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Finance Committee - Agenda - 10/20/2021 - P33

By dnadmin on Mon, 11/07/2022 - 13:36
Document Date
Fri, 10/15/2021 - 12:09
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 10/20/2021 - 00:00
Page Number
33
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__102020…

City of Nashua

Information Technology Department (603) 589-3300
Administrative Services Division Fax (603) 594-3434
229 Main Street - Nashua, NH 03060

"Tee Mayor Donchess
Finance Committee

Date: October 7, 2021
Re: Annual Software Maintenance

This request is for the annual renewal required for the continued operation of HYLAND Onbase
software support services. Funding is Software Maintenance 22.1.500 — 54407, $52,662.14. Req#
75640.

Kunbuv 4 J Clu

Kimberly Kleiner,
Administrative Services Director

Cc: K. Parkinson

Page Image
Finance Committee - Agenda - 10/20/2021 - P33

Finance Committee - Agenda - 10/20/2021 - P34

By dnadmin on Mon, 11/07/2022 - 13:36
Document Date
Fri, 10/15/2021 - 12:09
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 10/20/2021 - 00:00
Page Number
34
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__102020…

10412
Hyland Hyland Software, Inc. MAINTENANCE INVOICE LE01-228433
28500 Clemens Road
Westlake, OH 44145
United States of America

OCT 6 2021
BILLTO City of Nashua, NH INVOICE DATE 09/27/2021
Accounts Payable Nowe AS [oF to /-E/2I
ney eae eae PO NUMBER fel
Nashua, NH 03061-2019 DUE DATE lag Nicest
United States of America FEDERAL TAX ID 34-1699247
SHIP To City of Nashua, NH BILL TO CUSTOMER NO. |13625
Accounts Payable
PO Box 2019
Nashua, NH 03061-2019
United States of America
Customer No. Customer Name Version Salesperson

13625 City of Nashua, NH

Maintenance Period: 01/01/2022 - 12/31/2022

Product Code Description Quantity Unit Price Extended Price
1 Maintenance Fees 1 45,793.16 45,793.16
Product:OnBase
2 EXSUP1 Extended Support Fee 1 6,868.98 6,868.98
Electronic Remittance Information Subtotal] 52,662.14 USD
Mail Checks to: Wire/ACH Tax 0.00 USD
Hyland Software, Inc. Payments: :
Total Invoice Amount| 52,662.14 USD
See ar ei 5s) Bank Name: Bank of America, N.A.
si ° SWIFT: BOFAUS3N
ACH Routing No: 071000039 Amount Due After| 57,928.35 USD
Wire Routing No: 026009593 01/30/2022 *
Account No: 8670616576
CHIPS No: 0959

Account Name: _ Hyland Software, Inc.

For billing or payment inquiries, please call 1-440-788-5045 and select
Option 1 for Accounts Receivable or email accountsreceivable@hyland.com.

This proforma invoice is for maintenance fees which cover technical support and the latest software updates and enhancements for the billing
period. If you have any questions regarding this invoice or you elect to discontinue maintenance coverage please contact your account
manager or email accountsreceivable@hyland.com. To continue maintenance coverage, please process this invoice for payment.

*A 10% reinstatement fee will be charged for maintenance fees received more than 30 days after the due date.

These items are controlled by the U.S.government and authorized for export only to the country of ultimatedestination for use by the ultimate consignee or end-user(s) herein
identified. They may not be resold, transferred, or otherwise disposed of, to any othercountry or to any person other than the authorized ultimate consignee orend-user(s), either in their
original form or after being incorporated intoother items, without first obtaining approval from the U.S. government or asotherwise authorized by U.S. law and regulations.

Further, if you are located in a European UnionMember State, Norway or Switzerland, The software is also subject to CouncilRegulation (EC) No 428/2009. The software must not be
transmitted outside ofthe European Union, Norway or Switzerland without a licence or authorisationbeing issued by the export control authority of the relevant Member State orthe
applicable authorities in Norway or Switzerland or as otherwise authorizedby law or regulations in the relevant Member State or applicable authorities in Norway or Switzerland.

1) oF 1

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Finance Committee - Agenda - 10/20/2021 - P34

Finance Committee - Agenda - 10/20/2021 - P35

By dnadmin on Mon, 11/07/2022 - 13:36
Document Date
Fri, 10/15/2021 - 12:09
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 10/20/2021 - 00:00
Page Number
35
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__102020…

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

October 13, 2021
Memo #22-180

TO: Mayor Donchess
Finance Committee

SUBJECT: Software Maintenance: MESA Support Services in the amount not to exceed $62,732
funded from accounts 54407 Software Maintenance

Please see attached communications from Kimberly Kleiner, Director of Administrative Services, dated
October 13, 2021 for project specific details related to this purchase. Below please find a summary of the
purchase approval request:

Item: Software Maintenance: MESA Support Services, Riskmaster multi-year agreement
for the term 9/1/21-8/31/23

Value: $31,365.92/year for 2 years for a total of $62,732

Vendor: DXC Technologies

Department: 122 Information Technology
Source Fund: 54407 Software Maintenance

Ordinance: Pursuant to § 5-84 Special purchase procedures. A/(4) Sole-source procurements,
where the proposed purchase is manufactured by only one company.

The Administrative Services Division: Information Technology, and the Purchasing Department
respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: K Kleiner
J Graziano

Page Image
Finance Committee - Agenda - 10/20/2021 - P35

Finance Committee - Agenda - 10/20/2021 - P36

By dnadmin on Mon, 11/07/2022 - 13:36
Document Date
Fri, 10/15/2021 - 12:09
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 10/20/2021 - 00:00
Page Number
36
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__102020…

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Mayor Jim Donchess

Date: October 13, 2021

Re: Multi-Year Contract Award — Software Maintenance: MESA Support, Riskmaster

Pursuant to NRO: § 5-74/B: A contract that extends from the current fiscal year into succeeding

fiscal year(s) in which no funds have been appropriated nor otherwise designated for this purpose
shall be approved by the full Board of Aldermen before the contract shall become binding on the

City.

The Finance Committee has approved and placed on file the notification of the award of the
referenced contract at the October 20, 2021 meeting and as such | am requesting the full Board of
Alderman approve the following contract:

Item: Software Maintenance: Mesa Support Services, Riskmaster
Value: $62,732
Vendor: DXC Technologies
Purchasing Memo#: 22-180 dated October 13, 2021
Contract Term: 9/1/18-8/31/23
Thank you.

229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH.gov
www. NashuaNH.gov

Page Image
Finance Committee - Agenda - 10/20/2021 - P36

Finance Committee - Agenda - 10/20/2021 - P37

By dnadmin on Mon, 11/07/2022 - 13:36
Document Date
Fri, 10/15/2021 - 12:09
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 10/20/2021 - 00:00
Page Number
37
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__102020…

THE CITY OF NASHUA

Administrative Services Division

“The Gate City"

To: Mayor Donchess

Finance Committee

From: Kim Kleiner, Director of Administrative Services
Date: October 13, 2021
Re: CSC MESA Support Services, Riskmaster

In 2018, there was an addendum to the CSC MESA Support Services Master
agreement extending the terms until 8/31/2023. Due to the addendum being a multi-
year agreement a vote by the Board of Aldermen would be required. Upon review of
the contracts being paid thru the IT Division and after a search of the minutes from

2018 we were unable to confirm that it had been approved by the board.

The IT Division has roughly 70 plus software applications that we pay maintenance on,
all of which are approved in the budget. Some maintenance agreements require a
signature on renewal. RiskMaster is one such application. We are currently paying for
the third year of this 5 year agreement and respectfully request approval by the

Finance committee and Board of Aldermen.

Funding is Software Maintenance 22.1.500 — 54407, $31,365.92.

229 Main Street * Nashua, New Hampshire 03060 « Phone (603) 589-3020

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Finance Committee - Agenda - 10/20/2021 - P37

Finance Committee - Agenda - 10/20/2021 - P38

By dnadmin on Mon, 11/07/2022 - 13:36
Document Date
Fri, 10/15/2021 - 12:09
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 10/20/2021 - 00:00
Page Number
38
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__102020…

Computer Sciences Corporation
Addendum — RISKMASTER MESA
August 10, 2018 - Prices Valid Until August 30, 2018

Agreement No. 01-STE-0106 Addendum No. 6

This Addendum is effective September 1, 2018 ("Anniversary Date"), and is hereby made a part of and incorporated
into the Master License Agreement No. 01-STE-0106 and any Addendums to Agreement No. 01-STE-0106
("Agreement") by and between Computer Sciences Corporation ("CSC") and City of Nashua ("CUSTOMER")
located at 229 Main Street, P.O. Box 2019, Nashua, NH 03060. In the event that any provision of this Addendum
and any provision of the Agreement are inconsistent or conflicting, the inconsistent or conflicting provision of this
Addendum shall be and constitute an amendment of the Agreement and shall control, but only to the extent that such
provision is inconsistent or conflicting with the Agreement

CSC and Customer hereby agree as follows:

1. CUSTOMER is hereby engaging CSC to provide RISKMASTER MESA under the terms of the
"Agreement" in accordance with the following (the "Term"):

o 5 Year MESA Term (09/01/2018 to 08/31/2023)

2. The annual fee per year is $31,365.92

3. CSC will invoice CUSTOMER annually prior to the Anniversary Date. For Year 1, CSC shall invoice
CUSTOMER upon execution of this Addendum. Customer acknowledges that at the end of the MESA
Term, MESA can be renewed for an additional term equal to the term set forth in Section | at the rate in
effect for the immediately preceding support year at the time of renewal subject to a maximum increase
equal to the percentage increase in the Consumer Price Index for all Urban Consumers (Professional
Services) ("CPI"), published by the United States Bureau of Labor Statistics.

4. CSC shall provide telephone and internet support, and/or technical assistance as defined in the "Agreement"
("Scope of Services") as set forth in the Agreement or Schedule of Charges, or as outlined below.
Such support and assistance will be provided by telephone or internet at or from CSC's product
center offices during the following hours: Monday through Friday 8:00 a.m. to 8:30 p.m., Eastern
Time excluding CSC holidays.

i. The "Scope of Services" under this addendum shall be for telephone and internet support

i. The following activities are not included in the scope of Maintenance services:
(i) hardware support, (ii) operating system support, (iii) custom programming or
custom report creation, (iv) report creation; (v) general systems management, (vi)
data validation or clean up; (vii) moving Customer data, (viii) moving, relocating
or reinstalling software programs or printers, (ix) verification or correction of
errors that result from data entry or procedural errors, (x) unauthorized third
party report writers, (xi) on or off site training or (xii) other services more
properly covered under a separate agreement or work order at the applicable
hourly rate.

5. CSC reserves the right to immediately increase the MESA annual fee if Customer increases the number of workstations
and/or licenses additional software.

6. All other terms and conditions of the "Agreement" as previously amended by the parties, remain unchanged and shall be
in full force and effect

Note 1: Authorized Location: 229 Main Street, P.O. Box 2019, Nashua, NH 03060.

Note 2: CUSTOMER acknowledges that the above MESA fee reflects only software licensed through August
10, 2018. Software licensed after August 10, 2018 will be subject to additional MESA and invoiced
separately until the completion of the current renewal term.

RISKMASTER — Kathy Rhodes lof 2
SR-0020030303 OPX-0020620509 VK.
CSC Proprietary and Confidential—© 2018 Computer Sciences Corporation. All Rights Reserved

Page Image
Finance Committee - Agenda - 10/20/2021 - P38

Finance Committee - Agenda - 10/20/2021 - P39

By dnadmin on Mon, 11/07/2022 - 13:36
Document Date
Fri, 10/15/2021 - 12:09
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 10/20/2021 - 00:00
Page Number
39
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__102020…

Computer Sciences Corporation
Addendum — RISKMASTER MESA
August 10, 2018 - Prices Valid Until August 30, 2018

Agreement No. 01-STE-0106 Addendum No. 6

CSC and CUSTOMER certify by their undersigned authorized agents that they have read this Addendum and the Agreement and
agree to be bound by their terms and conditions.

CSC Customer

Computer Sciences Corporation City of Nashua

By:

(Authorized Signature)
(in non-black ink, please)

(Name)

(Title)

(Execution Date) ee (pRecution Date)

RISKMASTER -— Kathy Rhodes 2 of 2
SR-0020030303 OPX-0020620509 VK.
CSC Proprietary and Confidentia—© 2018 Computer Sciences Corporation. All Rights Reserved

Page Image
Finance Committee - Agenda - 10/20/2021 - P39

Finance Committee - Agenda - 10/20/2021 - P40

By dnadmin on Mon, 11/07/2022 - 13:36
Document Date
Fri, 10/15/2021 - 12:09
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 10/20/2021 - 00:00
Page Number
40
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__102020…

Reprint

XTC

. TECHNOLOGY
Invoice
Invoice Date: 09/13/2021 Invoice No. 70219525
Client: 10001049 / 10001049
CITY OF NASHUA Computer Sciences Corporation
229 Main St CSC Cybertek Corporation
Nashua NH 03060-2938 11001 Lakeline Blvd, Bldg 2, #300
Austin TX 78717
Terms: 30 days due net
PO 128724
Services Rendered: 09/01/2021 to 08/31/2022
Pos Description Qty Unit Price Amount(USD)

Invoice for the following:

Description: MESA Support (Addendum No. 6)
WBS Element: R-010004333.0361

Project Item Text: MESA Support (9/1/2018-8/3 1/2023) (Addendum No. 6)

Project Total 31,365.92
Sum of Items 31,365.92
Tax 0.00
Net Total 31,365.92
For all Remittances & Inquiries: ARAMERICAS @DXC.COM Lof 2
oO

Payments: Computer Sciences Corporation; PO Box 8500-52708; Philadelphia, PA 19178-2708
Wire to: Wells Fargo Bank.; Philadelphia, PA; ACCT#:2000010398386; ABA # : 121000248

Page Image
Finance Committee - Agenda - 10/20/2021 - P40

Finance Committee - Agenda - 10/20/2021 - P41

By dnadmin on Mon, 11/07/2022 - 13:36
Document Date
Fri, 10/15/2021 - 12:09
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 10/20/2021 - 00:00
Page Number
41
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__102020…

Attachment
Invoice no. 70219525

Pos Description Qty Unit Price Amount(USD)
Invoice for the following:
Description: MESA Support (Addendum No. 6)
WBS Element: R-010004333.0361

MESA Support (Addendum No. 6) 1.00 EA 31,365.92 31,365.92
Project Total 31,365.92
Sub-total 31,365.92
Taxes:
Total Tax 0.00
Net Total 31,365.92

For all Remittances & Inquiries: ARAMERICAS @DXC.COM 2 of 2
oO

Payments: Computer Sciences Corporation; PO Box 8500-52708; Philadelphia, PA 19178-2708
Wire to: Wells Fargo Bank.; Philadelphia, PA; ACCT#:2000010398386; ABA # : 121000248

Page Image
Finance Committee - Agenda - 10/20/2021 - P41

Finance Committee - Minutes - 10/6/2021 - P1

By dnadmin on Mon, 11/07/2022 - 13:36
Document Date
Wed, 10/06/2021 - 00:00
Meeting Description
Finance Committee
Document Type
Minutes
Meeting Date
Wed, 10/06/2021 - 00:00
Page Number
1
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_m__100620…

REPORT OF THE FINANCE COMMITTEE
OCTOBER 6, 2021

A meeting of the Finance Committee was held on Wednesday, October 6, 2021, at 7:20 p.m. in the Aldermanic Chamber
and via Zoom. The meeting link information can be found on the agenda.

Mayor Jim Donchess, Chairman, presided.

Members of the Committee present: Mayor Jim Donchess
Alderman-at-Large Michael B. O’Brien, Sr.
Alderwoman-at-Large Shoshanna Kelly (via Zoom)
Alderwoman Elizabeth Lu
Alderman Linda Harriott-Gathright

Members not in Attendance: Alderman Patricia Klee, Vice Chair
Alderman-at-Large Brandon Michael Laws

Also in Attendance: Alderman Ernest Jette
John Griffin, CFO/Comptroller
David Fredette, Treasurer/Tax Collector
Kim Kleiner, Administrative Services Director
Kelly Parkinson, Purchasing Manager
Nick Miseirvitch, Deputy Director Information Technology
Dan Hudson, City Engineer
Jonathan Ibarra, Superintendent of Street Department

PUBLIC COMMENT

Mayor Donchess

Is there any member of the public who had wished to address the Committee? If not, we’ll move on to Communications.

COMMUNICATIONS

From: Kelly Parkinson, Purchasing Manager

Re: Ceiling Replacement in the IT office in City Hall in the amount not to exceed $26,648.00 funded from accounts
81200 Buildings & Improvements

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE AND APPROVE THE CITY HALL

IT OFFICE CEILING REMODEL PROJECT WITH BOUCHER ACOUSTIC, LLC - $14,080, GATE CITY ELECTRIC -

$9,800, AND J. LAWRENCE HALL - $2,768 FOR A TOTAL COST NOT TO EXCEED $26,648.00 FUNDING WILL BE

THROUGH DEPARTMENT 129 CITY BUILDINGS; FUND: 81200 BUILDINGS & IMPROVEMENTS, BY ROLL CALL

ON THE QUESTION

Mayor Donchess

Now Ms. Kleiner was here and | think she is intending to address this. Are you here Mr. Miseirvitch?

Nick Miseirvitch, Deputy Director Information Technology

Yes Mayor.

Mayor Donchess

Okay, go ahead then.

Nick Miseirvitch, Deputy Director Information Technology

All right. This project is to replace the ceiling in the City Hall IT office. There is three contractors because there’s three

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Finance Committee - Minutes - 10/6/2021 - P1

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