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Date: 02/10/20 4:50PM QUOT ATION PAGE: 41 0F 4

Quote From:

Hayes Pump, Inc- (Q+WC)
66 Old Powder Mill Road
Concord MA 01742

US

Quote Number Quate Date Payment Tarms FOB
00130504 2/10/2020 NET 36 DAYS Shipping point

Sell Loc: 61 Cust PO:. Mark #:

CITY OF NASHUA
ACCOUNTS PAYABLE DEPT
229 MAIN ST/ PO BOX 2019
NASHUA NH 03061

US

CITY OF NASHUA

WASTEWATER TREATMENT PLAN
SAWMILL RD

NASHUA NH 03061

US

<a O40
OoA te xZue

Thank you for your inquiry.

Terms~

FOE: Shipping Point,

Freight: Prepaid & Added to Invoice.
Estimated Shipment: 12 te 14 Weeks ARO.
Estimated Shipping Weight: 1400 L&S.
Quotation is valid 30 days.

LINE | ITER S QUANTITY UNIT PRICE NET UNIT PRICE
DESGRIFTION UOM DISCOUNT EXTENDED PRICE

0010] 6" B5444 PUMP UNIT (130504) 1.00 30,307.0000 30,307.0000
FAIRBANKS VERT SLDS HNDLG 15HP SO00ORPM EA 30,307.00

6" VERTICAL COUPLED SOLIDS HANDLING PUMP
STANDARD FITTED CONSTRUCTION WITH STAINLESS
STEEL CASING AND IMPELLER WEAR RING WITH A
VERTICAL BASE DRIVEN BY A 15HP S00RPM 3/60/460V
a24HPV PREMIUM EFF MARATHON MOTOR.

INCLUDES CERTIFIED HYDRO.

ROTATION: CCW
DISCHARGE POSITION: PLEASE POVIDE POSITION

CONDITIONS OF SERVCIE: 800 GPM @ 43FT

. Total Price 30,307.06
Payment terms are sublect fo Credit Approval,

The parties agree that this quote and any order arising from it are expressly subject to
and incorporate by reference Hayes‘ Terms of Sale which are available at

http hayespump.com/Terms, Customer's acceptance of this quotation is

expressly conditional on Customer's assent to such incorporated Terms of Sale,

Please send a copy of your tax exempt certificate when placing your order,
Email the tax certificate to imackenzie@hayespump.com or fax to 978-369-8461.

Sales Rep{s): Alan Hummer

Questions? Phone: 978 369-8800 Nicole Fernandes - nfernandes@hayespump.com Fax: 978 369-8461

REPORT OF THE FINANCE COMMITTEE

FEBRUARY 19, 2020

A meeting of the Finance Committee was held on Wednesday, February 19, 2020, at 7:00 p.m. at City Hall in
Room 208.

Mayor Jim Donchess, Chairman, presided.

Members of the Committee present: Alderman Patricia Klee, Vice Chair
Alderman-at-Large Michael B. O’Brien
Alderman-at-Large Brandon Michael Laws
Alderwoman-at-Large Shoshanna Kelly (arrived after roll call)
Alderman Linda Harriott-Gathright
Alderwoman Elizabeth Lu

Also in Attendance: Dan Kooken, Purchasing Manager

PUBLIC COMMENT - None

COMMUNICATIONS

From: Dan Kooken, Purchasing Manager

Re: Renewal of Software for Dispatch and Records System (Value: $66,795) Department: 150 Police;
Fund: Software Maintenance

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND AUTHORIZE THE

RENEWAL OF SOFTWARE FOR DISPATCH AND RECORDS SYSTEM IN THE AMOUNT OF $66,795 TO

TRITECH SOFTWARE SYSTEMS. FUNDS ARE AVAILABLE IN DEPARTMENT 150 POLICE; FUND:

SOFTWARE MAINTENANCE

ON THE QUESTION

Mayor Donchess

Do we have someone from the PD on this as well?

Peter Cinfo, IT Manager Nashua Police Department

My name is Peter Cinfo, | am the IT Manager over at the Police Department. This purchase is a standard
software maintenance agreement with Tritech, well it’s now Central Square and it covers all of our dispatch,
records management software that we use.

Mayor Donchess
Any discussion or questions?
Alderman O’Brien

Part of my roots come from the Fire Department; is this a similar system that the Fire Department is currently
using?

Mr. Cinfo

| think the Fire Department just moved to a new product.

Finance Committee - 02/19/2020 Page 2

Alderman Klee
Yes thank you Mr. Mayor. At the State of the City you had commented and addressed that we were going to

try to save money by merging a lot of our IT Departments and so on. So would this be one of them that we will
try to eventually ....

Mayor Donchess

We are going to propose that we study the idea of trying to save money.
Alderman Klee

| just wanted to make sure.

Mayor Donchess

There are a few people on the Police Department, there are quite a few people at City Hall and there are quite
a few people at the School Department.

Alderman Klee

Thank you.

Mayor Donchess

But this software wouldn’t be affected.
Alderwoman Lu

This is just the maintenance, so if you went with someone else, you’d have to buy a brand new system,
correct?

Mr. Cinfo

Correct. Yes unfortunately this is one of those items that there’s no real shopping around per se.
Alderwoman Lu

And is it the same price as it was?

Mr. Cinfo

It traditionally goes up a couple of percent. | think last year — actually | can tell you last year | think, it was like
$64,000.00.

Alderman O’Brien

And for what little | understand of it, would | be correct in assuming if you don’t get this particular upgrade it
may void the warranty that is on this system, am | correct?

Finance Committee - 02/19/2020 Page 3
Mr. Cinfo

True, yeah | mean it’s like an insurance policy, hopefully you don’t use it but you almost have to have it, you
know?

MOTION CARRIED

From: Dan Kooken, Purchasing Manager

Re: Purchase of NPD Bulletproof Vests (Value: $27,625) Department: 150 Police; Fund: 2018
Bulletproof Vest Partnership Grant $5,688; 2019 Bulletproof Vest Partnership Grant $8,125 and
Protective Clothing Account $13,813

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND AUTHORIZE THE
PURCHASE OF NASHUA POLICE DEPARTMENT BULLETPROOF VESTS IN THE AMOUNT OF $27,625

TO ATLANTIC TACTICAL, INC. FUNDS ARE AVAILABLE IN DEPARTMENT 150 POLICE; FUND: 2018
BULLETPROOF VEST PARTNERSHIP GRANT $8,125 AND PROTECTIVE CLOTHING ACCOUNT $13,813

ON THE QUESTION

Mayor Donchess

Ok we do have someone from the PD to discuss this if there are any questions? Are there any questions or
comments?

Alderman O’Brien
Just a comment, so officer you can stay there, but my comment basically is that this is one of the things that

we can assure the safety of our officers out on the street. It is particularly short money when you look at the life
and to enhance their safety, it’s definitely money well spent. So | support this immensely, thank you.

Mayor Donchess

Actually would you mind coming up. So how much protection, | mean there are some weapons out there that
are very, you know, these M16’s and all this kind of thing are very powerful. Does a vest like this protect
against that kind of weapon.

Scott Seroll, Nashua Police Department

No sir, so first of I’m Scott Seroll, I’m with the Nashua Police Department and | am in the Firearms Training
Unit which is responsible for the inventory of a lot of gear including the vests. There are different kinds of vests
that we offer our Police Officers. Some of them are designed for daily wear like the ones we are speaking of
today. And because they are also designed for comfort and to be light weight and to be worn all the time
underneath the uniform, they have ballistic limitations. So typically, they will stop most handgun rounds, but
they have a lot of limitations when it comes to rifle rounds due to the velocity of the ammunition. So for that
reason there are other types of vests that they also have access to for higher risk type calls. And those would
be play carrier type equipment, but that goes over your uniform and it’s just not practical to think about wearing
that all the time.

Mayor Donchess

So the Swat Team or something like that.

Scott Seroll, Nashua Police Department

Correct, sir. Yes.

Finance Committee - 02/19/2020 Page 4

Alderman Klee
Prior to the meeting we were commenting what you used the old ones for. Would you mind addressing that?

Scott Seroll, Nashua Police Department

Yes, Ma’am. We used the old ones primarily for training so there’s different forms of training we will use them
for, sometimes just for ballistic tests where we might shoot them and see how they do. And more often it is
more for the Police Officers that might want to wear them when we do simulation style training, scenario based
training. We want them to wear the same gear that they wear on a daily basis, but we don’t want them to ruin
or destroy the gear that they wear on a daily basis. So that’s where the used gear comes into play.

Alderman Klee

Thank you very much.
Mayor Donchess
| will let the record reflect that Alderwoman Kelly has arrived at 7:08.

Alderman Harriott-Gathright

How many vests are you going to get for this price?

Scott Seroll, Nashua Police Department

For detailed finance questions, | am probably going to refer you to my co-worker Karen Smith if that’s ok?

Karen Smith, Nashua Police Department Business Manager

OK we are purchasing 34 vests and 19 of these vests are going to be for the replacement schedule and then
we have officers that are being hired as new officers and the balance will be for our new hires, our new
recruits.

Alderman Harriott-Gathright

How many new officers are you getting?

Ms. Smith

We are looking to hire 13 and we have already hired the other, the balance of 2.

Alderman O’Brien

Yes my question would be, | know with firefighting gear it has a life expectancy of 10 years. | would imagine if
you are wearing these vests daily in the officer's duties, they do have a life expectancy themselves, am |

correct?

Scott Seroll, Nashua Police Department

Yes sir, it is actually an industry standard and they expire every 5 years. So that affects us in two ways; it
affects us due to the fact that they are not safe due to moisture, whether it is perspiration or whatever, rain.
But moisture breaks done the ballistic component of that vest.

Finance Committee - 02/19/2020 Page 5

But it also affects us just because if the company no longer backs our product, there is inherent liability in
having our officers wear those on the street.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager

Re: FY21 Biodiesel Fuel — City of Nashua (Value Estimated $24,263) Department: 186 Transportation;
Fund: FTA Grant

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND AUTHORIZE THE

CONTRACT EXTENSION FOR FY21 BIODIESEL FUEL — CITY OF NASHUA IN THE AMOUNT OF $24,263

TO DENNIS K. BURKE. FUNDS ARE AVAILABLE IN DEPARTMENT 186 TRANSPORTATION; FUND:

FTA GRANT

ON THE QUESTION

Mayor Donchess

Any discussion or questions?

Alderwoman Lu

Is that for the year? Is that the expected annual cost?

Dan Kooken, Purchasing Manager

Yeah that’s an estimate, you can see that is slightly under the $25,000.00 threshold, but because it is a little iffy
about you can spend a little more or a little less depends on usage.

Alderwoman Lu

| noticed in the expenses, the record of disbursements that you recently paid them $15,000.00. Do we buy
other things from Mr. Burke?

Mr. Kooken

Dennis K. Burke? Yes Dennis K. Burke also supplies us with our unleaded gasoline which we use over
200,000 gallons annually.

Alderwoman Lu
Thank you.
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: 2020-22 Cyclical Revaluation Contract (Value: $1,125,000) Department: 132 Assessing; Fund:
Bond

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND AUTHORIZE THE
CONTRACT FOR THE 2020-22 CYCLICAL REVALUATION IN THE AMOUNT OF $1,125,000 TO VISION
GOVERNMENT SOLUTIONS. FUNDS ARE AVAILABLE IN DEPARTMENT 132 ASSESSING; FUND:
BOND

Finance Committee - 02/19/2020 Page 6

ON THE QUESTION

Mayor Donchess

And Ms. Kleiner is here | believe.

Kim Kleiner, Director of Administrative Services

Good evening, Kim Kleiner, Administrative Services Director. So | tried to provide as much history in my
Memo as possible because | know it has been a while. So the bond was actually approved back in August by
the Board of Aldermen. We did go out to RFP for this project; we had four firms that submitted proposals. City
Committee very extensively reviewed each proposal and interviewed each firm. That Committee was from
Financial Services, Economic Development, Legal, Assessing; so it was a very well-rounded Committee from
the City.

After extensive review it was unanimous with the Committee that Vision Government Solutions would be the
choice. They were actually also the low bidder on the project. It is important to note that even after the City
had gone through this and we had chosen Vision, as many of you know, we were also issued a reassessment
order by the BTLA in October. So once the BTLA issued that order of reassessment, it was now not only that
the NH DRA had to review the contract, they actually had to approve the contract. So through most of
December and January we went back and forth between my office, Legal, Vision and the NH DRA. Finally, on
February 7", the DRA accepted the contract.

Also important to note is that March 2™ at 4:00 in the City Auditorium will be a Special Board of Assessors
Meeting and at that time the NH DRA, Vision Government Solutions and Assessing and the Board will hold a
start-up meeting. We are choosing to do this in a very public forum. They will talk about how the project will
proceed, what data collection looks like, what area of the City we will be starting in, who the staff will be on the
project and we will walk through the contract step-by-step. So we are holding that in a public forum so that
members of the public can come and be informed about the project and much more details will be given at that
time. But, of course, | am happy to answer any questions.

Alderwoman Kelly

Thank you and thank you for all the hard work that went into getting people in for the RFP and the work you did
around that. My question was just | guess | was surprised it wasn’t KRT because we have been working with
them now. So if maybe you could give us a quick synopsis as to you know why you picked Vision, | am just
interested.

Ms. Kleiner

So KRT certainly was one of the proposals submitted. Vision Government Solutions has done an awful lot of
work in New England, they have been around for a long time. They commonly do Manchester and very large
municipalities. They submitted a proposal that we felt best suit the City and what we were trying to accomplish

in this project. They had a very detailed marketing and public education plan which we felt was really
important given what we have been through. So it was really the quality of the proposal that Vision submitted.

Alderwoman Kelly

Thank you | appreciate that.

Finance Committee - 02/19/2020 Page 7
Alderman Klee

| think you’ve already answered this when you talked about the March 2" meeting. So at that point you will
discuss when everything is going to start up, when citizens can expect that knock on the door of the leaflet that
is left there that we want to assess and so on. So will that date be set there or do you already have an idea of
a date.

Ms. Kleiner

Well if everything goes well on March 2", Vision would like to start March 3%.

Alderman Klee

May | follow up? At that meeting though you will discuss what sections of the ...

Ms. Kleiner

Yes.

Alderman Klee

Just don’t come to my house until | clean it on March 3%.

Ms. Kleiner

So | can tell you that after conversation with Vision and the DRA, it was suggested that we went by Ward. That
is something that Vision was very interested in doing. It provides areas that our public is used to, that our
citizens pretty much know. So they are looking to proceed the project through Wards. So there will be in
actual Wards. We have a dedicated site, a page on the web site where we are putting information as we get it,
it is posted to that site. So | really urge residents to go there. The contract, everything is out there and we will
put additional information as we have it.

Alderman Klee

One comment and | have been to the web site and thank you very much, it has got a lot of information, | even
printed out the contract and so on. | was able to look at it and | appreciate it, thank you.

Alderwoman Lu

| probably should know this but | understand that we need to a list...
Alderman Klee

Full Measure & List.

Alderwoman Lu

Full Measure and List every 10 years. And is that why we are doing this because | just wasn’t sure it seems
like we have recently done a full City re-assessment like maybe in 2018?

Ms. Kleiner
So we are required to do a revaluation every 5 years. We are not required to do a Full Measure & List. It has

been a while since the City has gone through a Full Measure & List and now that it is BTLA ordered, that is the
order from the BTLA, for a Full Measure & List.

Finance Committee - 02/19/2020 Page 8

Mayor Donchess

The last one was 1991.
Alderwoman Lu
Thank you.

Alderwoman Kelly

| actually have quite a few questions but | am going to confirm that the questions that | have should probably
happen at the March 2™ Meeting in terms of like how we are doing the business assessment or is it just
residential and like which Wards we will be doing first and that kind of stuff.

Ms. Kleiner

All of that will be covered at the March 2"? meeting and certainly the commercial assessors from Vision will
also be there as well the residential.

Mayor Donchess

So it is all properties.

Alderwoman Kelly

Can | follow up?

Mayor Donchess

Yes.

Alderwoman Kelly

| guess that was my question because | know there are some Wards that are much more commercial, so |
don’t know how they are going to handle that timeline.

Ms. Kleiner

One of the items that we are working on right now is a data collection guidelines both residential and
commercial. Those documents will be available at that meeting.

Alderwoman Kelly

Can | follow up?

Mayor Donchess

Yes.

Alderwoman Kelly

Beyond March 2", what will be maybe this is again their marketing plan, will there be any additional public
meetings so people can come and understand what is going on?

Finance Committee - 02/19/2020 Page 9
Ms. Kleiner

Yes so like | said, one of the interesting things that really drove us to Vision’s proposal was their public
marketing and their public education. So Vision is open to do as many meetings public meetings as we'd like.
They are willing to go out and do them by Ward. They are willing to come to the Board of Aldermen or any
other Governmental Meeting that we have to update. With the BTLA Reassessment order, we will be required
to do a monitor report to the DRA and the BTLA so we will be putting together the percentage of completion
and any relevant information and reporting that to the State and to BTLA each quarter.

Alderwoman Kelly
OK thank you.

Mayor Donchess

Any other questions or comments? Now this is going to have to go to the Full Board on Tuesday. Any other
questions or comments?

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Aldermanic Chamber Upgrades (Value: $58,835) Department: 129 City Buildings; Fund: PEG

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND AUTHORIZE THE
ALDERMANIC CHAMBER UPGRADES IN THE AMOUNT OF $58,835 TO ACCESS AV. FUNDS ARE
AVAILABLE IN DEPARTMENT 129 CITY BUILDINGS; FUND: PEG

ON THE QUESTION

Mayor Donchess

Any questions or comments on this item?

Alderwoman Kelly

Is that outside of the initial budget to do walls and desks etc. | am looking at the Memo, it seems that way, |
just want to make sure that | am clear.

Bruce Codagnone, IT Division Director

So for the record, Bruce Codagnone, IT Director for the City. Yes it is a separate budget for the technology
upgrades not included in the furniture and all those things. So this is handled out of the PEG Budget, the
Cable TV Budget.

Alderwoman Kelly

Follow up?

Mayor Donchess

Yes.

Alderwoman Kelly

What kind of fancy tools are we getting?