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Board of Aldermen

City of Nashua

229 Main Street Lori Wilshire

Nashua, NH 03061-2019 President, Board of Aldermen
(603) 589-3030

TO: Board of Aldermen

FROM: Lori Wilshire, President, Board of Aldermen

DATE: November 19, 2018

SUBJ: Committee Assignments

Attached please find the committee assignments for the remainder of the 2018-2019 term. | would
like to thank everyone who has volunteered to fill the recent vacancies, and appreciate the Board’s
concurrence with these appointments.

Wishing my fellow colleagues and families a very Happy Thanksgiving,

Lori

ALDERMANIC COMMITTEES — 2018/2019

Budget Review Committee Dowd (C). Wilshire (VC), Lopez, O’Brien, Tencza, Kelly, Schmidt
Finance Committee O’Brien(VC), Kelly, Laws, Klee, Caron, Gathright

Human Affairs Wilshire (C), Caron (VC), Klee, Melizzi-Golja, Gathright
Infrastructure O’Brien (C), Lopez (VC), Schmidt, Jette, Gidge

Joint Special School Bldg Wilshire, Dowd. Klee, Jette, Melizzi-Golja

Pennichuck Special Water Wilshire (C), Tencza( VC), O’ Brien, Dowd, Klee
Personnel/Administrative _ Affairs Caron (C), Kelly (VC). Wilshire, Lopez. Gidge

Planning & Economic Development Melizzi-Golja (C), Jette (VC), Tencza, Laws, Schmidt

Substandard Living Conditions Lopez (C), Jette (VC), Laws, Schmidt, Gathright

SPECIAL LIAISON COMMITTEE MEMBERSHIP

Board of Education. ............. 0.000.000.0222 Dowd, Schmidt (Alt)
Board of Fire Commissioners...................... Melizzi-Golja, Dowd (Alt)
Board of Health... 20... eee Gathright, Lopez (Alt)
Board of Police Commissioners................... Jette, Wilshire (AIt)
Board of Public Works... ......0.0.0.000 0.00 00000005. Jette, Lopez (Alt)
BPW Pension. .........0 0000000 ce eee O’Brien, Jette (Alt)
Business & Industrial Development Authority......... Schmidt
Cable TV Advisory Board. ...............000 00 eee Gidge, Jette (Alt)
Capital Improvements Committee (CIC)... ........... Melizzi-Golja, Klee (Alt)
Citizen Advisory Committee for Community Grants... Caron, Gathright (Alt)
Conservation Commission.................2 000 Kelly, Laws (Alt)
Continuum of Care... eee Lopez, Gathright (AIt)
Conway Ice Rink Commission. .................04. Caron, Kelly (Alt)
Cultural Connections Committee................... Lopez, Gidge (Alt)
Downtown Improvements Advisory Committee....... Laws, Kelly (Alt)
Environment and Energy... ............ 000 eee eee Kelly, Schmidt (Alt)
Historic District Commission...................... Klee, Laws (Alt)
Housing Authority. 2.0.0... eee Wilshire, Tencza (Alt)
Hunt Building Board of Trustees................... Klee, Melizzi-Golja (Alt)
Merrimack Vallev Water District................... Klee, Dowd (Alt)
Nashua Airport Authority...................00.005. Schmidt, Dowd (AIt)
Nashua Arts Commission ...................000. Gidge, Wilshire (Alt)
Nashua Rail Transit Authority.................... O’Brien, Dowd
Nashua Assoc. for the Elderly Bd. of Directors... ... Caron, Schmidt
Performing Arts Center Steering Committee. ....... Melizzi-Golja, Wilshire, Klee
Planning Board... 0.2... 0.0.0... ee Tencza, Melizzi-Golja (Alt)
Transit Advisory Committee... 22... . ee eee Gathright, Jette (Alt)

EX OFFICIO
Strategic Planning Committee.................000. Melizzi-Golja (C), O’Brien, Dowd
Nashua Regional Planning Commission. ........... Melizzi-Golja, O’Brien, Jette (Alt), Lopez (Alt)
Library Board of Trustees... .............. 0.0008. President
Capital Equipment Reserve Fund................. President

Revised 11/13/2018

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Jim Donchess

Date: 11/16/18

Re: Contract for Board of Public Works Pension Administration

Pursuant to NRO § 5-74 (B), which states that a contract that extends from the current fiscal year into
succeeding fiscal year(s) in which no funds have been appropriated nor otherwise designated for this
purpose shall be approved by the full Board of Aldermen before the contract shall become binding on the
City.

The Finance Committee approved and placed on file the notification of the award of the referenced contract
at their November 15, 2018 meeting. | am requesting the concurrence and approval of the full Board of
Aldermen for the award of the following contract:

Contract for Board of Public Works Pension Administration - Included is the Purchasing Manager’s Memo
#19-092 dated November 8, 2018 regarding the award of this contract at the Finance Committee meeting.
This is a five (5) year contract.

229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH. gov
www. NashuaNH. gov

B\ THE CITY OF NASHUA “The Cate City’

Financial Services

Purchasing Department

November 8, 2018
Memo #19-092

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CONTRACT FOR BOARD OF PUBLIC WORKS PENSION ADMINISTRATION
SERVICES (VALUE: $49,000)
DEPARTMENT: FINANCIAL SERVICES; FUND: PENSION ADMINISTRATION

Please see the attached communication from Derek S. Danielson, Assistant Treasurer, dated November
8, 2018 for information related to this contract.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.
The Assistant Treasurer and the Purchasing Department recommend the approval of this contract in the

amount of $49,000 to Hooker & Holcombe of West Hartford, CT.

Respectfully,

Dan Kooken
Purchasing Manager

Coc: D. Danielson _ D. Fredette

229 Main Street * Nashua, New Hampshire 03061 © Phone (603) 589-3330 e Fax (603) 589-3233

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Jim Donchess

Date: 11/20/18

Re: Purchase Replacement for 2017 Ford Explorer Police Cruiser

The purpose of this communication is to provide background information to the Board of Aldermen
regarding the item on your agenda tonight.

NRO 5-127.1 D Capital Equipment reserve Fund, states: “During that fiscal year, the city may purchase that
equipment, or equipment that will serve the same stated purpose as the listed equipment, as long as the
price does not vary by more than ten percent of the estimated replacement value. All purchases from the
Capital Equipment Reserve Fund must comply with the City’s purchasing approval process. Any other
requests to use funds from the Capital Equipment Reserve Fund must be approved by the Board of
Aldermen.”

Recently, a 2017 Ford Explorer Police Cruiser (Plate# MP6465, VIN# 1FMS5K8AR4HGCO7453) was
totaled in an accident. The vehicle was planned to be replaced in the FY2020 CERF Schedule at an
estimated cost of $37,507. Since the vehicle was in an accident, the Risk department will reimburse
$19,394 of the total replacement cost. Therefore, the net cost to CERF will be $18,697.75 ($38,091.75
less $19,394.00).

229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH. gov
www. NashuaNH. gov

. THE CITY OF NASHUA “the Cate Cy"

Financial Services

Purchasing Department

November 8, 2018
Memo #19-0971

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: 2018 FORD POLICE INTERCEPTOR UTILITY VEHICLE (VALUE: $38,092)
DEPARTMENT: 150 NASHUA POLICE DEPARTMENT; FUND: CERF & RISK
Please see the attached communication dated November 2, 2018 from Karen A. Smith, Business

Manager for the information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmenial purchase agreements with other governmental jurisdictions.

The Nashua Police Department and the Purchasing Depariment recommend the award of this purchase
in the amount of $38,092 to M-H-Q Municipal Vehicles of Marlborough, MA.

Respectfully, ~ +
wg C_. a , or

wy
coal a of f ao
aa vA } ferry / <a i .
Dan Kooken

Purchasing Manager

Co: K. Smith A. Lavoie

229 Main Street « Nashua, New Hampshire 03061 ® Phone (603) 589-3330 »@ Fax (603) 589-3233

A special meeting of the Board of Aldermen was held Monday, November 26, 2018, at 7:00 p.m. in the
Aldermanic Chamber.

President Lori Wilshire presided; City Clerk Patricia D. Piecuch recorded.

Prayer was offered by City Clerk Patricia D. Piecuch; Alderman-at-Large Michael B. O’Brien, Sr., led in the
Pledge to the Flag.

The roll call was taken with 13 members of the Board of Aldermen present; Alderman Schmidt was recorded
absent.

Mayor James W. Donchess was also in attendance.
President Wilshire

In keeping with our tradition, | will turn the hearing over to Alderman Dowd, the Chairman of the Budget
Committee.

Alderman Dowd

This evening we are having a public hearing on a change to R-18-092 which is amending R-18-001 authorizing
the Mayor and the City Treasurer to issue bonds not to exceed the amount of $15,500,000.00 for the
Performing Arts Center located at 201 Main Street. | am going to be calling for testimony in favor and
testimony in opposition. Anyone that wants to give testimony in favor will come up to the microphone and give
us your name and address and present your comments. Then | will ask for people in opposition, and they can
come up and give their comments. Once again | will then ask for anyone that is speaking in favor and once
again | will ask for anybody in opposition.

After that | will call the Public Hearing closed and after a very short pause, we will go into the Budget Meeting
to consider this motion.

Mayor Donchess
Mr. Chair | think the Ordinance requires that we explain what we are proposing.
Alderman Dowd
Yes | will get to that. But before we have comments in favor or opposition, we have to explain exactly what the
ordinance is consisting of and here this evening is Mayor Jim Donchess and | think he wants to call up Mr.
Cummings and Mr. Fredette to come up and sit in the circle with us and tell us what this is all about.
PUBLIC HEARING
R-18-092
AMENDING R-18-001 “AUTHORIZING THE MAYOR AND CITY TREASURER TO
ISSUE BONDS NOT TO EXCEED THE AMOUNT OF FIFTEEN MILLION FIVE HUNDRED
THOUSAND DOLLARS ($15,500,000) FOR THE PERFORMING ARTS CENTER LOCATED
AT 201 MAIN STREET”

As provided for in NRO 5-28, Mayor James Donchess gave a brief explanation on Resolution
R-18-092 prior to hearing testimony from the public.

Special Bd. of Aldermen — 11/26/2018 Page 2

Mayor Donchess

Alright Mr. Chair, well thank you very much. | was going to take a minute to explain what we have
accomplished to date and where we are and then why it is that we need the Resolution that is proposed before
you.

First of all, the bond issue passed back in March of this year so that was about 8 months ago. For the first
couple of months we were working on acquiring the building and the building was acquired in either late April
or early May sometime around then.

The next thing that occurred is that we formed a Steering Committee by resolution and we appointed and
confirmed members of the Steering Committee to help us oversee the project. Members of the Steering
Committee include members of the Board of Aldermen, community members, downtown people and citizens
as well, of course you approved all of this. We engaged Betsy McNamara as a fund raising consultant; she
has worked previously for the Nashua Soup Kitchen, for the Capital Center for the Arts and other significant
fund raising efforts throughout New Hampshire.

Over the course of several months she developed a fund raising plan, a plan of action, she also interviewed a
number of potential donors and activists around the community. She has reported to you that she is very
optimistic about her fund raising goals and more recently has been talking with potential major donors who are
interested in donating to this project. She reported to you that the way a successful fund raising effort
proceeds is that you start with the large donors, the largest donors, maybe as much as $1 million dollars and
then proceed on out from that to the medium sized then smaller donors.

We also engaged a New Market Tax Credit Consultant because we said from the beginning that part of the
money that we could raise or obtain from outside the City from non-City sources were New Market Tax Credit.
We engaged Neil Cannon who has also reported, | believe, directly to you and has indicated that he is very
optimistic that we can obtain an allocation of New Market Tax Credits sufficient to bring in $4 million dollars in
cash; that would come from private sources to whom the tax credits would be sold. New Market Tax Credits
have been successfully used in many communities in New Hampshire to build publicly spirited projects in
Concord, in Keene, in Manchester and this project fits well within the criteria for the New Market Tax Credit
Program.

We put out an RFP for architects and about 11 or 12 architects from all over the East Coast submitted
proposals, the Steering Committee reviewed those proposals and decided to interview 6 architects. Those
architects were interviewed, they had some very exciting and interesting ideas; some changes to the concept
plan that was developed by Duncan Webb that could make the project a stronger one. We can discuss the
details of what they have suggested, but the final architect has not been decided upon or recommend to you
yet. The meeting is on December 3" to go through the discussion and to see who the Steering Committee will
recommend.

In addition we put an RFP for construction managers to manage the project; we got again around 10
proposals. We interviewed 4 construction managers and again those selections will be discussed at the
meeting on December 3” and we will recommend to you or the committee will recommend to you the
construction manager that the feel will be most successful with respect to this project.

We put an RFP regarding venue operators and we received a proposal from Spectacle Management, a very
qualified and experienced operator who could oversee the project who is extremely optimistic and believes that
contrary to what we might have thought, that this venue can be operated in a way that would require no
subsidy whatsoever and, in fact, might turn a slight profit. We know that other venues in New England do that
like the Palace; they operate on a break even basis every year. Other successful venues around New England
are in Concord, in Lexington, in Lowell, even in Londonderry and the operator is very optimistic that we can
equal or exceed those results and run a very successful Performing Arts Center here in Nashua.

Special Bd. of Aldermen — 11/26/2018 Page 3

We formed a Capital Campaign Committee which has been meeting regularly for a number of months. In
order to execute the Betsy McNamara plan, Deborah Novotny of the Enterprise Bank has agreed to be Chair of
the Committee. She is very active in the community, formally President of the Rotary Club and active in many
other ways in Nashua.

We are developing Articles of Incorporation and those are in draft but with everything else going on, they
haven't yet been finalized. So we have learned a lot about this through all of this investigation and all of this
work, we have learned a lot about what it will take to first construct and then operate a successful Performing
Arts Venue which will bring, we think at least 70,000 people a year to Main Street. The Palace brings 140,000
people to Manchester’s downtown every year; even if we achieve half of that, that is 70,000 people a year.

So there are two simple concepts that are incorporated in this resolution; let me step back a minute, we believe
and we are very optimistic that we can raise not $4 million but $6.5 million dollars consisting of New Market
Tax Credit and private donations. This is based upon the work of Betsy McNamara, the fund raising committee
and Neil Cannon the New Market Tax Credit Consultant. So we are looking at bringing in $6.5 million dollars.
But what we have learned is that if we want big donors and if we want to qualify for New Market Tax Credit, $4
million dollars, we need to have a designed project. So as the Resolution was passed the Resolution
authorized the purchase of the building of 201 Main Street but that was all before money was obtained. We
have now learned that in order to qualify for the New Market Tax Credit and really in order to get significant
donors to contribute, we need to have a design project.

As we have talked with the architects, we know that ultimately the design may be changed from the original
concept plan. For example, it may be that is much more advantageous to bring the center to the first floor and
have some retail along Pearl Street. It might even be advantageous to reverse the orientation of the
Performing Arts Center from one where the stage is on the east side or the Main Street side, switch the stage
down to the other side to the west side and then have the entrance come in from Main Street. As we ultimately
pick the architect, these are the kind of decisions that need to be made based upon what we have learned in
terms of operating a successful Performing Arts Center.

One idea that is incorporated in the Resolution is that it would allow us to spend the money to design the
project now, because it is a chicken and egg thing. We think we can get $6.5 million dollars, but to do that we
need to have a design project so that is number one.

Number two proposes that we still bring in at least $4 million dollars and | am saying our experts are telling us
that we can do a lot more than that. But that we create more flexibility as to how this money would be used, for
example — because we have the operator who is saying we can operate this as a profit it may make more
sense to devote money that we bring in to reducing the project cost. For example, the New Market Tax Credits
can be used to reduce the amount of the bond that we need to borrow. So maybe we would end up borrowing
not $15 million; $15.5 is authorized but maybe it would be $14.5 or maybe it would be $13.5. So the
Resolution as proposed still requires that we bring in at least $4 million dollars, but it allows us, later on, to
decide how we think that $4 or $5 and I’m saying $6.5 million dollars can best be allocated to the reduction of
the project cost or to the endowment or both.

So the two simple changes that are proposed here: 1) It would also us to design the Performing Arts Center
immediately and 2) it would authorize enough flexibility that down the road we could decide how we want to
use the $6.5 million dollars that our experts and consultants believe that we can obtain.

| don’t know if Tim Cummings, Economic Director has anything else to add.

Tim Cummings, Economic Development Director

No | believe you have covered everything Mr. Mayor.

Special Bd. of Aldermen — 11/26/2018 Page 4

Mayor Donchess

We are both available for questions if anybody has any at this time or later on or whatever you want to do.
Alderman Dowd
Does anybody on the Board have questions of the Mayor?

Alderwoman Melizzi-Golja

| do have questions but since this is the Public Hearing | will hold mine for the Committee Meeting, thank you.

Mayor Donchess

And | will be glad to stay around for that.
Alderman Jette

If it is appropriate to ask a question, how much money are you talking about to design; how much do you need
to design?

Mayor Donchess

We think it is about $1 million dollars, usually it is 10% of the project costs so we are projecting $1 million or a
little bit more. They are telling us $1 million dollars and we would sign a contract that would fix the price.
There is a little difference between the architects, but $1 million dollars is the ballpark.

Alderman Jette

Why aren’t you just asking for authorization to borrow $1 million dollars to design the project. Why are you
tying it up into the Resolution that was already passed that had this condition about the $4 million dollars
before you borrow any more money?

Mayor Donchess

Well because the Resolution has passed and we’ve discussed all this bond counsel; the Resolution that
passed says we can’t spend any more of the money that the Board of Aldermen authorized that money be
borrowed up to $15 million but said in the original resolution that only $2 million dollars could be spent period
until at least $4 million dollars is obtained. It turns out that in order to get $4 million or $6 million we have to
have a design project; so we have this chicken and egg issue. We can get $6.5 million dollars we think if we
have a design project, but we need to spend money now, now to design the project in order to obtain those
funds and right now as passed the Resolution doesn’t authorize the expenditure for any money for design.

Alderman Jette

But couldn’t you have a Resolution that was specifically aimed at the $1 million that you need for design and
not tie it into the current Resolution which requires the $4 million to be raised?

Mayor Donchess

We could only seek that change but it seemed like we were here when | discussed this with Brian before, it just
seems to us at least, pretty clear that we can bring in more than $4 million dollars, that is probably makes the