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7:00 PM

FINANCE COMMITTEE

MARCH 21, 2018

Aldermanic Chamber

ROLL CALL

PUBLIC COMMENT

PRESENTATION

Capital Equipment Reserve Fund Presentation

COMMUNICATIONS

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Mayor Jim Donchess
Emergency PO Request — Emergency Contract with TDD Earth Tech, Inc. for $12,380 to
Perform Sewer Repairs

Dan Kooken, Purchasing Manager
Purchase of Used Undercover Vehicles (Value: $17,559.95); Department: 150 Police
Fund: Department of Justice Forfeiture - Vehicles

Dan Kooken, Purchasing Manager
Ambulance Contract Extension (Value: $0); Department: 152 Fire

Dan Kooken, Purchasing Manager
Division of Public Health & Community Service Site Participation Agreement with Mary Hitchcock
Memorial Hospital and Dartmouth-Hitchcock Clinic (Value: $0)

Dan Kooken, Purchasing Manager
Broad Street Parkway Property Appraisals (Value: $10,000)

Dan Kooken, Purchasing Manager
Change Order #4 to Contact with Northeast Earth Mechanics to Expand Construction of the
Residential Setback Barrier Wall in the Phase I! Landfill (Value: $199,763)

Dan Kooken, Purchasing Manager
Nashua Transit System — Token Transit (Value $0)
Department: 186 Transportation; Fund: Grants

Dan Kooken, Purchasing Manager
KRT Appraisal Professional Property Revaluation (Value: $500,000)
Department: Financial Services; Fund: Cerf

UNFINISHED BUSINESS — None

NEW BUSINESS — RESOLUTIONS

R-18-010
Endorsers: Alderman-at-Large Brian S. McCarthy
Alderman-at-Large Lori Wilshire
Alderman Richard A. Dowd
Alderman June M. Caron
Alderwoman-at-Large Shoshanna Kelly
Alderwoman Mary Ann Melizzi-Golja
Alderman-at-Large David C. Tencza
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Linda Harriott-Gathright
AUTHORIZING THE CITY TO ENTER INTO A MEMORANDUM OF UNDERSTANDING WITH THE
CITY OF MANCHESTER, NEW HAMPSHIRE REGARDING A REMOTE DISPATCH CENTER

R-18-012
Endorsers: Mayor Jim Donchess
Alderwoman Mary Ann Melizzi-Golja
Alderman-at-Large Lori Wilshire
Alderman Richard A. Dowd
Alderman Patricia Klee
Alderman-at-Large Brandon Michael Laws
Alderman Linda Harriott-Gathright
Alderman June M. Caron
Alderwoman-at-Large Shoshanna Kelly
Alderman-at-Large David C. Tencza
Alderman-at-Large Michael B. O’Brien, Sr.
AUTHORIZING THE CITY OF NASHUA TO ENTER INTO CONTRACTS WITH NASHUA COMMUNITY
COLLEGE, RIVIER UNIVERSITY, TOWN OF HUDSON, TOWN OF MERRIMACK, AND THE PLUS
COMPANY FOR TRANSIT SERVICES

NEW BUSINESS — ORDINANCES — None
DISCUSSION

RECORD OF EXPENDITURES

PUBLIC COMMENT

POSSIBLE NON-PUBLIC SESSION

ADJOURNMENT

THE CITY OF NASHUA “The Gate Cay

Diriston of Public W orks

Leagnerring

MEMO
Date: February 22, 2018
To: Daniel Kooken, Purchasing Manager
From: Steve Dookran, P.E., City Engineer
Re: Emergency Contract with TDD Earth Tech, Inc of Hudson, NH for an amount

not to exceed $12, 500 to construct a replacement sewer service connection for
113 East Hollis Street.

The sewer service connection serving the two family residential property on 113 East Hollis
Street has failed leaving the residents without sewer service. The building was constructed about
1900 and is connected to the 131 year old 40 inch by 54 inch brick sewer main known as the East
Hollis St Interceptor. The connection is about 10 feet deep and is located near the East Hollis
Street and Temple Street intersection which is heavily traveled. East Hollis Street will have to

be closed to complete the construction. Night or weekend construction is proposed. The
resident has paid the required $600 fee for the City to complete this connection in the right of
way. Bids were requested from three contractors to replace the sewer service connection. Bids
were received from:

W. F. Grace Construction, LLC $ 26, 900 to $ 36,900
Deerfield, New Hampshire 03037

Crisp Contracting, LLC $ 24,000

Nashua, New Hampshire 03064

TDD Earth Tech, Inc. $3 12, 380

Hudson, NH 03051

TDD Earth Tech, Inc. was selected as they have completed other work in the city brick
interceptors and were the low bidder.

Ce: Lisa Fauteux, Director of Public Works
Carolyn O’Connor, DPW Financial Manager
Amy Prouty Gill. Senior Staff Engineer
David Boucher, Superintendent of Wastewater

3 Riverside Street ¢ Nashua, New Hampshire O3062 ¢ Phone (603) 589-3120 ¢ Fax (603) 589-3169

Estimate

Date Estimate #

223-3048 3061

a
Tech bree, TDD Earth Technologies

Bob@TVddEarthTech.com
N.ame » Address PO Box 605
Hudson. NH 03051

City of Nashua-DPW Engineering
9 Riverside Drive
Nasshua NH 03060

Project
Description Tota!
Mobilization. cut asphalt, excavate and replace 6" from main to R.O.W sewer SDR 35, back fill, ABREU)
corrpact, gravel, 3" hot asphalt base Mush
Adcditional costs due to extra work required to work around Pennichuck water main without Lavoe ue
disruption

Lo br i™ ‘% eg r
pt ak ea

om!

pri a \

SY) Total $9,888.00

AH material is guaraniced to be us specified Al work ta be completed in a workmanlike manner according to standard practices. Any alteration or
deviation from above specifications involving extra costs will be executed only upen written orders. und will become an extra charge over and
above the estimate. Gur workers are fully covered by Workmen's Compensation Insurance © tlems not inchided and to be considered extra inctude
Ledge Blasting & Removal, excessive ground water. unsuitable material, Winter Conditions (such as Heat, plastic, hay and lubor te protect

conerett footings and walls), Traffic Contral, Permits. Engineering. and laspection Fee's fy others Ao ee 122 b b 6
: }

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es

4 jo, 258

City of Nashua

Central Purchasing
229 Main Street
Nashua NH 03060
603-589-3330 Fax: 603-589-3344

March 14, 2018
Memo #18-100

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE OF USED UNDERCOVER VEHICLES (VALUE: $17,559.95)
DEPARTMENT: 150 POLICE;
FUND: DEPARTMENT OF JUSTICE FORFEITURE - VEHICLES

Please see the attached communications from Andrew J. Lavoie, Chief of Police dated March 18, 2018 and
Karen A. Smith, Business Manager for the information related to this purchase.

Pursuant to and in accordance with NRO § 5-84 (A) (9) Special Purchase Procedures, the purchase is to be
considered by the Aldermanic Finance Committee in non-public session per NH RSA 91-A if necessary.

The Nashua Police Department and the Purchasing Department recommend the purchase of these
vehicles in the amount of $17,559.95. The source of funding will be through the Equitable Sharing
Forfeiture Fund — Vehicles.

Respectfully,
(iy
Lor Keohen jit

Dan Kooken
Purchasing Manager

Ce: K Smith A Lavoie

Nashua Police D Department
Panther Drive; P.O. Box 785
Nashua, NH 03061-0785
Phone (603) 594-3500

Main Fax: (603) 594-3516 Andrew J. Lavoie
Administration Fax: (603) 594-3615 ne Gai
Detective Bureau Fax: (603) 594-3616 Chiet of Police
Legal Bureau Fax: (603) 594-3571

March 8, 2018

Mr. Dan Kooken
Purchasing Manager

229 Main Street ia
Nashua, NH 03061-2619.

Dear Mr. Kooken: —
Subject: Police Department Purchase - Special circumstances

The purchase of two used cnderiover vehicles for use by our Narcotics investigations
Division is requested under the special purchase procedures in accordance with
Ordinance NRO 5-84 (A}(9) per NH RSA 91-A. In compliance with the ordinance,
please accept this letter as approval as Chief:of Police to authorize o $17, 559.95
purchase for the purchase of. two. vehicles. .

Chief. of Police

A NATIONALLY ACCREDITED LAW ENFORCEMENT AGENCY

NASHUA POLICE

ENT Date: 8 March 2018
a

intradepartmental Communication

Te: Dan Kooken, Purchasing Manager
From: Karen A. Smith, Business Manager

Subject: Undercover vehicle

The Nashua Police Department is requesting the purchase of two used vehicles for
undercover use by the Narcotics Investigation Division. The first vehicle is a 2012
model for the price of $9,000 after trade. The second vehicle is a 2014 model for the
price of $8,559.95. The funding for the purchase will be from the Department of Justice
Equitable Sharing Forfeiture account.

The Nashua Police Department, and Fleet Maintenance Division recommend the
purchase in the amount of $17,559.95 under NRO5-84(A)(9) Special Purchase

Procedures.
Sincerely,
AC 7)
AYN

Karen A. Smith
Business Manager

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B\ THE CITY OF NASHUA ‘The Gate City

Finanetal Services

Purchasing Department

March 1, 2018
Memo #18-098

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: AMBULANCE CONTRACT EXTENSION (VALUE: $0)
DEPARTMENT: 152 FIRE

Please see the attached communication to Mayor James Donchess from Steven G. Galipeau, Nashua
Fire Chief dated February 28, 2018 for information related to this purchase.

Pursuant to NRO § 5-83 Professional Services (A) in the purchase of accounting, architectural, auditing,
engineering, legal, medical and ambulance services and purchases of independent professional
consultant services for personnel, data processing, actuarial, planning, management and other
comparable purchases competitive bidding shall not be required.

Nashua Fire Rescue, the Ambulance Advisory Committee and the Purchasing Department recommend

the one year extension of this contract with American Medical Response of Massachusetts, Inc.
(AMR) of Natick, MA.

Respectfully,

Dan Kooken
Purchasing Manager

Cc: S. Galipeau J. Graziano

229 Main Street e Nashua, New Hampshire 03061 e Phone (603) 589-3330 e Fax (603) 589-3233

/

e Works with NPD, NFR, and OEM with event planning and also during all full scale
drills which would include active threats, hazardous materials, and our yearly DUI
Prevention events with Nashua High School North and South

e Along with a long list of other citywide events Wheels and Wings, Applefest,
National Night Out, Until Help Arrives, and PAL Wrestling just to name a few

Lastly, but most importantly AMR under the guidance of Chris Stawasz have been very active
participants in the startup and continued progress with the Safe Stations Program. They have
been a tremendous partner in this process starting working out the details with the State of New
Hampshire Bureau of EMS as this was outside the original scope of our provider license. AMR
provides Safe Station data that would otherwise be unavailable to us.

This committee is very satisfied with the level of engagement, participation, and preparedness
the City of Nashua has benefitted from and we would unanimously recommend an extension of

the current contract.

Respectfully submitted

| Ulex poet. —

Steven G. Galipeau
Fire Chief