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FINANCE COMMITTEE
APRIL 15, 2020
Callin Number: 978-990-5298 Access Code: 273974

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ROLL CALL

COMMUNICATIONS

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Mayor Jim Donchess
Emergency PO Request - $94,400 for Change Order 2 for 2019 Asphalt Testing from S.W. Cole
Engineering, Inc.

Bruce Codagnone, IT Director
Annual Software Maintenance

Kim Kleiner, Director of Administrative Services
D.L. King & Associates, Chamber Renovations, Change Order

Dan Kooken, Purchasing Manager
FY21 Unleaded Fuel Contract — City of Nashua (Value Estimated $337,986), Department: 186
Transportation; Fund: Various Department's General Funds and Grant Funds

Dan Kooken, Purchasing Manager
Contract for Professional Services with Property Valuation Advisors (Value: $35,000) Department:
132 Assessing; Fund: General Fund — Overlay

Dan Kooken, Purchasing Manager

Contract for Aquatic Invasive Species Control and Management (Value $91,567) Department: 181
Community Development; Funds: General $22,547 and Grant $35,196; 177 Parks & Recreation;
Fund: Trust $33,824

Dan Kooken, Purchasing Manager
2019 CIPP Program - Change Order 2 (Value: $1,500,000) Department: 169 Wastewater; Fund:
Bond

Dan Kooken, Purchasing Manager
Purchase of Replacement Warehouse Box Truck (Value $45,728) Department: 181 Community
Development; Fund: Trust, Activity: CERF

Dan Kooken, Purchasing Manager
Purchase of Replacement Grounds Maintenance Vehicle (Value $46,039), Department: 181
Community Development; Fund: Trust, Activity: CERF

Dan Kooken, Purchasing Manager
Contract with Caterpillar for Certified Rebuild for Compactor #52 (Value: Not-To-Exceed $500,000),
Department: 168 Solid Waste; Fund: Solid Waste

Dan Kooken, Purchasing Manager

_ Contract for (Value $1,271,700) Department: 170 Hydroelectric Operations; Funds: Bond

UNEINISHED BUSINESS - None

NEW BUSINESS — RESOLUTIONS

NEW BUSINESS — ORDINANCES
RECORD OF EXPENDITURES
GENERAL DISCUSSION
REMARKS BY THE ALDERMEN
POSSIBLE NON-PUBLIC SESSION

ADJOURNMENT

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

Filed With: | Sue Lovering, City Clerk oe “ “f ee

From: Jim Donchess
Date: March 25, 2020
Re: Emergency PO Request — $94,400 for Change Order 2 for 2019 Asphalt Testing

from S.W. Cole Engineering, inc.

Pursuant to 5-90 (G) of the NRO, | have authorized Emergency Purchase Order Request
for $94,400 for Change Order 2 for 2019 Asphalt Testing from S.W. Cole.

included is a copy of the Change Order provided by DPW to Dan Kooken,
Purchasing Manager, detailing this emergency work.

Once filed with the City Clerk's office a Requisition will entered and a PO
generated that will allow this Change Order to be implemented.

Thank you,

cc: DPW Administration

299 Main Strget © PO Box 2019 + Nashua, New Hampshire 03061-2019

a

Summary

CHANGE EN CONTRACT PRICE:

Original Contract Price

$48,600.00

CHANGE IN CONTRACT TIMES:
Original Contract Times

Substantial completion: Oct 15, 2019
Ready for fmal payment: Oct 31, 2019

Net changes from previous Change Orders

$22,800.60

Net change from previous Change Orders

None

Contract Price prior to this Change Order

$71,400.00

Contract Times prior to this Change Order

Substantial completion: Oct 15, 2019
Ready for final payment: Oct 31, 2019

Net Increase (decrease) of this Change Order

$94,400.00

Net Increase (decrease) of this Change Order

365 Days

Contract Price with all approved Change Orders

Coniract Times with all approved Change Orders

$165,880.00 Substantial completion: Oct 15, 2620

Ready for final payment: Oct 31, 2020
RECOMMENDED: ACCEPTED: APPROVED:
By: Mark Saunders By: By:
DPW merac Mayor Jim Donchess
Engineer Owner
{Authorized Signature) (Authorized Signature} (Authorized Signature)
Date: 03-23-2020 Date: Uo 2e 20 Date:
Change Order #2 2019 Asphalt Testing 2 of 2

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THE CITY OF NASHUA The Gate City’

Information Technology

March 3, 2020
TO: MAYOR Donchess

FINANCE COMMITTEE
SUBJECT: Annual Software Maintenance

This request is to pay for the annual software maintenance required for the continued operation of the Lawson application
suite.

Bruce Codagnone
clo / IT Director

brie Cope

Ce: K. Kleiner

BD. Kooken

229 Main Street * Nashua, New Hampshire 03060 « Phone (603) 589-3300 + Fax (603) 594-3434 4

rimaret

Invoice Invoice Date Due Date

P+ 366692-US0AB 03/02/2020 05/31/2020

Invoice

Billto: City of Nashua Deliver To: City of Nashua
229 Main Street 229 Main Street
Nashua, NH 03060 Nashua, NH 03060
USA USA
Attn: June Lehman Altn: Server Location
Customer No. Tax Reg.No. CustomerPONo. Currency
F3517-L uSD Maintenance Renewal

Description Type QTY Users Start Date End Date

MPF Visual COBOL for Windows Compiler Nashua TEST 1 1 o7/t2020 06/30/2021
MF GOSOL Server Application Runtime - Windows Nashua TEST 4 10 o7/O1/2020 06/30/2024
Requisition Center Nashua PROD 1 125 o7/Ot2020 66/30/2021
Lawson Enterprise Search Nashua PROD 1 1 07/01/2020 06/30/2021
Smart Office Nashua PROD 1 2 O7/01/2020 06/30/2024
Teacher Contract Admin Nashua PROD i 3500 07/01/2020 06/30/2024
Strategie Sourcing Nashua PROD 4 40 07/07/2620 06/30/2021
Lawson Business Intelligence- {CPi Core Based} $3 Nashua PROD 4 & 07/04/2020 06/80/2021
Project Accounting And Bi Rev Mgmt Nashua PROD t 25 07/01/2020 06/30/2021
Human Resources Package Nashua PROD 1 3500 07/01/2020 06/30/2021
Contract Management Nashua PROD 1 46 07/01/2020 06/90/2021
Lawson System Foundation Nashua PROD 1 8 07/01/2020 OG6/30/2021
Smart Office Nashua PROD 1 t o?7/01/2020 06/30/2021
Financial Procurement Package Nashua PROD 4 95 07/01/2020 06/30/2021
Design Studio Nashua PROD 1 5 o7/01/2020 06/90/2021
No. American Payroll Package Nashua PROD 1 3500 07/04/2020 06/30/2021
Carry Forward 8.00

Page No. 1 of 3

invoice Invaice Date Oue Date

P-366692-US0AB 03/02/2020 05/31/2020

invoice

Description Location Type QTY Users Start Date End Bate
Microsoft Office Add ins Nashua PROD 1 40 07/01/2620 06/30/2021
Lawson Budgeting And Planning Nashua PROD 1 30 07/1/2020 06/30/2021
Grant Management Package Nashua PROD 1 25 o7/01/2020 osvaof2021
Employee & Manager Self-Serve Nashua PROD 1 2500 07/07/2020 08/30/2021
infor Lawson Project Accaunting And Bill Rev Mgmt Nashua PROD 1 47 07/04/2020 06/30/2021
Inquiry

infor Lawson Financial Procurament Package Nashua PROD 1 115 O7/04/2020 06/30/2024
inquiry

MF Visual COBOL for Windows Compiler Nashua PROD 1 i G7 4/2020 06/30/2021
MPF COBOL Server Appication Runtime - Windows Nashua PROD 1 90 O7/01/2026 06/30/2021
lnfor Process Automation Nashua PROD + 12 07/01/2020 06/30/2021
Landmark Technology Runtime Nashua PROD i 12 O7/01/2020 o6/30/2021
Infor Notifications Nashua PROD 4 1 07/01/2020 06/30/2021
Infor Landmark Administrator Nashua PROD 1 1 o7io1/2020 06/30/2021

FAX(Type RE-NH) 0.06

Cary Forward 6.00

Page No. 2 of 3

Invoice Invoice Bate Due Date

P-366692-US0AB 03/02/2020 05/37/2026

invoice

Description Location Type QTY Users Start Date End Date

For renewal questions, please contact Kelly Bergfaik, Subscription Services Manager

Phone: +#14704819685

Email: Kelly.Bergfalk@infor.com

Remit to: Please pay invoice by due date to avoid interruptions in support.

infor (US), INC. :
NW 7418 Net Tax Total:
PO Box 1450 256,920.52 0.60 256,920.52
Minneapolis, MN 65485-7418

USA

Cash.Applications@infor.com
Wire to: Welis Fargo Bank

ABA# 121000248

Acct, #4124017351

Payment Terms: See Due Date,

Special instructions: For questions, please contact Infor (US), Inc. at 678-319-8000 or email Infor.Collections@Infor.com

invoice Total: / USD 256,920.52

13560 Morris Rd. Suite 4100 Alpharetta, GA 30004 USA
678-319-8000 Federal !Dit 20-34699219

Failure to pay renewal fees when due will affect your continued support coverage and will incur additional fees
Please refer to http:/Awww.infor.com/supportreinstatement-policy/ for further detaiis Page No. 3 of 3