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Fee Schedule

Task 1:

Nashua River, Mill Pond, and Canal:

Prepare and file Special Permit application with NH DPC - inclusive of required direct
mailing to a maximum of up 120 abutters and publication of 2 newspaper legal notice.
(Note: any changes to the 2017 permitting process, requirement for a public hearing, or
notification to additional abutters may incur additional charges.)

Jan/Feb $2,020.00 Payment due upon permit application submission

Sandy Pond:
Prepare and file Special Permit application with NH DPC. (Note: any changes to last year’s
permitting process may incur additional charges.)

April $350.00 Payment due upon completion

Task 2:

Nashua River:

Perform chemical treatment in up to 84 acres with up to 3 applications with Sonar

One and/or Sonar H4C herbicides at 10-20 ppb - inclusive of required certified mailings

to a maximum of 60 abutters and publication of 1 newspaper legal notices; all labor,

chemical & equipment needed for the treatment. (Note: should less acreage require

treatment or a different herbicide application rate be required the cost will be adjusted
accordingly; notifying additional abutters via certified mail will carry a cost of $9.00/abutter)

May $17,872.00 Payment due upon completion (1st treatment)
July $17,872.00 Payment due upon completion (2nd treatment)
August $17,872.00 Payment due upon completion (3rd treatment)

Mill Pond and Canal:

Perform chemical treatment of up to 38.5 acres with Depth Charge @ 20.5 qts/ac

(Canal) and 25.7 (Pond) qts/ac (assuming a 4-5-foot average depth)- inclusive of

required certified mailings to a maximum of 60 abutters and publication of 1

newspaper legal notices; all labor, chemical & equipment needed for the treatment.

(Note: should less acreage require treatment or a different herbicide application rate be

required the cost will be adjusted accordingly, notifving additional abutters via certified mail will
carry a cost of $9.00/abutter)

June or Sept $23,953.00 Payment due upon completion

Sandy Pond:

Perform spring survey, up to 2 applications of Sonar (fluridone) herbicide/algaecide
treatment (if necessary), post-treatment survey, preparation and submittal of State

reporting as required.

May - July $1,980.00 Payment due upon completion

Task 3:

Nashua River:

Perform herbicide residue testing, assuming 6 sampling rounds and analysis of 2

sampling locations (12 samples total) is required

(Note: The number and frequency of post-treatment herbicide residue samples is determined by
the NH DPC following approval of the NH DES final treatment map. SOLitude is only responsible
for coordination of sample collection and has no influence on the number of samples required

by the Special Permit. Should additional sampling be necessary, there will additional charges of
$125/sample analyzed and $350-8500 per sample collection round.)

June — Oct $3,450.00 Payment due upon completion

Mill Pond and canal:

Perform herbicide residue testing, assuming 2 sampling rounds and analysis of 6

samples for each active ingredient (12 samples total) is required

(Note: The number and frequency of post-treatment herbicide residue samples is determined by
the NH DPC following approval of the NH DES final treatment map. SOLitude is only responsible
for coordination of sample collection and has no influence on the number of samples required

by the Special Permit. Should additional sampling be necessary, there will additional charges of
$250/sample analyzed and $350-$500 per sample collection round.)

June — Oct $4,450.00 Payment due upon completion

Task 4:
Nashua River: Perform post-treatment survey and submittal of the required written project completion
report to the State.

October $950.00 Payment due upon completion

Mill Pond and Canal: Perform post-treatment survey and submittal of the required written project
completion report to the State.

October $950.00 Payment due upon completion

Task 5:
Sandy Pond:
Pond Algae Treatment:

1. When requested, any infestation of algae found in the pond at the time of application, shall be
treated and controlled through the application of aquatic algaecides, aquatic herbicides, and
aquatic surfactants as required to control the specific varieties of algae present at the time of
service.

2. 2. Ponds which have more than fifty percent (50 %) coverage of undesirable algae will be treated
in a series of two (2) to three (3) applications as required to help prevent any damage to beneficial
aquatic life.

$495.00 Per Treatment
Note a single treatment is authorized at this time, additional treatments would require client
authorization

Task 6:
Sandy Pond:

Pond Emergent Weed Treatment:
1. If approved, growth of nuisance emergent aquatic weeds within the pond shall be treated and controlled

through the application of contact aquatic herbicides and surfactants as required for control of the specific
varieties of aquatic weeds found in the pond at the time of application.

2. Herbicide application for emergent vegetation will happen later in the growing season, if required.

3. Contact herbicide will be applied at the rate appropriate to achieve control of the

unwanted submersed aquatic weeds present in the pond and susceptible to the

herbicide at the time of application.

$480.00 Per Treatment

Total: up to $ 92,694.00

*Note: adjustments to the program cost will be confirmed with the Client in advance;
payment is due within 30 days of an invoice date

2018 herbicide treatment areas in Nashua River, Mill Pond and Canal.

*'2018 HERBICIDE TREATMENT BID NOTE’ **

PLEASE PROVIDE ABID FOR PERFORMING
AN HERBICIDE TREAT MENT IM 2018 AS OUTLINED BELOW

TARGET SPECIES: MIXED POPULATIONS OF EURASIAN MILFGIL
AND FANWORT. WITH SOME CURLY-LEAF PONDWEED AND
LOW DENSITY VARIABLE MILFOIL

TREATMENT ACRES UP TO 84 ACRES

PLEASE PROVIDE PRODUCT OPTIONS AND APPLICATION
RATES THAT YOU DEEM APPROPRIATE FOR THIS SITE. AS
WELL AS ALINEATEM BUDGET SHOWING PROJECTED COSTS

BIDS ARE DUE AT NHDES. CARE OF AMY SMAGULAAT
AMY SMAGULA@DES.NH.GOV BY FRIDAY NOVEMBER 17.2017.

Nashua River
Upstream of Mine Falls Dam

Legend N

2018 Nashua River Potential Treatment Area A

| i Tov Boundary

4 34

2 a>
22
ee

Nashua River System
Nashua A

LEGEND A

| Mine_fals_2018 Potentis|_Trearment wreas

34

meee bd ee ae $e
J 2018 HERBICIDE TREATMENT BID NOTE

~ PLEASE PROVIDE ABID FOR PERFORMING
AN HERBICIDE TREAT MENT IN 2018 AS OUTLINED BELOW.

TARGET SPECIES EURASIAN MILFOIL. FANWORT VARIABLE MIL FOIL
TREATMENT ACRES UP TO 38.5 ACRES |
_MEAN DEPTH OF TREATMENT AREAS. § FEET (PONG)

AND 3 FEET (CANAL)

TREATMENT DETAIL: EARLY JUNE OR EARLY SEPTEMBER

TREATMENT AREAS MAY BE SMALLER THAN
» THE FOOTPRINT SHOWN. AND WILL BE FINALIZED BASED
, OM FIELD SURVEYS PRICR TO TREATMENT

* BIDS ARE QUE AT NHDES. CARE OF AMY SMAGULAAT
ANY SMAGULA@ODES NH.GOV BY FRIDAY NOVEMBER 17. 2017

fs) THE CITY OF NASHUA “The Gate City”

Financial Services

Purchasing Department

April 12, 2018
Memo #18-119

TO: MAYOR DONCHESS

FINANCE COMMITTEE
SUBJECT: CONTRACT FOR “PAY-BY-CELL SERVICES” (VALUE: $0)

DEPARTMENT: 183 ECONOMIC DEVELOPMENT; FUND: NONE
Please see attached communication from James Vayo, Downtown Specialist, Economic Development
Division dated April 12, 2018 for the information related to this purchase.
Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be

purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Downtown Specialist, Economic Development Division and the Purchasing Department recommend
approval of this contract in an amount of $0 from Pay-by-Phone Technologies, Inc. of Vancouver, BC.

Respectfully,

Dan Kooken
Purchasing Manager

Ce: TCummings J Graziano

229 Main Street « Nashua, New Hampshire 0306" « Phone (603) 589-333C « Fax (603) 589-3233 |

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hier a THE CITY OF NASHUA "The Gate City"

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Economic Development Division
Downtown Specialist

To: Mayor Donchess, City of Nashua
From: James Vayo, Downtown Specialist, Economic Development Division
Ce: Tim Cummings, Director of Economic Development Division

Date: April 03", 2018

Re: Pay-by-Cell Services for Metered Parking in Downtown Nashua

Background
In an effort to provide more convenience and customer oriented parking services, The Economic

Development Division, at the request of the Mayor and the Downtown Improvement Committee, have
reviewed submissions to a Request for Proposals (RFP0654-102717) for Pay-By-Cell Services for the
City’s Municipal Parking.

On a few differing occasions over the last year, the question has arisen as to “why” the city does not
provide this feature/amenity. As a result the Economic Development office conducted a review to
determine if such a service would be feasible to implement. The review concluded that the City of Nashua
can save approximately $0.21 per credit card transaction when users of metered parking choose to pay by
cellular device and that implementing such service would not result in significant burden to resources.

Current Operations

Metered parking in Downtown Nashua is provided through a variety of payment systems interspersed
through three parking rates. The current system has the capacity to accept coin payments throughout the
entire metered parking area. Payment via paper money or credit cards is limited to the Cale “Pay &
Display” kiosks on Main Street and “Pay-By-Space” kiosks in the two municipal garages.

Visitors to Downtown Nashua do not always have coins on hand or understand how to function the Cale
kiosks which can make it difficult or inconvenient to parking in municipal parking lots in downtown.

REP Results
The City of Nashua released the RFP for Pay-by-Cell Service on October 6" and closed the RFP on
October 27". The RFP resulted in the submission of proposals from six different service vendors listed as
follows:

e Pay-by-Phone Technologies Inc. — Vancouver, BC

e ParkMobile LLC — Atlanta, GA

e Passport - Wilmington, DE

e mPay Park — Wallingford, CT

e VenTek International — Petaluma, CA

e Pango LLC — Miami, FL

Of these six vendors, three were selected for interviews. The three selected vendors were Pay-by-Phone,
Passport, and ParkMobile. The interviews were conducted by a review team comprised of staff from
parking, violations, enforcement, IT, and Economic Development. Interviews with vendors included
additional questions about end user experience, workflow procedures for enforcement, handheld
equipment, and fee structure. Interviews were completed in November.

Attachments:
1) 20180403_PayByPhone_Overview_ToFinanace.pdf
2) 20180403_PayByCell_Contract_Clean.pdf

(>) THE CITY OF NASHUA "The Cate City’

Economic Development Division
Downtown Specialist

Recommendation

The RFP submissions proposed implementation of a parking meter payment system which can be
integrated onto end user’s smart phones and other electronic devices via an Apple or Android application.
Of the three interviewed service providers, there were no negligible differences in quality and
functionality of the proposed services. With this in mind the review team focused on cost to the end user.

The following is a comparison summary of the service offered:

RFP0654-102717 Pay-by-Cell Cost Comparison
Pay-By-Phone | ParkMobile A | Passport
Signage Included Included Included
Marketing Included Included Included
Merchant of Record Vendor Vendor City
Merchant Fees Included Included $0.329
Transaction Fee $0.32 $0.45 $0.20
Total Fee $0.32 $0.45 $0.529

The Economic Development Division, in conjunction with the review team, identified PayByPhone as the
preferred provider of Pay-By-Cell services for municipal parking in Downtown Nashua.

Attached is an overview of the services provided by PayByPhone as well as the agreed upon contract.

Economic Development asks for your approval of the service contract before you today.

Attachments:
1) 20180403_PayByPhone_Overview_ToFinanace.pdf
2) 20180403_PayByCell_Contract_Clean.pdf

CONTRACT FOR PROFESSIONAL SERVICES

PAY-BY-CELL SERVICES FOR MUNICIPAL PARKING

RFP0654-102717

A CONTRACT BETWEEN

THE CITy OF NASHUA, 229 MAIN STREET, NASHUA, NH 03061-2019
AND

PAYBYPHONE TECHNOLOGIES INC.

“PAYBYPHONE” OR “SERVICE PROVIDER”

1168 HAMILTON STREET, VANCOUVER, BRITISH COLUMBIA, CANADA
ADDRESS OF SERVICE PROVIDER

WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire, from time to time
requires the services of a service provider; and

WHEREAS, it is deemed that the services of the Service Provider herein specified are both desirable and in
the best interests of the City of Nashua; and

WHEREAS, Service Provider represents they are duly qualified, equipped, staffed, ready, willing and able
to perform and render the services hereinafter described;

Now, THEREFORE, in consideration of the agreements herein made, the parties mutually agree as follows:

1. DOCUMENTS INCORPORATED. The following exhibits are by this reference incorporated herein and are
made part of this contract (“Agreement” or “Contract”):

Exhibit A — General Terms and Conditions

Exhibit B - Pricing for Pay-By-Cell Services for Municipal Parking as Provided by PayByPhone
Technologies Inc.

Exhibit C - At Will Professional Services Rate Table & Definitions

The Contract represents the entire and integrated agreement between the parties and supersedes prior
negotiations, proposals, representations or agreements, either written or oral. Any other documents which
are not listed in this Article are not part of the Contract.

2. WORK TO BE PERFORMED Except as otherwise provided in this contract, PayByPhone shall furnish all
services, equipment, and materials and shall perform all operations necessary as required to carry out and
perform in accordance with the terms and conditions of the contract the work described.

A. DESCRIPTION OF SERVICE The product provided by PayByPhone is mobile payment service for

municipal metered parking (“Service”). The Service will register municipal parking users by phone or
online who wish to pay for parking by personal wireless devices (e.g., cellular telephones) or other wireless

AG lof4

systems (e.g. tablets, automobile communication systems, personal computers, smart watches, etc.) or web-
enabled device; activate and collect payment via credit or debit card for parking in accordance with parking
rates specified by the City of Nashua and Service Provider’s service application end user Terms and
Conditions; display payment status of license plate, space or meter number on internet-capable handheld
device such as mobile phone, handheld computer or other wireless device for enforcement; and provide a
secure web-based administration interface for rates control, management and accounting reports.

B. PAYBYPHONE MOBILE PAYMENT APPLICATION PayByPhone agrees to roll out the Service for
use at The City of Nashua’s managed and owned parking facilities as agreed upon by PayByPhone and The
City of Nashua to allow for consumers to pay for the use of The City of Nashua’s parking facilities through
personal wireless devices (e.g., cellular telephones) or other wireless systems (e.g. tablets, automobile
communication systems, personal computers, smart watches, etc.).

C. PAYBYPHONE MANAGEMENT SYSTEM PayByPhone will operate and manage a software
application for The City of Nashua that will provide near real time information and management reports on
the transactions conducted utilizing the PayByPhone Parking Payment Application (the “Management
System”). PayByPhone will host the Management System on its network. The City of Nashua will access
the PayByPhone Management System through a browser-based program installed on The City of Nashua’s
computer hardware.

D. COMPUTER, NETWORKING AND TELECOMMUNICATION SYSTEMS PayByPhone will own or
possess, and will operate and maintain, all computer and networking hardware and software and data
required to operate the Service as contemplated in this Agreement, other than The City of Nashua’s existing
computer and telecommunications systems.

E. MOBILE PAYMENT SERVICE ENFORCEMENT The City of Nashua agrees to supply wireless devices
to employees in the field to provide near real time confirmation of validly parked vehicles.

F. REPORTS PayByPhone will provide The City of Nashua with a set of standard reports in the self-
serve PayByPhone BackOffice. The PayByPhone BackOffice is a part of the PayByPhone Management
System. Any changes or customizations requested by the City of Nashua to the standard set of reports will
be subject to then-current PayByPhone Professional Services fees. See “Exhibit C: At Will Professional
Services Rate Table & Definitions” for agreed upon service rates.

3. PRICING AND PAYMENT The City of Nashua agrees to pay the fees for at will services, as
outlined in Exhibit C. All amounts payable hereunder are exclusive of any and all taxes, including taxes
applicable on fees paid by the consumer, and The City of Nashua is responsible for payment of any taxes
on payments made by the City of Nashua. All prices are stated, and The City of Nashua shall pay, in US
dollars. Payment is due within 30 days of invoicing.

A. MERCHANT ACCOUNT PayByPhone and The City of Nashua agree that PayByPhone will
serve as the merchant of record for parking fees paid using the PayByPhone Parking Payment Application.
PayByPhone will collect The City of Nashua’s parking revenues and the Transaction Fee as outlined in
Exhibit B from parkers using PayByPhone mobile payment service only. Parking rates, hours and other
parking restrictions shall be set by the City of Nashua through the PayByPhone BackOffice. PayByPhone
will retain the Transaction Fee which is comprised of a convenience fee paid to PayByPhone for their
services and a payment processing cost associated with acting as the Merchant of Record. PayByPhone
shall remit net parking revenue to The City of Nashua via check. Checks shall be mailed out to the City of
Nashua by the last business day of the following week. The “Transaction Fee” is charged per parking
session or parking session extension.

PayByPhone shall provide the City of Nashua with PayByPhone’s standard monthly statements showing
PayByPhone parking sessions, and associated Transaction Fees broken down into payment processing cost,

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