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Finance Committee — 10/06/2021 Page 2

different segments to the project. Since the project as a total exceed the $25,000 limit, that’s why we are presenting this
to the Finance Committee so we can remain transparent as much as possible.

Mayor Donchess

Any questions, comments regarding this item?

Alderwoman Lu

Two questions. So this does not need to be approve by us, is that correct?

Mayor Donchess

Well we’re saying it should be. The technicality is that it’s three different contracts so we could say that each of them is
too small but because it’s one project, we are bringing it forward.

Alderwoman Lu

Okay, thank you. Mr. Miseirvitch you want to be as transparent as possible. What do you mean by “as possible’? I’m
just kidding.

Nick Miseirvitch, Deputy Director Information Technology

I’m sorry, echoing what the Mayor just stated instead of doing each contractor separate which is well below the $25,000
mark, we felt it prudent to present it to the Finance Committee as a single project and therefore going through the
process.

Alderwoman Lu
Thank you. Sorry that was a little humor.

If | could just make a comment. | have not heard or I’m not aware that this project has been on the radar at all. | just want
to state that because the Capital Improvement Committee, and | Know this is coming out of Buildings, but there have been
a lot of escrows into different accounts. My concern is something out of the blue after a nearly major overhaul of City Hall
seems to be jumping ahead of other important funding needs such as Kinsley Street sidewalks which are actually on the
Capital Improvement Committee as an A1. Thank you.

Mayor Donchess

All right, anyone else? | think we need to do a roll call because we have Alderwoman Kelly remote. Could you Madam
Clerk please call the roll?

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman O’Brien, Mayor Donchess 4

Nay: Alderwoman Lu 1
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Conceptual Field Study at Mine Falls Park in the amount not to exceed $25,900 funded from accounts 55699
Other Contracted Services

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE AND APPROVE THE CONTRACT
FOR A CONCEPTUAL FIELD STUDY FOR SYNTHETIC FIELDS AT MINE FALLS PARK WITH NESRA
ENGINEERING, LLC, OF NORTH ATTLEBORO, MA, IN THE AMOUNT OF $25,900. FUNDING WILL BE THROUGH
DEPARTMENT 177 PARKS AND RECREATION; FUND: TRUST; ACOUNT CLASSIFICATION: 55 OTHER
SERVICES, BY ROLL CALL

Finance Committee — 10/06/2021 Page 3
ON THE QUESTION

Mayor Donchess

Mr. Poupolo are you on remote?
Dan Hudson, City Engineer

Mr. Mayor | don’t believe he is. I’m here filling for him.

Mayor Donchess
Yourre filling in for him?
Dan Hudson, City Engineer

Yes.

Mayor Donchess

Okay, can you go ahead then please?
Dan Hudson, City Engineer

Thank you Mr. Mayor. Dan Hudson, City Engineer. Unfortunately Superintendent Poupolo sustained an injury which
prevented him from being here tonight. He is going to be fine so you don’t have to worry about him but he could not be
here tonight to present this item.

This item is noted for a field study to look at Mine Falls Park and potentially two synthetic athletic fields. This was put out
for a request for proposals. Six bid packages were received and NESRA Engineering was found to have the best
combination qualifications in price. They were the lowest price but also in review was found to have an excellent proposal
with good references. For that reason, we are recommending awarding this to them.

Mayor Donchess

All right and just by way of a little extra explanation since Mr. Poupolo is not here. The funding is from the cell tower in
Mine Falls Park. We are very desperately short of soccer fields in the sense that they are overused. We call them
rectangular fields now because they're also used for lacrosse and sometimes for other things. Fields are in bad shape
because they are overused and don't have time to rest. These are the natural grass fields. WE believe that ultimately we
can fund potentially these. Once we get the costs, we have to see what that would be but we believe we can fund these
artificial fields through the cell tower in Mine Falls Park, which is the revenue from which is dedicated to Mine Falls Park
improvements. So that would be the source of funds and is the underlying purpose of the study.

Alderman O’Brien

Thank you Mr. Mayor. | have to agree with you 100 percent if | may just briefly glom onto what you said. This city faced a
crisis when we had the opioid crisis and different things. One of the things that it most desperately needed is good quality
sports programs for the kids to get into and teach them the right way of structure and everything. Part of this with this
study is to enhance the current fields and like you said, to make them available for year-round use and everything. | think
it will Show the public exactly what we think and try to combat and try to have quality programs for the youth of our city.

So | am definitely going to support this. Thank you Mr. Mayor.

Alderman Jette

As a former coach with the Nashua Youth Soccer League, | can attest. | coached many games at Mine Falls and | can
attest not only Mine Falls but all of the fields in the city. There are lots of times we were playing on dirt and having
synthetic fields will probably be a great improvement. Forgive my — | don’t know if naivety is the correct word or just lack
of knowledge but if | could ask the City Engineer. Why do we need an engineering study before we put down a field like
this? What’s involved in the engineering that is needed before the field itself is covered with, | assume, some asphalt and
then a synthetic carpeting type material. I’m not sure. What’s going to be involved? Could you educate me about that?

Finance Committee — 10/06/2021 Page 4

Dan Hudson, City Engineer

Sure. So the study has a number of steps to it but they do review — an important aspect is a geotechnical investigation
where they look at subsurface conditions. It was a surprise to me but one of the things as part of this bid being out there
was that there used to be some sewer lagoons in this area. So to plan properly for these fields which would be an
investment above and beyond your typical grass field, a higher level of investigation and planning is required.

Mayor Donchess

| can pass on. Too bad Mr. Poupolo is not here because he’s done fields like these down at Brandeis where he
previously worked. There are drainage issues. You have to get that right. You’re putting a lot of money into this and you
need to figure out what the soil is, how the drainage is going to work to make sure that the fields go in properly and also
give us a firm cost estimate. They are not cheap. But, again, you can use them far more than you can use a natural field
without deterioration. You probably do recall that we used to have the Columbus Day tournament where the teams came
into Nashua from all over New England really. Now we lost that some years ago — 10, I’m not sure how many but maybe
more. Part of the problem was that our fields were overused and not in good shape. For a regional tournament, that was
a factor and then beginning to go elsewhere.

Alderman Jette

Thank you.

Alderwoman Lu

Thank you. | just, again, want to bring attention to the fact that these improvements were in a second tier were

considered not essential in the Capital Improvements Study whereas having sidewalks that are appropriate for our Kinsley
Street residents and just to make this city walkable would be a better way to spend this money. Thank you.

Mayor Donchess

Well certainly sidewalks are important but because the funds from these cell towers are dedicated to Mine Falls Park, they
can only be spent — this is not tax money. This is the cell tower rental revenue. It cannot be spent outside Mine Falls
Park. So sidewalks would not be eligible for this source of funds.

Alderwoman Lu

Okay. Thank you.

Mayor Donchess

Anyone else? Madam Clerk could you call the roll please?

A viva voce roll call was taken which resulted as follows:

Yea: Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman O’Brien, Mayor Donchess 5

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Video Detection System in the amount not to exceed $104,580 funded from accounts Prior Year Escrow

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE AND APPROVE THE PURCHASE
AND INSTALLATION OF FIVE OVERHEAD 360-DEGREE VEHICLE DETECTION CAMERA SYSTEMS FROM
ELECTRIC LIGHT COMPANY OF CAPE NEDDICK, ME, IN AN AMOUNT OF $104,580. FUNDING WILL BE
THROUGH DEPARTMENT 160 ADMIN/ENGINEERING; FUND: PRIOR YEAR ESCROW; ACOUNT CLASSIFICATION:
71 EQUIPMENT, BY ROLL CALL

ON THE QUESTION

Finance Committee — 10/06/2021 Page 5

Mayor Donchess

Thank you and | think Mr. Hudson you're on this one as well.
Dan Hudson, City Engineer

Yes Mr. Mayor. | know a little bit more about this one so hopefully | can do a better job explaining. We've been before
you before with these traffic cameras. It’s a newer technology for detecting vehicles. The older technology was loops in
the ground and when a vehicle goes over it, then it senses that. Those are prone to damage due to (inaudible)
operations, utility cuts, and those sorts of things. These new camera systems they have many additional features
including the ability to count traffic continuously so we can better adjust timings and signals as well as enable us to remote
in from our desktop. If an issue comes up, we can remote in and see what’s happening without actually having to go out
and visit the location so you can respond more timely to issues.

There are some different camera systems out on DW Highway but those are reaching the end of their useful life so we’re
trying to replace those because they’ve been problematic. This contract with Electric Light, they will replace the systems
at five locations along DW Highway and they’re including a discount for salvage of some of the existing equipment out
there as part of their pricing.

Mayor Donchess

Questions? Comments?
Alderwoman Lu

Thank you. Mr. Hudson the cameras that out there now that are at the end of their useful life, do they also do counting of
traffic?

Dan Hudson, City Engineer

No they don’t. It’s kind of an added feature of these 360 degree cameras. Those cameras just look at — and they’re
usually single cameras. The newer cameras look at a circular area. They can see the whole intersection basically. The
old cameras, each camera would be per approach so it kind of replaced detector and all it would do is tell you that
somebody was there or not there. We have had issues with those types. The 360 degree cameras are better because
they're downward facing and they don’t suffer from some of the solar glare and other issues that the other cameras do
suffer from.

Alderwoman Lu

Thank you. Could | just ask for a follow up?

Mayor Donchess

Yeah.

Alderwoman Lu

Are they connected in any way to the electronic systems that switch — that control the right turns, left turns, etc.?

Dan Hudson, City Engineer

Absolutely. That’s their primary function and as vehicles pull into a zone — you’d actually go in and you draw a box on the
video where you want it to detect. As vehicles pull into that detection zone, that sends a signal to the traffic controller
which then will call the phase and trigger the phase. We found that they work very well. We recently replaced one at
Silver Drive on DW Highway. That’s kind of a challenging location due to a short-term lane but what we’ve been hearing
is that just making that change to this new camera system has improved operations. It hasn't solved all the problems but

it's made things better just by replacing the camera. | would note, too, that the funding for this was money that was
escrowed for this specific purpose.

Finance Committee — 10/06/2021 Page 6
Alderwoman Lu

Great and just one follow up please?

Mayor Donchess

Sure.

Alderwoman Lu

Do we have this new kind anywhere else in the city?

Dan Hudson, City Engineer

Yes we do. We have about 12 of them at this point. So where there’s opportunity to have been using this and installing
these. We have some on Main Street and various other locations around the city. We have some additional ones
planned. We're going to be putting out a bid for some cameras along Main Street. Again, we have money that we
escrowed for that purpose and we'll be seeking bids on that.

Alderwoman Lu

Okay. Thank you.

Mayor Donchess

Anyone else? Madam Clerk could you please call the roll?

A viva voce roll call was taken which resulted as follows:

Yea: Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman O’Brien, Mayor Donchess 5

Nay: 0

MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager

Re: Purchase of Asphalt & Aggregates for Street Operations in the amount not to exceed $144,500 funded from
accounts 61507 Asphalt 61535 Gravel/Loam

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE AND APPROVE THE SOLE

SOURCE PURCHASE OF ASPHALT AND AGGREGATES FROM BROX INDUSTRIES OF HUDSON, NH, AND

CONTINENTAL PAVING OF LONDONDERRY, NH, IN THE AMOUNT OF $144,500. FUNDING WILL BE THROUGH

DEPARTMENT 161 STREETS; FUND: GENERAL; ACCOUNT CLASSIFICATIONS: 61 SUPPLIES AND MATERIALS,

BY ROLL CALL

ON THE QUESTION

Mayor Donchess

Now Mr. Ibarra, someone from the Street Department?

Jonathan Ibarra, Superintendent of Street Department

I’m here. Thank you Mr. Mayor.

Mayor Donchess

Go ahead.

Finance Committee — 10/06/2021 Page 7

Jonathan Ibarra, Superintendent of Street Department
So we're seeking to encumber these funds out of the Street Department operating budget. This is for materials that we

use on daily operations whether we’re procuring sand, salt, or crushed gravel for any sewer digs, or drain work, or
projects that we’re working on within a department and that includes asphalt. I’m happy to entertain any questions.

Mayor Donchess

Anyone?

Alderman O’Brien

Thank you Mr. Mayor. Through you to Mr. Ibarra, | happened to watch like other citizens last night’s candidate’s forum.
They were talking about East Dunstable Road and how the project did not tie in the street into other people’s driveways.
From what my knowledge of it, this is an unfinished project and it’s still in the works. | drove down East Dunstable Road
approaching Exit 4. | saw the sign that the work is continuing. So probably so that the people can understand, can you
go over the contractor’s scheduling and everything just briefly? That you’re going to try to get this all wrapped up before
the snow | imagine.

Jonathan Ibarra, Superintendent of Street Department

Yeah that would be accurate. What | would do is refer this to Mr. Hudson from Engineering as he’s in charge of the
paving program and that’s relevant to that.

Alderman O’Brien

That’s up to the Mayor if he wants to put Mr. Hudson on.

Dan Hudson, City Engineer

Happy to address that. So yeah that is an unfinished project as noted. It’s a contracted project so its Sunshine Paving is
the contractor. It’s not John’s folks that are doing that one. The final paving is pending. We hope to get that done by the
end of next week weather depending and that sort of thing. It has been challenging. This year we’ve done extensive
ramps — ADA ramps for sidewalks. Just today we had an issue with the sewer out there on that section. Final completion
has been long coming and | appreciate everyone’s patience but that should be wrapped up soon.

Alderman O’Brien

Thank you Mr. Mayor.

Mayor Donchess

All right, anyone else? Madam Clerk could you please call the roll?

A viva voce roll call was taken which resulted as follows:

Yea: Alderwoman Lu, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman O’Brien, Mayor Donchess 5

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Emergency Repair Notification in the amount of $30,159.90 at the Public Health Building

Without objection, Mayor Donchess accepted the communication and placed it on file.

Mayor Donchess

Are you here Mr. Cummings on this?

Finance Committee — 10/06/2021 Page 8

Tim Cummings, Economic Development Director

Yes Mr. Mayor if there was any questions.

Mayor Donchess

Do you want to just give a brief explanation for the reasons?
Tim Cummings, Economic Development Director

Yes happy to Mr. Mayor. For the record, Tim Cummings, Director of Economic Development. The emergency
procurement in front of you is for masonry work that was necessary for the Public Health building. Back right around
Labor Day weekend or just a little bit before that, we discovered that water was intruding into the building not from the roof
but from the sides of the building and some brick reappointing needed to be done.

Our construction manager worked fast and furiously to try to get a mason lined up. That was actually a very difficult
challenge to do but they were able to secure a vendor. They had a very limited window in which they could be able to
perform the work. That coupled with the fact that we’ve had some major weather events where we didn't want any type of
water or rain to get into the building, we needed to perform this work expeditiously. It was approximately $30,000. It is in
our budget. It is not an additional appropriation in terms of exceeding our total project cost but it wasn’t in the original
budget for the GMP that we had signed with Martini Northern. So that’s why we needed to increase the funds by $30,000.
Thank you.

Mayor Donchess
Thank you. Any questions or comments for Mr. Cummings?
Alderwoman Lu

Just wondering. | noticed in the original contract or rather the amended contract that figured into that was $14,000 in
masonry work. Do you happen to know where that work was done and whether that could possibly have caused this?

Tim Cummings, Economic Development Director

Yes we did look into that. It had nothing to do with this. That $14,000 was around, | believe, certain pockets of the
building and really around the roofline because we did replace the roof. This actually was water intruding around windows
and around the sides of the fagade and the masonry work was reappointing to keep the water from getting in.
Alderwoman Lu

Okay thank you.

Mayor Donchess

All right, well thank you Mr. Cummings. | guess there’s a motion to accept, place on file or well | guess without objection
is to accept and place on file. Thank you.

UNFINISHED BUSINESS - None
NEW BUSINESS —- RESOLUTIONS

R-21-165
Endorsers: Mayor Jim Donchess
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Patricia Klee
Alderman Skip Cleaver
AUTHORIZING THE CITY OF NASHUA TO ENTER INTO COMMUNICATIONS TOWER LEASE AGREEMENT

Mayor Donchess

Now Mr. Mansfield negotiated this. Is he on the meeting? And Mr. Poupolo probably knows quite a bit about it. You're

Finance Committee — 10/06/2021 Page 9
not covering this are you Mr. Hudson if you’re still on?

Dan Hudson, City Engineer

| wasn't planning to Mr. Mayor but is this one at Holman?

Mayor Donchess

Yes.

Dan Hudson City Engineer

Yeah, | have seen the agreement so |’m familiar with it and as having sat on the Planning Board also, | was privy to the
plans. Yeah the intent is a new tower will be constructed. It will host cellular equipment in addition to lighting for the
stadium.

Mayor Donchess

All right and we will be getting a monthly fee of — do you recall, $3,000 something, right?

Dan Hudson City Engineer

That sounds about right.

Mayor Donchess

Mr. Mansfield is the Communications Director for the city and of course he could answer detailed questions.
Alderwoman Lu

If you happen to know, | didn’t catch this in the paperwork but is that revenue earmarked to be used specifically
somewhere?

Mayor Donchess

For Holman.

Alderwoman Lu

Oh okay.

Mayor Donchess

This is similar to Mine Falls. The cell phone tower revenue goes to the stadium.
Alderwoman Lu

Thank you.

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO RECOMMEND FINAL PASSAGE OF R-21-165, BY ROLL
CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderwoman Lu, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman O’Brien, Mayor Donchess 5

Nay: 0

MOTION CARRIED

Finance Committee — 10/06/2021 Page 10

R-21-172
Endorsers: Mayor Jim Donchess

Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Richard A. Dowd
Alderman Thomas Lopez
Alderman Linda Harriott-Gathright
Alderman-at-Large Brandon Michael Laws
Alderman Skip Cleaver
Alderwoman-at-Large Shoshanna Kelly
Alderman-at-Large Lori Wilshire

AUTHORIZING THE MAYOR TO ENTER INTO A SECOND AMENDMENT TO CONCESSION AGREEMENT WITH

GRANITE DIAMOND, LLC

Mayor Donchess

Now this would be again just to recommend final passage but | don’t know if we have anyone here on this other than me.
| Know what it is.

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO RECOMMEND FINAL PASSAGE OF R-21-172, BY ROLL
CALL

ON THE QUESTION

Mayor Donchess

Now this is, again, Mr. Poupolo situation. This has to do with the extension of the Holman Stadium lease with the Silver
Knights. Basically on the same terms that they currently have. They rent the stadium on a per game basis. The idea
would be to extend the lease on the same basis as we've had them before and we get a share of the net from the
concessions. Now if you want more detail on that, | think we’re going to have to wait for Mr. Poupolo. So what is your
pleasure?

Alderwoman Lu

| do have a question. It’s just a simple question.

Mayor Donchess

Go ahead.

Alderwoman Lu

| noticed that we had a contract with a corporation and they say their address is Holman Stadium. It just somewhat

surprises me that we’re — | don’t know. | mean clearly they don’t live at Holman Stadium and they don’t do business, |
mean, it just surprised me. | would still vote for this.

Mayor Donchess

Well they do have a place of business there. | mean that’s...

Alderwoman Lu

For sure but | don’t know. It’s not what | expect. You know | will vote for this. I’m just surprised that they, you know, if we

were to wonder who is this company or whatever, we’d have to -— if they were fly by night and they took off in the night, we
would have not where to....

Mayor Donchess

Well they're a...

Finance Committee — 10/06/2021 Page 11
Alderwoman Lu
Well | know they’re not.

Mayor Donchess

They own the team and they have a catering business also down in Worcester. So they are a well-established
organization. If you go over there, they’re definitely there.

Alderwoman Lu
My thoughts go along the same lines when we make appointments and we’re not using — these people are not identifying

that they, in fact, do live in the City of Nashua. It’s just my feeling that | prefer it to be done differently but, you know,
thank you.

Mayor Donchess

All right. Anybody else have any particular comments?

Alderman O’Brien

Yeah thank you Mr. Mayor. | just want to go on record in supporting this. The Silver Knights is one of the better venues
within the city. It’s really good wholesome family entertainment to go out there, take the family to the ballpark, reasonable
prices. | Know my grandson had been selected twice to claim first and third base with a toothbrush and he did a heck of a
job. That’s the type of format and the citizens get to see tomorrow’s rising stars. A lot of them are college great players
and they get to see hopefully somebody in the pros in the future. Nashua has a long history with that. We can see down
by Maynard and Lesieur two of the previous players that came up through there. Very much in support of this. Thank
you.

A viva voce roll call was taken which resulted as follows:

Yea: Alderwoman Lu, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman O’Brien, Mayor Donchess 5

Nay: 0
MOTION CARRIED
NEW BUSINESS — ORDINANCES - None

RECORD OF EXPENDITURES

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE
CITY CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD FROM
SEPTEMBER 10, 2021 TO SEPTEMBER 30, 2021

A viva voce roll call was taken which resulted as follows:

Yea: Alderwoman Lu, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman O’Brien, Mayor Donchess 5

Nay: 0
MOTION CARRIED

GENERAL DISCUSSION - None

PUBLIC COMMENT - None

REMARKS BY THE ALDERMEN