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Request for Sole Service / Sole Brand Justification TruDefender FTX

The following information is provided to assist you in determining if the foliewing products
manufactured by Thermo Fisher Scientific - Portable Analytical instruments qualify for soie
purchase justification status as a brand specific item.

Thermo Fisher Scientific, is the sole manufacturer of the TruDefender FTX FTIR handheld
spectrometer, from its sole manufacturing iocation at 2 Radciiff Rd Tewksbury, Massachusetts
USA. This system is unique as the a ruggedized, waterproof and self contained FTIR
spectrometer, only product on the market in its class to meet Mli-Spec 810F ruggedness specs
and iP67 Waterproof specs. It uses proprietary Chemometric routines to identify unknown
chemicais that are not available on any other FTIR spectrometers,

The TruDefender FTX is the oniy Spectrometer avaiiabie on the market that will run the
DecisionEngine 2.0 MX mixture analysis software for identifying and anaiyzing mixtures of
chemical compounds. There is no other system on the market that uses this combination of
Chemometrics and software routines. The TruDefender FTX is the only commercial handheid
spectrometer that contains signatures of chemical weapons and expiosives as weil as millions of
other toxic chemical combinations. These chemicals are aiso linked to chemical hazard screens
that provide information on the properties of the chemical that has been Identified. This aliows
field personnel to rapidiy deal with the hazardous chemical. These requirements make it ideally
suited to use to identify unknown materiais in the field. No other hand held FTIR spectrometers
are available commercially that meet these fieid requirements. Thermo Scientific holds a number
of patents on the components and chemometric routines that are used to make this system.

Thermo Fisher Scientific is the only company qualified to provide 24/7 support, provide product
warranty support, provide user specific training, and conduct any kind of service on any of the
devices manufactured by Thermo Fisher Scientific.

Please refer to FTX System Specifications for more information.

Dave Massingham
TFS PAI

Portable Anaiytcal instruments 46 Jonspin Road Wemngton MA 1878) 657-5555
OMET 4878) 657-6971 fax

City of Nashua

Centraj Purchasing
229 Main Street - Nashua, NH 03060

January 27, 2016
Memo #16-105

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CHANGE ORDER #2 SOIL WALL — LANDFILL (VALUE: $164,340)
DEPARTMENT: 168 SOLID WASTE; FUND: SOLID WASTE
CLASSIFICATION: 81 CAPITAL IMPROVEMENTS; ACTIVITY: SOIL WALL

Please see attached communication from Jeff Lafleur, Solid Waste Department Superintendent dated January 21, 2016
for the information related to this purchase.

The original contract, pursuant to NRO § 5-78 Major purchases (greater than $10,000), was awarded in the amount of
$163,727. Change Order #1 was awarded in the amount of $163,912 for a new contract total of $327,639.

The Solid Waste Department Superintendent, Board of Public Works (January 21, 2016) and the Purchasing Department

recommend the approval of Change Order #2 in the amount of $164,340 from Northeast Earth Mechanics, Inc. of
Pittsfield, NH. If approved, this proposed change order will bring the contract total to $492,069.

ctfuiiy,

Respe
+L ie Le

pan Kooken
Purchasing Manager

Cc: J Lafleur L Fauteux

Te:

From:

Re:

A. Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: January 21, 2016
Jeff Lafleur, Superintendent
Solid Waste Department

Change Order #2 to contract with Northeast Earth Mechanics, Inc.

To approve Change Order #2 to the contract with Northeast Earth Mechanics, Inc.
(NEM) in the amount of $164,340 to continue construction of the residential
setback barrier wall in the Phase II landfill. Funding for this Change Order is
through Department: 168 Solid Waste; Fund: Solid Waste; Account
Classification: 81 Capital Improvements; Activity: Soil Wall.

NHDES Solid Waste Rules prohibit placement of municipal solid waste within
500 feet of a residential structure. The Four Hills lined expansion landfill (Phase
I & II) was designed and constructed with the footprint of the landfill encroaching
the 500-foot setback limit to residences on Farmwood Drive and Pioneer Drive.
In order to comply with the residential setback rule, a barrier must be constructed
within the footprint of the landfill to prevent waste from being placed in the
setback. The barrier wall must be expanded annually as waste elevations in the
landfill increase.

In May 2014 the City solicited bids for construction of Phase 1 of the soil wall
under IFB0593-050514. Six contractors submitted bids for the project with
Northeast Earth Mechanics (NEM) being the lowest bidder:

Vendor Bid results
Northeast Earth Mechanics $163,727.50
Morello Construction $167,337.50
Daniel T. Ladd Site Work $203,300.00
Project Resource Group LLC $234,054.00
Greene & Russell, Inc. $266,000.00
SCS Field Services $297,405.00

Under the original contract in the amount of $163,727.50 Northeast Earth
Mechanics (NEM) began initial construction in July 2014 of the residential
setback barrier wall in the Phase II/Stage I landfill. Per the NHDES approved
scope of work and contract executed June 10, 2014, NEM established a
compacted soil foundation over the primary liner drainage sand and placed four
lifts of concrete waste blocks on the foundation.

Change Order #1 in the amount of $163,912 provided for the continued
construction of the wall to an elevation of 260 feet in the Phase II/Stage 1 landfill.

Change Order #2 in the amount of $164,340 will continue the foundation
construction into the Phase II/Stage II landfill up to an elevation of 260 feet. It is
the recommendation of the Solid Waste Superintendent to continue construction
of the Set Back Barrier Wall with NEM. Upon approval of Change Order #2 the
total cost of contract is $491,979.

7a

City of Nashua

Central Purchasing
229 Main Street
Nashua NH 03060
603-589-3330 Fax: 603-589-3344

January 27, 2016
Memo #16-106

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CHANGE ORDER #2 — BOILER REPAIR (VALUE: $16,939)
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER
ACCOUNT CLASSIFICATION: 81 CAPITAL IMPROVEMENTS

Please see the attached communication from David Simmons, Wastewater Department Superintendent
dated January 21, 2016 for the information reiated to this purchase.

The originai contract, pursuant to NRO § 5-78 Major purchases (greater than $10,000), was awarded in
the amount of $61,080, Change Order #1 was in the amount of $8,756 for a new contract total of

$69,836.

The Wastewater Department Superintendent, Board of Public Works (January 21, 2016) and the
Purchasing Department recommend the approvai of Change Order #2 in an amount of $16,939 to
Armand E. Lemire Company Inc. of Hooksett, NH. If approved, this proposed change order will bring
the contract total to $86,775.

Respectfully,

an Kookéen
Purchasing Manager

Cc: D Simmons L Fauteux

To:

From:

Re:

C. Motion:

Discussion:

City of Nashua, Public Works Division
Board of Public Works Meeting Date: January 21, 2016

David A. Simmons, Superintendent
Wastewater Department

Boiler Repairs — Change Order #2

To approve Change Order #2 in the amount of $16,939.29 to the contract with
Armand E. Lemire Company Co., Inc. of Hooksett, NH for the installation of new
boilers at the Wastewater Treatment Facility. | Funding will be through
Department: 169 Wastewater; Fund: Wastewater; Account Classification: 81
Capital Improvements.

The original contract in the amount of $61,080 included labor only for the
installation of the new boilers, demo the remaining boiler and install the
condensate pump. Purchase Order # 123277 was issued. Change Order #1 in the
amount of $8,755.85 was processed when it was determined to be more
advantageous to have Lemire purchase the materials (miscellaneous pipe fittings
and check valves) directly.

Change Order #2 in the amount of $16,939.29 became necessary when the
contractor went to install the three new condensate pumps, they discovered that
the piping to and from the existing condensate pumps were so riddled with holes,
that additional labor was necessary to replace the piping to and from the
condensate pumps. Additionally, the burner controls had to be removed from the
burners and relocated to allow the units to fit within the boiler room itself. This
relocation required that the controls be rewired. This work was authorized at the
time to not stall the project.

Finally, there were two gas pressure regulators bought with the original boilers.
One regulator is rated for 1 psi and the other regulator is rated for 0.5 psi. The gas
pressure at the main at the facility is 2.0 psi. The contractor has quoted $2,520 to
purchase and install the correct size pressure regulators.

Upon approval of Change Order #2 the total contract value will be $86,775.14.

1. Relocation of 2 burners and rewire of controls:

Time & Material for the relocation of two (2) burners. There was not enough room to access these
control panels and it was mutually agreed upon that they needed relocating. Procontrols did all

of the rewiring necessary.

Labor: 80 hours @ $85/hr. $6,800.00

Materials:

2. Miscellaneous pipe fittings:

Total Time & Materials

2) 4" Milwaukee flanged gate valves @$1,280.03 ea

2) 4" Milwaukee flanged check valves @$1,146.06 ea

4) 4" weld 90's @$88.90 ea

1) 4" weld Tee @$120.34 ea

2) 5" x4" Blk bushing @$98.40 ea

2) 5" Blk plugs @$56.60 ea

42") 1.25" Blk pipe Sch 80 @$6.1 0'
5) 1.25"x 4" Blk nipples @$7.85 ea

6) 1.25" Milwaukee /PS Ball valves @$59,98 ea

3) 4" bolt & gasket sets @$19.90 ea
1) 4" x 1.25" Blk bushing @$37. 74

1) 1" x 3/4" Blk coupling @$5.10 ea

2) 1.25" x3" Blk nipples@$6.90 ea
1) 1" x 3/4" Blk Tee @$6.85 ea

1) 3/4" Milwaukee IPS Ball Valve with hose adapter and cap @$39.10

1) 1" x 3/4" Blk bushing @3$3.09 ea

1) 4" x 1.5" Blk bushing @$32.22 ea

1) 1.5" x 1.25" Blk bushing @$5.24
Hlot} Misc. cutting wheels and ace's

ea

@$125

J lot) 5/8" & 3/4" bolts and nuts @$68.00

2) Deliveries by AELCO @$125 ea

Total Materials and Delivery Charges

Page | of 2

$7,480.00

$2,560.06
$2,292.12
$355.60
$120.34
$196.80
$113.20
$256.20
$39.25
$359.88
$59.70
$37.74
$5.10
$13.80
$6.85
$39.10
$3.09
$32.22
$5.24
$125.00
$68.00
$250.00

$6,939.29

3. Purchase and Installation of 2 gas pressure regulators:

2) 2" Maxitrol 2 PSI gas pressure regulators @$1,090 ea. $2,180.00

4) Additional hour’s labor for reworking previously
installed incorrect gas regulator (4hrs @$85 hr.) $ 340.00
Total Cost $2,520.00

TOTAL AMOUNT = $16,939.29

Page 2 of 2

FINANCE COMMITTEE
MARCH 2, 2016

7:00 PM Aldermanic Chamber
ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

From: John L. Griffin, CFO/Comptroller
Re: Melanson Heath Presentation
° Tabled 2/17/16

From: Dan Kooken, Purchasing Manager
Re: Contract Award for Field Day and Fireworks (Value: $14,500); Department: 177 Parks and |
Recreation; Fund: General; Account Classification: 55 Other Services

From: Dan Kooken, Purchasing Manager
Re: School Zone Speed Radar Feedback Signs for Ordinance 0-16-074 (Value: $19,600);
Department: 161 Streets; Fund: General; Account Category: 61 Supplies & Materials

From: Dan Kooken, Purchasing Manager

Re: 2016 Paving Program (Value: $2,677,902); Department: 161 Street; Fund: General: Activity:
Paving Department: 161 Street; Fund: Trust Account Category; 54 Property Services
Department: 169 Wastewater; Fund: Wastewater; Activities: Sewer Structures and Sewer Rehab

From: Dan Kooken, Purchasing Manager
Re: Citywide Infiltration Inflow Analysis (Value: $168,893); Department: 169 Wastewater; Fund:
Wastewater; Activity: Inflow and Infiltration

From: Dan Kooken, Purchasing Manager
Re: Biosolids Disposal Contract (Value: $1,215,000); Department: 169 Wastewater; Fund: Wastewater
Account Classification: 54 Property Services

From: Dan Kooken, Purchasing Manager
Re: SCADA Upgrades Design Services (Value: $188,500); Department: 169 Wastewater; Fund: WERF
Account Classification: 81 Capital Outlay/Improvements

From: Dan Kooken, Purchasing Manager
Re: Pump Station Upgrades Design Services (Amendment 1) (Value: $15,000); Department: 169
Wastewater; Fund: Wastewater; Activity: Pump Station Upgrades

From: Dan Kooken, Purchasing Manager
Re: Steam Boiler Water Treatment Services (Value: $2,492); Department: 169 Wastewater; Fund:
Wastewater; Account Classification: 54 Property Services

From: Dan Kooken, Purchasing Manager
Re: Installation of Flow Meter (Value: $15,860); Department: 169 Wastewater; Fund: WERF
Account Classification: 81 Buildings & Improvements

From: Dan Kooken, Purchasing Manager
Re: Roof Replacement (Value: $25,723); Department: 169 Wastewater, Fund: WERF
Account Classification: 81 Capital Outlay/Improvements

UNFINISHED BUSINESS — None
NEW BUSINESS — None
DISCUSSION

RECORD OF EXPENDITURES
PUBLIC COMMENT

POSSIBLE NON-PUBLIC SESSION

ADJOURNMENT