eight (8) winters for plowing the City’s municipal lots
up until 2019. Accurate Dimensions, LLC, also plows for the Town of Londonderry and

is a reputable and responsible company.

Thank You,

fo

# } .
e Lining

Tim Cummings
Director of Economic Development

Ce: J. Graziano, J. Stansfield

229 Main Street, Suite 234 * Nashua, New Hampshire 03060 « Phone (603) 589-3106

FIRST AMENDMENT TO
SNOW PLOWING AGREEMENT

This AGREEMENT is made as of October 1, 2020, by and between the City of Nashua with an
address of 229 Main Street, Nashua, New Hampshire (“City”) and Accurate Dimensions, LLC.
with an address of 20 Hazen Road, Bedford, NH 03110 (“Contractor”).

WHEREAS, the City and Contractor entered into an Agreement dated October 22, 2019 for
certain plowing services (“Snow Plowing Agreement”);

WHEREAS, Section 5 of the Snow Plowing Agreement states that the Snow Plowing Agreement
may be extended for one additional one-year period under the same terms, conditions and
pricing upon the written agreement of the Contractor and the City;

WHEREAS, the initial term of the Snow Plowing Agreement ended on May 15, 2020;

WHEREAS, the Contractor and the City wish to extend the Snow Piowing Agreement for an
additional period as described below.

NOW, therefore, in consideration of the mutual covenants contained herein, the parties hereby
mutually agree as follows:

1. That the term of the Snow Plowing Agreement shall! be extended for one (1) additional
period from October 1, 2020 to May 15, 2021.

2. All other terms and conditions of the Snow Plowing Agreement not changed by this (or
prior) amendment(s) remain in full force and effect.

IN WITNESS WHEREOF, the parties hereto have, by their duly authorized representatives
placed their hands as of the date first above written.

City of Nashua Accurate Dimensions, LLC.

By: James W. Donchess, Mayor By:
Title:

THE CITY OF NASHUA nthe Cs

Administrative Services
Purchasing Department

September 10, 2070
Memo #21-033

TO: Mayor Donchess
Finance Committee

SUBJECT: Monopole Tower & Foundation Installation

Please see attached communications from William Mansfield, Communications Manager dated September 10, 2020
for project spectfic details related to this purchase. Below please find a summary of the purchase approval request:

Item:

Value:
Vendor:
Depariment:
Source Fund:

Ordinance:

Installation of previously approved Monopole Cell Phone Tower & Foundation at Kessler
Road site

$109,970.00

Green Mountain Communications

157 Citywide Communications

Capital Project Fund

Pursuant to § 5-78 Major purchases (greater than $10,000} A. All supplies and
contractual services, except as otherwise provided herein, when the estimated cost
thereof shall exceed $10,000 shall be purchased by formal, written contract from the
fowest responsible bidder, after due notice inviting bids.

A competitive bidding RFP for this project was issued on August 25, 2020 and the following bids were received:

Vendor

Location Amount Note

Green Mountain
Communications

Pembroke, NH_ | 5209,970.00

Industrial
Communications

Dunbarton, NH | $277,730.00

Nexius Solutions

Frisca, TX 5102,135.00 | A non-conforming bid received was
incomplete and necessitated rejection

We recommend this bid to be awarded to the lowest total cost vendor who met the RFP specified requirements.

The Communications Manager and the Purchasing Department respectfully request your approval of this contract.

Regards,

Kelly Parkinson
Purchasing Manager

Ce: W Mansfield
J Graziano

i229 Main Street « Nashua, New Hampshire 03061 * Phone (608) 589-3380 » Fax (803) 589-3233 |

City of Nashua, NH

Wireless Communications Division
C/O William Mansfield
PO Box 785
Nashua NH 03061-0785
603-594-3521 Fax: 603-594-3615

September 10, 2020

Ms. Kelly Parkinson
Purchasing Manager

City of Nashua

229 Main Street - PO Box 2019
Nashua, NH 03061-2019

Dear Ms. Parkinson

The Communications Division recently solicited proposals for a Tower Foundation and
Installation of an 88’ Monopole Public Safety Communications Tower (RFP 0246-090220). As
discussed in previous meetings, this tower will allow the City fo relocate its current public safety
radio communication antennas off of the water tank on Kessler Farm Drive that is scheduled to
be replaced. The replacement of this water tank was initially scheduled for March 2020 and
now has been rescheduled for March 2021.

The request for proposal was submitted to three vendors and the City received three (3)
responses on September 2”, Below is a list of the bidders and the cost associated with their bid
which includes the Foundation, Offloading, Installation and Grounding for the Monopole Tower
that was purchased from Vaimont Industries.

NEXIUS Frisco, Texas $102,135.00
Green Mountain Communications Pembroke, New Hampshire $109,970.00
Industrial Communications Dunbarton, New Hampshire $177,730.00

The Communications Division evaluated the proposals with the guidelines set forth by the
Purchasing Department. These guidelines were also included in the RFP so that all
respondents were aware of the evaluation process. Each proposal was reviewed and evaluated
on the Qualifications and Experience, Impression of the Proposal and the Cost Proposal.

NEXIUS This bid was rejected due to the required Bid Bond not being submitted with the bid.

Green Mountain submitted a very thorough bid for this project. Green Mountain is well known
for the quality of work they perform. Their references and non-references spoke very highly of
them. They provided all of the information requested as well as a scope of work showing that
they understood ihe totality of the project. Green Mountain received an overall evaluation of
90%.

Industrial Communications submitted a bid containing a limited amount of information as the
understanding of the project. Due to the cost of their proposal they were not ranked highly
receiving a score of 60%.

We are currently working with Green Mountain Communications to finalize a contract that will
be submitted to the City of Nashua Legal Department. The Citywide Communications Division

recommends the award of the RFP 0246-090220 to Green Mountain Communications, of
Pembroke, NH in the amount of $109,970. Funding is available in Citywide Communications
Capital Projects account 57.5050 81300 —- 2008.57.15.01 81300.

sincerely,

Radio Systems Manager
City of Nashua