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Summary

CHANGE IN CONTRACT PRICE:
Original Contract Price

$2,825,135.00

CHANGE IN CONTRACT TIMES:
Original Contract Times

Substantial completion: October 30, 2019
Ready for final payment: November 29, 2019

Net changes from previous Change Orders

$1,500,000

Net change from previous Change Orders

395 days

Contract Price prior to this Change Order

$4,325,135.00

Contract Times prior to this Change Order

Substantial completion: November 29, 2019
Ready for final payment: December 29, 2019

Net Increase (decrease} of this Change Order

$300,000

Net Increase (deerease} of this Change Order

120 days

Contract Price with all approved Change Orders

Contract Times with all approved Change Orders

$4,625,135.00 Substantial completion: March 30, 2020
Ready for final payment: April 30, 2020
RECOMMENDED: ACCEPTED: APPROVED:
fe AL of
By: We Hoth By: Te: CG By:
DPW ntractor Mayor Jim Donchess
Engineer Owner
(Authorized Signature) (Authorized Signature} {Authorized Signature)
Date: 11/12/20 Date: 11/10/20 Date:
Change Order #3 2 of 2

THE CITY OF NASHUA “The Cate City

Administrative Services
Prechasing Departuent

November 20, 2020
Memo #21-052

TO: Mayor Donchess
Finance Committee

SUBJECT: Bridge Design Reimbursement in the amount of 540,145.50 funded fram account 81100
Capital Improvements

Please see attached communications from Daniel Hudson, City Engineer, dated November 19, 2020 for
project specific details related to this purchase. Below please find a summary of the purchase approval
request:

Item: Reimbursement to the Town of Hudson for Repairs to the Veterans & Taylor Falls
Bridges

Value: $40,145.50

Vendor: DuBois & King

Department: 161 Streets
Source Fund: 81100 Capital Improvements

Ordinance: Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and
contractual services, except as otherwise provided herein, when the estimated
cost thereof shall exceed $10,000 shall be purchased by formal, written contract
from the lowest responsible bidder, after due notice inviting bids.

A competitive bidding RFP for this project was issued & selected by the Town of Hudson and we
recommend this bid to be awarded to the lowest total cost vendor who met the RFP specified
requirements.

The Board of Public Works (11/19/20 BPW Meeting), the Engineering Department, and the Purchasing
Department respectfully request your approval of this contract.

Regards,

Kelly Parkinson
Purchasing Manager

Cc: ¢ O'Connor
D Hudson

229 Main Street * Nashua, New Hampshire 03061 * Phone (603) 589-3330 « Fax (603) 589-3233 |

To:

From:

Re:

D. Motion:

Attachment:

Discussion:

City of Nashua, Public Works Division
Board of Public Works Meeting Date: November 19, 2020

Daniel Hudson, P.E., City Engineer
Engineering Department

Agreement for Reimbursement for Bridge Design (NH 111 Eastbound and Westbound)

To approve the Agreement for Reimbursement for Bridge Design with the Town of
Hudson which includes reimbursement to the Town of Hudson in an amount not to
exceed $40,145.50. Funding will be through Department: 161 Streets; Fund: Capital;
Activity: Taylor Falls & Veterans Bridge.

Agreement for Retmbursement for Bridge Design

The two northern bridges over the Merrimack River, known as the Veterans Bridge and
the Taylor Falls Bridge, are jointly owned by the City of Nashua and the Town of
Hudson and are part of the NH 111 east-west arterial corridor. Average daily traffic
over each of these bridges was about 18,900 vehicles in 2014. The bridges (westbound
Veterans built in 1970 and eastbound Taylor Falls built in 1973) are showing signs of
deterioration. A 2018 study conducted by engineering firm McFarland Johnson
recommended moderate bridge repairs to prevent more invasive and expensive repairs
in the future.

Based on this study, a request for proposals was solicited by the Town of Hudson and
the engineering firm of DuBois & King was recently selected to design the necessary
bridge deck repairs. The proposed cost of these engineering services is $80,291.

This Agreement for Reimbursement will allow the cost of the design work to be split
evenly between the two parties. Once the construction documents have been prepared,
they will be let out for bidding by qualified contractors and a separate construction
phase agreement will be developed for review and approval.

November 19, 2020

AGREEMENT FOR REIMBURSEMENT
FOR
BRIDGE DESIGN

This agreement is made and entered into, by and between the City of Nashua, a New
Hampshire municipal corporation, by and through its Division of Public Works, with offices at 9
Riverside Street, Nashua, New Hampshire and the Town of Hudson, 12 School Street, Hudson,
New Hampshire (individually the "City" and the “Town” or “Hudson,” respectively, and
collectively as the “Parties”) and each understands and agrees to the commitments, terms and
conditions contained in this Agreement (the "Agreement").

WHEREAS, City and Town jointly own approximately 50% interest each, in the two
parallel bridges that span the Merrimack River and connect the two municipalities known as the
Taylor Falls/Veterans Memorial Bridges (a.k.a. The Hudson Bridge) (“Bridges”);

WHEREAS, City and Town are jointly responsible for the Bridges;
WHEREAS, the Bridges may need significant repairs and maintenance;

WHEREAS, City and Town have determined that it is in their common interests to
collaboratively address the repairs and maintenance of the Bridges;

WHEREAS, Town has obtained a proposal from an engineering consultant to perform the
design of bridge repairs previously outlined in a joint-funded report; and

WHEREAS, City will reimburse Hudson fifty percent (50%) of the cost of the Design, in
keeping with the Parties’ joint responsibility for the Bridges.

NOW, THEREFORE, in consideration of the foregoing, the Parties agree as follows:

L. Design. Hudson will procure proposals and manage the contract with the selected
engineering firm for the Design. Hudson will comply with all applicable laws and rules in such
procurement and management. Except for the amount being contributed by the City as provided
herein, Hudson will be solely responsible for all aspects of the engineering contract and Design,
including but not limited to permits, work quality, and safety, and any and all costs of the Design.
The City shall have the right to an electronic and hard copy of the Design and the right to copy,
distribute and use the Design.

2. City’s Contribution. The City agrees to reimburse Hudson $40,145.50 for the
Design. The City will pay within 30 days of Hudson’s submittal of written invoice(s) acceptable
to the City. Ifthe Design is not completed by June 30, 2021, this Agreement will terminate and
no further reimbursements will be made by the City to Hudson for the Design.

3. Insurance. The contract with the selected engineering firm shall contain
appropriate provisions insuring against public liability, including injuries or death to persons and
damage to property, arising out of or related to the engineer's performance thereunder, in the
amounts and coverage as required by the City and Hudson, and shall name the City and Hudson
as additional insured.

4, General Provisions

a. This Agreement shall be governed exclusively by the laws of the State of New
Hampshire and any claim or action brought relating to this agreement, the work performed or
contracted to be performed thereunder, or referable in anyway thereto shall be brought in
Hillsborough County (New Hampshire) Superior Court Southern Judicial District or in the New
Hampshire 9th Circuit Court—Nashua and not elsewhere.

b. Neither party shall assign the Agreement as a whole or in part without prior written
consent of the other.

c. The Agreement represents the entire and integrated agreement between the Parties
and supersedes prior negotiations, representations or agreements, either written or oral regarding
the subject matter hereof. The Agreement may be amended or modified only by a written
modification signed by both Parties.

d. This Agreement may be executed in any number of counterparts, each of which
when executed and delivered shall constitute a duplicate original, but all counterparts together
shall constitute a single agreement.

Town of Hudsen

By:

David Morin, Chairman of BOS

Date:

City of Nashua

By:

James W. Donchess, Mayor

Date:

THE CITY OF NASHUA “The Cate City

Administrative Services
Purchasing Department

November 20, 2020
Memo #21-053

TO: Mayor Donchess
Finance Committee

SUBJECT: Leica Viva TS16 Total Station in the amount of $28,262.11 funded from account 81300
Machinery & Equipment

Please see attached communications from Daniel Hudson, City Engineer, dated November 19, 2020 for
project specific details related to this purchase. Below please find 2 summary of the purchase approval
request:

Item: Leica Viva TS516 Total Station Robotic Survey Instrument
Value: $28,262.11
Vendor: Maine Technical Source

Department: 160 Engineering
Source Fund: 81300 Machinery & Equipment

Ordinance: Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and
contractual services, except as otherwise provided herein, when the estimated
cost thereof shall exceed $10,000 shall be purchased by formal, written contract
from the lowest responsible bidder, after due notice inviting bids.

Quotes were requested fram the following suppliers for this and the following bids were received:

Vendor Location Amount Note
Maines Technical Source Woburn, MA $28,262.41

Allen Precision Equipment Duluth, GA $31,650.00

Capital Surveying Supplies Houston, TX No quote

Tiger Supplies Irvington, NJ No quote

We recommend this bid to be awarded to the lowest total cost vendor who met the RFP specified
requirements.

The Board of Public Works (11/19/20 BPW Meeting}, the Engineering Department, and the Purchasing
Department respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: C O'Connor
D Hudson

229 Main Street « Nashua, New Hampshire 03061 © Phone (603) 589-3330 « Fax (603) 589-3233 |

To:
From:

Re:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: November 19, 2020
Daniel Hudson, P.E., City Engineer

Purchase of Leica Viva TS16 Total Station

C. Motion: To approve the purchase of a Leica Viva TS16 total station survey instrament and

Attachment:

Discussion:

ancillary equipment and software from Maine Technical Source of Woburn, MA
for the price of $28,262.11. Funding will be through Department: 160
Admin/Engineering; Fund: Trust; Activity: CERF.

Maine Technical Source Quote

This is a scheduled purchase for FY21 to add to the Division of Public Works
Engineering equipment pool. This robotic station enables the City Surveyor to
independently complete field survey and to process the collected data to generate
survey plans. Survey is vitally important for determining existing conditions and
grades to support design, confirming constructed work is in conformance with
design plans, and im determining the location of existing rights-of-way,
easements, and property boundaries.

The Leica Viva TS16 Total Station has been selected as the preferred equipment
for compatibility with existing equipment. The TS16 is has improved precision
with faster target acquisition and additional automated tracking options. This
model includes robotic communications via long range Bluetooth. The new total
station will replace the existing 2009 robotic total station as front line equipment.
The existing total station will be retained as backup equipment for use when front
line equipment is being calibrated or serviced.

Quotes were requested from four Leica vendors, with responses as follow:

Maine Technical Source, Woburn, MA $28,262.11
Allen Precision Equipment, Duluth,GA $31,650.00
Capital Surveying Supplies, Houston, TX No Quote
Tiger Supplies, Irvington, NJ No Quote

From: jbosworth@mainetechnical.com

To: Jim rh
Subject: Bid $1337780 PO# Leica TS16 Surveyor2
Date: Friday, November 6, 2020 2:51:13 PM

Quotation

MAINE TECHNICAL SOURCE 09/18/2020 | $1337780.
110 WINN STREET, SUITE 101 ORDER TO:
WOBURN, MA 01801 MAINE TECHNICAL SOURCE

110 WINN STREET, SUITE 101
800-322-5003 Fax 781-932-0450 WOBURN, MA 01801

Phone: 800-322-5003

SHIP TO:
QUOTE TO: CITY OF NASHUA, NEW HAMPSHIRE
CITY OF NASHUA, NEW HAMPSHIRE DEPARTMENT OF PUBLIC WORKS
229 MAIN STREET, PO BOX 2019 9 RIVERSIDE STREET ATTN: KATHIE
NASHUA, NH 03061-2019 CON

NASHUA, NH 03061

| DAN HUDSON _ Jim Bosworth

ICA 788853 RH16
INTEGRATED BT MODULE
*Special Order Subject To Restock*
LEICA 822454 TS16 P 5" (1.5mgon) eal 18888.750) 18888.75
R500, TOTAL STATION WITH AUTOMATIC
TARGET RECOGNITION, REFLECTORLESS
R500 EDM, ELECTRONIC GUIDE LIGHT

EGL, WLAN, BLUETOOTH, RS232
INTERFACE, RADIOHANDLE INTERFACE,
USB STICK/SD CARD INTERFACE, 2GB

eMMC FLASH MEMORY, 1GB SDRAM, LASER
PLUMMET, 1 KEYBOARD WITH 5" WVGA
COLOR TOUCH SCREEN, QUICK GUIDE AND
CONTAINER

*Special Order Subject To Restock*

LEICA 827646 LEICA CAPTIVATE - leal 823.688 823.69
MEASURE & STAKEOUT FOR TS/MS
*Special Order Subject To Restock*
ILEICA 827664 GEOCOM LICENSE FOR leal 642.563] 642.56
TS/MS INSTRUMENT

*Special Order Subject To Restock*
LEICA 777508 GDF321 TRIBRACH lea) 276.250] 276.25

[WITHOUT OPTICAL PLUMMET

LEICA 793973 GEB222 LITHIUM ION
ATTERY INT. LI-ION BATTERY
7 AV/6AH

2ea

238.000

476.00

CARLSON SOFTWARE 6000.075.001
SURVEYOR2 STANDARD WITH SURVCE
BASIC

INCLUDES:

8010.004.021 SURVEYOR2

6506.005.000 SURVCE BASIC 6.XX
(CONTAINS TS ONLY)

6100.600.005 CARRYING CASE
9200.002.000 SURVCE MANUAL

lea

3250.000

3250.00

CARLSON SOFTWARE 6506.002.000
SURVCE ROBOTIC 6.XX [REQUIRES
SURVCE BASIC (TS)]

*Special Order Subject To Restock*

lea

466.667

466.67

LEICA 799185 GKL311 CHARGER BASIC
FOR LI-ION BATTERIES GEB221, WITH
733272 GEB211 CAR ADAPTER INCLUDED

2eal

174.250

348.50

LEICA 667301 GST120-9 TRIPOD, WOOD
IEXT., WITH INTERLOCKING LEGS

leal

318.750

318.75

LEICA 667310 GLS112 REFLECTOR POLE
BASIC SERIES WITH BULL'S-EYE
BUBBLE, CM/FT GRADUATION 3.65M
(12FT.) WITH RED/WHITE 0.20M
GRADUATIONS (SURLOC)

leal

238.000

238.00

LEICA 639985 GRZ4 PRISM, 360 DEGREE

lea

977.500

977.50

SECO 5217-04-RED GPS BIPOD PRISM
POLE WITH THUMB RELEASE LOCK

lea

146.971

146.97

SECO 5198-152 POLE BRACKET
ASSEMBLY, OPEN CLAMP, PLAIN | 1/2”

lea

64.543

64.54

SECO 5200-074 CRADLE FOR SURVEYOR2
AND ALLEGRO2 WITH QUICK RELEASE

lea!

101.929

101.93

Included. You are responsible for these charges. Thank You!

Prices are firm for 30 days only. Applicable Taxes, Freight and Handling are not

Subtotal

28262.11

Tax

doh

Freight

0.00)

Handling

0.00]

Total

28262.11