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Finance Committee - 5/16/2018 Page 19

There was, a few years back, a big dispute with the previous vendor who refused to take necessary steps.
There was litigation, there was a settlement, this new vendor was brought in, the old vendor was compensated
by the new vendor. So they have been in place and they’ve done a good job and they are running the system,
they are expanding the system, you know, the day to day stuff is done by Public Works. But they oversee the
system and execute the expansion, the wells and the like are monitored by Public Works. If you go out there
there’s a lot of different wells all around the landfill especially where the landfill is closed and there is a lot of
garbage underneath and a lot of methane is produced.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: 2018 CIPP Lining (Value: $715,658)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
LAYNE INLINER IN THE AMOUNT OF $715,658. SOURCE OF FUNDING IS DEPARTMENT 169,
WASTEWATER; SEWER REHAB BOND

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: 2018 Paving Program - Castings (Value: $159,686)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO EJ
PRESCOTT, INC., IN THE AMOUNT OF $159,686. FUNDS ARE AVAILABLE IN DEPARTMENT 169,
WASTEWATER; SEWER STRUCTURES

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Energy Recovery Upgrades — Generator Procurement (Value: $701,840)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND APPROVE THE PURCHASE
FROM SOUTHWORTH-MILTON, INC., IN THE AMOUNT OF $701,840. SOURCE OF FUNDING IS
DEPARTMENT 169 WASTEWATER; WERF

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Water Booster Station Upgrades — Design Phase Services — Amendment 2 (Value: $8,200)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND APPROVE AMENDMENT #2 TO
THE CONTRACT WITH WOODARD & CURRAN IN THE AMOUNT OF $8,200. FUNDS ARE AVAILABLE
IN DEPARTMENT 169, WASTEWATER; STATE REVOLVING LOAN FUND

MOTION CARRIED

UNFINISHED BUSINESS — None

NEW BUSINESS — None
RECORD OF EXPENDITURES

MOTION BY ALDERWOMAN KELLY THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIODS
APRIL 13, 2018 TO APRIL 26, 2018 AND FROM APRIL 27, 2018

TO MAY 10, 2018

MOTION CARRIED

Finance Committee - 5/16/2018 Page 20

GENERAL DISCUSSION

Alderman O’Brien

Thank you. Mr. Mayor | like what you said to the gentleman that you called Al. | am very familiar with the
gentleman | know the good work that he has done. He is truly one of our greater assets in the City. He works
within that community and | know sometimes he does a lot of work off the clock, too. He truly is a saint and |
agree with 100% what you said and he deserves a key to the city at some future point, | mean for the good
work he has done. He really does a lot for that certain segment of the community that is so much in need. So
| commend you in mentioning him.

PUBLIC COMMENT - None

REMARKS BY THE ALDERMEN

Alderwoman Harriott-Gathright
| don’t have any remarks but there was some work done on Ash Street, | think that main break, but they

haven't come and cleared the street, you know, to repave or anything. I’m wondering, is that supposed to
happen soon.

Mayor Donchess

| think so but | can check out. | mean obviously we have got to repave the street so that was an emergency
repair.

Alderwoman Harriott-Gathright
Yes it was.

Mayor Donchess

The sewer collapsed and there was a sink hole basically situation, so obviously they have to repair the street
but | can find out and let you know when and what the timing on that is going to be.

Alderwoman Harriott-Gathright

Thank you.

POSSIBLE NON-PUBLIC SESSION - None
ADJOURNMENT

MOTION BY ALDERMAN O’BRIEN TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 8:06 p.m.

Alderwoman-at-Large Shoshanna Kelly
Committee Clerk

7:80 PM

FINANCE COMMITTEE

MAY 16, 2018

Aidermanic Chamber

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

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Mayor Jim Donchess
Emergency PO Request — Emergency Contract with Crisp Contracting LLC for $13,000
To Perform Sewer Repairs

Dan Kooken, Purchasing Manager
CALE America Pay Station Contract (Value: $53,980); Department: 166 Parking Operations
Fund: General

Dan Kooken, Purchasing Manager
ASAP Fire Alarm Inspection Contract (Value: $2,400); Department: 166 Parking Operations
Fund: General

Dan Kooken, Purchasing Manager
Contract for Fundraising Assessment (Value: $25,000); Department: 183 Economic Development
Fund: PAC Feasibility Study

Dan Kooken, Purchasing Manager
Contract for Tax Credit Consultant (Value: $63,450); Department: 183 Economic Development
Fund: PAC Feasibility Study

Dan Kooken, Purchasing Manager
Network Storage Upgrade (Value: $34,697): Department: 122 Information Technology
Fund: General

Dan Kooken, Purchasing Manager
IMC Replacement for Fire (Value: $151,106); Department: 122 Information Technology
Fund: NGIN Bond Fund

Dan Kooken, Purchasing Manager
Fiber Optic Cable Test Tool (Value: $20,933); Department: 122 Information Technology
Fund: NGIN Bond Fund

Dan Kooken, Purchasing Manager
Lawson Consulting Services from Surety Systems (Value: $15,000); Department: 111
Human Resources; Fund: General

Dan Kooken, Purchasing Manager
Lawson and Kronos Consulting Services (Value: $26,847); Department: 111 Human Resources

Fund: General

Dan Kooken, Purchasing Manager
Construction Phase Engineering Services for New Canal Pedestrian Bridge Project (Value $83,592)

Department: 181 Community Development; Fund: Grant

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Dan Kooken, Purchasing Manager
Engineering Services for Improvements to the Greeley Park Boat Ramp (Value $79,984)
Department: 181 Community Development; Fund: Grants Fund

Dan Kooken, Purchasing Manager
Memorandum of Understanding (MOU) with Revive Recovery for Peer Recovery Support
Supervision (Value: $0); Department: 171 Community Services; Fund: Grant Funds

Dan Kooken, Purchasing Manager
independent Contract Agreement with Harbor Homes, Inc. (Value: $1,008,703)
Department: 171 Community Services; Fund: Grant Funds

Dan Kooken, Purchasing Manager
Independent Contract Agreement with Southern NH HIV/AIDS Task Force (Value: $382,297)
Department: 171 Community Services; Fund: Grant Funds

Dan Kooken, Purchasing Manager
BSP — Fairmount Street Bridge Fence (Value: $98,868): Department: 160 Admin/Engineering
Fund: Bond

Dan Kooken, Purchasing Manager
Main Street Bridge and Guardrail Section of Water Street Painting Project (Value: $57,500)
Department: 160 Admin/Engineering; Fund: Grant

Dan Kooken, Purchasing Manager
Bridge Evaluation Engineering Study — Agreement with Town of Hudson
(Value: Not-To-Exceed $25,000); Department: 161 Streets; Fund: Capital

Dan Kooken, Purchasing Manager
Purchase of One (1) 2018 Morbark M15R Wood Chipper (Value: $71,302)
Department: 160 Engineering; Fund: Grant

Dan Kooken, Purchasing Manager
Purchase of Four (4) CMS-T333 Electronic Message Boards (Value: $91,099)
Department: 160 Engineering; Fund: Grant

Dan Kooken, Purchasing Manager
Landfill Gas Collection and Control System Expansion (Value: $427,654)
Department: 168 Solid Waste; Fund: Bond

Dan Kooken, Purchasing Manager
2018 CIPP Lining (Value: $715,658); Department: 169 Wastewater; Fund: Bond

Dan Kooken, Purchasing Manager
2018 Paving Program - Castings (Value: $159,686); Department: 169 Wastewater
Fund: Wastewater

Dan Kooken, Purchasing Manager
Energy Recovery Upgrades — Generator Procurement (Value: $701,840)
Department: 169 Wastewater; Fund: WERF

Dan Kooken, Purchasing Manager
Water Booster Station Upgrades — Design Phase Services —- Amendment 2 (Value: $8,200)

Department: 169 Wastewater; Fund: SRF Loan

UNFINISHED BUSINESS — None
NEW BUSINESS — None

RECORD OF EXPENDITURES
GENERAL DISCUSSION

PUBLIC COMMENT
REMARKS BY THE ALDERMEN
POSSIBLE NON-PUBLIC SESSION

ADJOURNMENT

Jim Donchess
Mayor e City of Nashua

AL

To: Board of Aldermen

Filed With: — Patricia Piecuch, City Clerk

From: Jim Donchess
Date: May 9, 2018
Re: Emergency PO Request — Emergency Contract with Crisp Contracting LLC for

$13,000 to perform sewer repairs

Pursuant to 5-90 (G) of the NRO, | have authorized an Emergency Purchase Order to Crisp
Contracting LLC to perform sewer repairs.

By way of background, the 12 inch concrete sewer requiring repair was constructed in the late
1800's and served a densely populated area with many multi-family buildings..

Included is a copy of an e-mail from Amy Gill, Senior Staff Engineer explaining the
need for this emergency work, a copy of the quote from Crisp Contracting LLC and
a copy of the original PO dated May 4, 2018 for $9,000 which was less than the
threshold requiring approval.

Crisp was onsite in less than 24 hours after evidence of the collapse was provided
using video inspection reports from the Wastewater Department. Crisp installed
12 feet of new pipe and one service connection.

Additional work was required which increase the cost from $9,000 to $13,000
which does require approval.

Thank you,
cc: DPW Administration

229 Main Street » PO Box 2019 + Nashua, New Hampshire 03061-2019
603.589.3260 + fax 603.594.3450 * NashuaMayor@NashuaNH. gov
www.NashuaNH. gov

Kooken, Daniel

RS SSS SSS SSG SVU cass

From: O'Connor, Carolyn
Sent: Wednesday, May 09, 2018 8:27 AM
To: Griffin, John; Kooken, Daniel
Subject: FW: 33 Ash Street - Emergency Sewer Repair
Attachments: crisp quote ash st.pdf
Dan & John,

Please see Amy’s email below regarding the emergency change order for Ash Street Sewer Repair.

Carolyn

Finance & Administration Manager
City of Nashua, New Hampshire

(P) 603.589.3135

(F) 603.589.3169

From: Gill, Amy

Sent: Tuesday, May 08, 2018 5:20 PM

To: O'Connor, Carolyn

Cc: Fauteux, Lisa; Patrician, Andy; Dookran, Stephen
Subject: 33 Ash Street - Emergency Sewer Repair

Carolyn,

As we discussed, PO 140530 for $9,000 to Crisp Contracting, Inc was to initiate an emergency repair to a collapsed sewer near 33 Ash Street. Two
Contractors were contacted and Crisp Contracting could complete the emergency repair on Saturday at a cost of $13,000. The 12 inch concrete sewer requiring
the repair was constructed in the late 1800’s and served a densely populated area with many multi-family buildings. Crisp installed 12 feet of new pipe and one

service connection. Crisp was onsite in less than 24 hours after evidence of the collapse was provided using video inspection reports from the Wastewater
Department.

Please increase the PO to $13,000 to cover the original estimated cost of the emergency sewer. Attached is the original quote and PO.

Thank you.

Amy Prouty Sill
Senior Staff Engineer

Engineering Department
Division of Public Works
9 Riverside Street
Nashua, NH 03062

(603)589-3146

ORIGINAL

PURCHASE ORDER NUMBER
140530

This number must appear on all invoices, packages, cartons, billpf lading and packing slips.

Bill To:
05/04/2018 CITY OF NASHUA
ATTN: ACCOUNTS PAYABLE
Vendor. aqaae PO BOX 2019
229 MAIN STREET
CRISP CONTRACTING LLC a
7 BARTLETT AVE NASHUA NH 03061-2019
NASHUA NH 03064 * .
Ship To: pygiic woRKS ADMIN-ENGINEERING
CITY OF aa ae
9 RIVERSIDE STREET
JACK CRISP NASHUA NH 03062
Buyer: DANIELLE GREENBERG Requester: DIANE THIBODEAU
Phone: 603-589-3330 Requisition: 47473
LINE Qty |juom . DESCRIPTION UNIT PRICE | EXTENDED PRICE!
1 9,000.00 EA | EMERGENCY SEWER REPAIR 1.00 9,000.00
Emergency Sewer Repair on Ash
Lobb Detail: Seiten ee a tt ano
mergency Sewer Repair on As re jot to exceed $9, —_—
Purchase Order Summary
Order Total: ( $9,000.00
Ne
Total Amount: $9,000.00

This purchase order is subject to the City of Nashua Standard Terms and Conditions, which
are available on the City's website at www.nashuanh.gov/purchasing

COPY

Page: 1 of 1

om Vien

Dan Kooken
Purchasing Manager

City of Nashua
PO Box 2019 229 Main Street
Nashua, NH 03061-2019

CONTRACTING LOC

Crisp Contracting LLC
7 Bartlett Ave

Nashua, NH 03064 Payment Terms Due upon receipt
asnua, invoice # 008758
Phone: (603) 886-1984 Date 05/06/2018
Email: crispcontracting@gmail.com PO # 140530
Fax: (603) 886-8776
Web: www.crispcontracting.com
Description Total
Emergency Sewer Repair /3 OCD
Ash Street /
Subtotal 13 ) COO
Total 3 OOO
yee

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