Search

City of Nashua
Service Agreement

VENDOR will provide the OWNER with certificates of insurance for coverage, as listed, and
endorsements affecting coverage required by the Agreement. The OWNER requires thirty days written
notice of cancellation or material change in coverage. The certificates and endorsements for each insurance
policy must be signed by a person authorized by the insurer and who is licensed by the State of New
Hampshire. General Liabili and Auto Liability policies must name the City of
Nashua as an additional insured and reflect on the certificate of insurance. VENDOR is responsible for
filing updated certificates of insurance with the City of Nashua's Risk Management Department during
the life of the contract.

> AIl deductibles and self-insured retentions shall be fully disclosed in the certificate(s) of
insurance.

> If aggregate limits of less than $2,000,000 are imposed on bodily injury and property damage,
VENDOR must maintain umbrella liability insurance of at least $1,000,000. All aggregates
must be fully disclosed on the required certificate of insurance.

> The specified insurance requirements do not relieve VENDOR of its responsibilities or limit
the amount of its liability to the OWNER or other persons, and VENDOR is encouraged to
purchase such additional insurance, as it deems necessary.

> The insurance provided herein is primary, and no insurance held or owned by OWNER shall
be called upon to contribute to a loss.

> VENDOR is responsible for and required to remedy all damage or loss to any property,
including property of the OWNER, caused in whole or part by VENDOR or anyone
employed, directed, or supervised by VENDOR.

Regardless of any coverage provided by any insurance, VENDOR agrees to indemnify and shall defend
and hold harmless the OWNER, its agents, officials, employees and authorized representatives and their
employees from and against any and all suits, causes of action, legal or administrative proceedings,
arbitrations, claims, demands, damages, liabilities, interest, attorney’s fees, costs and expenses of any kind
or nature in any manner caused, occasioned, or contributed to in whole or in part by reason of any negligent
act, omission, or fault or willful misconduct, whether active or passive, of VENDOR or of anyone acting
under its direction or control or on

its behalf in connection with or incidental to the performance of this contract. VENDOR’s indemnity,
defense and hold harmless obligations, or portions thereof, shall not apply to liability caused by the
negligence or willful misconduct of the party indemnified or held harmless.

If the VENDOR defaults or neglects to carry out the Work in accordance with this Agreement and fails
within a two day period after receipt of written notice from the OWNER to correct such default or neglect
with diligence and promptness, the OWNER may, without prejudice to other remedies, correct such
deficiencies.

The OWNER shall have no responsibility for the payment of money to any Subcontractor or material
supplier.

The OWNER shall not supervise or directly control the work of the VENDOR. The OWNER does
reserve the right to inspect the work being performed and to determine whether it is being performed in a
good and “workmanlike” manner. The VENDOR shall promptly correct Work rejected by the OWNER

as failing to conform to the Agreement. The VENDOR shall bear the cost of correcting such rejected work.

Page 3 of 4

City of Nashua
Service Agreement

The OWNER can terminate this Agreement at any time and pay the VENDOR a prorated amount for all

service performed up to that date.

The laws of the State of New Hampshire shall govern this Agreement exclusively and any litigation to this

Agreement shall be brought to a court located in the State of New Hampshire.

The agreement, along with the executed OWNER’s Purchase Order, are subject to the City of
Nashua Standard Terms and Conditions, which are available on the City’s website at

www.nashuanh.gov/purchasing.

IN WITNESS WHEREOF, the parties hereto have caused this contract to be signed and intend to be legally

bound thereby.

City of Nashua, NH (signature) Atlas Pyrovision Entertainment (signature)

James Douchess, Mayor

(Printed Name and Title) (Printed Name and Title)

Date Date

Page 4 of 4

EXHIBIT A

BID SUMMARY SHEET
IFB0410-010816

Title: FIREWORKS DISPLAY, INDEPENDENCE DAY CELEBRATION 2016
Public Works Division, Parks and Recreation Department, Nashua, NH

18,000.00
Cost of 2016 Show - 3,500.00 Less Discount

Net cost of the proposed show: $__ 14,500.00
Total estimated time of show: _ 35 minutes.

Average lapsed time between shots: _ 2-3 seconds.

18,000.00
- 2,500.00 Less Discount

Cost of 2017 Show
Net cost of the proposed show: $_ 15,500.00
Total estimated time of show: _ 35 minutes.

Average lapsed time between shots: __2-3 seconds

18,000.00 ;
Cost of 2018 Show - 1,500.00 Less Discount

Net cost of the proposed show: $__ 16,500.00

Total estimated time of show: 35 minutes.

Average lapsed time between shots: 2-3 seconds
; . 18,000.00
Optional 2019 Fireworks Display: - 500.00 Less Discount

Net cost of the proposed show: $17,500.00 (must be less a discounted price to be considered)

“Pursuant to NRO, Section 2-256 (c), failure to complete this page will invalidate your submission.

Exceptions to specifications where non-compliant:
None

NAME AND ADDRESS: Atlas PyroVision Entertainment Group, Inc.
136 Old Sharon Road / PO Box 498
Jaffrey, New Hampshire 03452

PHONE: _ 603-532-8324 FAX: __ 603-532-4530

e-mail: _ sarah@atlaspyro.com

a
Daron CG Ro nong AGW _, Date: 1/4/2016

(Authorized Signature) 4

Sarah Pelkey-Bergeron, President

(Typed/Printed Name and Title)

Note: If you choose to not submit a bid, please complete vendor information above, provide a summary of the
reason(s) you are not bidding, and return this page to Central Purchasing at FAX 603-589-3344. Thank you.

. THE CITY OF NASHUA “The Cate City’

Financial Services

Purchasing Department

er enna EE

February 25, 2016
Memo #16-108

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: SCHOOL ZONE SPEED RADAR FEEDBACK SIGNS FOR ORDINANCE 0-16-074
(VALUE: $19,600)
DEPARTMENT: 161 STREETS; FUND: GENERAL;
ACCOUNT CATEGORY: 61 SUPPLIES & MATERIALS

Please see the attached communication from Steven Dookran P.E., City Engineer, dated February 29,
2016 for information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (5) Purchases from a sole manufacturer, where it
is determined to be more efficient and economical to reduce costs of maintenance of additional repair
parts, supplies or services.

The City Engineer, Board of Public Works (February, 29, 2016) and the Purchasing Department
recommend the award of this equipment to Marlin Controls, Inc. of Uxbridge, MA in an amount of
$19,600.

Respectfully,

pp

Dan Kooken

Purchasing Manager

Ce: S Dookran L Fauteux

229 Main Street e Nashua, New Hampshire 03061 * Phone (603) 589-3330 « Fax (603) 589-3344

To:

From:

Re:

EK. Motion:

Attachment:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: February 29, 2016

Stephen Dookran, P.E., City Engineer
Engineering Department

School Zone Speed Radar Feedback Signs for Ordinance O-16-074

To approve the purchase of radar feedback school zone flashing solar powered signs from
Marlin Controls Inc. of Uxbridge, MA in an amount of $19,600. Funding will be through
Department: 161 — Streets; Fund: General; Account Category: 61 Supplies & Materials.

Quote from Marlin Controls, Inc.

Legislation has been approved authorizing two school zone flashing speed limit signs
(Ordinance O-15-074) along Spit Brook Road 300 feet east and 350 feet west of the
crosswalk at World Academy.

In researching school zone flashing signs, it was determined that the company that
supplied many of the existing school zone flashing signs in the City has gone out of
business. Only one company, Marlin Controls, Inc., produces a similar sign. This
particular sign incorporates the flashing beacons and an illuminated reduced speed limit
into the sign as opposed to external flashing lights.

The City has successfully worked with Marlin Controls on numerous occasions and has
previously purchased a radar feedback sign from them that included software that will be
able to be used with this system, resulting in a savings of $325.00. Marlin Controls
worked with the City to properly configure these signs for use with solar power and to
provide a quality product. Marlin Controls, Inc. has also expressed their willingness to
hold their same 2014 pricing.

HVfariin
Controls inc.

“For All Your Traffic Signal Needs”
980 Quaker Highway e Uxbridge, MA 01569
PH (508) 278-0446 © FX (508) 278-0447
Visit us on-line @

www.marlin-controls.com

To: Wayne Husband From: Erik M. Wolf

Company: City of Nashua Pages: 1.

Phone: (603) 589-4700 Date: January 21, 2016

Fax (603) 589-3395 Res Request For Quotation

Marlin Controls New England thanks you for the opportunity to quate the following items. If you have
any questions, please feel free to contact us.

Qty. Description Unit Ext.
2 ea,

Solar Powered — School Zone Signal / Radarsign™ Combo $9000.00 | $18,000.00
Assembly C/O:

1) MAR-1020S — Solar Powered ( Winko-Matic Style ) One
Piece School Zone Signal Assembly w/ Illuminated “20°
MPH Indication in Portland Orange LEDs — Dual 8”
Amber LED Flashing Beacons — Post Top Mounted
Solar Panel Assembly ~ Diamond Grade Reflective
School Zone Sign w/ Fluorescent Yellow / Green School
Stripe — Side-of-Pole Mounting Hardware

1 ) Side-of-Pole Mounted Solar Control / Battery Cabinet
Natural Aluminum Finish In & Out

1) Radarsign TC-500S — Solar Powered Driver Feedback
Sign — Bluetooth Wireless Operation ~ “YOUR

SPEED “ Sign
tea. | Freight & Handling — $ 350.00 $ 350.00
Option :
2ea. | 16' Aluminum Pole w/ Square Base, Painted Yellow $ 625.00 $ 1,250.00

Notes :
A) System designed to flash school zone signals on weekdays for 1 hr. in the morning & 1 hr. in the afternoon

I nitions:

The above prices are quoted Net F.O.8. shipping point with FU GHT PREPAID & ADDED TO INVOICE AT RATE

QUOTED ABOVE to one destination in New Hampshire . Terms are net thirly days, upon approval, and this quotation is
guaranteed for 30 days. These terms and conditions supersede and override any vendee terms.

Thank you,

Erik M. Wolf

| THE CITY OF NASHUA “the Gate Cty"

Financial Services

Purchasing Department

see eees eee ee ree eee He aes = sane tS SS

February 25, 2016
Memo #16-109

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: 2016 PAVING PROGRAM (VALUE: $2,677,902)
DEPARTMENT: 161 STREET; FUND: GENERAL
ACTIVITY: PAVING
DEPARTMENT: 161 STREET; FUND: TRUST
ACCOUNT CATEGORY; 54 PROPERTY SERVICES
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER
ACTIVITIES: SEWER STRUCTURES AND SEWER REHAB

Please see the attached communication from Steven Dookran, P.E., City Engineer, dated February 29,
2016 for information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.
The City Engineer, Board of Public Works (February 29, 2016) and the Purchasing Department
recommend the award of this contract to Brox Industries, Inc of Dracut, MA in an amount of
$2,627,902.

Respectfull

Dan Kooken
Purchasing Manager

Cc: S Dookran L Fauteux

229 Main Street e Nashua, New Hampshire 03061 * Phone (603) 589-3330 @ Fax (603) 589-3344

To:

From:

Re:

F, Motion:

Attachment:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: February 29, 2016

Stephen Dookran, P.E., City Engineer
Engineering Department

FY16 Paving Program — Construction

To approve the award of the construction contract for the FY16 Paving Program to

Brox Industries, Inc. of Dracut, MA in the amount of $2,627,902.45. Funding will
be through: Department: 161 Street; Fund: General; Activity: Paving; Department:

161 Street; Fund: Trust; Account Category: 54 Property Services; Department: 169
Wastewater; Fund: Wastewater; Activities: Sewer Structures and Sewer Rehab.

Table Al. Streets included in the FY16 Paving Contract

The FY16 Paving Contract is expected to pave approximately 7 miles of City streets.
The contract uses repair methods such as shim, overlay, milling and reclamation. It
also includes replacing obsolete and broken drainage and sewer castings as well as
repairing catch basins, associated laterals and manholes. The list of streets to be
paved under this contract was provided at the January 21, 2016 meeting and is
attached.

The contract was advertised on January 13, 2016. Five contractors attended the
mandatory prebid and three contractors submitted bids on February 3, 2016 and are as
follows:

Brox Industries, Inc. of Dracut, MA $2,627,902.45
Continental Paving, Inc. of Londonderry, NH $2,852,097.26
P.J. Keating Company of Lunenburg, MA $2,926,746.75

Brox Industries, Inc. of Dracut, MA at a bid price of $2,627,902.45 is the qualified
low bidder.

1/21/2016

Table A1. Streets included in the FY 2016 Paving Contract

Streets From To
Sept 2016 Preliminary List - Included in FY16 Contract
Blackstone Dr Amherst St End
Briarcliff Dr Fordham Dr White Plans Dr
Carter Circle Custom St Circle
Chaucer Rd Spencer Dr Coleridge Rd
Coleridge Rd Spencer Dr Chaucer Rd
Custom St Tenby Dr Harris Rd
Boer bulcha Noi enalseiti elt iT Adventure Way Autumn Leaf
Flintlocke Dr End Jill Dr
Galway Rd Kenmare Rd Raleigh Dr
Grenada Cir Westgate Crossing Circle
Jill Dr End Harris Rd
Kenmmare Rd Kerry Ln Raleigh Dr
Kerry Ln Raleigh Dr Raleigh Dr
Rene Dr Main Dunstable End
Stafford Rd Nottingham Dr Northeastern Blvd
Tinker Rd White Oak Dr Beginning Of Bend
Valencia Dr Westgate Crossing Circle
W Hollis St Wellesley Rd Gary St
Whitman Rd Spencer Dr Coleridge Rd

Additional streets Included in FY 16 Contract

Bowman Ln Barnesdale Rd Northeastern Blvd
Broad St Hyannis St Broadcrest Ln
Eleventh St Ledge St 90' From Ledge St
Lisa Dr East Dunstable Rd Lamb Rd
Lone Star Dr New Searles Rd End
Loring Dr Yarmouth Dr End
Nelson St Richmond St End

Ninth St Ledge St Will St
Piermont St Nelson St Broad St
Pelham St Piermont St Hyannis St
Will St Ninth St Simon St

Streets to be paved as part of sewer rehabilitation project

Temple St

East Hollis St

Commercial St