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Board of Aldermen

City of Nashua
229 Main Street Lori Wilshire
Nashua, NH 03061-2019 President, Board of Aldermen

(603) 589-3030

July 14, 2022

Susan K. Lovering, City Clerk

City of Nashua

229 Main Street

Nashua, New Hampshire 03061-2019

Dear Ms. Lovering:

Please be advised | am hereby calling a Special Meeting of the Board of Aldermen relative to the
appointment of a new City Clerk on Monday, July 18, 2022, at 7:00 p.m. in the Aldermanic Chamber.

Thank you.
Sincerely,
Lori Wilshire
President

cc: Mayor Jim Donchess
Steven A. Bolton, Corporation Counsel

APPOINTMENT BY THE MAYOR

JULY 18, 2022

Office of City Clerk

Daniel R. Healey Term to Expire: Indefinitely
Derry, New Hampshire

| respectfully request that this appointment be confirmed.

Mayor Jim Donchess

A regular meeting of the Board of Aldermen was held Tuesday, July 12, 2022, at 7:30 p.m. in the aldermanic
chamber and via Zoom teleconference which meeting link can be found on the agenda and on the City’s
website calendar.

President Lori Wilshire presided; Acting Deputy City Clerk Tara King recorded.

Prayer was offered by City Clerk Susan Lovering; Alderman Richard A. Dowd led in the Pledge to the Flag.

Let’s start the meeting by taking a roll call attendance. If you are participating via Zoom, please state your
presence, reason for not attending the meeting in person, and whether there is anyone in the room with you
during this meeting, which is required under the Right-To-Know Law.

The roll call was taken with 13 members in person and 1 member via Zoom of the Board of Aldermen present:
Alderman O’Brien, Alderman Sullivan (via Zoom), Alderman Klee, Alderman Moran, Alderman Lopez,
Alderman Jette, Alderman Clemons, Alderwoman Kelly, Alderman Comeau, Alderman Dowd, Alderman
Gouveia, Alderman Thibeault, Alderwoman Timmons, Alderman Wilshire.

Mayor James W. Donchess, Corporation Counsel Steve Bolton, were also in attendance.

REMARKS BY THE MAYOR

RESPONSE TO REMARKS OF THE MAYOR

RECOGNITION PERIOD — None

READING MINUTES OF PREVIOUS MEETINGS - None

COMMUNICATIONS REQUIRING ONLY PROCEDURAL ACTIONS AND WRITTEN REPORTS
FROM LIAISONS

From: Donna Graham, Legislative Affairs Manager
Re: | Communications Received from the Public

There being no objection, President Wilshire accepted the communication and placed it on file.

There being no objection, President Wilshire suspended the rules to allow for a communication that
was received after the agenda was prepared.

From: Alderman John Cathey, Ward 7
Re: Resignation Letter to the Citizens of Ward 7

There being no objection, President Wilshire accepted the communication and placed it on file.

PERIOD FOR PUBLIC COMMENT RELATIVE TO ITEMS EXPECTED TO BE ACTED UPON THIS EVENING

Captain Clark Gapharat

Sergeant Andrew Roy

Fred Teeboom

COMMUNICATIONS REQUIRING FINAL APPROVAL

From: President Lori Wilshire

Board of Aldermen 07-12-2022 Page 2

Re: Resignation of Ward 7 Alderman John Cathey

MOTION BY ALDERMAN O’BRIEN TO ACCEPT ALDERMAN JOHN CATHEY’S LETTER OF
RESIGNATION AND TO SEEK LETTERS OF INTEREST TO FULFILL THE REMAINDER OF ALDERMAN
CATHEY’S TERM, BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderman O’Brien, Alderman Sullivan, Alderman Klee, Alderman Moran,
Alderman Lopez, Alderman Jette, Alderman Clemons, Alderwoman Kelly,
Alderman Comeau, Alderman Dowd, Alderman Gouveia, Alderman Thibeault,
Alderwoman Timmons, Alderman Wilshire 14

Nay: 0
MOTION CARRIED

From: Mayor Jim Donchess
Re: Multi-Year Contract Award - Landscaping

MOTION BY ALDERMAN MORAN TO PLACE ON FILE AND AWARD THE TWO YEAR CONTRACT FOR
PROFESSIONAL LANDSCAPING FOR THE MAINTENANCE OF THE LIBRARY PLAZA GROUNDS TO
GREENER TOMORROW IN AN AMOUNT NOT TO EXCEED $13,000. FUNDING WILL BE THROUGH:
DEPARTMENT: 179 LIBRARY; FUND: 54280 BUILDING/GROUNDS MAINTENANCE/GENERAL FUND,
BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderman O’Brien, Alderman Sullivan, Alderman Klee, Alderman Moran,
Alderman Lopez, Alderman Jette, Alderman Clemons, Alderwoman Kelly,
Alderman Comeau, Alderman Dowd, Alderman Gouveia, Alderman Thibeault,
Alderwoman Timmons, Alderman Wilshire 14

Nay: 0
MOTION CARRIED

From: Mayor Jim Donchess
Re: Multi-Year Contract Award - Wildlife Management Contract

MOTION BY ALDERWOMAN TIMMONS TO PLACE ON FILE AND APPROVE THE THREE YEAR
COOPERATIVE SERVICE AGREEMENT BETWEEN THE CITY OF NASHUA AND THE USDA WILDLIFE
MANAGEMENT SERVICE FOR A COMBINED THREE YEAR TOTAL NOT TO EXCEED $317,428.91.
FUNDING FOR THIS AGREEMENT IS THROUGH: DEPARTMENT: 168 SOLID WASTE; FUND: SOLID
WASTE; ACCOUNT CLASSIFICATION 53 PROFESSIONAL & TECHNICAL SERVICES, BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderman O’Brien, Alderman Sullivan, Alderman Klee, Alderman Moran,
Alderman Lopez, Alderman Jette, Alderman Clemons, Alderwoman Kelly,
Alderman Comeau, Alderman Dowd, Alderman Gouveia, Alderman Thibeault,
Alderwoman Timmons, Alderman Wilshire 14

Nay: 0

Board of Aldermen 07-12-2022 Page 3
MOTION CARRIED

From: Mayor Jim Donchess
Re: Award for a Contract Valuing in Excess of $1M - 2022 CIPP Lining Program

MOTION BY ALDERMAN CLEMONS TO PLACE ON FILE AND APPROVE THE AWARD OF THE
CONSTRUCTION CONTRACT FOR THE 2022 CIPP LINING PROGRAM TO KENYON PIPELINE
INSPECTION, LLC, OF QUEENSBURY, NY, IN THE AMOUNT OF $1,412,170. FUNDING WILL BE
THROUGH: DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER; ACTIVITY; SEWER REHAB,
BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderman O’Brien, Alderman Sullivan, Alderman Klee, Alderman Moran,
Alderman Lopez, Alderman Jette, Alderman Clemons, Alderwoman Kelly,
Alderman Comeau, Alderman Dowd, Alderman Gouveia, Alderman Thibeault,
Alderwoman Timmons, Alderman Wilshire 14

Nay: 0
MOTION CARRIED

From: Mayor Jim Donchess
Re: Multi-Year Contract Award - Copier Leases & Maintenance

MOTION BY ALDERMAN GOUVIEA TO PLACE ON FILE AND APPROVE THE REQUEST FOR THE
CONWAY 60 MONTH LEASE RENEWAL/REPLACEMENT FOR COPIER EQUIPMENT LEASES AND
MAINTENANCE RENEW IN VARIOUS CITY DEPARTMENTS IN AN AMOUNT TO NOT EXCEED $29,250.
FUNDING WILL BE THROUGH: DEPARTMENT: 122 INFORMATION TECHNOLOGY; FUND: 54421
COPIER MAINTENANCE/GENERAL FUND, BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderman O’Brien, Alderman Sullivan, Alderman Klee, Alderman Moran,
Alderman Lopez, Alderman Jette, Alderman Clemons, Alderwoman Kelly,
Alderman Comeau, Alderman Dowd, Alderman Gouveia, Alderman Thibeault,
Alderwoman Timmons, Alderman Wilshire 14

Nay: 0
MOTION CARRIED

From: Mayor Jim Donchess
Re: Multi-Year Contract Award — Software Upgrade

MOTION BY ALDERMAN COMEAU TO PLACE ON FILE AND APPROVE A THREE YEAR CONTRACT
(9/1/22 TO 8/31/25) TO UPGRADE THE CITY’S RISK MANAGEMENT SOFTWARE - MASTER SERVICES
AGREEMENT - WITH COMPUTER SCIENCES CORPORATION (CSC) RISKMASTER 7.1 — CLIENT
HOSTED - IN THE AMOUNT NOT TO EXCEED $150,976 ($47,516 PER YEAR FOR THREE YEARS) WITH
A ONE-TIME SET UP FEE OF $8,428.00 FOR AMAZON WEB SERVICES AND SISENSE REPORTING.
FUNDING WILL BE THROUGH: DEPARTMENT: 122 INFORMATION TECHNOLOGY; FUND: 71228
COMPUTER SOFTWARE AND 54407 SOFTWARE MAINTENANCE/GENERAL FUND, BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Board of Aldermen 07-12-2022 Page 4

Yea: Alderman O’Brien, Alderman Sullivan, Alderman Klee, Alderman Moran,
Alderman Lopez, Alderman Jette, Alderman Clemons, Alderwoman Kelly,
Alderman Comeau, Alderman Dowd, Alderman Gouveia, Alderman Thibeault,
Alderwoman Timmons, Alderman Wilshire 14

Nay: 0
MOTION CARRIED

From: Mayor Jim Donchess
Re: Multi-Year Contract Award - Annual Maintenance for PEG Channel Playback Server

MOTION BY ALDERMAN KLEE TO PLACE ON FILE AND APPROVE A MULTI-YEAR CONTRACT FOR
THE MAINTENANCE AND SUPPORT OF THE CITY OF NASHUA’S HYPERCASTER PLAYBACK SERVER
TO TELVUE CARE IN AN AMOUNT NOT TO EXCEED $15,500. FUNDING WILL BE THROUGH:
DEPARTMENT: 122 INFORMATION TECHNOLOGY; FUND: 54487 EQUIPMENT REPAIRS &
MAINTENANCE/PEG ACCESS CHANNELS SPECIAL REVENUE FUND, BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderman O’Brien, Alderman Sullivan, Alderman Klee, Alderman Moran,
Alderman Lopez, Alderman Jette, Alderman Clemons, Alderwoman Kelly,
Alderman Comeau, Alderman Dowd, Alderman Gouveia, Alderman Thibeault,
Alderwoman Timmons, Alderman Wilshire 14

Nay: 0
MOTION CARRIED

From: Mayor Jim Donchess
Re: Contract Award in Excess of $1M - Excess Loss Insurance Coverage

MOTION BY ALDERMAN MORAN TO PLACE ON FILE AND APPROVE THE REQUEST FORA
CONTRACT WITH QBE INSURANCE CORPORATION FOR THE CITY’S EXCESS LOSS POLICY,
OTHERWISE KNOWN AS “STOP LOSS”, IN AN AMOUNT NOT TO EXCEED $1,905,516. FUNDING WILL
BE THROUGH: DEPARTMENT: 113 BENEFITS; FUND: 59165 STOP LOSS COVERAGE/BENEFITS
INTERNAL SERVICES FUND, BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderman O’Brien, Alderman Sullivan, Alderman Klee, Alderman Moran,
Alderman Lopez, Alderman Jette, Alderman Clemons, Alderwoman Kelly,
Alderman Comeau, Alderman Dowd, Alderman Gouveia, Alderman Thibeault,
Alderwoman Timmons, Alderman Wilshire 14

Nay: 0
MOTION CARRIED

From: Mayor Jim Donchess
Re: Multi-Year Contract Award - Financial Audit Services

MOTION BY ALDERWOMAN TIMMONS TO PLACE ON FILE AND APPROVE THE EXTENSION OF THE
EXISTING CONTRACT WITH MELANSON FOR SERVICES TO AUDIT THE CITY’S GENERAL-PURPOSE
FINANCIAL STATEMENTS, FEDERAL SINGLE AUDIT, AND SCHEDULES FOR FISCAL YEARS 2022

Board of Aldermen 07-12-2022 Page 5
AND 2023 IN AN AMOUNT NOT TO EXCEED $265,000 ($132,500 PER YEAR FOR TWO YEARS, FORA
TOTAL OF $265,000). FUNDING WILL BE THROUGH: DEPARTMENT: 126 FINANCIAL SERVICES;
FUND: 53114 ACCOUNTING & AUDITING SERVICES/GENERAL FUND $193,000/SOLID WASTE FUND
$29,000/WASTEWATER FUND $43,000, BY ROLL CALL
A viva voce roll call was taken which resulted as follows:
Yea: Alderman O’Brien, Alderman Sullivan, Alderman Klee, Alderman Moran,
Alderman Lopez, Alderman Jette, Alderman Clemons, Alderwoman Kelly,
Alderman Comeau, Alderman Dowd, Alderman Gouveia, Alderman Thibeault,
Alderwoman Timmons, Alderman Wilshire 14
Nay: 0
MOTION CARRIED
PETITIONS - None

NOMINATIONS, APPOINTMENTS AND ELECTIONS

Nashua Arts Commission

Sara Ceaser (re-appointment) Term to Expire: April 1, 2025
3 Pine Street, Studio 2D
Nashua, NH 03060

There being no objection, President Wilshire accepted the nomination and referred to the
Personnel/Administrative Affairs Committee.

REPORTS OF COMMITTEE

Budget Review Committee.............cccccc cece ec ee cece eee eee nee ete e eee eet e ents ne a eeet teen eeetne een eeeneees 05/16/2022, 05/19/2022

There being no objection, President Wilshire declared the reports of the May 16 and May 19, 2022 Budget
Review Committee be accepted and placed on file.

CONFIRMATION OF MAYOR'S APPOINTMENTS - None

UNFINISHED BUSINESS — RESOLUTIONS

R-22-040
Endorsers: Mayor Jim Donchess
Alderman-at-Large Melbourne Moran, Jr.
Alderman Thomas Lopez
Alderman Richard A. Dowd
Alderman-at-Large Michael B. O’Brien, Sr.
RELATIVE TO THE TRANSFER OF $160,000 FROM DEPARTMENT 162 “STREET LIGHTING”, ACCOUNT 54100
“ELECTRICITY” TO DEPARTMENT 159 “HYDRANTS - FIRE PROTECTION”, ACCOUNT 54835 “HYDRANT
FEES”

Given its second reading;

MOTION BY ALDERMAN JETTE FOR FINAL PASSAGE OF R-22-040, BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Board of Aldermen 07-12-2022 Page 6

Yea: Alderman O’Brien, Alderman Sullivan, Alderman Klee, Alderman Moran,
Alderman Lopez, Alderman Jette, Alderman Clemons, Alderwoman Kelly,
Alderman Comeau, Alderman Dowd, Alderman Gouveia, Alderman Thibeault,
Alderwoman Timmons, Alderman Wilshire 14

Nay: 0
MOTION CARRIED

Resolution R-22-040 declared duly adopted.

R-22-041
Endorsers: Mayor Jim Donchess

Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Patricia Klee
Alderman Thomas Lopez
Alderman Richard A. Dowd
Alderman Derek Thibeault
Alderman-at-Large Lori Wilshire

RELATIVE TO THE SUPPLEMENTAL APPROPRIATION OF $500,000 OF FY2022 ASSIGNED FUND BALANCE

INTO FUND 7025 “CITY RETIREMENT TRUST FUND”

Given its second reading;

MOTION BY ALDERWOMAN KELLY FOR FINAL PASSAGE OF R-22-041, BY ROLL CALL PURSUANT TO CHARTER
SECTION 49

A viva voce roll call was taken which resulted as follows:

Yea: Alderman O’Brien, Alderman Sullivan, Alderman Klee, Alderman Moran,
Alderman Lopez, Alderman Jette, Alderman Clemons, Alderwoman Kelly,
Alderman Comeau, Alderman Dowd, Alderman Gouveia, Alderman Thibeault,
Alderwoman Timmons, Alderman Wilshire 14

Nay: 0
MOTION CARRIED

Resolution R-22-041 declared duly adopted.

R-22-043
Endorsers: Alderman Richard A. Dowd
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman John Sullivan
Alderman-at-Large Melbourne Moran, Jr.
Alderman Thomas Lopez
Alderman-at-Large Ben Clemons
Alderman Derek Thibeault
Alderman Alex Comeau
Alderman-at-Large Lori Wilshire
APPROVING THE COST ITEMS OF A COLLECTIVE BARGAINING AGREEMENT BETWEEN THE NASHUA
BOARD OF EDUCATION AND THE NASHUA ASSOCIATION OF SCHOOL PRINCIPALS FROM JULY 1, 2022
THROUGH JUNE 30, 2026

Given its second reading;

MOTION BY ALDERMAN DOWD FOR FINAL PASSAGE OF R-22-043, BY ROLL CALL

Board of Aldermen 07-12-2022 Page 7
A viva voce roll call was taken which resulted as follows:

Yea: Alderman O’Brien, Alderman Sullivan, Alderman Klee, Alderman Moran,
Alderman Lopez, Alderman Jette, Alderman Clemons, Alderwoman Kelly,
Alderman Comeau, Alderman Dowd, Alderman Gouveia, Alderman Thibeault,
Alderwoman Timmons, Alderman Wilshire 14

Nay: 0
MOTION CARRIED

Resolution R-22-043 declared duly adopted.

R-22-044
Endorsers: Mayor Jim Donchess

Alderman Patricia Klee
Alderman Thomas Lopez
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman-at-Large Lori Wilshire

RELATIVE TO THE SUPPLEMENTAL APPROPRIATION OF $1,500,000 OF FY2022 ASSIGNED FUND BALANCE

INTO DEPARTMENT 126 “FINANCIAL SERVICES”, ACCOUNT 68500 “ABATEMENTS”

Given its second reading;

MOTION BY ALDERMAN SULLIVAN FOR FINAL PASSAGE OF R-22-044, BY ROLL CALL PURSUANT TO CHARTER
SECTION 49

A viva voce roll call was taken which resulted as follows:
Yea: Alderman O’Brien, Alderman Sullivan, Alderman Klee, Alderman Moran,
Alderman Lopez, Alderman Jette, Alderman Clemons, Alderwoman Kelly,
Alderman Comeau, Alderman Dowd, Alderman Gouveia, Alderman Thibeault,
Alderwoman Timmons, Alderman Wilshire 14
Nay: 0
MOTION CARRIED

Resolution R-22-044 declared duly adopted.

UNFINISHED BUSINESS — ORDINANCES

Q-22-012
Endorsers: Mayor Jim Donchess

Alderman Thomas Lopez
Alderman Alex Comeau
Alderman Derek Thibeault
Alderwoman-at-Large Gloria Timmons
Alderman Patricia Klee

AUTHORIZING A STOP SIGN ON GARDEN STREET AND ESTABLISHING A PORTION OF GARDEN STREET AS

A ONE-WAY STREET IN AN EASTERLY DIRECTION

Given its second reading;

MOTION BY ALDERMAN COMEAU FOR FINAL PASSAGE OF 0O-22-012, BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Board of Aldermen 07-12-2022 Page 8

Yea: Alderman O’Brien, Alderman Sullivan, Alderman Klee, Alderman Moran,
Alderman Lopez, Alderman Jette, Alderman Clemons, Alderwoman Kelly,
Alderman Comeau, Alderman Dowd, Alderman Gouveia, Alderman Thibeault,
Alderwoman Timmons, Alderman Wilshire 14

Nay: 0
MOTION CARRIED
Ordinance O-22-012 declared duly adopted.

O-22-014

Endorsers: Alderman John Sullivan
Alderman Patricia Klee
Alderman Alex Comeau
Alderman Richard A. Dowd
Alderman Tyler Gouveia
Alderman John Cathey
Alderman Derek Thibeault
Alderwoman-at-Large Gloria Timmons

NO PARKING ON THE EAST SIDE OF A SECTION OF EAST DUNSTABLE ROAD

Given its second reading;

MOTION BY ALDERMAN SULLIVAN FOR FINAL PASSAGE OF O-22-014, BY ROLL CALL

A viva voce roll call was taken which resulted as follows:
Yea: Alderman O’Brien, Alderman Sullivan, Alderman Klee, Alderman Moran,
Alderman Lopez, Alderman Jette, Alderman Clemons, Alderwoman Kelly,
Alderman Comeau, Alderman Dowd, Alderman Gouveia, Alderman Thibeault,
Alderwoman Timmons, Alderman Wilshire 14
Nay: 0
MOTION CARRIED
Ordinance O-22-014 declared duly adopted.

NEW BUSINESS — RESOLUTIONS

Their being no objection, President Wilshire suspended the rules to allow for legislation that came in after
the agenda was prepared.

R-22-048
Endorsers: Alderman-at-Large Lori Wilshire

Alderman Richard A. Dowd
Alderman Alex Comeau
Alderman Tyler Gouveia
Alderman Michael B. O’Brien, Sr.
Alderman Patricia Klee
Alderman-at-Large Melbourne Moran, Jr.
Alderman Thomas Lopez
Alderman-at-Large Ben Clemons
Alderwoman-at-Large Shoshanna Kelly