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WOODARD
SS CURRAN

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City of Nashua, NH (#P228730.13)

Troubleshoot

Maintenance

Maintenance

Repair

Chlorination & Dechlorination Re-Program — Add
flow & trim residual controls allowing operations to
leave systems in automatic. Increase informational
awareness of system including dose, chemical
usage and failover.

Update proposed Network Architecture drawings to
include Plant Existing Network Architecture

Migrate FactoryTalk Historian to New Server
computer and re-establish link with HACH WIMS
using dual NIC Card connected to City Network via
SonicWall

Johnson Controls MetaSys — Work with Vendor &
plant staff to identify Network management,
document Ethernet IP Nodes on network, and
identify spare fiber optic cables for use of HVAC
Network

February 16, 2016

CONTRACT FOR PROFESSIONAL SERVICES

WET WEATHER FACILITY SCADA UPGRADE

DESIGN — PHASE |

A CONTRACT BETWEEN

THE CITY OF NASHUA, 229 MAIN STREET, NASHUA, NH 03061-2019

AND

WOODARD AND CURRAN

NAME AND TITLE OF PROFESSIONAL ENGINEER

41 HUTCHINS DRIVE, PORTLAND, MAINE 04102
ADDRESS OF PROFESSIONAL ENGINEER

WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire,
from time to time requires the services of a Professional Engineer ; and

WHEREAS, it is deemed that the services of a Professional Engineer herein specified are
both necessary and desirable and in the best interests of the City of Nashua; and

WHEREAS, Professional Engineer represents they are duly qualified, equipped, staffed,
ready, willing and able to perform and render the services hereinafter described;

Now, THEREFORE, in consideration of the agreements herein made, the parties mutually
agree as follows:

1. DOCUMENTS INCORPORATED. The following exhibits are by this reference incorporated
herein and are made part of this contract:

Exhibit A--General Conditions for Contracts
Exhibit B--Scope of Services, Contract Time, Fee Schedule

The Contract represents the entire and integrated agreement between the parties and supersedes

prior negotiations, proposals, representations or agreements, either written or oral. Any other
documents which are not listed in this Article are not part of the Contract.

AG 1 of 3

2. WORK TO BE PERFORMED Except as otherwise provided in this contract, Professional
Engineer shall furnish all services, equipment, and materials and shall perform all operations
necessary and required to carry out and perform in accordance with the terms and conditions of
the contract the work described.

3. PERIOD OF PERFORMANCE. Professional Engineer shall perform and complete all work within
the time periods set forth and may only be altered by the parties by a written agreement to extend
the period of performance or by termination in accordance with the terms of the contract.
Professional Engineer shall begin performance upon receipt of an Executed Contract and a valid
Purchase Order issued from the City.

4. COMPENSATION. Professional Engineer agrees to perform the work for a total cost not to
exceed
One Hundred Eighty-Eight Thousand Five Hundred Dollars ($188,500.00 )

which, unless otherwise provided in this contract, shall be paid in accordance with the provisions
of Exhibit B or unless Professional Engineer has received a written exemption from the City.
Professional Engineer shall submit monthly requests for payment for services performed under
this agreement directly to

City of Nashua

Attn: Accounts Payable

PO Box 2019

Nashua, NH 03061-2019
Atten: William Keating, P.E.

To facilitate the proper and timely payment of applications, the City of Nashua requires
that all invoices contain a valid PURCHASE ORDER NUMBER.

Requests for payment shall be submitted no later than fifteen (15) days after the end of each
month and must include a detailed summary of the expenditures reported in a form that supports
the approved budget. Specifically, Professional Engineer agrees to provide the following with
each request for payment:

1. Appropriate invoice forms. The forms shall include the project purchase order
number, a listing of personnel hours and billing rates, and other expenditures for which
payment is sought.

2. A progress report. The report shall include, for each monthly reporting period, a
description of the work accomplished, problems experienced, upcoming work, any extra
work carried out, and a schedule showing actual expenditures billed for the period,
cumulative total expenditures billed and paid to date under the contract, and a comparison
of cumulative total expenditures billed and paid to the approved budget.

The City will pay for work satisfactorily completed by Professional Engineer. The City will pay
Professional Engineer within 30 days of approval by the City of the submitted invoice forms and

AG 2 of 3

progress reports. The City will make no payments until the invoice forms and progress reports
have been submitted and approved.

5. EFFECTIVE DATE OF CONTRACT. This contract shall not become effective until and unless
approved by the City of Nashua.

6. NOTICES. All notices, requests, or approvals required or permitted to be given under this
contract shall be in writing, shall be sent by hand delivery, overnight carrier, or by United States
mail, postage prepaid, and registered or certified, and shall be addressed to:

CITY REPRESENTATIVE: REPRESENTATIVE:

David Simmons, Superintendent Trina Picardi, Senior Client Manager
City of Nashua Wastewater Facility Woodard & Curran

Sawmill Road 40 Shattuck Road — Suite 110
Nashua, NH 03060 Andover, MA 01810

Any notice required or permitted under this contract, if sent by United States mail, shall be
deemed to be given to and received by the addressee thereof on the third business day after being
deposited in the mail. The City or Professional Engineer may change the address or
representative by giving written notice to the other party.

IN WITNESS WHEREOF, the parties hereto have caused this contract to be signed and intend to be
legally bound thereby.

City of Nashua, NH (signature) Woodard and Curran (signature)

James Douchess, Mayor
(Printed Name and Title) (Printed Name and Title)

Date Date

AG 3 of 3

es , THE CITY OF NASHUA “the Cate Ci’

S Ns Financial Services

Purchasing Department

February 25, 2016
Memo #16-113

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PUMP STATION UPGRADES DESIGN SERVICES (AMENDMENT 1) (VALUE: $15,000)
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER
ACTIVITY: PUMP STATION UPGRADES

Please see the attached communication from David Simmons, Wastewater Department Superintendent
dated February 29, 2016 for the information related to this purchase.

The original contract, pursuant to NRO § 5-78 Major purchases (greater than $10,000), was awarded in
the amount of $82,590. Amendment No. 1 is in the amount of $15,000 for a new contract total of $97,590.

The Wastewater Department Superintendent, Board of Public Works (February 29, 2016) and the

Purchasing Department recommend the award of Amendment No. 1 for contract in the amount of
$15,000 to Woodard & Curran of Portland, ME.

Respectfully, .
“fy

/Dan Kooken

Purchasing Manager

Ce: D Simmons L Fauteux

229 Main Street e Nashua, New Hampshire 03061 e Phone (603) 589-3330 e Fax (603) 589-3344

City of Nashua, Public Works Division

To: Board of Public Works Meeting Date: February 29, 2016
From: David A. Simmons, Superintendent
Wastewater Department
Re: Amendment | to the Pump Station Upgrades Design Services — Phase 1 — Study and
Evaluation

G. Motion: To approve Amendment 1 to Woodard & Curran’s contract for professional
services for the Pump Station Upgrades project in amount not to exceed
$15,000 for additional design services. Funding will be through: Department:
169 - Wastewater; Fund: Wastewater; Activity: Pump Station Upgrades.

Attachments: Pump Station Upgrades — Amendment | to the Evaluation and Study Phase-
Scope of Work and Fee

Discussion: The design phase services for the Study and Evaluation of the Pump Station
Upgrades project was awarded to Woodard & Curran of Portland, ME on July
10, 2015 in an amount of $82,590. This amendment will increase the total
amount by $15,000 to a new total of $97,590.

Woodard & Curran were on budget for their services until the forcemain break
at Northgate Pump Station occurred. At the City’s request, we asked them to
evaluate alternatives, in the event we need to come up with a design for a new
forcemain in a fast turn-around. Woodard & Curran evaluated various
alternatives for a new forcemain along with preliminary costs and submitted
the report to the Wastewater Department. In addition, Woodard & Curran also
provided assistance on the Newton Drive pump station that also had a
forcemain leak. They evaluated the forcemain size needed to replace the
existing forcemain. Both of their efforts in evaluating these forcemains will
carry over to the upcoming design phase services so there was no wasted effort
in performing these evaluations. An additional $15,000 should be added to
their contract so they can complete the remaining work on the Study and
Evaluation Phase of this project.

Their additional costs for this amendment to the study and evaluation phase
was reviewed by the Wastewater Department and was found to be reasonable
for the scope of work involved. This project is eligible for a 20% State Aid
Grant from the New Hampshire Department of Environmental Services.

Nashua Wastewater Treatment Facility - Pump Stations Upgrade Project - Northgate
Woodard & Curran

: ; Labor
eel Cost per
Phase. ‘DES Pirase.Description : © Phase | Expense | Subs
001 |Project Management 0 0 $0 $0 $0
002 |Site Visits and Initial Brainstorm 0 0 $0 $0
003 |Assessments and Options Development 0 0 $0 $0 $0
004 {Options Evaluations and Finalize Design Intent Each Station 0 0 $0 $0 $0
005 | Technical Advisory Team Review 0 0 $0 $0 $0
006 | Pump Station Project Prioritization and Final Field Report 0 0 $0 $0 $0
007 |Pump Station Funding Investigation 0 0 $0
008 {Northgate Forcemain Failure Repair and Replacement Investigation 10 109
Total Hours per Category 0 40
Rates $65 $62 $57 $47 $44 ~—— $32
Total Cost per Category $0 $617 ‘$686 $0 $1,659 $1,517 $4,479 $109 $0

Direct LaborTotal
|

+ Indirect

10%
Profit

Subconsultants $0
Expenses
Travel $109
Shipping $0
Supplies $0
Reproduction $0
Profit @ 10% $11
Total Expenses and Subconsultants $120

[Total Contract Price $15,000]

Total
1 Hours} Labor
| per |Cost per
DES AO; ROR Xe sof Phase | Phase | Expense | Subs
Proje nagement 0 0 0 0 0 0 $0 $0 $0
002 |Site Visits and Initial Brainstorm 0 0 0 0 0 0 C $0 $0
003 jAssessments and Options Development 0 0 0 0 0 0 0 $0 $0 $0
004 {Options Evaluations and Finalize Design Intent Each Station 0 0 0 0 0 0 0 $0 $0 $0
005 | Technical Advisory Team Review 0 0 0 0 0 0 0 30 $0 $0
006 {Pump Station Project Prioritization and Final Field Report 0 0 0 0 0 0 0 $0 $0 $6
007 |Pump Station Funding Investigation 0 0 0 0 0 0 0 $0
008 [Northgate Forcemain Failure Repair and Replacement Investigation 10 12 38 48 109
Total Hours per Category 0 10 12 0 38 48 108
Rates $65 $62 $57 $47 $44 $32
Total Cost per Category $0 $617 $686 $0 $1,659 $1,517 $4,479 $109 $O

Direct LaborTotal

Subconsuttants $0
Expenses
Travel $109
Shipping $0
Supplies 30
Reproduction 30
Profit @ 10% $11
Total Expenses and Subconsultants $120

[Total Contract Price $15,000]

AMENDMENT NO. 1
To
ENGINEERING REPORT, DESIGN & BIDDING PHASE
CONTRACT FOR PROFESSIONAL SERVICES
FOR
TREATMENT WORKS

CITY OF NASHUA, NEW HAMPSHIRE

This AMENDMENT No. | made and entered into at Hillsborough County, New Hampshire, this
day of 2016 will increase the scope to the CONTRACT between the City of Nashua,
New Hampshire and Woodard & Curran, dated July 10, 2015 for Engineering Report Phase Contract for Professional
Services for Treatment Works.
The additional scope is to provide additional report phase services for investigating and adding the following components
to the bid documents:

1, Northgate Forcemain Failure — Repair and Replacement Options.

Payment will be in accordance with the original agreement based on monthly billing based on hours and rates by labor
category with mark-up and incidental expenses in accordance with the attached fee schedule as modified for this
amendment.

That the dollar amount in Section IV, Paragraph A, Item 2, on page 3 be amended to read:

“.-Ninety seven thousand, five hundred and ninety Dollars ($97,590).”

The schedule for rendering services shall be 30 days after execution of this amendment.

Page ft of 2

IN WITNESS WHEREOF, the parties hereto have affixed their hand and seals at Hillsborough County, New Hampshire, the day,
month, and year first above written.

ENGINEER:

By:

(Authorized Representative*)

Date:

OWNER:

By:

(Authorized Representative*)

Date:

APPROVED: **

DEPARTMENT OF ENVIRONMENTAL SERVICES

Water Division
By:

(Authorized Representative)
Date:

* Signatures should be supported by appropriate document.
- It is agreed that as an act in furtherance of its statutory authority to approve engineering agreements for treatment works, the DIVISION's approval does not
impose any contractual obligation or liability on the State of New Hampshire, the Department of Environmental Services or the Division.

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