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December 10, 2019

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6.

9.
10.

a. Coordinate with City Geotechnical Consultant to evaluate the
subsurface soil conditions and presumptive bearing capacity, and
determine parameters necessary for foundation design.

b. identify delegated-design and deferred-submittal structural
elements and systems such as bar joists and connection detailing.

Mechanical, Electrical, Plumbing, Fire Protection Engineering and
Telecommunications Pathways: Engineering work is for the design and
layout of the building fire protection, sanitary, domestic cold and hot water,
heating, ventilation, air conditioning, general exhaust, kitchen
exhaust/makeup air, power, lighting, fire alarm, exit and emergency
lighting and pathways for data/and security systems.

a. Prepare mechanical documentation for sizing of buildings
sprinkler, water, sewer, storm services.

b. Prepare electric documentation for sizing of the buildings electrical
services.

c. Prepare site lighting and photometric’s for submission for
permitting.

d. Prepare written schematic design with mechanical and electrical
system descriptions and preliminary equipment selections.

e. Attend schematic review meeting to present mechanical and
electrical system concepts and recommendations.

f. Prepare schematic drawings and cut sheets suitable for
preliminary coordination with other trades.

Outline specifications will be developed. All specifications will use CS! 6-
digit, 3-part format.

Building and Life Safety Code Review: The New Hampshire State Building
Code currently adopts and amends the 2015 International Building Code
(IBC) and 2015 International Energy Conservation Code (IECC) as well as
the New Hampshire State Fire Code Safe-C 6000 which adopts and
amends the 2015 Editions of NFPA 1 Fire Code and NFPA 101 Life Safety
Code (the “Building Code of Record”).

a. A review of the architectural schematic design drawings will be
completed to review the project and identify any initial code
concerns.

Cost Estimating: None included.
Owner approval of Schematic Design shall be provided prior to proceeding
with Design Development

Design Development Phase: This phase develops and documents the proposed
design including building components from all major disciplines. All major
decisions are reached in this phase in order to minimize modifications during the
construction document phase.

The principal elements for this phase include the following:

1.

Architectural: Development of the schematic plans, elevations, sections,
specific details, room finishes, and selected materials. Coordination of all
work developed during this phase.
Civil/Site:
a. Initial Site Planning: Investigate the current existing utility systems
to determine the most cost-effective and efficient connections to
the proposed building. Further refine the schematic site plan to

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move forward with using the existing conditions provided by the
Project Team.

b. Site Design: Based on Schematic Design review, prepare detailed
site plans. Documents will show proposed buildings and existing
conditions, proposed parking areas, site improvements, proposed
pedestrian and vehicle circulation with required parking
arrangements, stormwater collection and permanent treatment
facilities, and utility service connections.

c. Drainage Study: Analyze the existing pre-development and post-
development stormwater runoff calculations and determine the
potential capacity and adequacy of the receiving system. Design
stormwater treatment, infiltration chamber system, and infiltration
and peak flowrate control devices. Prepare a drainage study to be
submitted to the City of Nashua.

d. Utility Design & Layout: New service connections will be shown on
the plans in coordination with the MEP plans.

e. Plan Submissions: Nashua Planning Board submission and
courtesy presentation of final site plans.

3. Landscape Architecture: A clear and coordinated site and landscape
design will be refined, construction feasibility and sequencing will be
vetted, opportunities for cost savings will be examined, and accurate scale
drawings illustrating the project and associated construction details will be
delivered. Phase | landscape plan will be advanced incorporating feedback
received from the City and Consultant Team.

4. Structural:

a. Prepare preliminary structural design calculations for typical
elements and the lateral force resisting system:

i. Gravity and lateral force resisting system and types,
locations and typical details
ii. Foundation types, locations and typical details

b. Preliminary coordination of typical architectural wall sections with
structural sections.

c. Preliminary coordination of typical MEP systems with structural
systems, including the elevator system.

d. Prepare preliminary structural drawings for proposed spread
footing foundation and structural elements of the building.

5. Mechanical, Electrical, Plumbing, Fire Protection Engineering and
Telecommunications Pathways: Prepare preliminary drawings and
specifications, incorporating schematic review comments.

6. Specifications: Drafts of full specifications will be completed.

7. Building and Life Safety Code Review: Review design development
drawings in accordance with the Building Code of Record. Provide plan
review comments to address any code compliance concerns. Update the
code report.

8. Cost Estimating: Not included.

9. Project Schedule: The project schedule will be updated.

10. Presentations to the CoN are included.

11. Owner approval of Design Development: Any and all changes to the plans
will be completed during this phase.

Construction Documents Phase: This phase creates the bid ready construction
documents. A set of plans and specifications will be provided to the City for review

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once during the CD phase and once prior to bidding. Work will be continued during
City review so that the schedule can be met.

The principal elements and deliverables for this phase include the following:

1. Complete all documents required for bid

2. Architectural: Develop detailed and well-coordinated construction drawings
and specifications that meet the demands of public bidding.

3. Civil/Site: Plans and Technical Specifications

a. Finalize all designs and calculations and revise the plans based on
final comments received.

b. Prepare site construction documents and civil technical
specifications suitable for bidding.

4, Landscape Architecture: Ironwood will advance a detailed plan set and
associated technical specifications. Prepared final landscape construction
drawings will set minimum construction quality standards. Construction
drawings and details will include landscape layout and materials plan,
planting plan, construction details, sections and notes. Technical
specifications will be completed.

5. Structural:

a. Final geotechnical coordination.

b. Finalize preparation of structural calculations.

c. Review the effect of secondary and/or non-structural elements not
included in the primary structural system, but which are attached
thereto, and design the structure to accept and support such
items.

d. Perform design checks and coordination of the Structural
Documents.

e. Final coordination of typical architectural wall sections with
structural sections.

f. Final coordination of typical MEP systems with structural systems,
including the elevator system.

g. Finalize structural drawings for construction.

h. Specify applicable information for delegated-design items and
deferred submittals:

i. Types of elements, pasitions within the structure, and
conceptual connection to the Primary Structural System.
ii. Structural criteria for design of structural elements.

i. Prepare full technical specifications.

j. Prepare a Structural Schedule of Special! Inspections for elements
of the Primary Structural System designed by Hoyle, Tanner.

i. Assist Architectural and MEP disciplines in identifying
items which require an Architectural or MEP Statement of
Special Inspections, when requested.

k. Prepare Preliminary Construction Affidavit forms for the structural
elements of the project.

6. Mechanical, Electrical, Plumbing, Fire Protection Engineering and
Telecommunications Pathways: Prepare construction drawings and
specifications with final sizing, placement of equipment, and distribution.
Prepare Construction Affidavits and ComCheck documents if required for
permitting.

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a. Mechanical design for the fire protection system will include
sprinkler entrance and main layout, along with a performance
specification for final hydraulic design by the sprinkler
subcontractor.

7. Specifications: Update full specifications. Finalize and coordinate with
Owner’s Division 0 documents.

8. Building and Life Safety Code Review: Review construction documents
and provide comments fo address any remaining code compliance
concerns. The final report will be revised for an external audience and can
be submitted to the local officials as part of the permit package.

9. Cost Estimating: None included.

10. Project Schedule: The project schedule will be updated.

11. Presentations to the CoN are included.

12. Owner approval of Contract Documents for Bid.

Bidding Phase: The design team will be responsible for coordinating and
providing support during the bidding process. The principal elements and
deliverables for this phase include the following:

1. Bidding documents.

2. Pre-bid conference.

3. Coordination and issuing of addenda. All consultants will participate as
required.

4. Review of bids as required.

Contract Administration Phase: The design team will administer the project for
the City, as related to the plans and specifications developed during the preceding
phases. We assume construction will last 12 months with an additional month of
project closeout time.

1. Provide general administration of the contract.
a. Attend pre-construction conference.
b. Construction Observation:
i. Architectural: Up to fifty-two (52) site visits.
1. Site visits, review of submittals and punch list.

ii. Civil/Site: Up to six (6) site visits at appropriate intervals.

iii. Landscape Architecture: Assist contractor in sourcing
materials; conduct a final site inspection just prior to the
culmination of the plant guarantee period. Attend no more
than two (2) site meetings.

iv. Structural: Up to five (5) site visits at appropriate intervals.

4. Subgrade compaction check, inspection of
reinforcement and geometry, observe concrete
placement at footings and observe concrete
placement and anchor bolt installation, plus
additional visit.

v. Mechanical, Electrical, Plumbing, Fire Protection
Engineering and Telecommunications Pathways: Up to
five (5) site visits by one staff member at appropriate
intervals.

vi. Building and Life Safety Code Review: Provides up to five
(5) hours of general code consulting support during CA.

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2. The design team shall track Submittals, Requests for Information,
Proposed Change Orders, Change Orders, Sketches, Architect's
Supplemental Instructions and Proposal Requests in logs.

3. Review and process submittals and RFI’s per general contract
requirements.

4. Attend job meetings as required to continue the progress of the project.
The CM will write and distribute meeting minutes. HKT will write Field
Reports for distribution.

5. The design team shall review information from testing agencies and check
for compliance with the contract documents.

6. The design team shall review and provide comment on the schedule of
values, change order and monthly requisitions.

7. The design team shall review and provide comment on the construction
schedule, construction progress and quality and on-site “as-built”
drawings.

8. Atthe end of construction, the design team will develop a punchlist that
indicates incomplete work or work that does not meet the contract
document requirements.

Project Closeout: The final stage of the construction process is specifically
devoted to close out materials and final inspections.

1. The design team will review the contractor's closeout submittals; including
warranty information, Operation and Maintenance Manuals and as-built
drawings and specifications.

2. The design team will conduct final inspection, issue Certificate of
Substantial Completion and final affidavits.

3. The design team will develop a monetized punchlist of all work remaining
prior to final acceptance.

Base Fee: The base fee work includes the following design team members:

HKT Architects Inc: Architecture

Hoyle, Tanner & Associates, inc. Civil/Site Engineering
Structural Engineering

WV Engineering Associates, PA. Mechanical Engineering

Electrical Engineering
Plumbing Engineering
Fire Protection Engineering
Telecommunications Pathways
Ironwood Landscape Arch + Planning Landscape Architecture
AKF Group Code Consulting
Kalin Associates Specifications

The Base fees are noted below and are $938,522 (Nine hundred Thirty-eight
thousand five hundred twenty-two dollars). Reimbursable expenses are included in
those totals.

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December 10, 2019

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Item | SD | DD | cb | Bid | CA
HKT Architects Inc.
Principal 104 60 64 8 60
Sr. Designer 274 384 624 80 2248
Total $ $70,690 $78,060 $118,640 $15,160 $385,620
Reimb. Exp. Travel, Plotting, Delivery and Reprographics = $8,415
AKF Code Specialists
Total $ $8,500 [| $4,000 | $4,000 | $0 | $1,000
Reimb. Exp.
Kalin Specifications
Principal 6.7 33.33 26.67 0 0
Total $ $1000 $5,000 $4,000 $0 $0
Reimb. Exp. $0
Hoyle Tanner and Associates Inc.: Civil
PM Ill 24 8 8 8 16
Sr Eng Il 52 42 40 16 43
Eng | 28 68 85 8 8
PA Il 1 0 18 1 0
Total $ $14,235 $13,490 $16,490 $4,503 $9,587
Reimb. Exp. Travel, Plotting, Delivery and Reprographics = $796.11
Hoyle Tanner and Associates Inc.: Structural
Principal Eng 3 0 2 2 0
PM | 24 7 32 12 18
Sr Eng] 0 16 28 0 0
Eng II] 2 0 7 0 17
Eng Il 24 66 181 12 88
Eng | 10 3 18 6 0
CADD Tech It 0 8 80 0 0
PAI 2 0 2 4 12
Total $ $8,100 $11,095 $38,459 $4,358 $15,017
Reimb. Exp. Travel, Plotting, Delivery and Reprographics = $600
WVA Engineering Associates, PA
Project Mar. 10 12 14 5 36
Engineer 62 27 25 20 60
Designer 22 76 116 0 0
WP 16 13 9.5 5 23.5
Total $ $12,114 $12,897 $16,236 $3,510 $14,319
Reimb. Exp Included
lronwood Landscape Architecture
Principal 27 6 17 2 26
Larch Des 49 28 30 13 72
CADD/GIS 24 26 38 0 0
Admin 0 0 4 0 8
Total $ $8,575 $4,600 $6,900 $1,325 $9,380
Reimb. Exp. Travel, Plotting and Reprographics = $850
Sub-Total Per | $124,589 $131,351 $206,846 $29,205 $440,530
Phase with
reimbursables
Total Base $938,522
including
Reimbursables
Supplemental $ 58,682
Services

Pa

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Supplemental Services Fees:

The following Supplemental Services fees are provided for your consideration.
These services are usually provided outside of a base fee but have been included
due to limitations of fee available.

Supplemental Services include design by team members noted and coordination
and mark-up by HKT:

HKT Architects Inc: Architecture
Hoyle, Tanner & Associates, Inc. Civil/Site Engineering
WV Engineering Associates, PA. Mechanical Engineering

Electrical Engineering
Plumbing Engineering
Fire Protection Engineering
Telecommunications Pathways
lronwood Landscape Arch + Planning Landscape Architecture
AKF Group Cade Consulting

The Tasks are as follows:

Planning Board: Prepare for and attend two (2) Planning Board public hearings
with illustrative site plans and supporting materials as necessary.

Permitting with Building Officials: Attend up to one (1) meeting to review and
discuss permit package and approach to code compliance.

Life Cycle Cost Assessment: Using owner selected systems generate a Life
Cycle Cost Assessment report. Report to describe initial systems costs, estimated
fuel costs and operational costs for the expected systems life.

Site Plan Permitting:
1. Sewer Discharge
a. Sewer Discharge permit for municipal sewer connection
2. Site Constraints and Restrictions
a. Assist the Team with identifying zoning restrictions for the existing
parcel. This shall include, but is not limited to wetlands setbacks,
building setbacks, maximum building height and maximum lot
coverage.
3. Conservation Commission Meeting
a. ifnecessary, Hoyle, Tanner will prepare the required information
to meet with the Conservation Commission to review the design
and approaches to wetlands and other environmental issues.
b. Meetings with the Conservation Commission.
4. Traffic Review:
a. Hoyle, Tanner will review and provided comments to the City
Traffic Engineer for revisions to their previously submitted study.
No formal individual traffic study or design will be prepared by
Hoyle, Tanner

Furniture Fixtures and Equipment (FFE): HKT will assist the City in selecting
furniture and coordinating finishes as required. Assume we will work with City

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vendor of choice who will produce all documents required and coordinate the

installation.

The Supplemental Services fees are noted below and are $58,682 (Fifty-eight
thousand six hundred eighty two dollars). Reimbursable expenses are included in

those totals.

The fees are broken down in the following chart:

Item Planning Permitting Life Cycle Site Plan FFE
Board Bldg. Off Cost Permitting
Assess ConCom
HKT Architects inc.
Total $ $7,690 $1,740 $870 $1,960 $14,440
Reimb. Exp. $397 $49 $97 $97
AKF Code Specialists
Total $ $2,500
Reimb. Exp.
Hoyle Tanner and Associates [nc.: Civil
Total $ $13,472
Reimb. Exp.
Hoyle Tanner and Associates inc.: Structural
Total $
Reimb. Exp.
WVA Engineering Associates, PA
Total $ $8,919
Reimb. Exp
lronwood Landscape Architecture
Total $ $6,000
Reimb. Exp $400
Total Task $14,487 $4,289 $9,789 $15,529 $14,587

Hydrant Flow Test: VWA will coordinate with the CoN Public Works Department
as they perform hydrant flow testing to determine water flow and pressure
availability adjacent to the project site. This information will be used as a basis for
plumbing and fire protection systems design.

Any work that is beyond the scope of work shall be billed as additional services

either on a time and material basis or we will make an additional proposal with a
lump sum fee or not to exceed fee. In no case will we commence any additional
services without your written approval.

lf there are additional services that are required by one or more of our consultants,
we will invoice their costs plus a mark-up of 10%.

We will invoice you monthly and we will bill as a percentage of the completed work.
Payment is due in thirty (30) days of the invoice date.

Hourly rates for HKT shall be as follows:

Principal $245/Hour
Associate $220/Hour
Project Manager $190/Hour

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Project Architect $190/Hour
Senior Designer $165/Hour
Designer $145/Hour
Clerical/Office $120/Hour
Construction Administrator $190/Hour

Hourly Rates for Hoyle, Tanner and Associates are as follows:

Principal Engineer $195/Hour
Senior Project Engineer $195/Hour
Project Manager III $185/Hour
Project Manager II $170/Hour
Project Manager | $159/Hour
Senior Engineer III $150/Hour
Senior Engineer II $137/Hour
Senior Engineer | $129/Hour
Engineer Ill $116/Hour
Engineer II $109/Hour
Engineer | $ 92/Hour
Senior Resident Engineer $140/Hour
Resident Engineer Ill $122/Hour
Resident Engineer II $108/Hour
Resident Engineer | $ 80/Hour
Environmental Coordinator Ill $142/Hour
Environmental Coordinator Il | $122/Hour
Environmental Coordinator | $ 95/Hour
Senior CADD Technician $135/Hour
CADD Technician III $113/Hour
CADD Technician Il $100/Hour
CADD Technician | $ 86/Hour
Technician | $ 56/Hour
Technician Il $ 70/Hour
Senior Administrative Prof. $185/Hour
Project Assistant II $110/Hour
Project Assistant | $ 80/Hour

Land Acquisition Specialist I] | $100/Hour
Land Acquisition Specialist | $ 82/Hour

Planner li $165/Hour
Planner | $145/Hour
Hourly Rates for Ironwood Landscape Architecture and Planning is as follows:
Principal $110/Hour
Project Manager $110/Hour
Landscape Architect $ 85/Hour
Landscape Designer $ 60/Hour
CAD/GIS $ 60/Hour
Administration $ 50/Hour

Hourly Rates for Kalin Associates Inc. is as follows:
Principal $150/Hour

Hourly Rates for AKF Group are as follows:
Partner $235/Hour

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Senior Project Manager $195/Hour
Project Manager $165/Hour
Project Specialist $200/Hour

Senior Engineer/Field Engineer $190/Hour
Project Engineer/Field Engineer $165/Hour
Engineer $160/Hour
Junior Engineer $105/Hour
Senior Designer/Technician $145/Hour
Project Designer/Technician $135/Hour

Designer/Technician $125/Hour
Senior BIM/CADD Technician $135/Hour
BIM/CADD Technician $105/Hour
Project Coordinator/Admin $ 95/Hour
Senior Code Consultant $225/Hour
Code Consultant $175/Hour
Code Analyst $125/Hour

We are very excited about this project and we look forward to a very successful
collaboration.

We will invoice you monthly and payment is due in thirty (30) days of the invoice
date.

Very truly yours,
HKT Architects Inc.
Janet M. Slemenda, AIA, Principal

William R. Hammer, AIA, Principal

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