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Chairman Len Fournier - Superintendent Vice Chairman

NILES F. JENSEN JR. Mayor JIM DONCHESS - Ex-Officio MICHAEL L. MCLAUGHLIN
Secretary 101 Kinsley Street Treasurer
BARBARA A. WHITMORE Nashua, New Hampshire 03060 DAVID G. FREDETTE

Phone: (603) 594-3354 Fax: (603) 594-3418

March 3, 2017

Nashua Board of Alderman
Attn: Susan Lovering

City Hall

Nashua, NH 03060

Dear Susan,
Would you please schedule a Joint Convention with the Alderman to re-nominate Michael

McLaughlin and Dana Farwell to new five year terms as Trustees of Woodlawn/Pinewood
Cemeteries.

Thank You,
Len Fournier
Superintendent

Woodlawn/Pinewood Cemeteries

CC: Niles Jensen, Chairmen of Trustees

Incorporated 1895

Si im D Donchess :

_ Mayor - City OF Nasiva,

5 To: Alderman Brian MeCarthy, President of the Board of Aldermen Oe -
From: “Mayor Jim Donchess a Q

Date: March 9, 2017

"el Vera Tex Ged Sle Lag

on ops, S phases
the impact to the tax rat
Aldermen table Proposed.

229 Main Street * PO Box 2019 : Nashua, New 1 Hampshite 03061-2019
603. 589. 3260 fax 603.594.3450 * NeshoaMayor@ Nashua BOy,
www, NashuaNH. GOV s,

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen
From: Jim Donchess
Date: 3/16/17

Re: Notification of extension of the contract for Portable Toilet Rental and Service

Pursuant to NRO § 5-74 (B), which states that.a ontract that extends from the current fiscal year into

award if the referenced contract
roval of the full Board of

This is notification of the c
the contract for P

229 Main Street » PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 ° fax 603.594.3450 * NashuaMayor@NashuaNH.gov
www. NashuaNH.gov

gy) THE CITY OF NASHUA “The Gate City’

Financial Services

Purchasing Department

March 9, 2017
Memo #17-102

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CONTRACT FOR PORTABLE TOILET RENTAL AND SERVICE (VALUE: $17,225)
DEPARTMENT: 166 PARKING; FUND: GENERAL $660

DEPARTMENT: 177 PARKS AND RECREATION; FUND: GENERAL AND TRUSTS
$13,925

DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER $2,640

Please see the attached communication dated February 23, 2017 from Nicholas Caggiano,
Superintendent Parks and Recreation for the information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Superintendent of the Parks and Recreation Department, Board of Public Works (2/23/2017 Meeting)
and the Purchasing Department recommend awarding this purchase in an amount of $17,225 to United
Site Services of Haverhill, MA.

Respectfully,

Dan Kooken

Purchasing Manager

Ce: N Caggiano L Fautex

229 Main Street e Nashua, New Hampshire 03061 e Phone (603) 589-3330 e Fax (603) 589-3233

A regular meeting of the Board of Aldermen was held Tuesday, February 28, 2017, at 7:30 p.m. in the
Aldermanic Chamber.

President Brian S. McCarthy presided; Deputy City Clerk Judith Boileau recorded.

Prayer was offered by Deputy City Clerk Judith Boileau; Alderman-at-Large Daniel T. Moriarty led in the
Pledge to the Flag.

The roll call was taken with 13 members of the Board of Aldermen present; Alderman Clemons, Alderwoman
Melizzi-Golja were recorded absent.

Mayor James W. Donchess and Corporation Counsel Steven A. Bolton were also in attendance.
REMARKS BY THE MAYOR

First | wanted to discuss the road paving initiatives which are on the agenda tonight. The first being the
resolution, R-17-089, which has been recommended for final passage. This repurposes some of the Broad
Street Parkway federal money for street paving here in Nashua. | think we’ve discussed this before, but now it
is on for a final vote. It will pave Kinsley Street, portions of Amherst Street, Somerset Parkway, and portions of
Broad Street. We can accomplish quite a bit by accepting the repurposing of those funds. The other road
street paving initiative that’s on the agenda is on for a first reading, R-17-092. We are proposing here that we
follow through on the recommendation of the Board of Public Works and our consultant to initiate a program of
paving $7.5 million a year for a number of years. We are proposing here five years. The funds to pay this debt
would come from the paving special revenue account. When we get to committee, we can show how that
would work in detail. But both are important in terms of upgrading the condition of Nashua streets, something
that | Know we all have heard about for quite some time.

| wanted to mention the Safe Station pancake breakfast, which was held Friday. It was well attended. It
raised, with sponsorships, over $20,000 and was a great time. Harbor Homes did a good job putting it on. It
will be a big help towards continuing a safe station program. Around 190 people have reported to a Nashua
safe station through this week.

| wanted to mention and direct your attention to an article which | thought was interesting written by the Town
Administrator of the Town of Auburn concerning the downshifting of state costs onto municipalities, of course
including Nashua. He details a lot of what’s occurred over the past 20 years or so. It was going on even
before that, but he only goes back that far. It includes what we refer to as state education assistance, the
adequacy grant. As he points out, this is actually property tax money put onto the property taxpayers and then
merely collected by the state and distributed back to the local communities. It’s really local communities that
are raising the money. He mentions the elimination of revenue sharing funds that used to be devoted to
municipalities. That was taken away in 2010. He references the withdrawal of state support for pensions which
is costing municipalities $80 million a year. He references the reduced municipal portion of the revenue
received from the meals and rooms tax. That was supposed to be 40 percent. That is no longer the case.
That has impacted local communities by $58 million since 2010. He references the fact that public wastewater
grants for sewer treatment plans and the like have been reduced by $10 million a year. He references that the
state has ceased funding its share for disaster assistance for natural disasters. He mentions that school
construction aid has been curtailed. He mentions that many costs have been pushed onto counties. Now
counties are paid for out of our property taxes. The budget for Hillsborough County comes from the property
taxes of all of the municipalities in Hillsborough County. Nashua pays about % of the county budget | hope
you will take a look at this. We all know that this has been going on, but | thought it was interesting that he has
documented it all in one place the history of all of this. It is hard to calculate exactly how much each year this
is costing Nashua, but it has a very considerable impact on the local tax rate.

Next, Mr. President, | want to mention the lights. You might see that the lights are LED here.

Board of Aldermen — 2/28/17 Page 2

President McCarthy

They are hard to miss.

Mayor Donchess

Jay put these in in the last couple of days. The cost of the light is about $10-$15 more than the old light, but
this is a different shade, brighter and has a life of 50,000 hours. | think very few of us will be here still in the
Chamber when one of these burn out. If we use this a couple hours a day that would be 25,000 days from now
that they might burn out.

President McCarthy

Your optimism about the budget season impresses me.

Mayor Donchess

Finally, there is a coffee at jajaBelles tomorrow if anybody wants to attend. This is at 8:00 a.m. at jajaBelles on
Main Street. We usually get 10-25 people there to talk about various city issues, often focused on downtown
because the participants tend to be downtown businesses or residents.

That’s all | have, Mr. President. Thank you.

RESPONSE TO REMARKS OF THE MAYOR -— None

RECOGNITION PERIOD — None

READING MINUTES OF PREVIOUS MEETINGS

MOTION BY ALDERMAN WILSHIRE THAT THE MINUTES OF THE BOARD OF ALDERMEN MEETINGS
OF JANUARY 14, 2017, AND JANUARY 21, 2017, BE ACCEPTED, PLACED ON FILE, AND THE READINGS
SUSPENDED

ON THE QUESTION

Alderman Cookson

Are we accepting the transcribed minutes or are we accepting the audio that’s on the city’s website because |
don't see any transcribed minutes for those two meetings?

President McCarthy

For both of them?

Alderman Cookson

That is correct.

President McCarthy

Do we know whether the transcribed ones are there? We'll just accept them next time.

MOTION CARRIED

Board of Aldermen — 2/28/17 Page 3
COMMUNICATIONS

MOTION BY ALDERMAN SIEGEL THAT THE RULES BE SO FAR SUSPENDED AS TO ALLOW FOR THE
INTRODUCTION OF A COMMUNICATION RECEIVED AFTER THE AGENDA WAS PREPARED

MOTION CARRIED

From: Mayor Jim Donchess
Re: Article Entitled: “My Turn: For decades, state has played major role in high property taxes”

MOTION BY ALDERMAN SIEGEL TO ACCEPT AND PLACE ON FILE
MOTION CARRIED

PERIOD FOR PUBLIC COMMENT RELATIVE TO ITEMS EXPECTED TO BE ACTED UPON THIS EVENING
None

PETITIONS — None

NOMINATIONS, APPOINTMENTS AND ELECTIONS

Appointments by the Mayor

The following Appointments by the Mayor were read into the record:

Cultural Connections Committee

Mohammad Mustak Arif (New Appointment) Term to Expire: February 28, 2020
12 East Pearl Street, Apt. 3

Nashua, NH 03060

Environment and Energy Committee

Doria Brown (New Appointment) Term to Expire: February 28, 2020
34 Cellu Drive
Nashua NH 03060

MOTION BY ALDERMAN LOPEZ TO ACCEPT THE APPOINTMENTS BY THE MAYOR AS READ
AND REFER THEM TO THE PERSONNEL/ADMINISTRATIVE AFFAIRS COMMITTEE
MOTION CARRIED

Appointment by the President of the Board of Aldermen

The following Appointment by the President of the Board of Aldermen was read into the record:

Hunt Legacy Trustees

Mary Greene (New Appointment) Term to Expire: December 31, 2018
38 Concord Street
Nashua, NH 03064

MOTION BY ALDERMAN LOPEZ TO ACCEPT THE APPOINTMENT BY THE PRESIDENT OF THE
BOARD OF ALDERMEN AS READ AND REFER IT TO THE PERSONNEL/ADMINISTRATIVE AFFAIRS
COMMITTEE

MOTION CARRIED

Board of Aldermen — 2/28/17 Page 4

REPORTS OF COMMITTEE

Finance COMMittee....... 0... cc ccc ceccceccecceccceecececccecsuceseceeceeseseuteueeeeeetteteeneeeess 02/15/17
Alderman Cookson

| don’t believe that the minutes of Finance Committee of the February 15, 2017, are posted either. For future
reference, the Committee on Infrastructure and the Planning & Economic Development both do have minutes.

President McCarthy
We will not accept the Finance minutes because they are not there.
Committee On INfrastrUCtUre o.oo... cece ceteneeceeeeeeeeeeeeeeeeeeeeeaeaaaneeeeeees 02/22/17

There being no objection, President McCarthy declared the report of the February 22, 2017, Committee
on Infrastructure accepted and placed on file.

Planning & Economic Development Committee. .............0.cceceeeeeeeeeeteeeeeeeeees 02/21/17

There being no objection, President McCarthy declared the report of the February 21, 2017, Planning &
Economic Development Committee accepted and placed on file.

WRITTEN REPORTS FROM LIAISONS — None

CONFIRMATION OF MAYOR'S APPOINTMENTS - None
UNFINISHED BUSINESS — RESOLUTIONS

R-17-088
Endorsers: Mayor Jim Donchess
Alderman Richard A. Dowd
AUTHORIZING THE ACCEPTANCE OF LAND ON AMHERST STREET AND ON CHARRON
AVENUE AND THE ACCEPTANCE OF A SIDEWALK EASEMENT ON AMHERST STREET
Given its second reading;

MOTION BY ALDERMAN DOWD FOR FINAL PASSAGE OF R-17-088
ON THE QUESTION
Alderman Dowd

This allows us to accept the land for the added lanes to Charron Avenue and Amherst Street, and the
sidewalks that are being given to us by the businesses in the area.

MOTION CARRIED
Resolution R-17-088 declared duly adopted.

Alderman Moriarty

Now that you go westbound with that new turn signal, the traffic seems to backup during rush hour more than it
used to. That maybe fallout of adding time to the left-hand turn. Exit 7, northbound. When you go Exit 7 west,
you are on Amherst Street, and you go through that Charron Avenue intersection, now that the light allows left-

Board of Aldermen — 2/28/17 Page 5

hand turn traffic off of Charron onto Amherst Street, during rush hour, outbound on Amherst Street, it backs up.
| don’t think it used to. It might be a little timing tuning needed to be done.

Mayor Donchess

| would be glad to look into that.

R-17-089
Endorsers: Mayor Jim Donchess
Alderman Richard A. Dowd
Alderman June M. Caron
Alderman Ken Siegel
Alderman-at-Large Lori Wilshire
Alderwoman Mary Ann Melizzi-Golja
Alderman Don LeBrun
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Tom Lopez
Alderman-at-Large Brian S. McCarthy
AUTHORIZING THE MAYOR TO ENTER INTO A TRANSPORTATION PROJECT AGREEMENT
WITH THE STATE OF NEW HAMPSHIRE FOR THE PURPOSE OF RESURFACING VARIOUS
FEDERAL AID ELIGIBLE ROADWAYS IN THE CITY OF NASHUA AND TO ACCEPT AND
APPROPRIATE $4,445,000 FOR THE PROJECT
Given its second reading;

MOTION BY ALDERMAN SIEGEL FOR FINAL PASSAGE OF R-17-089
MOTION CARRIED

Resolution R-17-089 declared duly adopted.
UNFINISHED BUSINESS — ORDINANCES - None
NEW BUSINESS — RESOLUTIONS

R-17-091
Endorsers: Mayor Jim Donchess
Alderman Richard A. Dowd
Alderman-at-Large Michael B. O’Brien, Sr.
DISCONTINUING THE CAPITAL RESERVE FUND FOR BUILDING REPLACEMENT OR
RENEWAL DUE TO DISUSE
Given its first reading;

MOTION BY ALDERMAN DOWD TO ACCEPT THE FIRST READING OF R-17-091, ASSIGN IT TO THE
BUDGET REVIEW COMMITTEE AND THAT A PUBLIC HEARING BE SCHEDULED FOR MONDAY,
MARCH 27, 2017, AT 7:00 PM IN THE ALDERMANIC CHAMBER

MOTION CARRIED

R-17-092
Endorsers: Mayor Jim Donchess
Alderman-at-Large David W. Deane
Alderman Ken Siegel
Alderman Richard A. Dowd
Alderman-at-Large Michael B. O’Brien, Sr.
AUTHORIZING THE MAYOR AND CITY TREASURER TO ISSUE BONDS NOT TO EXCEED THE
AMOUNT OF THIRTY-SEVEN MILLION FIVE HUNDRED THOUSAND DOLLARS ($37,500,000) TO
FUND A MULTI-YEAR PAVING PROJECT
given its first reading;

Board of Aldermen — 2/28/17 Page 6

MOTION BY ALDERMAN DOWD TO ACCEPT THE FIRST READING OF R-17-092 BY ROLL CALL, ASSIGN
IT TO THE BUDGET REVIEW COMMITTEE AND THE BOARD OF PUBLIC WORKS, AND THAT A PUBLIC
HEARING BE SCHEDULED FOR MONDAY, MARCH 27, 2017, AT 7:00 PM IN THE ALDERMANIC CHAMBER

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Wilshire, Alderman Deane, Alderman Cookson
Alderman Dowd, Alderman Caron, Alderman Siegel
Alderman Schoneman, Alderman McGuinness, Alderman LeBrun
Alderman O’Brien, Alderman Lopez, Alderman McCarthy 12

Nay: Alderman Moriarty 1

MOTION CARRIED

NEW BUSINESS — ORDINANCES - None

PERIOD FOR GENERAL PUBLIC COMMENT

Jim Cutter, 86 Palm Street, Nashua

Dear President McCarthy. Normally someone needs to go before the Infrastructure Committee before appearing
in the Aldermanic Chamber, but it seems Steve Bolton cannot think of how to deal with the Cutter family so here
| am. You have heard our problem was caused by building inspectors in 1950 and 1971, who approved permits
that took 1/3 of the width of our driveway. Since they are city employees, they are to blame per RSA 626:3,
protect of ignorance or mistake. Curtilage RSA 627:9 (i), are those outbuildings that are near directly and closely
connected with a dwelling, together with all the land or grounds around the dwellings such as are necessary,
convenient, and habitually used for domestic purposes. Our lot, 33 x 70 feet, known as 86 Palm Street had a
29” wide strip of a gap/curtilage at the north end and a 10’3” driveway/curtilage south of the house that is
protected by the Fourth Amendment so that none of our property can be taken legally. The Gilbertson’s are
trespassing and should be ordered from our property by a week from tomorrow so we can be in compliance with
Nashua Ordinance 190-193, parking space dimensions. See my letters to the Infrastructure Committee of
December 8, 2016, January 11, 2017, and January 25, 2017. Sincerely, Jim. Thank you.

REMARKS BY THE MEMBERS OF THE BOARD OF ALDERMEN — None

Committee announcements:

Alderman Wilshire

Human Affairs, Thursday, at 7:00 p.m. right here.

Alderman Moriarty

Pennichuck Water Special Committee, March 1, at 7:00 p.m. in these Chambers.

ADJOURNMENT

MOTION BY ALDERMAN SIEGEL THAT THE FEBRUARY 28, 2017 MEETING OF THE BOARD OF
ALDERMEN BE ADJOURNED

MOTION CARRIED

The meeting was declared adjourned at 7:52 p.m.

Attest: Judith Boileau, Deputy City Clerk